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Agenda Packet 10 23 14 Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transporta Thursday, October 23, 2014 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1)Call to Order 2)Moment of silence 3)Pledge of Allegiance 4)Introduction of new Authority member 05 minutes 5)Public Comment Period 10 minutes 6)Consent agenda 10 minutes 1.Approval of minutes from the September 25, 2014 regular meeting (p. 2.Agreement with Greyhound Lines, Inc. (p. 7)Committee Reports 30 minutes Executive Committee, Mr. Jeff Petroff, Chairman Interlocal Agreement (p. Planning & Operations Committee August 2014 operating & statistical reports (p. Finance & Budget Committee, Mr. Bill Bryden, Chair August 2014 financial statement (p. Facilities Committee, Mr. Jeff Petroff, Chair Operations center update (p. August purchase orders (p. Facility legal issues discussion (pursuant to NCGS § 143-318.11(3) this item may be discussed in closed session) 8)Staff report Small Bus Coalition Bus shelter project update 9)New business 05 minutes 10)Old business 05 minutes 11)Adjournment Authority administrative offices will be closed on Tuesday, November 11, 2014 in observance of Veterans Day. Bus service will operate a normal schedule. The next regular meeting of the Authority is scheduled for Thursday, November 20, 2014 at 12:00 pm in the Forden Station Board Room. The meeting is one week early due to the Thanksgiving holiday. CFPTA Agenda Packet 10/23/20141 CONSENT AGENDA The following items are attached for consideration. A brief explanation and recommendation follows: 1)Approval of minutes from September 25, 2014 regular meeting (p. 3) 2)Agreement with Greyhound Lines, Inc. (p. For several months staff has worked with Greyhound to restructurthe contract allowing intercity bus service from Forden Station. Since the o Greyhound revenue has steadily contracted while ridership has gr largely due to more Greyhound passengers utilizing less expensive internet tickets for which the Authority is not compensated. Terms of the new agreement includ the Authority receives for each ticket sold by 2.5% to 12%. Staff feels that this increase should return commissions to their peak realized in 2012. Approval of the agreemen CFPTA Agenda Packet 10/23/20142 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY September 25, 2014 Mr. Jeff Petroff, Chairman, Presiding MEMBERS PRESENT Mr.Jeff Petroff, Chairman Mr.Don Betz, Secretary Mr.Henry Adams Mr. Jonathan Barfield Mr.Bill Bryden Mr.Euran Daniels Mr.Samuel Grundman Mr.Andy Koeppel Mr.Kevin O’Grady Mr.Beck Smith MEMBERS ABSENT None STAFF PRESENT Mr.Albert Eby, Executive Director Ms. Megan Matheny, Director of Planning & Development Mr.Joe Mininni, Director of Finance & Administration Ms.Jean Smith, Director of Operations Ms.Kathy Williams,Board and Customer ServiceClerk Ms.Anita McKoy-Hand, Human Resources Specialist CONTRACT MANAGEMENT STAFF PRESENT Mr.Andy Olsen,Olsen Law Firm, Attorney Ms. Heather Mercer, Fixed Route Operations Assistant Manager Mr.Jeremy Miller, Fixed Route Maintenance Manager GUESTS PRESENT Mr.Mike Kozlosky, WMPO Ms.Suraiya Rashid, WMPO Mr.Lin Hines, City of Wilmington Budget Director Ms.Pat Batleman,Councilmember,Town of Leland Mr.Ricky Meeks, Citizen Ms. Anne K. Ryan, Citizen CALL TO ORDER Mr. Petroffcalled the meeting to order at 12:05 pm The board meeting began with a moment of silence followed by the reciting of the Pledge of Allegiance RECOGNITIONS CFPTA Agenda Packet 10/23/20143 Mr. Petroff recognized outgoing board member, Mr. Adams, and presented him with a plaque recognizing his service to the Authority Mr. Adamsthankedthe board and staff for