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WAVE Agenda Packet 11 20 14 Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transporta Thursday, November 20, 2014 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1)Call to Order 2)Moment of silence 3)Pledge of Allegiance 4)Introduction of new Authority member 5)Bus Operator Safety Award 6)Rotary Club Cape Fear recognition 7)Public Comment Period 10 minutes 8)Consent agenda 10 minutes 1.Approval of minutes from the October 23, 2014 regular meeting (p. 2.Change order for light transit vehicle (p. 3.Purchase order for service vehicles (p. 4.Purchase order for fare equipment (p. 5.Purchase order for replacement engine (p. 6.Proposed bid bond settlement with Jones and Frank (p. 7.Public Transportation Planning Agreement (p. 9)Metropolitan Transportation Program Update 15 minutes Mr. Howard Capps, Chair, Citizen Advisory Committee Transit Subc 10)Committee Reports 30 minutes Executive Committee, Mr. Jeff Petroff, Chairman Facility legal issues discussion (pursuant to NCGS § 143-318.11(3) this item may be discussed in closed session) Mr. Auley Crouch, Block, Crouch, Keeter, Behm & Sayed, L.L.P., Operations Center Construction Counsel Operation Center legal services retainage Planning & Operations Committee October 2014 operating & statistical reports (p. Finance & Budget Committee, Mr. Bill Bryden, Chair October 2014 financial statement (p. Facilities Committee, Mr. Jeff Petroff, Chair Operations center update (p. November purchase and change orders (p. 11)Staff report CNG bus order 12)New business 05 minutes 13)Old business 05 minutes 14)Adjournment CFPTA Agenda Packet 11/20/20141 Authority administrative offices will be closed on Thursday, November 27, 2014 and Friday, November 28, 2014 in observance of Thanksgiving. No bus service will be provided on November 27, 2014. Bus service will operate a normal schedule on November 28, 2014. The next regular meeting of the Authority is scheduled for Thursday, December 20, 2014 at 12:00 pm in the Forden Station Board Room. The meeting is one week early due to the Christmas holiday. CONSENT AGENDA The following items are attached for consideration. A brief exp follows: 1)Approval of minutes from October 23,2014 regular meeting (p. ) 2)Change order for light transit vehicle (p. A change order in the amount of $26,982.00 to National Bus Sales The change would upgrade the currently ordered diesel powered vehicle to compressed natural gas (CNG). The conversion will utilize the CNG fueling station at the new o a 200,000 vehicle life, fuel for a diesel vehicle over its usefuCosts for fuel over the same useful life of a CNG vehicle are estimated to be $60,000. Funding for the change is available in the approved FTA grant NC-90-X553. There is no other identified use of the funds which would likely be deobligated if not used to convert tLocal matching funds for the change will be invoiced to UNCW. Approval of the chan 3) Purchase order for service vehicles (p. A purchase order in the amount of $71,449.51 to Bob King GMC of Wilmington is included for consideration. The PO includes two vehicles. The first vehicle is a 2500 GMC Sierra ¾ ton CNG service truck. The vehicle is replacing a 12 year old vehicle w second vehicle is 3500 GMC Sierra 1 ton diesel truck with a dealThe vehicle is replacing a 13 year old vehicle which has exceeded itThe current NC bid for trucks is expired and the vehicles were competitively bid with t was the only responsive bidder. Eighty percent of the vehicles are funded by FTA grant NC-34- 0002. The twenty percent local match is included in the Authori capital reserve. Approval of the purchase order is recommended 4) Purchase order for fare equipment (p. A purchase order in the amount of $10,320 to National Bus Sales is inclu purchase order is for twenty five farebox vaults utilized by the being ordered to streamline fare collection and improve fare col vehicles. The new fare collection procedure will take advantage infrastructure at the new operations facility. National Bus Sa purchasing contract for farebox equipment and the project was competitively bid by the sta Eighty percent of the funding for the vaults is from FTA grant N-34-0002. The twenty percent local match is included in the Authoritys annual operating budget as roval of the purchase order is recommended. 5) Purchase order for replacement engine (p. Approval of a purchase order to Clark Power Services in the amou consideration. The PO exceeds the limit of the Executive Direct vehicle 1002 which has experienced engine failure. The engine the time of the failure which is slightly premature for a mid-life repower. The PO is for the engine block only. The labor will be performed in house. The remanufa bid. Approval of the purchase order is recommended. CFPTA Agenda Packet 11/20/20142 6) Proposed bid bond settlement with Jones and Frank (p. Following withdrawal of the bid from Jones and Frank for the CNG Authority requested forfeiture of the required five percent bid bond. Following legal negotiation, the Authoritys attorney reached a proposed settlement of twenty-five thousand two hundred and eighty-two dollars and eighty-four cents ($25,282.84) with Jones and Frank and their Bond holding firm Aspen American Insurance. The settlement releases the Authority from any claims and settle the matter. The $25,282.84 will be added back as revenue to the guidelines for claims settlement. Approval of the agreement is 7) Public Transportation Planning Agreement (p. The current designated recipient for FTA §5303 Planning funds is the lead agency for the Wilmington Metropolitan Planning Area (WMPO). The Au previously and continues to provide a large portion of the FTA r funds are intended. The agreement included for consideration isy, the City of Wilmington and the WMPO for $64,441 would net the Authority 65% funds allocated to the region. The amount is $18,441 higher tha adopted budget. Approval of the agreement is recommended. CFPTA Agenda Packet 11/20/20143 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY October 23, 2014 Jeff Petroff, Chairman, Presiding MEMBERS PRESENT Mr.Jeff Petroff, Chairman Mr.Don Betz, Secretary Mr.Bill Bryden Mr.Samuel Grundman Mr.Steven Kelly Mr.Andy Koeppel Mr.Kevin O’Grady Mr.Beck Smith MEMBERS ABSENT Mr. Jonathan Barfield Mr.Euran Daniels Mr.Rick Richards STAFF PRESENT Mr.Albert Eby, Executive Director Ms. Megan Matheny, Director of Planning & Development Mr.Joe Mininni, Director of Finance & Administration Ms.Jean Smith, Director of Operations Ms.Kathy Williams,Board