WAVE Agenda Packet 06 26 14
Cape Fear Public Transportation Authority
A regularly scheduled meeting of the Cape Fear Public Transporta Thursday, June 26,
2014 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405.
An agenda for the meeting is presented below.
MEETING AGENDA
1)Call to Order
2)Moment of silence
3)Pledge of Allegiance
4)Public Comment Period 10 minutes
5)Consent agenda 05 minutes
1.Approval of minutes from the May 22, 2014 regular meeting (p. 4)
2.Contract with NCDOT for Operations Center
3.Contract with NCDOT for Apprentice
4.Drug and Alcohol Policy update
5.System Safety Program Plan update
6.Contract with Gillig, LLC for 35 HHD Buses (p.
7.Purchase order to Gillig, LLC for two CNG buses (p.
8.FY 2014 Insurance policy
9.Amended depreciation policy (p.
6)Committee Reports 30 minutes
Executive Committee, Mr. David Scheu, Chairman
Planning & Operations Committee, Mr. Henry Adams, Chair
April 2014 operating & statistical reports (p.
Ten year anniversary activities
Finance & Budget Committee
April 2014 financial statement (p.
2014 Audit briefing
Facilities Committee, Mr. Jeff Petroff, Chair
Operations center update (p.
7)Resolutions
1.Resolution for §5317 Grant Program (p.
8)Staff report 10 minutes
Non-Emergency Medical Transportation (NEMT)
9)New business 05 minutes
10)Old business 05 minutes
11)Adjournment
The next regular meeting of the Authority is scheduled for ThursJune 26, 2014 in the Wave
Transit Board Room at Forden Station, 505 Cando Street, Wilmington, NC 28405.
Holiday Notice - Authority administrative offices will be closed and no bus servi will be provided on
Friday, July 04, 2014 in observance of Independence Day.
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CONSENT AGENDA
The following items are attached for consideration. A brief exp
follows:
1)Approval of minutes from May 22, 2014 regular meeting (p. 3)
2)Contract with NCDOT for Operations Center
Funding in the amount of $469,261.00 for the Wave Transit Operations Center has been approved
by the North Carolina Board of Transportation. The funding will
$750,000.00 in state funding for the project. Due to the length of the agreement, it has been
uploaded to the following URL for review: http://www.wavetransit.com/Portals/0/documents/14-
90-525_contract.pdf. Approval of the agreement is recommended.
3)Contract with NCDOT for Apprentice
Funding in the amount of $28,997.00 for an apprentice has been a
Board of Transportation. Local funding in the amount of $3,222.
apprentice is included in the adopted FY 2015 budget. Due to the length of the agreement, it has
been uploaded to the following URL for
review: http://www.wavetransit.com/Portals/0/documents/15-DG-052_Contract.pdf. Approval of
the agreement is recommended.
4)Drug and Alcohol Policy update
Following an FTA Drug and Alcohol program review in May 2014, mo
and Alcohol Policy were recommended in order to ensure compliance with the federal and
Alcohol Program requirements. Due to the length of the policy, it has been uploaded to the
following URL for
review: http://www.wavetransit.com/Portals/0/documents/Drug_Alcohol_Poli. Adoption of
the updated drug and alcohol policy is recommended.
5)System Safety Program Plan (SSPP) update
To ensure compliance with federal, state and local requirements,
programs, policies and plans. Following a recent review, it was
modifications to the SSPP were necessary. The proposed revised policy includes updates, including
revised minimum training standards, required to bring the policy Due to the length
of the SSPP, it has been uploaded to the following URL for
review: http://www.wavetransit.com/Portals/0/documents/SSPP.pdf. Adoption of the revised
SSPP is recommended.
6)Contract with Gillig for 35 HHD Buses (p.
