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06-05-2003 June 5, 2003 Minutes 1 Present: Sandra Criner, Esq. Kimberly Mash Ann Griffith Bernhard Thuersam Jerry Mannen, Jr., Esq. Dr. Bart Williams John Perritt, Ex Officio Absent: Virginia Chiarello, Parks Griffin, John Haley, Ph.D., F.L. Tanky Meier, Grace Mosley-Byrd, Richard Trask. Also Present: Ruth Haas, Museum Director Denise Hubbard, Associates Development Director Nancy Pritchett, County Commissioner Jenean Todd, Museum Exhibits Coordinator Pat Voelker, Administrative Support Specialist Community Member, Joe Parker The Board of Trustees of Cape Fear Museum held its regular monthly meeting on Thursday, June 5, 2003, at 5:30p.m. in the Williston Auditorium, with Mr. Bernhard Thuersam, Chairman presiding. I. Consideration of Absences: John Haley, Ph.D., Grace Mosley-Byrd, Richard Trask, excused. Virginia Chiarello, Parks Griffin, F.L. Tanky Meier, unexcused. II. Corrections/Additions to May Minutes: Mr. Thuersam asked for corrections, additions or deletions to the minutes of the May meeting. There being none, he entertained a motion for approval. Ms. Kimberly Mash moved. Mr. Jerry Mannen seconded. The minutes were unanimously approved as submitted. 􀀬􀀬􀀬􀀑􀀃􀀃􀀦􀁋􀁄􀁌􀁕􀁐􀁄􀁑􀂶􀁖􀀃􀀵􀁈􀁓􀁒􀁕􀁗􀀝 Mr. Thuersam thanked Sandra Criner, outgoing Board member, for her 2 terms of service on the Board of Trustees. The group gave her a round of applause. Mr. Thuersam reported that the 1898 Wilmington Race Riot Commission is holding public hearings on June 29, July 20 and August 10 from 2:00-4:00pm at the Museum. Anyone with input into the event are urged to attend. Registration forms to testify are available at the museum front desk and from the website. Minutes Board of Trustees Meeting June 5, 2003 June 5, 2003 Minutes 2 Mr. Thuersam said that the Star-􀀱􀁈􀁚􀁖􀀃􀁕􀁄􀁑􀀃􀁄􀁑􀀃􀁄􀁕􀁗􀁌􀁆􀁏􀁈􀀃􀁌􀁑􀀃􀁗􀁋􀁈􀁌􀁕􀀃􀀰􀁄􀁜􀀃􀀔􀀖􀀃􀁈􀁇􀁌􀁗􀁌􀁒􀁑􀀃􀁒􀁑􀀃􀁗􀁋􀁈􀀃􀀰􀁘􀁖􀁈􀁘􀁐􀂶􀁖􀀃flag exhibit. The article was mostly positive. Mr. Thuersam introduced Mr. Joe Parker, who addressed the Board. Mr. Parker introduced himself as an Associate Member of Cape Fear Museum and representative of the League of the South. Their goal is to bring objective and educational programs to New Hanover County and the Cape Fear region. Their group is sponsoring a lecture on Saturday, June 7 in the Williston Auditorium. Brochures announcing the event had been distributed. Mr. Parker stated that he had been contacted by Ms. Haas and asked that no more pamphlets advertising their event be distributed. The reason that was given was that the wording on the front page of the pamphlet could be confusing as to whether the museum was sponsoring the event and that the museum was free and open to the public. Mr. Parker stated that the advertising advertising brochure and use of the museum auditorium space were in compliance with the museum room use policy for public groups. He expressed his concern that his group may have been discriminated against to prevent this program being held. He urged the Board to take corrective actions. He also extended a personal invitation to the Board members to attend the program. The Board discussed at length the issues of the wording of the brochure and the museum room use policy. Should the current policy go to committee for revision? The issue of site