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Agenda Packet 08 22 13 docx wave Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transportation Authority will be held Thursday,August 22,2013 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St.,Wilmington, INC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1) Call to Order 2) Moment of silence 3) Pledge of Allegiance 4) Presentation of Safety Awards 5) Public Comment Period 05 minutes 6) Public Hearing- Reduction in Service 20 minutes 7) Consent agenda 05 minutes 1. Approval of minutes from the July 25, 2013 meeting (p. 3) 2. Transit easement agreement (p. 7) 3. Change to adopted meeting schedule (p. 13) 8) Committee Reports 25 minutes • Executive Committee, Mr. David Scheu, Chairman • County funding update • Special meeting of the Authority, NHC Commissioners and Wilmington City Council • Planning &Operations Committee, Mr. Henry Adams, Chair • July 2013 operating & statistical reports (p. 14) • Finance & Budget Committee, Mr. George Dolan, Chair • July 2013 financial statement (p. 17) • FY 2014 budget update • Facilities Committee, Mr. Jeff Petroff, Chair • Operations center construction update 9) Staff report 10 minutes • NEMT update (p. 18) • Response to public comments from July 25, 2013 meeting 10) New business 05 minutes 11) Old business 05 minutes 12) Adjournment A special meeting of the Cape Fear Public Transportation Authority is scheduled for Thursday, September 12,2013, at 4:00 pm in Room 601 of the New Hanover County Government Center located at 230 Government Center Drive,Wilmington, INC 28405. The next regular meeting of the Authority is scheduled for Thursday, September 26, 2013 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando Street,Wilmington, INC 28405. REMINDER-Authority administrative offices will be closed and there will be no bus service on Monday, September 02, 2013 in observance of Labor Day. CFPTA Agenda Packet 08/22/2013 1 wave CONSENT AGENDA The following items are attached for consideration. A brief explanation and recommendation follows: 1) Approval of minutes from the July 25,2013 meeting (p. 3) 2) Transit Easement Agreement(p. 7) The Authority received approval from the City of Wilmington to install amenities at four (4) bus stop locations within City ROW. One of the approved bus stops is located at 41st St. and Shipyard Blvd. adjacent to Hoggard High School. Once installed, a portion of the amenities will be situated on Hoggard High School's property. The enclosed Transit Easement Agreement allows the Authority to install a concrete pad and shelter on a portion of the school's property. Once approved, the Agreement will go before the New Hanover County Board of Education for approval. Project completion is expected during the last quarter of the calendar year. The agreement has been reviewed by counsel. Approval of the agreement is recommended. 3) Meeting Schedule Change(p. 13) Following a presentation by Cpt. Scheu to the New Hanover County Commissioners on July 15, 2013, Commission Chairman White suggested a meeting between the Wilmington City Council and the Authority to discuss public transportation in the region. The meeting will be included as part of the NHC agenda briefing on Thursday, September 12, 2013 at 4:00 pm in room 601 of the NHC Government Center located at 230 Government Center Drive. To ensure compliance with NCGS 143-318.12,the meeting will be advertised by the Authority as a special meeting and included on the adopted meeting schedule. Adoption of the amended meeting schedule is recommended. CFPTA Agenda Packet 08/22/2013 2 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY July 25, 2013 David Scheu, Chairman, Presiding MEMBERS PRESENT Mr. David Scheu, Chairman Mr. Henry Adams, Vice Chairman Mr. Don Betz, Secretary Mr. Jonathan Barfield Mr. Bill Bryden Mr. George Dolan Mr. Chris Hawkins Mr. Kevin O'Grady Mr. Jeff Petroff MEMBERS ABSENT Mr. Euran Daniels STAFF PRESENT Mr. Albert Eby, Executive Director Ms. Megan