9Apr2014 meeting minutes
9April2014
Meeting Minutes
Acting Chairman Andrewcalled the meeting to order at 4:00and welcomed all.Introductions
were made by each;the meeting’sattendance sheetisattached
TheNew Hanover County (NHC)Port Waterway Beach Commission (PWBC)approvedthe
Marchmeeting minutes (emailed 7 March2014).The current PWBC fund balance was noted at
~$6,381.98
Former PWBC Chairman Weaver briefly addressed the group stating that as a recent re-
appointment to the Coastal Resources Advisory Council (CRAC),one of his goals is to attend
both the NHC and the Brunswick County coastal infrastructure management meetings ensuring
stakeholderfeedback to the CRAC.
Acting Chairman Andrew requestedthe PWBC entertain new chair nominations to be discussed
at the May or June meeting.
Current Business
Wrightsville Beach (WB) FY14 Coastal Storm Damage Reduction (CSDR) Project
Weeks Dredging is mobilizing equipment andthe cutterheadEW Ellefsento Wrightsville Beach.
An updated schedule and environmental window extension confirmation has been requested of
the US Army Corps of Engineers (USACE). If an extension is granted, WB’s CSDR project
completion date would likely be 31 May 2014.
NHC’s Kure Beach (KB) CSDR Project Authorization
On 7 April 2014, apre-submittal meeting was held with the NC Division of Coastal Management
(NCDCM). The DRAFT application package was reviewed and constructive suggestions were
made. The contractor is now editing the package based on meeting input; a May 2014 submittal
date is anticipated. In response to KB Councilman Bloszinsky’s question of an anticipated
issuance date, once NCDCM receives and considers the application package complete;
processing time through the state and federal agencies is estimatedbetween six to nine months.
In response to Carolina Beach (CB) Councilman Shuttleworth’s question of contributing
authority, such CSDR contributing authority was congressionally provided to the USACE in
2012.
Shallow Draft Inlet (SDI) Permitting
The NC Division of Water Resources(NCDWR) is anticipating confirmation of interested
stakeholders by the end of April.In the May timeframe,the NCDWR will release aRequest for
Qualifications to provide umbrella permitting forthe participatingshallow draft inlet
stakeholders.Based on Recon estimates, permitting five or four shallow draft inlets is estimated
at $30,000 or $37,500per inlet respectively (supplemental geotech efforts may be warranted in
Carolina Beach Inlet). In response to CB Inlet (CBI) Association President Captain
Schoonmaker’s question of an anticipated issuance date, an estimate of nine to twelve months
considering inlet specific geotechnical assessment requirements.
Captain Schoonmaker further emphasized the currentpoorcondition of CBI and the need for a
dedicated funding source beyondthecurrentminimal funding target of $450,000.00/year.
Captain Schoonmaker anticipates the updated CBI economic assessment by Dr. Dumas by the
end of April. Staff re-emphasized the NHC Management and the NHC Commissioners
cognizanceof the funding and maintenance issues.
Shoreline Transects
Contracts have been executed and survey schedules initiated. WB and Masonboro Island
surveys have been completed. Pleasure Island transects will be surveyed pending the next
weather windows.
CB Reauthorization
Based on 9 April 2014 email exchanges with the Marlowe Group,theWater Resourceand
Reform Development Act(WRRDA)bill is still in conference and will not likely move until late
May. Proposed 15-year extension language is still a possibility withintheconference committee
negotiations.
Carolina Beach Inlet Funding
Fourth Qt. FY14 funding has been secured from each participating entity.Funds are in the
process of being transferred to the NCDWR for the Division’s match and forinitiating
maintenance dredging schedules by the USACE. PWBC members have been asked to request
FY15 funding fromtheir respective boards in the same percentages of participation totaling
$225,000.00. Based on recent input, future participation by Wrightsville Beach and the City of
Wilmington is questionable.
FY15%$
75.7$170,325.00
NHC
6.6$14,850.00
CoW
2.2$4,950.00
WB
13.3$29,925.00
CB
2.2$4,950.00
KB
100$225,000.00
Total
Captain Schoonmaker re-emphasized the annual expenditure of $450,000.00 was the minimum
maintenance dredging the USACE required so the US Coast Guard (USCG) could maintain a
marked channel. Captain Schoonmaker further reminded the PWBC of the USACE’s suggested
$600,000.00 annual expenditure providing improved template managementand that scheduling
of a USACE hopper plant requires additional USACE planning. KB Councilwoman Swearingen
reminded the PWBC thathistorical USACE CBI dredging fundsapproachedone million dollars
annually.The PWBC was again ensured that NHC Management andNHCCommissioners were
fully engaged in the funding and CBI maintenance dredging issues.