and Customer ServiceClerk CONTRACT MANAGEMENT STAFF PRESENT Mr.Andy Olsen,Olsen Elder Law,Attorney Mr. Chris Greenman,First Transit, Fixed Route OperationsManager Mr.Jeremy Miller, First Transit, VehicleMaintenance Manager GUESTS PRESENT Ms. Lynn Heim,City of Wilmington, Budget Director Ms.Pat Batleman,Town of Leland, Councilmember Mr. Jon Tate, Town of Leland, Councilmember Ms.Anne K. Ryan, Citizen CALL TO ORDER Mr. Petroffcalled the meeting to order at 12:03 pm The board meeting began with a moment of silence followed by reciting the Pledge of Allegiance RECOGNITIONS Mr. Petroff recognized incomingboard members Mr. Kelly, and welcomed himto the Authority Mr. Kelly provided the board with a brief bio and stated he was looking forward to serving on the board Mr. Petroff stated that board members will be appointedto serve on one of the Authority’s committees at an upcoming meeting CFPTA Agenda Packet 11/20/20144 PUBLIC COMMENT Mr. Petroffopened the public comment period Ms. Ryan inquired as to why notificationsregarding modifications to Route 201 and Route 203 were not posted to the publicprior to the changes Ms. Ryan also addressed sanitation issues as well as bus cleanliness and the use of e-cigarettes and profanity on the buses She stated that these issued were addressed by the operators immediately after recognition; however, more focus should be given to the cleanliness of the interior of the vehicles Hearing nofurther comments, Mr. Petroffclosed the public comment period CONSENT AGENDA Mr.Petroffpresented theOctober2014consent agenda for approval Mr. Koeppel indicated Ms. Heim’s namewas spelled incorrectly in the minutes for the September meeting Mr. Koeppel inquired about how much additional revenue would be realizedunder the revised Greyhound contract Mr. Eby indicated it is difficult to speculate due to the fluctuation of Greyhound tickets sales and the type of tickets being sold Mr. Eby stated the revised contract has a valid termination clause and the final draft would be submitted to Greyhound for signature He stated that the revised contract increased the Authority’s percentage of tickets sold from 9.5% to 12% Mr. Betzmade a motion to accept the October consent agendaas amended Mr. O’Gradyseconded the motion and the motion carried EXECUTIVE COMMITTEE Mr. Petroff stated the committee did not meet Mr. Petroff presented the amended Interlocal Agreement Between New Hanover County and the Cityof Wilmington Mr. Petroff recognized Mr. Eby to present areas of concern regarding the newly amended Interlocal Agreement Mr. Eby stated the Town of Leland has expressed aninterest in obtaining seat on the Authority Board The town pays a significant portion of the capital and operating costs for Route 204 Brunswick Connector Mr. Eby stated the request was brought to the Authority, County and City via a resolution passed bythe Town of Leland Mr. Eby stated that the NHCand Wilmington Managersindicated that there was not direction from their elected officials to pursue the requestfrom Leland He said the Cityof Wilmington expressed concern regarding increased complications with respect to voting and representation Mr. Betz stated he was concerned with the portion of the amendmentto the Interlocal Agreement that states “The extension policies shall be consistent with the current policies of the County and City for the provision of public transportation” He inquired about the policies and stated the policies should be referenced in the document Mr. Eby stated that current public transportation policies and provisions of the city and county are unknown to the Authority Mr. O’Grady agreed that representation by the Town of Leland would be a good start to regional representation Hestated that a joint meeting with the threeboards should be held to further discuss the matter and other concerns that are unclear in the amended Agreement CFPTA Agenda Packet 11/20/20145 Mr. O’Gradypointed out the complexity of asset distribution upon dissolution of the Authority Mr. O’Grady briefed Ms. Batleman on the upcoming retreat and suggested that inviting Leland to a less formal an more open discussion would be a step in the right direction Mr. O’Grady thanked Ms. Batleman and Mr. Tate for their support of the Authority and public transportation in the region Mr. Petroff asked Mr. Eby if the City and County are seeking input regarding the amended Agreement Mr. Eby statedhe was unsure and suggested drafting a letter to the City and County outlining the Authority’s concerns Mr. Petroff recognized Leland Town Councilmember Ms. Batleman Ms. Batlemanstated the Town of Leland is growing rapidly and the Town of Leland is paying more than$50,000 per yearto support Route 204Brunswick Connector She reiterated the Town of Leland’s interest in obtaining a seat on the Authority Board Ms. Batlemanstated that the Town isgetting ready to establish three designated park and rides and researching costs for Wi-Fi on Brunswick Connector and potentially adding another vehicle on the route Mr. Petroff suggested inviting a representative from theTown of Leland to join the Planning Committee and/orFinance Committee PLANNING& OPERATIONS COMMITTEE In the absence of a committee chairman, Mr. Petroff recognized Ms. Mathenytopresentthe committee report Ms. Matheny reported a 7% increase in fixed route ridership for the month of September as compared to September 2013 Ms. Matheny noted a decrease in ridership for Route 203 Downtown Trolley and stated staff will continue to closely monitor the ridership for this route Ms. Matheny stated advertising has generated over $39,000 in revenue for CY2014 Mr. Matheny said Street Level Mediais closing in on the first year of theircontract for advertising services andhave already exceeded their minimum guarantee for advertising revenue by approximately $3,800 Ms. Mathenyinvited Ms. ConnieKnox, from the Rotary Club Cape Fear to the November meeting to be recognized fortheir community service projectinstalling a bench and trash th receptacle at the bus stop located at 5 St. and Meares St. She indicated that grant funding that allowed for the purchase and install of 17 shelters and 15 benches was secured and a RFP for shelter design will be issued by staff prior to the end of the calendar year Ms. Mathenystated the banners for Route 203 Downtown Trolley should be installed mid- November and staff will proceed with a PR campaign for the “new and improved downtown trolley” upon completion of the project Ms. Matheny said there has been no significant change regarding the Wave Pool