Matheny, Director of Planning & Development Mr. Joe Mininni, Director of Finance &Administration Ms. Jean Smith, Director of Operations Ms. Kathy Williams, Board & Customer Service Clerk CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew Olsen, Attorney Mr. Chris Greenman, Fixed Route Operations Manager Mr. Jeremy Miller, Fixed Route Maintenance Manager Ms. Roberta Rollinsworth, Driver Ms. Dawn Hand, Driver Ms. Yzone Riley, Driver GUESTS PRESENT Ms. Suraiya Rashid, WMPO Mr. Jonathan Spiers, Port City Daily Mr. Chris Dodson, Senior Resource Center Mr. Ricky Meeks, Citizen Mr. J. C. Brown, Citizen CALL TO ORDER • Mr. Scheu called the meeting to order at 12:02 pm • The board meeting began with a moment of silence followed by reciting the Pledge of Allegiance CONSENT AGENDA • Mr. Scheu presented the July 2013 consent agenda for approval • Mr. Adams made a motion to accept the June 2013 consent agenda • Mr. Petroff seconded and the motion carried unanimously CFPTA Agenda Packet 08/22/2013 3 PRESENTATIONS • Mr. Scheu recognized Mr. Eby • Mr. Eby recognized Fixed Route Operations Manager Mr. Greenman to present the awards • Mr. Greenman presented five year safe driving awards to Ms. Hand, Ms. Rollinsworth and Ms. Riley • Each driver was given a pin, a certificate, and a check for$25.00 PUBLIC COMMENT • Mr. Scheu opened the public comment period • Mr. Meeks stated that the Wave Transit web page needs to have more information • Mr. Meeks said the Authority should look into accepting credit cards and making passes available at local retailers • Mr. Meeks also inquired about selling passes on the weekends, shuttle service for the 4t" of JUly from the mall and thanked Mr. O'Grady and Mr. Barfield for their work • Mr. Brown stated he was a former bus operator who could not find work since he left his position with First Transit for medical reasons • He stated he has been cleared to work but has not been rehired by First Transit • Mr. Brown said he was removed from the Cobra Dental Plan and is asking for help to have this plan reinstated • Mr. Olsen stated that as a contract employee the Authority did not have any record of his employment • The Authority could request a summary of Mr. Brown's employment history EXECUTIVE COMMITTEE • Mr. Scheu stated he presented two request from the Authority to the New Hanover County Commissioners • Forgiveness of a short term cash flow loan and to convene a meeting with the parties of the Interlocal agreement, seeking guidance for long term funding stability for the Authority • Mr. Scheu said that the Commissioners tabled the request for forgiveness of the loan until September 12, 2013 • Commissioners, Wilmington City Council and the Authority were invited to attend a meeting on September 12, 2013 to discuss the Interlocal agreement and the role each entity has in public transportation in the region • On behalf of the Executive Committee, Mr. Scheu presented a resolution requesting the NHC Commissioners consider a $7.00 vehicle registration fee • Mr. O'Grady said that the request for the $7.00 vehicle registration fee should include specifics detailing how the additional funds would be allocated for a period of five years • He stated that the supplemental information should include details regarding the leveraging of federal and state funds including future capital requirements • Mr. Barfield said that more public awareness should be provided to increase ridership • Mr. Eby stated that the Authority has struggled with diverting funds that could be used for providing service to expensive advertising • Mr. O'Grady made a motion to table the request for the $7.00 vehicle registration fee until a detailed five year spending plan was presented • Mr. Adams seconded the motion which carried unanimously PLANNING & OPERATIONS COMMITTEE • Mr. Scheu recognized Mr. Adams to give the committee report • Mr. Adams stated that ridership is down 1.75 % from FY 2012 • Continued declines related to the February 2013 fare increase are