everything he learnedduring his service Mr. Petroffrecognizednew board member, Mr. Grundman, and welcomed him to the Authority Mr. Grundman provided the board with a brief bio and stated he was looking forward to serving on the board Mr. Eby introduced new employee, Ms. McKoy-Hand, Human Resources/Risk Management Coordinator Ms. McKoy-Hand provided the board with a brief bio and indicated she has enjoyed her time as a staff member of the Authority CITY OF WILMINGTON BOND PRESENTATION Mr. Petroff recognized Mr. Ebyto introducethe City of Wilmington Transportation Bond Presentation Mr. Eby recognized Mr. Kozlosky who provided a presentation onthe City of Wilmington Transportation Bond that will be on the ballot in November PUBLIC COMMENT Mr. Petroffopened the public comment period Mr. Meeks thanked the board for all they do and suggested the Authority absorb all out of county medical transportation Hearing no further comments, Mr. Petroffclosed the public comment period CONSENT AGENDA Mr.Petroffpresented theSeptember2014consent agenda for approval Mr. Betzmade a motion to accept the September 2014consent agendaas presented Mr. Brydenseconded the motion and the motion carried EXECUTIVE COMMITTEE Mr. Petroff announcedthat Mr. Hawkins has resigned from the Authority Mr. Petroff stated that the Vice Chair position was open and called for nominations Mr. Betz made a motion to nominateMr. O’Grady to fill theposition of Vice Chair Mr. Bryden seconded the motion andthe motion carried PLANNING& OPERATIONS COMMITTEE Mr. Petroff recognized Ms. Mathenytopresentthe committee report Ms. Matheny stated that ridership was up 3% for the month of August 2014 as compared to August 2013 A 4% decrease inridership for Route 203 Downtown Trolley for the month of Augustwas noted Ms. Matheny stated that despite the decrease, ridership for Route 203 Downtown Trolley remains strong as the numbers are comparative to Route104 Northeast which operates more hours per daythan the trolley route Ms. Matheny stated the Authority has received over $39,000 in advertising revenue for the calendar year Ms. Matheny stated the amenities project sponsored by the Rotary Club Cape Rear is scheduled to be completed in early October Ms. Matheny stated the committee would like to recognize the Rotary ClubCape Fear for the community service project during the Octoberboard meeting Ms. Matheny gave a brief overview of the Authority’s ten year anniversary celebration regular prize giveaway CFPTA Agenda Packet 10/23/20144 Ms. Matheny stated the design proof for the trolley stops banners was submitted to the City of Wilmington’s Sign Committeefor approval Ms. Matheny indicated that staff hasbeenmonitoringthe trolley route since the implementation of the route modifications in March 2014 Ms. Matheny submitted a proposal to the committee to movea section ofthe trolley route from thrd Street to 3Streetto ensure schedule adherence is not an issue during peak times 4 Mr. Bryden inquired about Greyhound revenue Mr. Eby stated the Authority is currently in negotiationswith Greyhoundand arevised contract willis expected to be presented to the Authority in October 2014 FINANCE & BUDGET COMMITTEE Mr. Petroffrecognized Mr. Bryden to give the committee report Mr. Bryden stated the Authority is concerned about cash flow in the upcoming months due to the large cash requirements to finish the operations facility construction project Mr. Ebystated that the new facilityis having an impact on cash flowdue to less than timely reimbursements from NCDOT He stated cash flow isprojected to be a short term issue FACILITIES COMMITTEE Mr. Petroff recognized Mr. Eby to give the committee report Mr. Eby stated the