program FINANCE & BUDGET COMMITTEE Mr. Petroffrecognized Mr. Bryden to give the committee report Mr. Bryden stated the Authority is currently within the adopted budget He said that cash flow could potentially turn negative in November due to the large cash requirements of the operations center facility project and less than timelyreimbursements from NCDOT FACILITIES COMMITTEE Mr. Petroff recognized Mr. Eby to present the committee report CFPTA Agenda Packet 11/20/20146 Mr. Eby presented updated photos of the operations facility and stated he is impressed with the development of the building He stated the inside of the building is close to completion; however, the weather has delayed the progress on the outside of the building Mr. Eby indicated the opening date of November 15, 2014 hadnot beenformallyextended but he was not confident that the deadline could be met based on the amount of work left Mr. Eby stated 1.5 %, or $201,000, of the project budgetforthe new facility is in retainage Mr. Betz inquired about the purchase of the CNG buses Mr. Eby stated that the two CNG buses will notbe delivered until June2015, after the opening of the new facility He also stated the Authority is working on an agreement withPiedmont Natural Gasfor use of the CNG stationin exchange for providing maintenance to the facility for the first year Mr. Smith stated since the Maintenance and OperationsFacility will be the only location in the region with compressed natural gas, would the Authoritybe able to market it as a fueling station for private vehicles Mr. Eby stated that he has been in contact with the City of Wilmington regarding their possible use of the CNG facility Mr. Eby stated thatFTA and IRS issues made the opportunity to market the facility as public improbable Mr. Petroff stated thecommittee is seeking approval of the October purchase ordersand equipment in the amount of $101,978 Mr. Betz made a motion to accept the October purchaseOrders and equipment in the amount of $101,978 Mr. Smith seconded the motion and the motion carried Mr. Petroff provided comment on the legal discussionregarding the garage area radiant flooring STAFF REPORT Mr. Petroffrecognized Mr. Eby to present the staff report Mr. Eby gave an update on theSmall Bus Coalition he attended in Houston, Texaslast week He said federal funding for replacement buses has not yet been identified Mr. Eby stated most of the funding for large projects was formula funding slated for larger cities Mr. Eby stated the Small Bus Coalition was formed to help the medium andsmall transit systems get needed resources to meet the FTA state of good repair requirement Mr. Eby said amajority of the Authority’s revenue vehicles are nearing the end of their useful life and are due for replacementin the very near future Mr. Smith inquired as to whether or not refurbished or used buses can be purchased to help fill the gap of replacing an entire fleet all at once Mr. Eby said he will keep a look out for used buses Staggering bus purchaseswas an option that staff was working toward Mr. Ebyprovided a briefupdate on the bus stop amenities project Mr. Eby said staff has identified grant funding that would allow for the purchase and installation of up to 50 bus shelters Mr. Eby stated the first round of shelters are expected to be installed beginning in the winter of 2015 Mr. Petroff asked Mr. Eby to address the concerns by Ms. Ryanduring the public comment period Mr. Eby stated that public noticesregarding route modifications are installed on all fixed route buses and notifications regarding public hearings for major route restructures are placed in local media outlets as requiredby law and the Authority’s adopted public comment policy CFPTA Agenda Packet 11/20/20147 He added that staff can research options for more effective communication regarding minor route modifications Mr. Eby said that hazardous cleanups on vehiclesare performed as soon as maintenance is notified of the issue and all employees are trained to comply withblood borne pathogen procedures on clean-ups and sanitation regarding urination, vomiting, blood, or any hazardous spill or discharge on Wave Transit vehicles Mr. Ebysaid the equipment at the new facility should improve some of the vehicle cleanliness Mr. Grundman inquired as to whether or not public notifications are placed at bus stops Mr. Eby stated according to the Authority’s public notification policy, notifications areplaced at major transfer locations and on vehicles Mr. Eby revealed thatplacing prominent public notices downtown is very challenging due to the guidelines of signagearound the downtown area NEWBUSINESS Mr. Bryden stated the Making WavesFoundation’s grant request to the Landfall Foundation in the amount of $5,000 was approved Mr. Bryden indicated the Foundation has formed a partnership with the Harrelson Center to assist in handling individual requests Mr. Bryden statedthere is a vacancy on the Foundation board and solicited names for potential members OLDBUSINESS none ADJOURN Mr.Betzmade a motion to adjourn the October 23, 2014board meeting Mr. Smith seconded the motion and the motion carried SCHEDULING OF NEXT MEETING The Authority’s next meetingis scheduled for November 20, 2014at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Executive Director /kw/mm CFPTA Agenda Packet 11/20/20148 Cape Fear Public Transportation Authority PO Box 12630 Wilmington, NC 28405 910-343-0106 Fax: 910-343-8317 Purchase Order Vendor National Bus Service 800 Pickens Drive Extension Marietta, Ga 30062 770-795-4270 Date:7-Nov-14PO #:15-0534 Ship To:Bill To: Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority 1110 Castle StreetPO Box 12630 Wilmington, NC 28401Wilmington, NC 28405 910-343-0106 For:CNG Upgrade QtyPart #DescriptionUnit CostExt cost $26,982.00$26,982.00 CNG Upgrade Total cost$26,982.00 GL NumberAmountDivisionGrant Code% $FP $FP $FP $FP $FP $ Accrued Sales Tax 21400 $ Sales Tax 12600 AuthorizedEntered This instrument has been preaudited in the manner required by th Budget and Fiscal Control Act Jean M. SmithDate Director of Operations CFPTA Agenda Packet 11/20/20149 FY12 CTP CAPITAL 2013 28 FT. LIGHT TRANSIT VEHICLE (LTV) ORDER FORM STEEL REINFORCED COMPOSITE BODY Send to:National Bus Sales & Leasing, Inc.Vendor No.: 58-1216021 800 Pickens Drive Extension Marietta, GA 30062 800-282-7981; 770-422-8920FAX: 770-422-9007 klynch@nationalbussales.com ATTN: Karla Lynche-mail: dspurgeon@nationalbussales.com Information Contacts: Dana Spurgeone-mail: Bid no. 201200352 Re: N.C. Department of Transportation/Public