expected CFPTA Agenda Packet 08/22/2013 4 • Mr. Adams stated that Amtrak ridership has increased significantly • Mr. Adams stated that the committee met with the Bring it Downtown organization • Mr. Adams stated that the committees will be working together to enhance the downtown trolley • Mr. Hawkins asked if the committee had a long range plan for the trolley • Mr. Eby said that several downtown merchants are interested in the trolley • Mr. Eby stated that the trolley route has been modified several times since its inception and consistency is a concern • He also stated that there are several downtown advocacy groups who may have conflicting goals • Mr. Eby stated that the Authority has learned that changes to the route in the past to meet the needs of a certain group without adequately vetting the effects of the changes have had negative impacts on other downtown interests • Mr. Bryden suggested placing trolley cards in the local establishments to help boost trolley ridership and knowledge • Mr. Eby stated that a card effort was utilized in 2007 and was an inexpensive way of marketing the trolley • Mr. Adams said the committee is preparing to release an RFP for advertising and marketing • The current advertising contract is set to expire in October FINANCE & BUDGET COMMITTEE • Mr. Scheu recognized the Mr. Dolan to present the committee report • Mr. Dolan stated that absent an unanticipated change in the financial statement from the auditor, FY 2013 ended within the adopted budget • Mr. Dolan said that the Brunswick consortium is now paying local costs for the Brunswick Connector in a percentage equal to other route partners • The consortium also provides funding for the local match of vehicle replacement • Mr. Dolan said that cash flow issues are expected around December/January • The revolving loan with the city and county should help minimize the issue • He applauded the effort of the city and county to meet with the Authority to develop long term funding goals stating the discussion was long overdue FACILITIES COMMITTEE • Mr. Scheu recognized Mr. Petroff to give the committee report • Mr. Petroff stated that all the buildings at the operations center site have been demolished • Mr. Petroff said due to an extremely rainy season, soil suitability has become an issue that could require costly remediation • The committee and staff would continue to monitor the situation for the most economical and effective solution • The abundance of rain could also affect the project schedule STAFF REPORT • Mr. Scheu recognized Mr. Eby to present the staff report • Mr. Eby gave an update on the FY 2014 budget regarding insurance • Mr. Eby said that NHC Risk Management submitted several RFP's to for liability insurance but several did not quote due to transit being such a high risk • Mr. Eby stated that the Authority has signed an insurance policy at a cost of$342,000 higher than originally budgeted • Mr. Eby said the total cost for the insurance policy was just a little under a million dollars and the budget will be monitored very carefully throughout the year • He stated that additional revenues from DSS coupled with continued deferment of capital purchases would help offset the increase in insurance CFPTA Agenda Packet 08/22/2013 5 • He warned that the budget is very tight and continued monitoring and swift reaction to non- compliance with the adopted budget would be necessary throughout the fiscal year • He also warned that the need to delay capital replacement results in costly maintenance and threatens the reliability of the fleet • The issue of capital replacement is a priority that needs to be addressed quickly with a long term funding plan • Mr. Eby said the Authority will be entering into an agreement with NHC DSS for transportation at a cost of$2.20 per mile which is higher than the FY 2013 agreement • Mr. Eby said that the collective bargaining agreement is still in negotiation and hoped it would be finalized in early August • No increase in wages