On March 05, 2014 the Authority released an Invitation for Bids thirty-five
foot (35) low floor, heavy, heavy duty compressed natural gas b
vendors participated in the approved equal process. One bidder
bid compliant with the specifications. The single bid submitted by Gillig, LL
established project budget of $460,000.00 per vehicle. Pursuant to NCGS §143-129(b), the
Authority entered into negotiations with Gillig to modify the IFons in the
specifications. It was determined that eliminating extended warranty provisions,
90 requirements, tank valves and allowing alternate components w
available project budget without material modification. The contract price would be fixed at
$453,877.00 per vehicle for the first twenty-four (24) months. Annual adjustments in years three
through five based on the Producer Price Index (PPI) are include
Authority is not obligated to purchase a minimum quantity of vehicles from the contract.
To meet the FTA requirement for undertaking a sole source (singl, staff has
performed a cost analysis. The analysis compares the cost for rG buses.
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Due to the infinite number of configurations possible in a trans
difficult. The analysis demonstrated that the $453,877 cost per
comparable deliveries when fareboxes ($13,740) and AVL/Annunciators ($17,259) are deducted
from the cost. The majority of items considered equal, the Wave
4.24% below the median price of comparable buses delivered. App
recommended.
7) Purchase order to Gillig, LLC for two CNG buses (p.
Pursuant to the adoption of a contract with Gillig, LLC to purchase 35 HHD buse
for two (2) thirty-five foot buses has been prepared. Eighty percent of one bus is
an agreement with NCDOT for FTA funds under the §5316 program an
funded through an agreement with NCDOT for FTA funds under the §
twenty percent of funding for both vehicles is in the adopted City of Wilmington FY 201-15 budget.
The project budget has been established at $460,000 per vehicle.
recommended.
8) FY 2014 Insurance policy
To ensure the Authority is procuring insurance coverage at a fair and equitable cost, staff rebid
coverage for the items listed. H. W. Wells Insurance Agency of
was lower than the FY 2014 policy by $283,267 or 29.4%. Deducti
been reduced from $10,000 to $ 1,000 per incident.
A portion of the premium reduction is attributable to First Transit providing worker comp
insurance for contract employees at a significantly lower cost.
into the agreement with HW Wells for insurance coverage as specified -2015.
9) Amended depreciation policy (p.
To ensure compliance with FTA regulations, the Authority has ame
Although no assets are affected by the change, the recommendatio
of the current fiscal year for audit purposes. Approval of the amended schedule is recommended.
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IFB 14-02 Price Analysis
Richmond, VA$ 431,905.00
Erie, PA$ 454,480.00
Medford, OR$ 451,292.00
Wilmington, NC$ 422,878.00 less AVL and farebox
Mean$ 440,138.75
Median$ 441,598.50
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CoverageCompanyPremium
Savings$ 283,276
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Depreciation Schedule
Depreciation is calculated by the straight-line method over the following estimated useful lives:
Asset Class Estimated useful lives
Buildings and improvements 40 years
Large, heavy-duty buses (35- 40) 12 years or 500,000 Miles
Medium-sized, heavy duty buses (30) 10 years or 350,000 Miles
Medium-sized, medium-duty buses (30) 7 years or 200,000 Miles
Medium-size, light-duty buses (25-35) 5 years or 150,000
Light-duty small buses (16-28) 4 years or 100,000
Other Vehicles 4 years or 100,000
Furniture, fixtures, machinery and equipment 3, 5, 7 or 10 years
Vehicles that are to be retired before their useful life expires
method of vehicle cost divided by the number of years of useful
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Monthly Passenger Summary