Transportation Division 15-0082 Project No.: P.O. No.: Order Date: (date order placed with vendor) Cape Fear Public Transportation AuthorityAlbert Eby From:Contact : Wave Transit aeby@wavetransit.com (grant applicant/recipient)e-mail: (910) - 202-2035(910) - 343-8317 (phone number)(FAX number) VEHICLE ORDER Base vehicle price: Base Unit Cost QuantityItem no.Description Total Cost Lift - 2 rear wc stations-plan D2$ 70,686.00 11$ 70,686.00 Lift - 2 front wc stations-plan D3$ 74,952.00 02$ - SUBTOTAL OF BASIC LTVs$ 70,686.00 $ 325.00 01Lettering $ - Logo -labor only $ 85.00 02 ea./logo$ - Q-Straint QRT Max System$ 96.00 13D-2$ 96.00 Q-Straint QRT Max System$ 288.00 04D-3$ - Seon - Wireless 4 Camera/DVR system$ 3,570.00 15$ 3,570.00 6.7L Ford PowerStroke Diesel Engine$ 8,998.00 6$ - Telma Brake Retarder $ 9,516.00 07$ - Transign destination sign - electronic $ 2,102.00 08$ - Passenger signal bell$ 1,034.00 09$ - Main M4 Farebox $ 1,314.00 010$ - Panasonic P.A. System$ 315.00 011$ - Auxilliary Round Red Brake Lights$ 267.00 012$ - Auxiliary Amber Strobe at Rear Door$ 207.00 013$ - Non-Participating Options (local cost only):SUBTOTAL w/ PARTICIPATING OPTIONS $ 74,352.00 $ 340.00 122Electric door$ 340.00 $ 212.00 123Hubodometer$ 212.00 $ 2,218.00 229Twin Vision Sign$ 4,436.00 $ 14,574.00 117GFI Odyssey Farebox$ 14,574.00 $ 1,778.00 134Touchtape - Stop Request System$ 1,778.00 $ 3,946.00 136Jomarr Fire Supression System$ 3,946.00 118Complete Dedicated CNG System 34 GGE$ 35,980.00$ 35,980.00 $ 300.00 2Ford Service Manual/1 CD Format$ 600.00 GRAND TOTAL$ 136,218.00 EXTERIOR COLOR: The basic body of the Champion - Challenger is white. Shepra Dark Blue INTERIOR SEATING SELECTION:CODE:955 *Seat coverings are listed after options on page 3 Lettering information: (System Name & Phone No.) Color and Style of 6" lettering: Striping/Tu-Tone information: Striping (1 code):Tu-Tone (2 codes):#1: #2 Vehicle to be titled to: Cape Fear Public Transportation Authority P.O. Box 12630 Wilmington, NC 28402-0130 Terms: Payment to vendor must be made within 30 days of accepta CFPTA Agenda Packet 11/20/201410 Cape Fear Public Transportation Authority PO Box 12630 Wilmington, NC 28405 910-343-0106 Fax: 910-343-8317 Purchase Order Vendor Bob King Buick-GMC 5115 New Centre Drive Wilmington, NC 28403 910-799-0186 Date:14-Nov-14PO #:15-0570 Ship To:Bill To: Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority 1110 Castle StreetPO Box 12630 Wilmington, NC 28401Wilmington, NC 28405 910-343-0106 For:Service Trucks QtyPart #Unit CostExt costDescription 1$33,239.80$33,239.80 3/4 Ton CN/Gasoline Truck 1$33,556.71$33,556.711 Ton Diesel Truck 1$4,653.00$4,653.00 Service Body Total cost$71,449.51 GL NumberAmountGrant Code%Division $FP $FP $FP $FP $FP Accrued Sales Tax 21400$ Sales Tax 12600$ AuthorizedEntered This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Jean M. SmithDate Director of Operations CFPTA Agenda Packet 11/20/201411 CFPTA Agenda Packet 11/20/201412 CFPTA Agenda Packet 11/20/201413 Cape Fear Public Transportation Authority PO Box 12630 Wilmington, NC 28405 910-343-0106 Fax: 910-343-8317 Purchase Order Vendor National Bus Service 800 Pickens Drive Extension Marietta, Ga 30062 770-795-4270 Date:14-Nov-14PO #:15-0571 Ship To:Bill To: Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority 1110 Castle StreetPO Box 12630 Wilmington, NC 28401Wilmington, NC 28405 910-343-0106 For:M4 Farebox Vaults Quotation 295385 QtyPart #DescriptionUnit CostExt cost 25$412.80$10,320.00 V4Vault for M4 Farebox with Keys Total cost$10,320.00 GL NumberAmountDivisionGrant Code% $FP $FP $FP $FP $FP $ Accrued Sales Tax 21400 $ Sales Tax 12600 AuthorizedEntered This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act Jean M. Smith Date Director of Operations CFPTA Agenda Packet 11/20/201414 NATIONAL BUS SALES & LSG. INC.QUOTATION P.O. BOX 6549 INVOICE NO MARIETTA, GA 30065 295385 (770) 422-8920 NATIONAL BUS SALES & LSG. INC. Remit To: P.O. BOX 6549 MARIETTA, GA 30065-0549 Bill to:Ship To: WAVE TRANSIT WAVE TRANSIT 1110 CASTLE STREET P.O. BOX 12630 ATTN: BOB QUINN ATTN:ACCOUNTS PAYABLE WILMINGTON, NC 28405WILMINGTON, NC, 28401 CUST. NO.TERMSREP. ID.ORDER DATESHIP DATESHIP VIA CUSTOMER P.O. 11/10/2014 BOB 004896/ /ZCBEST WAY NET 30 DAYS FACTORY DIRECT===>:N Item NumberOrd. QtyShp.QtyUnit PriceExtended Bk OrdDescription V425.000.00VAULT FOR M4 FAREBOX W/KEYS25.00412.8010,320.00 Sub Total 10,320.00 CODE 7518 ALL Discount0.00 Sales Tax0.00 Shipping0.00 Invoice Total10,320.00 Payment Received0.00 Invoice Balance $10,320.00 CUSTOMER COPY THANK YOU FOR YOUR BUSINESS!! CFPTA Agenda Packet 11/20/201415 Cape Fear Public Transportation Authority PO Box 12630 Wilmington, NC 28405 910-343-0106 Fax: 910-343-8317 Purchase Order Vendor Clarke Power Services 6725 Netherlands Drive Wilmington, NC 28405 910-392-7220 Date:14-Nov-14PO #:15-0572 Ship To:Bill To: Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority 1110 Castle StreetPO Box 12630 Wilmington, NC 28401Wilmington, NC 28405 910-343-0106 For:Engine for 1002 QtyPart #DescriptionUnit CostExt cost 1ISBHybrid ISB Engine and Fault $18,247.00$18,247.00 total cost$18,247.00 GL NumberAmountDivisionGrant Code% $FP $FP $FP $ Accrued Sales Tax 21400 Sales Tax 12600$ AuthorizedEntered This instrument has been preaudited in the manner required by th Budget and Fiscal Control Act Jean M. SmithDate Director of Operations CFPTA Agenda Packet 11/20/201416 SETTLEMENT AGREEMENT AND RELEASE THIS SETTLEMENT AGREEMENT AND RELEASE (the "Agreement"), binding and th effective of this 20 day of November 2014, is made and entered into by and between CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY (the "Authority"); JF ACQUISITION, d/b/a JONES & FRANK (ÐJones & Frank) and ASPEN AMERICAN INSURANCE COMPANY ("Aspen") (collectively, the "Parties"). W I T N E S S E T H: WHEREAS , on or about May 17, 2013, the Authority accepted a proposal submitted by Jones & Frank which obligated Jones & Frank to provide design services to the Authority and obligated the Authority to pay Jones & Frank for those services, referenced as ÒCNG-System Design-Permit Drawing Servicers, Ref No. 06130257A-T, dated 4/25/2013 (the "Services Agreement"); and WHEREAS, Jones & Frank and the Authority dispute whether the Authority has fully satisfied its obligations under the Services Agreement; and WHEREAS, on or about December 18, 2013, the Authority issued an Invitation for Bids for the construction of a compressed natural gas fueling station; and WHEREAS, as part of a bid submitted by Jones & Frank, Jones & Frank obtained a bid bond issued by Aspen signed and sealed on January 23, 2014; and WHEREAS, on or about February 3, 2014, Jones & Frank submitted a bid in response to the AuthorityÓs invitation; and WHEREAS, during late February 2014, Jones & Frank realized that the Jones & Frank bid contained a clerical error; and CFPTA Agenda Packet 11/20/201417 WHEREAS , on February 27, 2014, at a face-to-face meeting, representatives from Jones & Frank verbally advised representatives from the Authority of the existence of the clerical error; and WHEREAS, on February 28, 2014, Jones & Frank advised the Authority in writing that Jones & Frank was formally withdrawing its bid for the construction of a compressed natural gas fueling station; and WHEREAS, on or about February 28, 2014, Jones & Frank issued Invoice PSINV- 010183 to the Authority requesting payment in the amount of $6,000.00 in connection with the Services Agreement; and WHEREAS, on or about March 31, 2014, the Authority submitted a claim on the bid bond issued by Aspen; and WHEREAS, the Parties dispute whether the withdrawal of the bid by Jones & Frank constitutes a defense to the claim under the bid bond for which payment is due; and WHEREAS, the Parties dispute whether any payment is due to Jones & Frank in connection with Invoice PSINV-010183 and the Services Agreement; and NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, and other valuable, full and complete consideration, the receipt and sufficiency of which are hereby specifically acknowledged by the Parties, the Parties agree as follows: 1.Payments by Aspen. Within seven (7) days of the effective date of this Agreement, Aspen shall pay the Authority the sum of Twenty-five thousand, two hundred and eighty-two dollars and eighty-four cents ($25,282.84) by check made payable to the Cape Fear Public Transportation Authority and delivered to the AuthorityÓs attorneys, c/o Aileen Wu Viorel, Esq., Elder Law Firm of Andrew Olsen, 6781 Parker Farm Drive, Suite 210, Wilmington, NC 28405. 2 CFPTA Agenda Packet 11/20/201418 2.Jones & FrankÓs Withdrawal of Invoice. Within seven (7) days of the effective date of this Agreement, Jones & Frank shall withdraw invoice number PSINV-010183 as Ðpaid in fullÑ and provide written documentation of such to the Authority. 3.Release by the Authority of Aspen. In exchange for the payment made by Aspen pursuant to Paragraph 1 of this Agreement, the Authority, on its own behalf and on behalf of its representatives, assigns, predecessors, successors, employees and any and all others claiming by or though the Authority (collectively the ÐAuthority ReleasorsÑ) fully and unconditionally discharges, releases, exonerates and agrees to hold harmless Aspen, its subsidiaries, affiliates, successors and assigns, from any and all past, present, and future liability in connection with issuance of the above-referenced bid bond. 4.Mutual Releases by and between the Authority and Jones & Frank. a.The Authority Releasors hereby unconditionally and fully and forever releases and discharges Jones & Frank, on its own behalf and on behalf of its officers, directors, owners, affiliates, employees, assigns, partners, shareholders, successors, predecessors, representatives, and all others claiming by or through Jones & Frank (collectively the ÐJones & Frank ReleaseesÑ) from any and all claims, actions, suits, debts, liens, contracts, agreements, obligations, promises, accounts, rights, controversies, disputes, losses, costs and expenses (including attorneysÓ fees and costs actually incurred), liabilities, damages, demands, and causes of action of any nature or kind, whether now known or unknown, suspected or unsuspected, fixed or contingent, constituting contractual or extra contractual, or statutory arising out of or in any way connected to the Bid or the Services Agreement. b. The Jones & Frank Releasees unconditionally and fully and forever release and discharge the Authority Releasors from any and all claims, actions, suits, debts, liens, contracts, agreements, obligations, promises, accounts, rights, controversies, disputes, losses, costs and 3 CFPTA Agenda Packet 11/20/201419 expenses (including att orneysÓ fees and costs actually incurred), liabilities, damages, demands, and causes of action of any nature or kind, whether now known or unknown, suspected or unsuspected, fixed or contingent, constituting contractual or extra contractual, or statutory o r Ðbad faithÑ arising out of or in any way connected to the Services Agreement, Invoice No. PSINV-010183, or the Bid. 5.Representations and Warranties. The Parties each represent and warrant to the other that (1) the signatories to this Agreement have full legal right, power, and authority to execute this Agreement and bind the party for whom that signatory acts; (2) the execution, delivery, and performance of this Agreement and the stipulations and terms herein have been duly authorized by appropriate action; (3) they have read the above and foregoing Agreement; and (4) they are not relying on any representations not contained herein. 6.Binding Effect. This Agreement shall be binding upon and inure to the benefit of the Parties hereto and their respective successors, assigns, heirs, and devisees, if any. 7.Additional Documents and Actions. The Parties agree to execute such additional documents and take such further actions as may be necessary to effectuate the terms of this Agreement. 8.Amendment. This Agreement and any of its terms may be amended, modified, or waived only by a writing signed by all of the Parties. 9.Entire Agreement. This Agreement, including the attachments referenced herein, sets forth the entire agreement between the Parties. 10.Contractual Matters. The statements and representations set forth herein are considered contractual in nature and not merely recitations of fact. 11.Choice of Law. This Agreement shall be deemed to have been made in the State of North Carolina and shall be construed and interpreted according to the laws of the State of North Carolina. 4 CFPTA Agenda Packet 11/20/201420 12.Forum Selection. The Parties hereby consent to the jurisdiction of North Carolina federal and state courts for purposes of enforcing this Agreement. 