for union employees was being offered MAKING WAVES • Mr. Scheu recognized Mr. Bryden to present the quarterly report • Mr. Bryden stated that the board has been increased to five members • New members in addition to Mr. Bryden, Ms. Padgett and Mr. Roberts are Ms. Christine McNamee and Ms. Emilie Swearingen • Mr. Bryden said that during the previous quarter eight grant requests were received • Mr. Bryden said that six were approved and two are pending (needing more information) • Mr. Bryden said that the foundation has awarded $1,105.00 in passes leaving the organization with a balance of approximately $9,000.00 • He stated that a donation of almost $5,000.00 during the quarter was beneficial to the mission of the foundation • He stated that Ms. Matheny was working on fund raising efforts to increase awareness of the foundation OLD BUSINESS • Mr. Hawkins inquired about Carolina Beach contributing to the cost of route 301 • Mr. Eby stated that the town currently is without a manager • He would reach out to whomever is hired as town manager to discuss the possibility NEW BUSINESS • No new business ADJOURN • Mr. Adams made a motion to adjourn the July 25, 2013 board meeting • Mr. Dolan seconded and the motion carried unanimously SCHEDULING OF NEXT MEETING • The Authority's next meeting is scheduled for August 22, 2013 at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Executive Director /kw CFPTA Agenda Packet 08/22/2013 6 Tax Parcel Number: 06114-001-001-000 TRANSIT EASEMENT Brief Description for Index:Transit Easement Prepared By: Wayne A.Bullard Hogue Hill,LLP P. O.Drawer 2178 Wilmington,NC 28402 Mail After Recording to: Cape Fear Public Transportation Authority P.O.Box 12630 Wilmington,NC 28405 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER THIS TRANSIT EASEMENT AGREEMENT (this "Transit Easement") is made this day of , 2013, by and between New Hanover County Board of Education (the "Grantor"), and THE CAPE FEAR PUBLIC TRANSPORTAION AUTHORTY,a North Carolina Public Transportation Authority(the"Authority"): WITNESSETH: THAT WHEREAS, Grantor is the owner of that certain real property located at the intersection of Shipyard Boulevard and 41" Street, in the City of Wilmington, County of New Hanover, State of North Carolina, said real property being more particularly described as New Hanover County Tax Parcel R06114-001-001-000(the"Property"); and WHEREAS,the Authority desires to erect and maintain a bus stop shelter on a portion of the Property for the benefit of the public; and WHEREAS, Grantor is of the opinion that it is in the best interest of the public to have and enjoy a bus stop shelter on the Property. CFPTA Agenda Packet 08/22/2013 7 NOW, THEREFORE, for and in consideration of the sum of One Dollar ($1,00) and other valuable consideration, the receipt of which is hereby acknowledged, and in further consideration of the mutual covenants and terms, conditions and restriction hereinafter set forth, the Grantor hereby gives, grants, bargains and conveys unto the Authority, its successors and assigns, in perpetuity, a non- exclusive easement for erecting and maintaining a bus stop shelter, including related facilities as hereinafter described, for use by members of the public to wait, board and de-board buses at the shelter in and over that portion of the Property described as follows: An approximate 10 foot by 20 foot area, the southernmost portion of which is approximately 80 feet north of the northern side of the existing driveway on 41st Street and contiguous with the western most property line of the Property, as shown as that area called "5' x 12' Bus Stop Shelter" and"8' x 18' Conc. Slab", on the map attached hereto as Exhibit A (the "Easement Area"). The terms, conditions, and restrictions of this Transit Easement are as follows: 1. That Authority shall have the right to construct an 18 foot by 8 foot concrete pad within the Easement Area on which the bus shelter may be erected. The Authority shall have the right to erect a