New Business
Room Occupancy Tax (ROT) spreadsheetlife-cycles
A summary of three baseline approaches of ROT funding was presented. The scheduled CSDR
expenditures, annual line items, single event items and spreadsheet assumptions were shared.
Belowis an outlineddescriptionoftheshared information; these approaches were emphasizedas
staff level efforts.
Duringthe ROTdiscussion,CB Town Mgr. Cramer acknowledged receipt of a pdfdelineatinga
worst-case ROT lifecycle assuming nofederal or state participation butinclusive ofthe
USACE’s preferred fall2014CSDR Pleasure Island effort.The spreadsheet was provided by the
NHC Finance Dept. CB Councilman Shuttleworth requested an excel copy of all NHC’s ROT
spreadsheet assessments;Commissioner Wolfe acknowledged the request.Mr. Kellam
representing Figure 8Island home owners association and a sector of the Mason Inlet
Preservation Group (MIPG)requested that management efforts within the Mason Inlet complex
shouldalso be considered during future ROT analyses.
ROT Expenditures
CB CSDR every 3 years
KB CSDR every 3 years
WB CSDR every 4 years
Annual line items:
Shoreline mapping program
DC support
Staff
Admin (collection and disbursement)
Single event line items:
CB permitting (complete)
KB permitting (in progress)
WB permitting (proposed)
CBI permitting (in progress)
ROT Lifecycles
Assumptions:
40 year spreadsheet (2054)
~66% template (averaged placements)
WB = 750K cy
CB = 850K cy
KB = 350K cy
Worst Case:
ROT @ 82.5% and Beach/NC @ 17.5%
2028(negative balance)
Best Case:
Federal @ 65%, NC @ 17.5% and ROT @ 17.5% (through WB “41” and KB “47”
congressional authorizations)
ROT @ 82.5%, CB/NC @ 17.5% (CB)
2054 (strong balance)
Target Case:
ROT @ 65%, NC @ 17.5% and Beach @ 17.5%
2054 (sustainable balance)
CB CSDR FALL 2014
th
In the spring of 2013, the USACE hypothesizeda “CSDR what if” scenario for CB’s 50
birthday. ThatUSACE“what if scenario”was a line itemby NCDWR in FY14 at $727Kbased
on the USACE’s provided construction general balance of the “what if scenario”. On 22 January
2014, the USACE called a confab to initiate the first formal discussion of apotentialCB CSDR
effort forthe fall of 2014. On 5 March, the USACE shared their FY14 work plan receipts of
$2.7M for CB CSDR fall of 2014 potential efforts and $5.4M for KB FY15 plans and
specifications and KB FY16 CSDR construction.On 3 April 2014, the USACE called a meeting
with the principals of CB, KB and NHC. During the 3 April meeting, the USACE proposed a
combined fall 2014Pleasure Island CSDR effort facilitating current funding balances for CB and
KB totaling a combined cost estimate of $15.7M. The USACE is proposing an ~1.1M cubic
yard project one year after placing~1.5M cubic yards within the same templates.To date, the
USACE has not providedCBIborrow sitecross section calculations confirming theavailability
of the proposed600K cubic yard extractionorshoreline cross-sections depicting template
volumes and current sand distributions.
The followinginformation attempts to quantify funding responsibilities of four alternatives
addressing the next scheduled/potential CSDR efforts at CB and KB.