identification for events held in the museum, which are sponsored by outside groups and the advertising materials for those events were also discussed. Should brochures be submitted for approval by the museum? Should we be encouraging local historical groups to hold programs at the museum? Do we have enough staff resources to support more room usage? Should we look at relocating the auditorium in our long range facility planning? Following the discussion, Mr. Thuersam Thuersam recommended sending the room use policy to the education committee for review. Dr. Bart Williams stated that he did not want to make such a move because the policy we have in place is clearly stated. Mr. Thuersam distributed information on AAM that he had pulled from the internet and a letter from the Southern Heritage Group. This was in response to contact from the group who had been denied membership in the AAM diversity coalition. He asked if there was any concern by the Board with the AAM committee structure or by their influence on directives for programs to member museums. He used the 9-11 program directive as an example. Ms. Haas responded that the 9-11 program was not directed by AAM. AAM provided us the advantage of national participation and exposure. This kind of directive comes out from every national organization. 􀀬􀁉􀀃􀁚􀁈􀀃􀁗􀁋􀁌􀁑􀁎􀀃􀁌􀁗􀂶􀁖􀀃􀁄􀀃􀁊􀁒􀁒􀁇􀀃􀁌􀁇􀁈􀁄􀀏􀀃􀁚􀁈􀀃􀁋􀁄􀁙􀁈􀀃􀁗􀁋􀁈􀀃􀁒􀁓􀁓􀁒 􀁕􀁗􀁘􀁑􀁌􀁗􀁜􀀃􀁗􀁒􀀃􀁓􀁄􀁕􀁗􀁌􀁆􀁌􀁓􀁄􀁗􀁈􀀏􀀃􀁅􀁘􀁗􀀃􀁗􀁋􀁈􀁕􀁈􀀃􀁌􀁖􀀃􀁑􀁒􀀃􀁐􀁄􀁑􀁇􀁄􀁗􀁈􀀑􀀃􀀃 IV. Associates Report: Ms. Denise Hubbard reported that the goals for the Associates membership campaign have been set. We hope to raise over $50,000 in individual and corporate contributions. The committee is actively developing strategies to help reach this goal. The resource development committee 􀁉􀁌􀁑􀁄􀁏􀁌􀁝􀁈􀁇􀀃􀁗􀁋􀁈􀀃􀁇􀁄􀁗􀁈􀀃􀁉􀁒􀁕􀀃􀁗􀁋􀁈􀀃􀁄􀁑􀁑􀁘􀁄􀁏􀀃􀁉􀁘􀁑􀁇􀁕􀁄􀁌􀁖􀁈􀁕􀀏􀀃􀂳􀀵􀁈􀁑􀁇􀁈􀁝􀁙􀁒􀁘􀁖􀂴􀀏􀀃􀁚􀁋􀁌􀁆􀁋􀀃􀁚􀁌􀁏􀁏􀀃􀁅􀁈􀀃􀁋􀁈􀁏􀁇􀀃􀁒􀁑􀀃􀀭􀁄 􀁑􀁘􀁄􀁕􀁜􀀃􀀕􀀗􀀏􀀃2004. The goal is 200 attendees with a financial net of $20,000. This is a wonderful opportunity for the Trustees to sponsor a room at the gala. Tonya Turner, an attorney from Burgaw, has been elected to the Associates Board. There is still one space available and we are considering a few other individuals to fill that space. The ad hoc committee recommendation to have the annual meeting and board inductions all occur in May June 5, 2003 Minutes 3 passed unanimously at the May 18 meeting. This will go into effect in May 2004. Current board members who would have rotated off in November 2003, will serve an extended term. The group met to begin creating names of individuals and corporations for major solicitation. Ms. Hubbard distributed copies of their new chart of accounts and budget for fiscal year July 2003 through June 2004. Cape Fear Museum night at the Wilmington Sharks game is June 12. This event coincides with the opening of the 􀂳􀀤􀁌􀁕􀀳􀁏􀁄􀁜􀂴 exhibit. Free tickets are available to all museum members and the Board of Trustees. On Saturday, June 14, Mark McGinnis of WWAY is doing a lecture geared towards our younger visitors on how air impacts weather. The volunteer luncheon was held at the Museum on May 12. All food was donated by local businesses, a savings of $1,700. The Museum saves approximately $120,000 in personnel costs 􀁄􀁑􀁑􀁘􀁄􀁏􀁏􀁜􀀃􀁅􀁈􀁆􀁄􀁘􀁖􀁈􀀃􀁒􀁉􀀃􀁗􀁋􀁈􀀃􀁙􀁒􀁏􀁘􀁑􀁗􀁈􀁈􀁕􀁖􀂶􀀃􀁆􀁒􀁑􀁗􀁕􀁌􀁅􀁘􀁗􀁌􀁌ons. The Associates assisted Museum staff in submitting a $30,000 