13.Governing Law; Venue. The Parties agree that any litigation or proceedings arising out of or relating to this Agreement must be brought by either party exclusively in the federal or state courts located in the State of North Carolina notwithstanding that Aspen may not be a resident of North Carolina when the action is commenced and/or cannot be served process within North Carolina. Accordingly, the parties irrevocably consent to (a) the jurisdiction and venue of any such court for any such action; and (b) service via nationally recognized overnight carrier for any such action or service as otherwise allowed by applicable law. 14.Severability. If law prohibits any provision of this Agreement, such prohibition shall not affect the validity of the remaining provisions of this Agreement. 15.Execution in Counterparts. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original, or with detachable signature pages, all of which when taken together shall constitute one and the same agreement, binding upon the Parties thereto as if the Parties signed the same document. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date written below. Date:___________________________ By:______________________________ Chairman of the Board of the Cape Fear Public Transportation Authority SWORN to and SUBSCRIBED before me this _______ day of _____________, 2014 ________________________ Notary Public My Commission Expires: ____________ [NOTARIAL SEAL] 5 CFPTA Agenda Packet 11/20/201421 Date:_____________________________ By:______________________________ Title:_____________________________ On behalf of Aspen American Insurance Company SWORN to and SUBSCRIBED before me this _______ day of ______________, 2014 ________________________ Notary Public My Commission Expires: ____________ [NOTARIAL SEAL] 6 CFPTA Agenda Packet 11/20/201422 Date:_____________________________ By:______________________________ Title:_____________________________ On behalf of JF Acquisition, d/b/a Jones & Frank SWORN to and SUBSCRIBED before me this _______ day of ____________, 2014 ________________________ Notary Public My Commission Expires: ____________ [NOTARIAL SEAL 7 CFPTA Agenda Packet 11/20/201423 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER FY 2014-2015PUBLIC TRANSPORTATION PLANNING SECTION 5303 GRANT AGREEMENT FOR THE WILMINGTON URBANIZED AREA THIS AGREEMENT made and entered into this ____ day of _____________, 2014by and between the Cityof Wilmington,on behalf of the Wilmington Urban Area Metropolitan Planning Organization, a metropolitan planning organizationand the Cape Fear Public Transportation Authority d/b/a “Wave Transit”, a North Carolina public transportation authority. W I TN E S S E T H WHEREAS ,by joint resolution the City of Wilmington and New Hanover County established the “Cape Fear Public TransportationAuthority” (hereinafter referred to as “Wave”) to provide public transportation services within the area designated asthe Wilmington Urbanized Area(hereinafter referred to as “UZA”), effective July 1, 2004,in recognition of the fact that some traffic and transportation concerns of eachentity are the same without regard for any jurisdictional boundary; and WHEREAS ,pursuant to, and in compliance with,23 C.F.R.§450.306(2014), the Wilmington Urban Area MetropolitanPlanning Organization(hereinafter referred to as“MPO”) was designated as the policy body for cooperative transportation decision making in the UZA; and WHEREAS, the City of Wilmington serves as the Lead Planning Agency for the MPO; and 17 Page of CFPTA Agenda Packet 11/20/201424 WHEREAS ,onDecember 15, 2010,the MPO,City of Wilmington, New Hanover County, North Carolina Department of Transportation,and other urban area jurisdictions adopted the “Cape Fear Commutes 2035 Long Range Transportation Plan”which affects the UZA;and WHEREAS ,Wave is theprovider of public transportation services in the UZA; and WHEREAS , on June 22, 2005,the Secretary of Transportation for the State of North Carolina, with authority vested by the Governor of the State of North Carolina, and in accordance with Title 49 of the United States Code § 5307(a)(2) and the Transportation Equity Act for the 21st Century, declared Waveto be a designated recipient of Federal Urbanized Area Formula Program funds for the UZA; and WHEREAS , the MPO is the recipient of Federal Transit Administration 49 U.S.C.§ 5303(2013) transit planning funds for the UZA; and WHEREAS ,the Federal Transit Administration,pursuant to 49U.S.C.§ 5303 (2013), provides 80% of transportation planning funds for the UZA, the North Carolina Department of Transportation provides 10%,and the required 10% local match is shared by the members of the MPO in accordance with the Memorandum of Understanding for Cooperative, Comprehensive, and Continuing Transportation Planning,datedAugust 11, 2007; and WHEREAS ,23 C.F.R. § 450.314(2014)requires an agreement between Waveand the MPO specifying cooperative procedures for carrying out transportation planning and programming. NOW THEREFOREin consideration of the mutually beneficial covenants of , agreement between the parties hereinafter expressedin enumerated terms, the adequacy and sufficiency of which of hereby acknowledged byeach as valuable consideration the City of Wilmingtonon behalf of the MPO and Waveagree as follows: 27 Page of CFPTA Agenda Packet 11/20/201425 1.Cooperation. The MPO and Waveshall cooperate in long range planning for the provision of public transportation services in the UZA, including the Metropolitan Transportation Improvement Program (hereinafter referred to as“MTIP”). Such cooperation includes, but is not limited to, estimating funds neededfor theservices recommended in the MTIP as adopted by the MPO.MTIP is in accordance with the State Transportation Improvement Program,and is periodically amended as the State Transportation Improvement Programis updated. 2.Planning. Waveshall be afforded the opportunity for meaningful participation in the public transportation planning and decision making process.The parties shall insurethat projects in the public transportation service portion of the MTIPare included in the planningprocess. 3.Tasks. Waveagrees and covenants to dutifully and properly perform the program tasks assigned to them as evidenced by the line item allocation shown on the MPO’s budget which is known as the Unified Planning Work Program. 