May 2014
Total Passengers Fixed Route
180,000140,000
160,000
120,000
140,000
100,000
120,000
80,000
100,000
80,000
60,000
60,000
40,000
40,000
20,000
20,000
0
0
Seahawk Shuttle Paratransit
60,000
50,000
40,000
30,000
20,000
10,000
0
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MONTHLYFiscal Year to Date
FIXED ROUTE
This Month
% Change
Ridership Statistics Current% ChangeCurrentPrior
Last Year
Total Bus/Trolley Passenger Trips 97,702 94,9762.87% 1,023,453 1,131,128-9.52%
Total UNCW Passenger Trips 7,270 3,82190.26% 338,080 302,46011.78%
Total Fixed Route Passenger Trips 104,972 98,797 6.25% 1,361,533 1,433,588-5.03%
Average Weekday Passenger Trips 4,213 4,0364.37%
Average Saturday Passenger Trips 2,397 2,11813.17%
Average Sunday Passenger Trips 1,064 91616.10%
Operating Statistics - Fixed Route
Total Revenue Miles 96,547 90,1197.13% 1,123,722 1,055,4246.47%
Total Revenue Hours 6,690 6,3874.75% 80,395 74,3558.12%
Accidents Non Preventable 3 250.00% 21 13 61.54%
Accidents Preventable - 1-100.00% 11 15 -26.67%
Passenger Trips/Revenue Mile1.091.10-1.16%1.211.36-10.80%
Passenger Trips/Revenue Hour15.6915.471.42%16.9419.28-12.16%
Operator Overtime 2.48%2.13%16.43%
Farebox Revenue $79,278$81,440-2.65%$894,663$791,65713.01%
Average Fare per Bus Passenger$0.81$0.86-5.37%$0.87$0.7024.90%
PARATRANSITMONTHLYFiscal Year to Date
This Month
% Change
Ridership Statistics Current% ChangeCurrentPrior
Last Year
Total ADA Passenger Trips124711548.06%144771289512.27%
Total Non ADA Passenger Trips33093597-8.01%3549841947-15.37%
Total Paratransit Passenger Trips45564751-4.10%4997554842-8.87%
Average Weekday Passenger Trips207210-1.43%
Average Saturday Passenger Trips372832.14%
Average Sunday Passenger Trips6520.00%
Operating Statistics - Paratransit
Total Revenue Miles3433638167-10.04%35995332331511.33%
Total Revenue Hours18212018-9.76%1742418332-4.95%
Accidents Non Preventable100.00%63100.00%
Accidents Preventable20300.00%84100.00%
Passenger Trips/Revenue Mile0.130.126.60%0.140.17-18.15%
Passenger Trips/Revenue Hour2.502.356.27%2.872.99-4.13%
Operator Overtime 3.90%1.50%160.00%
WavePool
Passengers23918926.46%2503N/AN/A
Revenue Miles46915045-7.02%51917N/AN/A
Revenue Hours82106-22.64%831N/AN/A
Special Services
Greyhound Ticket Revenue$2,792$2,6017.34%$30,175$39,716N/A
Amtrak Passengers On and Off21685154.12%1629467N/A
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Cape Fear Public Transportation Authority
Statement of Operating Position
Date : 7/1/2013 - 5/31/2014
Budget Scenario : 2014 (2) (Board Adopted Budget Revised)
ActualBudget Variance92%Annual
GL account
Operating revenues
Farebox revenues
1,077,0071,074,3332,67491.89%1,172,000
Passes
198,029210,833-12,80486.10%230,000
Contracted services
991,442947,96243,48095.87%1,034,140
Total: Operating revenues
2,266,4782,233,12833,35093.04%2,436,140
Operating expenses
Salaries and wages
3,217,9113,350,453132,54288.04%3,655,040
Taxes and benefits
1,263,9771,318,35054,37387.89%1,438,200
Fuels and lubricants
970,4061,003,56733,16188.64%1,094,800
Maintenance
343,442430,73587,29373.09%469,893
Communications
44,31256,37512,06372.05%61,500
Tires
72,92291,66718,74572.92%100,000
Professional services
335,340375,62040,28081.84%409,767
Other services
63,70774,89211,18577.98%81,700
Utilities
40,74247,6676,92578.35%52,000
Insurance
695,083643,042-52,04199.09%701,500
Office supplies and expenses
25,10228,7833,68179.94%31,400
Marketing
42,48243,5421,06089.44%47,500
Other expenses
92,025111,55819,53375.62%121,700
Total: Operating expenses
7,207,4517,576,250368,79987.20%8,265,000
Nonoperating revenues
Subsidies
Federal grants2,575,1492,940,003-364,85480.29%3,207,276
State grants941,507819,622121,885105.30%894,133
Subsidy from primary government1,558,0001,428,167129,833100.00%1,558,000
Subsidy from other governments91,87584,2197,656100.00%91,875
Local Government Pledged to Capital0-11,38911,3890.00%-12,424
Other Income80,41782,500-2,08389.35%90,000