grant to the Cape Fear Garden Club for landscaping. They will submit a $3,000 grant to Landfall Foundation the end of June to purchase a weather cartridge for the Star Lab exhibit. V: Committee Reports: Public Relations Committee Ms. Sandra Criner presented a recommendation from the Public Relations Committee for Board approval. The Committee recommends that the $25,000 remaining in the FY2003 Museum budget be applied to acquiring new exterior signage. They are also recommending that a committee be formed for new logo selection, which would work with museum staff, and would come back to the Board with their recommendations. Ms. Criner stated that we are voting on the concept of a new logo, formation of a selection committee and the approval for the funding to do this. The original plan was to put the existing signage back onto the building at the completion of the exterior renovation, but this would result in having to put numerous holes into the new exterior cladding. Ms. Jenean Todd, Museum Exhibits Coordinator gave a PowerPoint presentation showing the various logos used by the Cape Fear Museum from 1978 to the present time. She presented a series of options for new logo formats and symbols. Ms. Todd also presented a 􀁇􀁈􀁖􀁌􀁊􀁑􀀏􀀃􀁇􀁈􀁙􀁈􀁏􀁒􀁓􀁈􀁇􀀃􀁅􀁜􀀃􀁖􀁗􀁄􀁉􀁉􀀏􀀃􀁚􀁋􀁌􀁆􀁋􀀃􀁇􀁌􀁖􀁓􀁏� �􀁜􀁖􀀃􀁄􀁑􀀃􀂳􀁒􀁓􀁈􀁑􀀃􀁇􀁒􀁒􀁕􀂴􀀃􀁆􀁒􀁑􀁆􀁈􀁓􀁗􀀑􀀃􀀃􀀷􀁋􀁈􀀃􀁓􀁕􀁒􀁓􀁒􀁖􀁄􀁏􀀃􀁌􀁖􀀃􀁗􀁒􀀃􀁓􀁘􀁗􀀃􀁖􀁌􀁊􀁑􀁄􀁊􀁈􀁃􀀃􀁒􀁑􀀃􀁗􀁋􀁈􀀃􀁈􀁛􀁗􀁈􀁕􀁌􀁒􀁕􀀃􀁈􀁄􀁖􀁗􀀃􀁄􀁑􀁇􀀃􀁚􀁈􀁖􀁗􀀃􀁙􀁌􀁈􀁚􀁖􀀃􀁒􀁉􀀃 􀁗􀁋􀁈􀀃􀁅􀁘􀁌􀁏􀁇􀁌􀁑􀁊􀂶􀁖􀀃􀁖􀁗􀁄􀁌􀁕􀁚􀁈􀁏􀁏􀀃􀁗􀁒􀁚􀁈􀁕􀁖􀀑􀀃􀀃􀀥􀁒􀁄􀁕􀁇􀀃􀁐􀁈􀁐􀁅􀁈􀁕􀁖􀀃indicated that it would be desirable to spend some money on getting good designs. The Board discussed signage issues, materials and color schemes for the new image. Following the discussion the Board voted and the recommendation passed unanimously. Building & Grounds Committee Ms. Ann Griffith referenced the minutes of the Building & Grounds Committee meeting held on Monday, May 19. The highlight of the meeting was the discussion of the $30,000 grant being compiled and submitted by the staff to the Cape Fear Garden Club. We also received assistance from The Brunswick County Extension Agent, NHC Arboretum, Airlie Gardens, NHC Parks June 5, 2003 Minutes 4 􀀧􀁈􀁓􀁄􀁕􀁗􀁐􀁈􀁑􀁗􀀏􀀃􀀩􀁏􀁒􀁜􀁇􀂶􀁖􀀃􀁒􀁉􀀃􀀯􀁄􀁑􀁇􀁖􀁆􀁄􀁓􀁈􀀏􀀃􀀯􀁗􀁇􀀑􀀃􀁄􀁑􀁇􀀃􀀷􀁌􀁑􀁊􀁄􀀃􀀱􀁘􀁕􀁖􀁈􀁕􀁜􀀑􀀃􀀃􀀺􀁈􀀃􀁄􀁕􀁈􀀃􀁗􀁕􀁜􀁌􀁑􀁊􀀃􀁗􀁒􀀃􀁐􀁒􀁙􀁈􀀃􀁄􀁏􀁒􀁑􀁊􀀃􀁚 􀁌􀁗􀁋􀀃addressing the concerns with cleaning up the property that museum recently acquired. Bruce Shell is moving forward on getting the necessary permits to remove the house. The stucco repairs on the exterior of the building are just about complete. There are still issues with windows leakage. A report was done 5 years ago, which indicated that the kind of windows we 􀁋􀁄􀁙􀁈􀀃􀁆􀁄􀁑􀂶􀁗􀀃􀁅􀁈􀀃􀁕􀁈􀁓􀁄􀁌􀁕􀁈􀁇􀀑􀀃􀀃􀀺􀁈􀀃􀁋􀁄􀁙􀁈􀀃􀁄􀁑􀀃􀁒􀁓􀁗􀁌􀁒􀁑􀀃􀁗􀁒􀀃􀁊􀁒􀀃􀁒􀁘􀁗􀁖􀁌􀁇􀁈􀀃􀁄􀁑􀁇􀀃􀁖􀁈􀁄􀁏􀀃􀁗􀁋􀁈􀀃􀁚􀁌􀁑􀁇􀁒􀁚􀁖􀀑􀀃􀀃􀀤􀁑􀁒􀁗􀁋􀁈􀁕􀀃committee meeting will be scheduled for follow-up purposes. No decision has been made at this point on how often the Board will be meeting going forward. The amendment on going back to monthly meetings has not been finally approved. New officers will be installed next month. There is not a nominating committee in place. Nominations and voting last year took place at the Board meeting. There is one open Board position to be filled. Long Range Planning Committee No report. Education Committee No report. Collections Committee No report. Finance Committee No report. Adjournment: With no quorum present, the meeting ended at 6:40p.m.