4.Funding. The MPO willpay to Wavesixty-fivepercent (65%) of its allocation of 49 U.S.C. § 5303 (2013)planning funds for the term of this agreement.No funds paid under this Agreement shall be paid from the City of Wilmington’s funds,except those held for the MPO. 5.Duration. This Agreement shall commence on the date of its full execution by all parties and continue for one year or as long as Federal and State funding for public transportationplanning areprovided forthe UZAif such funding is for less than one year. 6.Termination. This Agreementshall terminate as a result of the loss ofFederal 37 Page of CFPTA Agenda Packet 11/20/201426 and/or State funding for public transportation services forthe UZA. Additionally, any party may terminate this Agreement upon written notice to the other partywhich specifiesan effective date of termination. The effective date of said “Notice of Termination” shall be no earlier thanthirty (30) days prior to the date the notice is sent. 7.Governing Law. All of the terms and conditions contained herein shall be interpreted in accordance with the laws of the State of North Carolina without regard to any conflicts of law principles and subject to the exclusive jurisdiction of federal or state courts within the State of North Carolina. In the event of a conflict between the various terms and conditions contained herein or between these terms and other applicable provisions, then the more particular shall prevail over the general and the more stringent or higher standard shall prevail over the less stringent or lower standard. 8.Entire Agreement, Amendments. This Agreement constitutes the entire contract between the parties, and no warranties, inducements, considerations, promises or other inferences shall be implied or impressed upon this agreement that are not set forth herein.This Agreement shall not be altered or amended except in writing signed by all Parties. IN WITNESS WHEREOF ,the due execution in agreement by parties heretoas evidenced by the hereafter affixed signatures. (This space is left intentionally blank) 47 Page of CFPTA Agenda Packet 11/20/201427 CITY OF WILMINGTON ___________________________ Bill Saffo, Mayor ATTEST: ___________________________ Penelope Spicer-Sidbury, City Clerk[SEAL] Approved as to form: ___________________________ William E. Wolak, City Attorney STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, __________________________________, a Notary Public of _______________ County, NorthCarolina, certify that Penelope Spicer-Sidbury personally came before me this day and acknowledged that she is City Clerk of the City of Wilmington, and that by authority duly given and as the act of the Council, the foregoing instrument was signed in itsname by its Mayor, sealed with its corporate seal and attested by herself as its City Clerk. WITNESS my hand and official seal, this _____ day of _____________, 2014. ___________________________ Notary Public My commission expires:____________ CERTIFICATION This instrument has been preaudited in the manner required by The Local Government Budget and Fiscal Control Act. This ___ day of __________________, 20____. ___________________________________ Debra H. Mack, City Finance Officer Project Number: ___MP1415________ (if applicable) Account Number: ___021-2660-442-31____ Amount of Contract: $___$64,441_________ Federal ID Number: ____56 6000239_____ 57 Page of CFPTA Agenda Packet 11/20/201428 WILMINGTON URBAN AREA METRO PLANNING ORGANIZATION, by and through its Transportation Advisory Committee By:__________________________________ Honorable Laura Padgett, Chair Attest: ________________________________ Secretary Mike Kozlosky STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, ____________________________, a Notary Public in and for the State and County aforesaid, certify that Mike Kozlosky came before me this day and acknowledged that he is the Secretary of Transportation Advisory Committee of the Wilmington Urban Area Metropolitan the Planning Organization , and that by authority duly given and as the act of the Organization, the foregoing instrument was signed in its name by its Chairman and attested by himself as its Secretary. WITNESS my hand and official seal, this ___ day of ____________, 2014. ______________________________ (Seal) Notary Public My commission expires: __________. 67 Page of CFPTA Agenda Packet 11/20/201429 CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY d/b/a/ Wave Transit By: ________________________________ Chairman Attest: ________________________________ Secretary STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, ____________________________, a Notary Public in and for the State and County aforesaid, certify that ______________________personally came before me this day and acknowledged Cape Fear Public Transportation Authority d/b/a Wave that s/he is the Secretary of the Transit , and that by authority duly given and as the act of the Authority, the foregoing instrument was signed in its name by its Chairman, sealed with its seal and attested by herself as its Secretary. Witness my hand and official seal, this the ____ day of ______________, 2014. _________________________________(Seal) Notary Public My Commission Expires: ____________. 77 Page of CFPTA Agenda Packet 11/20/201430 Monthly Passenger Summary October 2014 Total Passengers Fixed Route 180,000120,000 160,000 100,000 140,000 120,00080,000 100,000 60,000 80,000 60,00040,000 40,000 20,000 20,000 00 JulAugSepOctJulAugSepOct 2013/20142013/2014 96,540124,927153,473159,52790,75899,47898,451101,711 2014/20152014/2015 94,390128,378164,496168,39488,831101,346101,217109,968 ChangeChange -2.23%2.76%7.18%5.56%-2.12%1.88%2.81%8.12% Seahawk Shuttle Paratransit 70,000 6,000 60,000 5,000 - 50,000 4,000 40,000 3,000 30,000 2,000 20,000 1,000 10,000 0 0 JulAugSepOct JulAugSepOct 2013/20144,9595,0204,5895,481 2013/2014 82320,42950,43352,335 204/2015 5,1064,8695,0445,222 2014/201545322,16358,23553,204 Change2.96%-3.01%9.92%-4.73% Change -44.96%8.49%15.47%1.66% CFPTA Agenda Packet 11/20/201431 Passengers by Route October 2014 Fixed Route No. NamePassengersTransfers 101Princess Place20,0883,072 103Oleander East7,2851,169 104Northeast6,1851,036 105Medical Center7,9191,073 106Shipyard Blvd6,766827 107College Road2,628318 108Market Street7,1791,003 201Carolina Beach Road11,0431,255 202Monkey Junction7,938880 203Trolley5,608 204Brunswick Connector2,945376 205Longleaf Park9,2381,006 207North5,086723 209Independence8,974945 301Pleasure Island1,086 TOTAL 109,96813,683 UNCW 701Blue4,665 712Teal5,109 702Green4,480 703Red5,133 704Yellow4,537 711Yellow Express9,583 705Loop1,993 706Point to Pointn/a 707Red Express 14,550 709Loop Express 3,154 UNCW Total 53,204 Para-Transit Services ADA Passengers 1,592 Non-ADA Passengers 3,630 Para-Transit Total 5,222 TOTAL PASSENGERS 168,394 CFPTA Agenda Packet 11/20/201432 MONTHLY OPERATIONS REPORT OCTOBER 2014 FIXED ROUTEMONTHLYFiscal Year to Date This Month % Change Ridership Statistics CurrentLast Year% ChangeCurrentPrior Total Bus Passenger Trips 104,360 