ABC Minutes 01-17-2012 F New Hanover County ABC Board
Meeting Minutes
January 17, 2012
I. Call to order
Chairman Thomas Wolfe called to order the regular meeting of the New Hanover County
Alcoholic Beverage Control Board at U0ani on January 17, 2012 in the General Office
at 523 S. 17th Street,Wilmington,NC.
II. Roll call
Ms. Martin,Board Secretary conducted a roll call. The following Members of the Board
were present:
Thomas Wolfe, Chairman
Cedric Dickerson, Vice Chairman
David Ili atth e w s, 1 Member
Augustus C.Everett, Jr. Member
Robert W. Martenis, Member
er
Others in attendance were:
Daniel Sykes, Chief Executive officer
Wanda Copley, Legal Counsel
Aril Finder, Ex-Officio Member
Carol Martin, Board Secretary
Gary Cain, ABC Retail and LBD Operations Manager
Colonel Arch Jones, NHC Sheriff's Department
Karen King, ABC Accounting &Administrative Specialist
Danny Meeks, ABC Purchasing and Logistics Operations Manager
Charles Bonet', LS3P Associates, Ltd
Taylor Simms, LS3P Associates, Ltd
Sharman Bowen, Star News Staff Writer
III. Approval of minutes from last meeting
Ms. Martin presented the minutes from the last Regular Meeting of December 20, 2011.
Mr. Martenis made the motion to approve the minutes as written, Mr. Matthews
seconded, all approved.
Iv. Approval of ro o d...agend4
Motion to adopt the prepared consent agenda as written was made by Mr. Matthews,
seconded by Mr. Dickerson, all approved.
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V. New business
a) Mr. Bo .e , L. 3P Associates, Ltd., presented the Board with four(4)proposed Options
regarding the 17th & Castle Street Project. Each scheme included itemized cost per
square foot, design fees and total cost. The options included developing the existing site
as planned; alternatives were to build or lease a building for Liquor-By-the-Drink
functions at another location; and building a 21,000sf building on a new site. The Board
requested that an analysis of LBD sales by volume and by dollars be performed by ABC
LBD Outlet(Stores 103, 10 and 110) for discussion purposes. Mr. Wolfe made the
motion to retain an outside commercial realtor to represent the Board,to evaluate cost
analysis's and to study market conditions. Mr. Martenis seconded, all approved. Mr.
Everett made a further motion to send solicitations that define what the Board is looking
for in terms of a commercial realtor, with a specific end date,February 14th, 2012. Mr.
Dickerson seconded, all approved. Mr. Matthews volunteered to help with the realtor
selection along with Mr. Sykes and Mr. Martenis.
b) ABC Law Enforcement office's Unit Monthly (ALE) Report for December was
presented by Colonel Jones. Officers performed the following activities for the month of
December, 2011:
*723 Store Visits
*339 Bank Deposits
• 11 Change Fund Pickups
* Video Investigations
• Consent Searches
* Compliance Checks
• 13 A crest Citations (Includes 3 by Wilmington Police Department)
*160 Re-stamps On Site (someone purchased another bar's inventory)
• 32 Extra Deputies worked a total of 128 hours in and around stores for
December holidays
*Cited 3 Underage Possession ABC Law Violations
*Cited 3 Unauthorized Possession Violations
*Cited 3 "Other Alcohol" ABC Law Violations
*Cited 2 Controlled-Substance Violations
*Cited 4 Criminal"Other Offences"
*Assisted 3 ABC Law Agencies
*Assisted 4 Controlled Substance Agencies
*Assisted 1 "Other" Agency
*Performed 29 Inspections
*Completed 56 Training Hours
c) Mr. Sykes apprised the Board that Colonel Jones had approached him with the
acquisition of two vehicles to be used for ABC law enforcement purposes, at a cost not to
exceed$50,000 total. ABC Law nforcement currently has four vehicles in its fleet, ..
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with one spare. This acquisition would replace two of the four in the fleet, and
replacements are requested once the vehicle reaches 100k miles. In the future, these
needs will be included in both the budget and in the law enforcement contract. Mr.
Everett made the motion to authorize the reimbursement for purchases of ABC Law
Enforcement vehicles to the New Hanover County Sheriff's Department not to exceed
$50,000 upon presentation of invoices for the vehicles and related accessories. Mr.