bus shelter and related facilities on such pad within the Easement Area. Members of the public may wait,board and de-board buses at the bus shelter. The term"bus shelter"may include: (i)a shelter with a trash container mounted therein; (iii)a passenger bench located within the shelter; (iv) a passenger bench located outside the shelter; and(v)a channel post with route and schedule signs, and a trash container mounted thereon adjacent to the shelter; 2. That the Authority shall be and remain responsible for any and all expenditures of labor and materials or other costs or expense in the installation, erection,repair and maintenance of said concrete pad,bus shelter and related facilities; 3. That the Authority shall be responsible for any and all labor or other costs or expense which results from any and all future repair,relocation, or dismantling of said concrete pad,bus shelter and related facilities; 4. That the Authority agrees,to the fullest extent allowed by North Carolina law,to indemnify and hold harmless Grantor, and its Board Members, independent contractors, agents, employees, successors and assigns from and against any claims, demands,causes of action of other liability,including attorneys' fees arising of or resulting from the actions or inactions with respect to the Easement Area. .The parties agree that this is an indemnity agreement and nothing herein shall be construed to be a contract of insurance waiving the defense of governmental immunity; 5. The Grantor shall be responsible for the cutting or trimming of any vegetation and cleanliness of the grounds at or around the Easement Area. The Authority shall be responsible for the removal of trash from trash receptacles and litter from the Easement Area; 6. This Transit Easement shall not divest the Grantor of any rights or interests in its Property not herein mentioned; 7. All notices given under this Transit Easement must be in writing and must be given by CFPTA Agenda Packet 08/22/2013 8 U.S. certified mail(written receipt)addressed as follows: To Grantor: New Hanover County Board of Education 6410 Carolina Beach Road Wilmington,NC 28412 To the Authority: Cape Fear Public Transportation Authority P.O. Box 12630 Wilmington,NC 28405-0130 Notices shall be deemed delivered three (3) days from the date sent if addressed as set forth herein. Either party may notify the other of a change of address, which will only be effective by written notice. All issues of concern discussed by either party must be resolved within ten(10)business days or in a mutually agreed time frame in writing. 8. This Transit Easement may be terminated by mutual written agreement of the parties or their successors, or by an abandonment of Easement Area by the Authority or its successors. An abandonment shall occur if the Authority or its successors cease to use the Easement Area for the purposes allowed herein for a continuous period of one year. Within forty-five(45)days following termination of this Transit Easement,the Authority agrees to remove the concrete pad, bus shelter and related facilities from the Easement Area and to return the property to the reasonably same condition it was in on the date hereof; and 9. This Transit Easement shall be binding upon Grantor and Authority and their respective successors and assigns. 10. This conveyance is without express or implied warranty as to the title to the Easement Area and is made subject to any agreement,instrument or easement of record. Grantor makes no representation as to its ownership of the Property or the Easement Area. TO HAVE AND TO HOLD the rights,privileges and easement herein granted to the Authority, its successors and assigns forever.The covenants agreed to and the terms,conditions, and restrictions imposed herein shall be binding upon the Grantor,its agents,tenants,successors and assigns and shall continue as a servitude running in perpetuity with the above described Easement Area. IN WITNESS VVIIEREOF,this Transit Easement is executed as of the