96,4478.20%380,626 367,8353.48% Total Trolley Passenger Trips 5,608 5,2646.53% 20,736 22,563-8.10% Total UNCW Passenger Trips 53,204 52,3351.66%134,055 124,0208.09% Total Fixed Route Passenger Trips163,172 154,0465.92%535,417 514,4184.08% Average Weekday Passenger Trips 6,477 5,9538.80% Average Saturday Passenger Trips 2,389 1,88826.51% Average Sunday Passenger Trips 1,161 95921.09% Operating Statistics - Fixed Route Total Revenue Miles 117,390 116,1041.11%418,182 416,0130.52% Total Revenue Hours 8,562 8,4321.55% 29,575 29,4070.57% Accidents Non Preventable 4 0.00%4 7 -30.00%10 Accidents Preventable2 0.00%2 6 -14.29%7 Passenger Trips/Revenue Mile 1.39 1.334.76%1.281.243.54% Passenger Trips/Revenue Hour 19.06 18.274.31%18.1017.493.49% Operator Overtime 1.65%7.40%-77.73% Farebox Revenue and Pass Sales$ 94,281$ 78,70819.79%$427,833$354,53320.68% Average Fare per Bus Passenger$ 0.86$ 10.79%$1.07$0.9117.38%0.77 MONTHLYFiscal Year to Date PARATRANSIT This Month % Change % ChangeCurrentPrior Ridership Statistics Current Last Year Total ADA Passenger Trips1,5921,603-0.69%5,7055,4634.43% Total Non ADA Passenger Trips3,6303,878-6.40%14,53614,586-0.34% Total Paratransit Passenger Trips5,2225,481-4.73%20,24120,0490.96% Average Weekday Passenger Trips218231-5.63% Average Saturday Passenger Trips443525.71% Average Sunday Passenger Trips660.00% Operating Statistics - Paratransit Total Revenue Miles39,38446,132-14.63%152,208158,958-4.25% Total Revenue Hours2,0372,364-13.83%7,9248,834-10.30% Accidents Non Preventable000.00%01-100.00% Accidents Preventable01100.00%23100.00% Passenger Trips/Revenue Mile0.130.1211.60%0.130.135.43% Passenger Trips/Revenue Hour2.562.3210.57%2.552.2712.55% Operator Overtime 4.46%3.60%23.89% WavePool Passengers39329135.05%1,29296234.30% Revenue Miles7,3955,31339.19%26,03119,98430.26% Revenue Hours1469455.32%47835235.80% Special Services Greyhound Ticket Revenue $2,556$946170.19%$10,184$9,4697.55% Amtrak Passengers On and Off24318233.52%81671514.13% Horizon$1,255N/AN/A$3,474N/AN/A CFPTA Agenda Packet 11/20/201433 Cape Fear Public Transportation Authority Statement of Operating Position Date : 7/1/2014 - 10/31/2014 Budget Scenario : 2015 (1) (Board Adopted Original) ActualBudget Variance33%Annual GL account Operating revenues Farebox revenues439,856410,66729,18935.70%1,232,000 Passes59,94780,000(20,053)24.98%240,000 Contracted services Fixed Route144,054140,000 34.30%420,0004,054 Para-Transit230,393230,167 33.37%690,500226 Pledge to Capital(18,002) (9,669)(8,333) 72.01%(25,000) Total: Operating revenues856,248852,5003,74833.48%2,557,500 Nonoperating revenues Subsidies Federal grants700,6591,118,465(417,806)20.88%3,355,394 State grants47,071284,983(237,912)5.51%854,950 Subsidy from primary government City of Wilmington1,285,000428,333856,667100.00%1,285,000 New Hanover County275,00091,667183,333100.00%275,000 Subsidy from other governments113,87530,62583,250123.95%91,875 Local Government Pledged to Capital(13,500)(6,767)(6,733)66.50%(20,300) Other Income42,23424,19618,03858.18%72,587 Total: Subsidies2,450,3391,971,502478,83741.43%5,914,506 Total: Revenues and Subsidies 3,306,5872,824,002482,58539.03%8,472,006 Operating expenses Salaries and wages Fixed Route1,013,2391,055,58042,34132.00%3,166,740 Para-Transit169,725183,94614,22130.76%551,838 Taxes and benefits Taxes86,57795,826 30.12%287,4799,249 Benefits302,890326,94124,05130.88%980,823 Fuels and lubricants315,439406,09490,65525.89%1,218,283 Maintenance123,263170,00046,73724.17%510,000 Tires26,82446,66719,84319.16%140,000 Communications & Utilities33,71244,23310,52125.40%132,700 Professional services65,269141,82276,55315.34%425,466 Other services19,90927,833 23.84%83,5007,924 Insurance Liability & Property149,42089,326(60,094)55.76%267,979 Auto145,82299,024(46,798)49.09%297,071 Worker Comp39,42264,98125,55920.22%194,942 Office supplies and expenses5,91613,700 14.39%41,1007,784 Marketing5,01315,43310,42010.83%46,300 Other expenses31,61142,59510,98424.74%127,785 Total: Operating expenses 2,534,0512,824,002289,95129.91%8,472,006 Net Results 772,536 Fund Balance Contributions City of Wilmington157,822157,822-157,822 New Hanover County 157,822- (157,822) 157,822 Total: Fund Balance Contributed 315,644157,822 157,822 315,644 CFPTA Agenda Packet 11/20/201434 Cape Fear Public Transportation Authority Operations Center Project Update November 2014 Construction Construction is nearing completion. The interior of the building is approximately 99% complete. Items requiring completion include: touchup painting; electrical finishes; furnishings; punch list items and other minor finishing. The exterior of the building is also approximately 99% complete. Late changes by the Authority to add wheel stops and other minor items are awaiting formal approval. HVAC should be finished in late November. Preliminary inspections by finals are complete and the General Contractor is awaiting final tests will occur shortly after water is turned on to the buildings. The extension of the Castle Hayne turn lane is also under construction and should be complete in late November. will not be achieved. Pending legal issues prevent estimating a completion date. Compressed Natural Gas (CNG) Fueling Station The CNG fueling is complete and waiting final inspections for st complete. Change Orders/Purchase Orders The total cost of October change orders and purchase orders is a$(55,908) The following change orders totaling $(136,267) are outside the GC scope and require board approval: Concrete pads around CNG slow fill stations - Clancy & Theys - $ Unsuitable soils - Clancy & Theys -$8,460 Delete landscaping and add wheel stops - Clancy & Theys -$(1,237 Delete chassis wash & vacuum - Clancy & Theys - $(147,780) The following equipment totaling $60,451 are outside the GC scop and require board approval: Shelving and storage units - Institutional Interiors - $14,329 Shelving and storage units - Global Equipment - $30,846 Scissor lift - Gregory Poole - $15,276 The following change orders totaling $19,908 is outside the GC s Concrete drive and fencing - Jackson Builders - $19,908 Additional change In order to meet FTA Buy America requirements and the §5307 secu Authority is proposing a lease for the DVR camera system. The c or leased. The lease would be allocated in the annual operating lease term, the Authority would own the system outright. The mo $6,000.00 down payment. Budget As of this report, the project is $165,319 under the adopted bud with over 97% of project funds allocated. CFPTA Agenda Packet 11/20/201435 CFPTA Agenda Packet 11/20/201436