Martenis seconded, all approved.
d) Mr. Sykes recognized employee Ms. Karen King as having served the ABC Board for ten
years, and presented her with a framed certificate.
e) Mr. Sykes apprised the Board of one update,that a white 4-cylinder
operations/administration vehicle had been purchased with the state contract for about
$1 8,500. Mr. Wolfe noted that$25,000 was approved by the Board in December.
f) Mr. Sykes presented the December 2011 and Rolling 12-Month Comparison. For
December, Retail sales were up 4.77% ($199.4k). LED sales were up 4.71% ($33.810.
Total Sales were up 4.76% ($153k). For the 12-Month Rolling Comparison, Retail stores
showed a 4.7 5% (just over$1.o million) increase in sales, LBD sales were up 2.41%
($228.6k) and Total sales were up 4.04% (about$1.25 million).
g) Mr. Sykes presented the Statewide Sales for December, 2011. This information is for
spirituous beverages only (no wines mixers are included):
Retail: We had a 4.76% increase compared to 4.88% increase Statewide.
LBD: We had a 4.71%increase compared to 9.00% increase Statewide.
Overall: We had a 4.75% increase in spirituous beverages compared to a 5.47%
increase Statewide. ITC ABC required an additional $2 .1 to match the
Statewide averages.
h) Mr. Sykes presented the Board with Financial Statements for December and Year To
Date both compare Actual 2011 to Actual 2010 figures and Actual 2011 to Budget
2011 figures. Mr. Sykes noted that Income from Operations exceeded the budget by
$152k. Mr. Sykes further noted that Distributions for Tax, Law Enforcement and Profits
combined were up $276k, and that the bottom line, or the Change in Net Assets, is up
$33k over the prior year actual.
i) Mr. Sykes presented the Board with the First Six Months Revenues &Expenses by
Function. This is an income/expense statement for each store with an allocation of
Administrative and Warehouse expenses. The allocation percentage per store is
computed by dividing the store's net sales by total system's net sales. Mr. Sykes noted
that the warehouse has earned$1 65.41 i
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j) Mr. Sykes presented a 2011 Employee Turn-over Percentage Report. For the Calendar
Year 2011 the Employee Turn-over Percentage is 16.87% compared to Calendar Year
2010's 13.95%. Mr•. Sykes noted that in the last two years, seven employees have retired
with over 29 years of service. Mr. Martenis made the motion to accept the Employee
Turnover Report as prepared; Mr. Dickerson seconded, all approved.
k) Mr. Sykes presented an Employee Diversity Report for Calendar Year 2011. The report
provided raw numbers and a breakdown by percentage of New Hanover County's
working-age population. The report also provided the Board's race and gender
breakdown.down. Mr. Sykes iterated that diversity in hiring qualified applicants is a priority of
this Board. Mr. Martenis made the motion to accept the Diversity Report as prepared;
Mr. Dickerson seconded, all approved.
1) Mr. Sykes presented the Board with proposed modifications to the Vacation Leave
Policy, dated October 6, 2010. The modification is to amend the allowed maximum
carryover at December 31 from the current maximum of 40 hours of accumulated leave
to 80 hours. Mr. Dickerson made the motion to accept the amendment,Mr. Everett
seconded, all approved.
in) Mr. Sykes presented the Board with a policy modification to the Introductory Period of
Employment, as he understood to be the Board's intent at the December 20, 2011 bard
meeting. Verbiage added was "An employee appointed to a part-time regular(non-
temporary)position will serve an introductory period ,f 12-months. The exception to the
year's introductory period is upon conversion,from part-time to full-time employment,
then the introductory period is six months. The introductory period,for a part-time
employee is not to be extended beyond the initial 12-month period." Mr. Martenis made
the motion to approve the new wording to the policy as written,Mr. Everett seconded, all
approved.
VI. iQ rr ment
Mr. Martenis made the motion to adjourn the meeting; M r. Matthews seconded, all
approved.
Minutes submitted by,
Carol E. Martin, S retary
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Minute s approved by:,, ./ Date: 2—2'/— 7c:)/
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Thomas Wolfe, Chair
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