day and year first above written. New Hanover County Board of Education (SEAL) By: Name: Don S.Hayes Title: Chairman CFPTA Agenda Packet 08/22/2013 9 CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY (SEAL) By: Name: Title: STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, , a Notary Public, certify that the following person(s) personally appeared before me this day, and ❑ I have personal knowledge of the identity of the principal(s) ❑ I have seen satisfactory evidence of the principal's identity,by a current state or federal identification with the principal's photograph in the form of a ❑ A credible witness has sworn to the identity of the principal(s); each acknowledging to me that he or she voluntarily signed the foregoing document for the purpose stated therein and in the capacity indicated: Name fWacity Don S. Hayes Chairman On behalf of and as the act of the following entity: New Hanover County Board of Education (insert entity name, or"NIA" if individual or trustee). Date: Notary Public (print name) (official seal) My commission expires: CFPTA Agenda Packet 08/22/2013 10 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, , a Notary Public, certify that the following person(s) personally appeared before me this day, and ❑ I have personal knowledge of the identity of the principal(s) ❑ I have seen satisfactory evidence of the principal's identity,by a current state or federal identification with the principal's photograph in the form of a ❑ A credible witness has sworn to the identity of the principal(s); each acknowledging to me that he or she voluntarily signed the foregoing document for the purpose stated therein and in the capacity indicated: Name Canacity David R. Scheu Chairman On behalf of and as the act of the following entity: Cape Fear Public Transportation Authority (insert entity name, or"N/A" if individual or trustee). Date: Notary Public (print name) (official seal) My commission expires: CFPTA Agenda Packet 08/22/2013 11 AffiW1T.A'MMW o Q U 44 a4 QD Cr) Nm� ' Q = / 0 CD f OM VWWAX � , .�-f iii✓ iaN�m mm w C=*" / am w" CD Co LU k.N cc _----- . ------- o � w CFPTA Agenda Packet 08/22/2013 12 e ,ZRImat.,w Cape Fear Public Transportation Authority Pursuant to NCGS g 143-318.12, the Cape Fear Public Transportation Authority has established the following schedule of meetings for 2013. The schedule is on file with the Authority Secretary and available for public inspection by contacting Wave Transit at(910)343-0106 and at the following URA: http://www.wavetransit.com/Portals/o/documents/2013 Meeting Schedule.pdf Changes to the following schedule will comply with NCGS g 143-318.12. Day Date Time Location Thursday January 24, 2013 12:00 pm Forden Station, 505 Cando Street Thursday February 28, 2013 12:00 pm Forden Station, 505 Cando Street Thursday March 21, 2013 12:00 pm Forden Station, 505 Cando Street TThuFsda nA-, ch :28, 2v=3 r2=e F=A.rd-p-.A !-;+t-�5e5 C Rd. T+1 Thursday April 25, 2013 12:00 pm Forden Station, 505 Cando Street Thursday May 23, 2013 12:00 pm Forden Station, 505 Cando Street Thursday June 27, 2013 12:00 pm Forden Station, 505 Cando Street Thursday July 25, 2013 12:00 pm Forden Station, 505 Cando Street Thursday August 22, 2013 12:00 pm Forden Station, 505 Cando Street Thursday September 12, 2012 4:00 pm 23o Government Center Dr. #6o12 Thursday September 26, 2013 12:00 pm Forden Station, 505 Cando Street Thursday October 24, 2013 12:00 pm Forden Station, 505 Cando Street Thursday November 21, 2013 12:00 pm Forden Station, 505 Cando Street Thursday December 19, 2013 12:00 pm Forden Station, 505 Cando Street 1. March 28, 2013 meeting date changed to March 2l, 2013 adopted at a regular meeting on February 28, 2013 2. Special meeting of the Wilmington Transit Authority,Wilmington City Council and New Hanover County Commissioners CFPTA Agenda Packet 08/22/2013 13 Monthly Passenger Summary July 2013 Total Passengers Fixed Route 120,000 120,000 100,000 100,000 80,000 80,000 60,000 Cc 60,000 a 40,000 a 