Total: Subsidies
5,246,9485,343,122-96,17490.02%5,828,860
Net Results
305,975
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Cape Fear Public Transportation Authority
Operations Center Project Update
June 2014
Construction
Good weather continues to assist in project completion. Roof d
maintenance area are nearing completion. Brick and block on the
complete. Steel framing is complete on the first floor and nearing completion on the second floor. Rough-in
plumbing, electrical and HVAC are 98% complete. The fire suppression system is installed. Crushed concrete
serving as the base for the bus parking area is 85% complete ands scheduled to begin in late June.
Issues with the curtain wall and awnings arose during the month
and input from the committee chair. The gasoline and diesel fu
New Hanover County. Exterior waterproofing is complete.
The project is on the established schedule for completion in Nove
Compressed Natural Gas (CNG) Fueling Station
Design of the CNG fueling station is ongoing. The compressor manufacturer typically spends six we
and has reported they are on schedule to submit permit drawings
lines from the storage tanks to the fuel island for the fast fil-permit so
paving in the area can be completed. It should be noted that th
accommodating in working with the Authority to maintain the proj in regards to the CNG fueling
station. Since the remainder of the CNG fueling station does not interfere with general construction,
less critical. The project continues to be on schedule to be co
Change Orders
No June change orders.
Budget
The Authority is directly contracting low voltage wiring, audio
firm up costs associated with these contracts was held in June t
allocated. It is believed that there are sufficient funds set aside for these items. Price quotes are pe
For the month of June, project revenues exceed projected expenses by .90% or $121,133. Funding in the
amount of $469,261 from NCDOT has been authorized by the NC Boar
consideration by the Authority on June 26, 2014. Funding from F
submitted by the Authority and is scheduled to be sent to the US Department of Labor in July. Final approval i
expected no later than August.
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Local Share Certification for Funding
(This form is required for EACHseparate funding request)
Cape Fear Public Transportation Authority
(Legal Name of Applicant)
R: Local matching funds will be required for all application submit
EMINDER
funds, the required match is 50% of net operating expenses. For capital projects, the match will be 10% of the net
cost subject to the availability of state funds. The applicant should prepare for a local match of 20 % in cashe state
funds are not available.
The local match may be provided from sources such as an undistri
fund; State or local appropriations; dedicated tax revenues; pritoll
revenue credits; and net income generated from advertising and c
human service transportation may be used either to reduce the ne
local match for operating assistance. In either case, the cost o
total project cost. No FTA program funds can be used as a source
when used to contract for service.
Local match may be derived from other Federal funding programs that are eligible to
transportation, other than DOT programs. Examples of types of pr
include: employment training; aging; community services; vocational rehabilitation services; and Temporary
Assistance for Needy Families (TANF). To be eligible for local m
be used for activities included in the total net project costs o
Requested Funding Amounts
Net Local Share Local Source(s)
Project
Cost
Capital $ 116,424 $ 23,285(20%)City of Wilmington
Shelters
TOTAL $ 116,424 $ 23,285
I, the undersigned representing Cape Fear Public Transportation Authority do hereby certify to the North Carolina
Department of Transportation, that the required local funds willas of July 1, 2014.
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