(1)Asscheduledwithout WRRDA language
(2)CB veneer(fall of 2014)
(3)CB and KB (fall of 2014)
(4)No Action with WRRDA language
As ScheduledVeneer
ROTStateFederalFy totalsROTStateFederalFy totals
CBCB
2014$ - $ -$ - $ - 2014$ 727,000.00 $ 727,000.00$ 2,700,286.00$ 4,154,286.00
2015$ - $ -$ - $ - 2015$ - $ -$ -$
-
*2016$ 6,600,000.00$ 1,400,000.00 $ - $ 8,000,000.00*2016$ 6,600,000.00$ 1,400,000.00 $ -$ 8,000,000.00
2017$ - $ -$ - $ - 2017
KBKB
2014$ - $ -$ - $ - 2014$ - $ -$ -$
-
2015$ - $ -$ - $ - 2015$ - $ -$ -$
-
2016$ 1,453,846.00$ 1,453,846.00 $ 5,400,000.00$ 8,307,692.002016$ 1,453,846.00$ 1,453,846.00 $ 5,400,000.00$ 8,307,692.00
2017$ - $ -$ - $ - 2017$ - $ -$ -$
-
CB/KBtotals $ 8,053,846.00$ 2,853,846.00 $ 5,400,000.00$ 16,307,692.00 CB/KBtotals $ 8,780,846.00$ 3,580,846.00 $ 8,100,286.00$ 20,461,978.00
CSDR Fall 2014WRRDA
ROTStateFederalFy totalsROTStateFederalFy totals
CBCB
2014$ 1,863,000.00$ 727,000.00$ 4,810,000.00$ 7,400,000.002014$ - $ -$ -$ -
2015$ - $ -$ - $ - 2015$ - $ -$ -$
-
2016$ - $ -$ - $ - 2016$ 1,400,000.00$ 1,400,000.00 $ 5,200,000.00$ 8,000,000.00
*2017$ 6,600,000.00$ 1,400,000.00 $ - $ 8,000,000.002017$ - $ -$ -$
-
KBKB
2014$ 2,092,000.00$ 808,000.00$ 5,400,000.00$ 8,300,000.002014$ - $ -$ -$ -
2015$ - $ -$ - $ - 2015$ - $ -$ -$
-
2016$ - $ -$ - $ - 2016$ 1,453,846.00$ 1,453,846.00 $ 5,400,000.00$ 8,307,692.00
**2017$ 1,453,846.00$ 1,453,846.00 $ 5,400,000.00$ 8,307,692.002017$ - $ -$ -$ -
CB/KBtotals $ 12,008,846.00 $ 4,388,846.00 $ 15,610,000.00 $ 32,007,692.00 CB/KBtotals $ 2,853,846.00$ 2,853,846.00 $ 10,600,000.00$ 16,307,692.00
*assumes NC participation at 17.5%
**assumes US Congress re-appropriates KB in 2017 for funds spent in 2014
Chairman Andrew has requested all appointed/designated PWBC representatives to select a
preferred path from the list of four above. Please email your recommended path to NHC staff as
soon as possible.
CB Inlet Inshore Dredge Material Disposal Site (IDMDS)
This topic was not discussed in detail but in passing regarding hopper dredge use in CBI. The
topic can be rescheduled.
Public Comment
Spencer Rogers of Sea Grantbriefly covered a recent FEMA interpretation that may help beach
communities. Beaches, dunes and wetlands may be interpreted as “non-structural mitigation”.
Mr. Rogers also shared in the winter-scarp discussionthat if scarps are in the “high berm”
elevation reaches, thenameasurementof storm protection is being compromised.
Mr. Barber (as previously provided by email) and Kure Beach Councilwoman Swearingen
reminded the PWBC of a request made bytheCoastal Resource Commission Chairman Gorham.
The request asked of any suggested rule modifications that the area stakeholders may deem
appropriate for consideration.
The following were suggestions:
(1)Umbrella permitting capability
(2)Increased major permit lifecycles
(3)Appropriate dredge material double handling
(4)Stipulated environmental window extensions
The meeting was adjourned at approximately 6:00.
Agenda
9 April2014,4:00–5:00 PM
New Hanover County, Government Center
Finance Conference Room #500
4:00Call to Order
Welcome/Introductions
Approval of MarchMeeting Minutes (emailed 7March2014)
PWBCFund Balance ~$6,381.98
CurrentBusiness
Wrightsville Beach (WB) FY14 Coastal Storm Damage Reduction (CSDR)
Project
Demobilize fromOcean Isle Beach (OIB)~5 April
Placementat WBstarting ~15April
Demobilize from WBno later than31 May
Dredge plant EW Ellefsen
Environmental window extension pending
NHC’s Kure Beach (KB) CSDR Project Authorization
DRAFT Geotechnical Report, Biological AssessmentandEssential Fish Habitat
Assessment are in final editing
NC Division of Coastal Management Major Permitmodificationsubmittal
anticipated inMay
Shallow DraftInlet(SDI)Reconnaissance
NC Division of Water Resource’s Request for Qualifications will likely go out in
May
Based on Recon estimates,permittingfiveor fourshallow draft inletsis estimated
at $30,000 or$37,500.00 respectively (supplemental geotech efforts may be
warranted in Carolina Beach Inlet)
Shoreline Transects
Contracts have been executed
Surveying has begun
Carolina Beach Reauthorization
EffortsarecontinuingduringCongressionalConference
Carolina Beach Inlet Funding
th
4Qt. FY14, funding has been secured
FY15 funding requests are inprogress
Dedicated funding alternativesare being evaluated
New Business
ROT life-cycles
(currently evaluated)
No Feds or State
WB/KB viaProject Cooperation Agreement (PCA)and ROT withCB/NC
ROT/NC/Beaches
CB CSDR FY14
CB Inlet Inshore Dredge Material Disposal Site (IDMDS)
Public Comment
Adjourn