40,000 20,000 20,000 0 0 Jul Jul 62013/2014 96.540 ■2013/2014 90.758 ■2012/2013 108.152 ■2012/2013 102.054 Change -10.74% Change -11.07% Seahawk Shuttle Paratransit 900 6.000 800 00 5.000 600 4.000 500 400 3.000 300 2.000 200 100 1.000 0 Jul 0 ul ■2013/2014 823 02012/2013 814 ■2013/2014 4.959 Change 1.11 M2012/20 1 3 5.284 Change -6.15 CFPTA Agenda Packet 08/22/2013 14 Passengers by Route July 2013 Fixed Route No. Name Passengers Transfers 101 Princess Place 15,190 2,268 103 Oleander East 6,814 1,077 104 Northeast 5,136 825 105 Medical Center 6,513 793 106 Shipyard Blvd 6,467 818 107 College Road 1,944 269 108 Market Street 5,773 1,025 201 Carolina Beach Road 8,847 1,073 202 Monkey Junction 6,570 844 203 Trolley 6,113 204 Brunswick Connector 2,090 319 205 Longleaf Park 7,617 882 207 North 3,509 465 209 Independence 7,181 798 301 Pleasure Island 994 TOTAL 90,758 11,456 UNCW 701 Blue 712 Teal 702 Green 703 Red 704 Yelow 705 Loop 222 706 Point to Point 707 Red Express 709 40m op Express 551 710 S 50 6Non-ADA al 823 Para-Transit Services ADA Passengers 1,241 Passengers 3,718 Para-Transit Total 4,959 TOTAL PASSENGERS 96,540 CFPTA Agenda Packet 08/22/2013 15 CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY MONTHLY OPERATIONS REPORT JULY 2013 `G �t,t r ,�� €�� -�� r��{ �� 'r�{(� � r � ll � ��/ass �� t.. S ,rr�a?} �� ,� �'r �� t r}�� Total Bus/Trolley Passenger Trips 90758 102054 -11.07% 90758 102054 -11.07% Total UNCW Passenger Trips 823 814 1.11% 823 814 1.11% Average Weekday Passenger Trips 3564 3753 -5.04% 3157 3753 -15.88% Average Saturday Passenger Trips 1874 2036 -7.96% 1714 2036 -15.82% Average Sunday Passenger Trips 884 945 -6.46% 773 945 -18.20% Total Revenue Miles 93450 95346 -1.99% 93450 95346 -1.99% Total Revenue Hours 6350 6434 -1.31% 6350 6434 -1.31% Accidents Non Preventable 1 0 100.00% 1 0 100.00% Accidents Preventable 1 0 100.00% 1 0 100.00% Passenger Trips/Revenue Mile 0.98 1.08 -9.17% 0.98 1.08 -9.17% Passenger Trips/Revenue Hour 14.42 15.99 -9.79% 14.42 15.99 -9.79% Operator Overtime 5.68% 3.81% 49.08% Farebox Revenue and Pass Sales $88,081 $57,044 54.41% $88,081 $57,044 54.41% Average Fare per Bus Passenger $0.97 $0.56 73.63% $0.97 $0.56 73.63% 0" Total ADA Passenger Trips 1241 1389 -10.66% 1241 1389 -10.66% Total Non ADA Passenger Trips 3718 3895 -4.54% 3718 3895 -4.54% Average Weekday Passenger Trips 219 239 -8.37% Average Saturday Passenger Trips 30 36 -16.67% Average Sunday Passenger Trips 7 6 16.67% IMMENSENESS Total Revenue Miles 40995 50545 -18.89% 40995 50545 -18.89% Total Revenue Hours 2124 3274 -35.13% 2124 3274 -35.13% Accidents Non Preventable 0 2 -100.00% 0 2 -100.00% Accidents Preventable 0 0 0.00% 0 0 0.00% Passenger Trips/Revenue Mile 0.12 0.10 15.71% 0.12 0.10 15.71% Passenger Trips/Revenue Hour 2.33 1.61 44.66% 2.33 1.61 44.66% 2 Operator Overtime 2.90% 1.30% 123.08% Passengers 202 N/A N/A 202 N/A N/A Revenue Miles 4823 N/A N/A 4823 N/A N/A Revenue Hours 86 N/A N/A 86 N/A N/A Greyhound Ticket Revenue $2,847 N/A N/A $2,847 N/A N/A Amtrak Passengers On and Off 169 N/A N/A N/A N/A N/A CFPTA Agenda Packet 08/22/2013 16 lily It) + r`ri r { } +.sts di is `Jis y r° 1 it - + s Ir + +r- 't t + t eIr ,+tl t ... it{ + \i) } +jss s st+ir)�r r Y' { ty�{y,r � �1�+��,��r'�5 n Profit & Loss Date 7/1/2013-7/31/2013 Budget scenario: 2014(1)(Board Adopted Budget Original) ++-�-) + ++rr Profit& Loss Operating revenues Farebox revenues 60,847 91,333 30,487 5.55% 1,096,000 Passes 26,970 17,250 -9,720 13.03% 207,000 Contracted services 78,603 86,458 7,943 7.58% 1,037,500 Total: Operating revenues 166,420 195,042 28,710 7.11% 2,340,500 Operating expenses Salaries and wages 165,361 295,129 129,769 4.67% 3,541,553 Taxes and benefits 71,266 100,297 29,215 5.92% 1,203,565 Fuels and lubricants 45,090 91,758 46,668 4.09% 1,101,100 Maintenance 91 51,917 51,826 0.01% 623,000 Communications 2,117 2,117 0.00% 25,400 Tires 8,928 8,928 0.00% 107,134 Professional services 31,161 35,106 3,945 7.40% 421,267 Other services 595 6,567 5,972 0.76% 