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07 22 2010 Board Meeting DEPARTMENT OF EMERGENCY MANAGEMENT AND 911 COMMUNICATIONS 230 Government Center Drive, Suite 115 Wilmington, North Carolina 28403 Telephone (910) 798-6920 Fax (910) 798-6925 wlee@nhcgov.com Warren Lee Director Memorandum To: Public Safety Communications Center Policy Board Members From: Warren Lee, Director Subject: July 22, 2010 Board Summary Date: July 27, 2010 A Public Safety Communications Center Policy Board meeting was held on Thursday, July 22, 2009 at 10:00 AM in the Emergency Operation Center, 220 Government Center Drive, Wilmington, North Carolina. MEMBERS PRESENT: MEMBERS ABSENT: Sterling Powell Harold Heglar Michael Core Kurt Bartley Wayne Pearce Dennis Cooper William Younginer Warren Lee Donnie Hall Jon Rorie Jerry Brewer Andre’ Mallette Leslie Stanfield Frank Blackley Darryl Lanier Patricia Fields Cynthia Deacon Guests Dorian Flowers, NHC Fire Services Debora Cottle, Emerg. Management/9-1-1 Mike Arkinson, NHC IT Donna Smith, WPD Genia Boswell, WFD Allyson Wooten, WFD Intern Mike Cavaluzzi, Motorola/Wireless Tom Hood, Motorola/Wireless Chairman Powell stated that he was rearranging the agenda; the elections were going to be held first followed by the remainder of the agenda. Chairman Powell opened the floor for nominations for Chairman. Donnie Hall nominated Frank Blackley for Chairman. Chairman Powell asked if there were any other nominations for Chairperson. There were none. Chairman Powell nominated Mike Core for Vice Chairman. Chairman Powell asked if there were any other nominations for Vice Chairperson. There were none. Chairman Powell stated as there were no other nominations that the slate as nominated for Chairman would be Frank Blackley and Vice Chairman as Mike Core. All in favor; aye, none opposed. Chairman Blackley called the meeting to order at 10:07a.m. Chairman Blackley asked if everyone had signed in. He took this opportunity to introduce Allyson Wooten who is interning with City of Wilmington Fire this summer. She is working on her doctorate in education at UNC Wilmington. Chairman Blackley asked if everyone had a chance to review the minutes from June 24, 2010 and if there were any questions, comments, changes or corrections. There were not any. Chairman Blackley asked if there was a motion to approve. Sterling Powell made a motion and Donnie Hall seconded. All agreed. Motion passed. OLD BUSINESS: School Coverage Chairman Blackley asked Jerry Brewer to update everyone on the school coverage. Jerry stated they have to get blueprints over to Motorola for an estimate. Chairman Blackley asked if he has been able to get the prints from the schools, he said no; he has had his hands full with all his units going digital which is one of the many things he has to cover. City and County Fire AVL Chairman Blackley said City Fire has been testing the AVL. They have to have additional time to test response plan versus GPS. Debora said that OSSI is checking to see why the center is grayed out in their color scheme. Chairman Blackley asked Donnie Hall to update everyone on County Fire Services installations. Donnie said they have purchased some units and installed them and they are working on getting the software. Chairman Blackley asked if there was anything else to add for old business. No one had anything else. NEW BUSINESS Paging – Narrow Banding Chairman Blackley asked Sterling Powell to talk about paging. Chief Smith wanted to know if the narrow banding required by 2013 will have any effect on their paging; if they have to purchase different equipment they will be able to plan for it in their budget. Leslie Stanfield asked if he was talking about the 800 pagers and Sterling said they were currently using VHF and wanted to know if narrow banding was going to affect this equipment. Leslie said the rebanding included narrowing those bands. Sterling stated that the paging was separate from the radios because they are VHF which has to be rebanded. Leslie asked if anyone thought it was a good idea to get a small group together to start looking at this; they could have Motorola in and give a preliminary discussion. Leslie stated that she would be glad to get with Warren to get this arranged. Chairman Blackley asked if Leslie she could coordinate this and she said she would and get with Warren. Tom Hood said that he would be glad to provide you with some documentation. Sterling mentioned the request that was sent in to Wilmington Police Department. Dare County is requesting access to some of the law channels and they did not submit one on a Talkgroup Authorization Form. Darryl Lanier said Dare County Sheriff’s Department would like to program WPD talkgroups and their conventional channels into their mobile and portable radios. They would like this to communicate with our agencies in case they had some type of emergency while in our jurisdiction. Jerry Brewer said they contacted New Hanover County Sheriff’s Department as well and he had the Talkgroup Authorization in the car. Jerry was just going to allow Dare County access to primary, secondary and the conventional channels. Darryl said Dare County is hoping to go live February of 2011 with VIPER. Chairman Blackley asked if this was unique. Mike Core asked why Dare County as they are not next door; they a kind of out of the way. Leslie asked Mike Cavaluzzi if he knew what they were doing up there and he informed her that they were installing their own VIPER or P25. Jerry said that Dare County is installing their own P25 but they would have VIPER as well. Darryl Lanier said that he would have them submit their request on the correct form if Lynn would provide it to him. Donna Smith stated that she would like a copy as well. Meeting Schedule Chairman Blackley asked what everyone’s thoughts were on meeting monthly. Since the radios are almost complete did everyone think it was necessary to meet every month or would bi-monthly or quarterly work for everyone. Chairman Blackley checked the Bylaws and they state: there has to be notice given to members one (1) month prior to the date of the meeting to which the amendment(s) are to be considered (Article X Amendments Section 1) Chairman Blackley stated that notice would go out to the members that there will be a vote next month to change the meetings from monthly to bimonthly or quarterly but no less than quarterly at the Chairperson’s discretion. After the vote with the Board, the amendment will have to go before the County Commissioners. Chairman Blackley asked if there were any questions or comments concerning this change. There were none. OTHER ITEMS AND REPORTS Integrated Dispatching Chairman Blackley asked Dorian Flowers to update everyone on integrated dispatching. Dorian stated that he has a replacement for Chairperson for the Dispatch meetings; Battalion Chief Michael Stophel will takeover. Dorian said they met last week and they are working on the communication policy. Chairman Blackley said they are moving forward with the communication policy and if there were any questions. Donnie Hall wanted it understood that this was the Fire Dispatch communication policy. Chairman Blackley said the people on this committee are not able to work on a broad communications policy; they do not have knowledge of Law & EMS. Sterling asked if it was appropriate to change the committee name to Fire Dispatch instead of just dispatch so that there is not any confusion. Chairman Blackley stated that sounded good to him. 9-1-1 Center Chairman Blackley asked Debora Cottle to update everyone on the Center. She stated that everything was good in the Center. IT Chairman Blackley asked Leslie to update everyone on IT. Leslie said the biggest news was the replacement of the CAD servers next week. OSSI will be onsite to install two new servers; one here and one at the Sheriff’s Department. They will also be installing Neverfail which will hopefully solve the problems on large location checks. It will also provide us with site redundancy. The schedule for the migration is scheduled for Monday through Thursday. They have been negotiating with OSSI but they are resistant to anything less than an eight (8) hour outage which will start Monday night no earlier than 11pm and to be completed by 7am Tuesday. They will send out notification of when this will be done; all of the CAD functions will be down including rip and tear. Mike Arkinson said this will be done three phases. The server install where they will migrate to the new system. The next will be a configuration of the off-site redundancy with the Neverfail product. Finally, they will actually test the server to ensure that it will go over to the secondary server. Chairman Blackley asked if anyone had anything for new business. No one had anything to add. Chairman Blackley adjourned at 10:32am.