September 26 2013 Special Meeting Minutes New Hanover County ABC Board
Special Meeting Minutes
September 26, 2013
I. Call to order
Chairman Cedric Dickerson called to order a special meeting of the New Hanover County Alcoholic
Beverage Control Board at 10:00am on September 26, 2013 in the General Office at 523 & 17'h Street,
Wilmington, NC. The advertised purpose of the special meeting was primarily for the Board to discuss, and
possibly award, the construction contract for the new ABC Complex (6009 Market Street & 210 Judges
Road).
II. Roll call
Carol Martin, Board Secretary conducted a roll call. The following Members of the Board were present:
Cedric Dickerson, Chairman
Robert W. Martenis, Vice Chairman
Thomas Wolfe, Member
David Matthews, Member
Others in attendance were:
Dan Sykes, Chief Executive Officer
Gary Cain, Retail and LBD Operations Manager
Carol Martin, Board Secretary
Ashley Withers, Star News Reporter
Charles Boney, Principal, LS3P Associates, LTD
W. Elliott O'Neal, Jr., CSI; Director of Bidding & Contract Services, LS3P Associates, LTD
Taylor B. Simms, LS3P Associates, LTD Senior Associate & Project Manager
Charles Hill, ABC Store#110 Manager
Absent with Notice:
Augustus C. Everett, Jr., Member
Avril Pinder, Ex-Officio Member
Wanda Copley, Legal Counsel—arrived after meeting adjourned, but availed herself to the Board
and to LS3P Associates, LTD for legal discussion regarding necessary contract verbiage, and
addressed general questions for several minutes.
111. Call meeting to order
Mr. Dickerson verbally confirmed that the Board members had read the following ethics reminder:
"In accordance with General Statute I8B-201, it is the duty of every Board member to avoid both
conflicts of interest and appearances of conflicts. Does any member have any known conflict of
interest or appearance of conflict with respect to any matters coining before the Board today? If
so, please identify the conflict or appearance of conflict and refrain from any undue participation
in the particular matter involved."
Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting.
IV. Approval of minutes from last meeting
Mr. Dickerson presented the minutes from the last Regular Meeting of September 17, 2013. Mr. Wolfe
made the motion to approve the minutes as written, Mr. Martenis seconded, all approved.
V. Approval of proposed agenda
No proposed changes were made to the prepared agenda as written.
1
VI. New business
a) Mr. Sykes' agenda summary handouts regarding the "New ABC Complex" stated that five (S) scaled
bids from qualified construction companies were received and opened by Mr. O'Neal in the New
Hanover County Government Finance Conference Room at 3pm on September 19, 2013. The
construction bids ranged from$4.0 to $4.8 million, and the project's Board Architect, LS31'
Associates, LTD recommended the Board award to the lowest bidder, Bordeaux Construction Co., Inc.
of Durham, NC. Mr. O'Neal stated that his firm had completed two (2) new construction projects and
three (3) small renovation projects with Bordeaux Construction Co., Inc. since 1999, and as recent as
2010. Mr. Wolfe made the motion to award the contract to Bordeaux Construction Co., Inc., and to
approve the Total recommended Single Prime General Contract amount of$3,986,800. Mr. Martenis
seconded the motion, and all approved. Mr. Matthews made the motion to authorize the ChairNice
Chair to execute the necessary documents on behalf of the Board to bind the agreement. Mr. Wolfe
seconded the motion, and all approved.
b) Mr. Dickerson personally thanked Mr. Martenis and Mr. Matthews for their hard work over the last
several months in their capacity as members of the Real Estate Committee. Mr. Boney then referred to
the two as members of the Building Committee and coordinated their first meeting for Thursday,
October 3, 2013 at 9:00am. Mr. Boney also said that once the construction contract was completely
signed he would coordinate a pre-construction conference for the Board. Finally, Mr. Boney stated
that his firm would look at reducing the firm's contracted fee because the awarded bid came in at less
than was estimated.
c) Mr. Sykes handed out a proposed media release that highlighted the recent audit, the increase in tax
and profit distributions over the previous year, and announced the construction bid award. The Board
unanimously approved the release as written.
VIL Adjournment
Mr. Matthews made the motion to adjourn the meeting; Mr. Martenis seconded, all approved.
Minutes submitted by:
Carol E. Martin, Secretary
Minutes approved by: Date:
Cedric Dickerson, Chairman
2