78,800 Utilities 317 5,775 5,458 0.46% 69,300 Insurance 246,841 49,162 -197,679 41.84% 589,947 Office supplies and expenses 24 2,983 2,959 0.07% 35,800 Marketing 3,617 3,617 0.00% 43,400 Other expenses 1,748 10,467 8,719 1.39% 125,612 Total: Operating expenses 562,494 663,822 101,513 7.06% 7,965,878 Nonoperating revenues Subsidies Federal grants 188,037 254,577 66,540 6.16% 3,054,928 State grants 1,050 84,679 83,629 0.10% 1,016,150 Subsidy from primary government 1,285,000 118,750 -1,166,250 90.18% 1,425,000 Subsidy from other governments 91,875 10,906 -80,969 70.20% 130,875 Local Government Pledged to Capital -131 -131 0.00% -1,575 Total: Subsidies 1,565,962 468,782 -1,097,181 27.84% 5,625,378 Profit 1,169,888 Cape FarPF��it�f�� sPp� {�rg�iy. Page 1 of 1 8/16/2013 5104 PM otyz STATE�m,R V � Mn i rt>4 North Carolina Department ®f Health and Human Services Pat McCrory Aldona Z.Wos,M.D. Governor Ambassador(Ret.) Secretary DHHS August 5, 2013 The Honorable Louis Pate The Honorable Nelson Dollar Joint Legislative Oversight Committee on Joint Legislative Oversight Committee on Health and Human Services Health and Human Services Room 1028, Legislative Building Room 307131, Legislative Office Building Raleigh,NC 27601-2808 Raleigh,NC 27603-5925 The Honorable Justin Burr Joint Legislative Oversight Conunittee on Health and Human Services Room 307A, Legislative Office Building Raleigh,NC 27603-5925 Senator Pate and Representatives Dollar and Burr: I hope this letter finds you all doing well. I write to inform you that pursuant to Section 10.7.(d) of The Current Operations and Capital Improvements Appropriations Act of 2012, the Department of Health and Human Services (Department)will not be able to enter a contract for the management of nonemergency medical transportation (NEMT)because the Department was unable to determine that it would be cost-effective to do so. In response to an RFP issued by the Department in October of 2012, several potential vendors submitted proposals; however, none was able to offer a rate less than can be achieved under the current system. The per-member,per-month(PM/PM)amounts quoted by the responding vendors ranged from approximately $1.80 to approximately $3.00. Each of these figures represents the price at which a vender reported it could provide NEW services in one of three regions of the state. The vendor which reported being able to offer this service for approximately $1.80 in a region could not offer the service in either of the other two regions for less than approximately $1.95. The current system, on the other hand, has averaged a statewide PM/PM of$1.73 over the last six fiscal years, and we anticipate that by fiscal year 2015 the PM/PM will be even lower. Accordingly,the Department determined that it would not be cost- effective to contract for NEW services. The Department is aware that there have been issues with the current system over the past few years and is taking steps to avoid similar problems in the future. The Department intends to share best practices with the counties to assist in documenting NEW trips and to enable the www.ncdhhs.gov Telephone 919-855-4800•Fax 919-715-4645 Location: 101 Blair Drive•Adams Building o Raleigh,NC 27603 CFPTA Agenda Packet O i1 i@Address:2001 Mail Service Center•Raleigh,NC 27699-2001 1$ An Equal Opportunity/Affirmative Action Employer I counties to afford better customer service. The Department is also working with interested groups to identify and to achieve administrative savings in this program. These efforts, along with others, should result in a better system for the NEW users and North Carolina's taxpayers. Thank you for your efforts to improve the delivery of services to the citizens of North Carolina and for all that you do for our state. Sincerely, Aldona Wos, M.D. Secretary cc. Carol Steckel Dennis Streets Sherry Bradsher Jim Slate Adam Sholar Pat Porter Sarah Riser Kristi Huff Brandon Greife Susan Jacobs Denise Thomas Steve Owen CFPTA Agenda Packet 08/22/2013 19