maintenance and operations facilityis on schedule and pictures ofthe progress of constructionwere presented Mr. Eby stated thatconstruction of the building is progressing well but the November 15, 2014 completion date may be unattainable Mr. Eby presented change orders and purchase orders for the operations facility in the amount of $167,829 Mr. Eby provided a breakdown of the change orders as follows: BMG(design and engineering during construction)$5,000; Copy Pro (copiers) $8,563; andInstitutional Interiors (furnishings) $167,829 The changesfor BMGare within current contingency fund for the project The copiers and furnishings are below the established project budgets Mr. Barfield made a motion to accept the change orders as presented Mr. O’Grady secondedthe motion and the motion carried Mr. Petroff stated that the board wouldneed to enter into aclosed session Mr. Koeppelmade a motion to enter into closed session pursuant to NCGS 143-318.11(3)and NCGS 143-318.11(6)to discuss legal issues regarding the operations center construction project and a personnel matter Mr. Barfieldseconded the motion and the motion carried The Authority entered into closed session at 12:50 pm Following a thirty minute closed session, Mr.O’Grady moved to end the closed session and return to regular session Mr. Barfield seconded the motion which carried unanimously The Authority resumed its regular session at 1:20 pm STAFF REPORT Mr. Petroffrecognized Mr. Eby to present the staff report Mr. Eby stated he would like to see the board retreat scheduled for the spring to align with the Authority’s short range planning efforts Mr. Eby introduced Ms. Lynn Heim, City of Wilmington Budget Director, and stated she will be attending the monthly meetings on behalf of the City CFPTA Agenda Packet 10/23/20145 Mr. Eby recognized Ms. Matheny to present the Authority’s revised Title VI Civil Rights Program Ms. Matheny provided an update on the Authority’s Title VI Civil Rights Program Mr. Smith madea motion to accept the Title VI Programas presented Mr. Koeppel seconded the motion and the motion carried NEWBUSINESS th Mr. Bryden announced a that the Railroad Museum will be celebrating its35anniversary with thth activities scheduled for October 18-19 Mr. Bryden indicated the Railroad Museum will conduct narrated tours on the trolley as part of the celebration event OLDBUSINESS none ADJOURN Mr.Betzmade a motion to adjourn the September 25, 2014board meetingat 1:35 pm Mr. Bryden seconded the motion which carried SCHEDULING OF NEXT MEETING The Authority’s next meetingis scheduled for October 23, 2014at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Executive Director /kw/mm CFPTA Agenda Packet 10/23/20146 34!4% /& ./24( #!2/,).! #/5.49 /& .%7 (!./6%2 . ).$%0%.$%.4 #/.42!#4/2 !'2%%-%.4 þ 4þ ¡¸ £ ¡¤³¶¤¤ 4§¨² !¦±¤¤¬¤³ ¬ £¤ £ ¤³¤±¤£ ¨³® ³§¨² ³§¤ 25th £ ¸ ®¥ October Greyhound Linesþ Inc.þ ¡®£¸ ¢®±¯®± ³¤ § µ¨¦ ¨³² §¤ £ ®¥¥¨¢¤ ³ 0/ "®· þ $ «« ²þ 48 - (³§¤ S Company") £ ³§¤ # ¯¤ &¤ ± 0´¡«¨¢ 4± ²¯®±³ ³¨® !´³§®±¨³¸þ .®±³§ # ±®«¨ P´¡«¨¢ 4± ²¯®±³ ³¨® !´³§®±¨³¸ (Contractor)ÿ 7 ) 4 . % 3 3 % 4 ( WHEREAS þ ® *´«¸ þ þ ³§¤ # ¯¤ &¤ ± 0´¡«¨¢ 4± ²¯®±³ ³¨® !´³§®±¨³ ©®¨³ ±¤²®«´³¨® ®¥ ³§¤ #¨³¸ ®¥ 7¨«¬¨¦³® £ .¤¶ ( ®µ¤± #®´³ 3³ ³´³¤² ! !±³¨¢«¤ þ ³® ¯±®µ¨£¤ ¯´¡«¨¢ ³± ²¯®±³ ³¨® ²¤±µ¨ ²²´¬¨¦ ³§¤ £´³¨¤² £ ±¤²¯®²¨¡¨«¨³¨¤² ®¥ ³§¤ 7¨«¬¨¦³® 4± ²¨³ !´³§®±¨³¸ (#&04!) £ .¤¶ ( ®µ¤± 4± ²¯®±³ ³¨® 3¤±µ¨¢¤² ´¯® £¨²²®«´³¨® ®¥ ¤ ¢§ ¤³¨³¸ÿ WHEREAS þ #®¬¯ ¸ £ #®³± ¢³®± ¤³¤±¤£ ¨³® ¦±¤¤¬¤³ ® 3¤¯³¤¬¡¤± ¶§¤±¤¡¸ #®³± ¢³®± ²¤±µ¤£ ² ¦¤³ ³® #®¬¯ ¸ ³® ²¤«« ³¨¢ª¤³² µ¨£¤ ¥ ¢¨«¨³¸ ¥®± #®¬¯ ¸ ² ¨³¤±¢¨³¸ ¡´² ²¤±µ¨¢¤ÿ £ WHEREAS þ #®¬¯ ¸ £ #®³± ¢³®± ¦±¤¤ ³§ ³ ¢®¤¢³¨µ¨³¸ ¡¤³¶¤¤ «®¢ « £ ¡´² ²¤±µ¨¢¤ ¨² ¡¤¤¥¨¢¨ « ³® ¡®³§ ¯ ±³¨¤² £ ¨ ³§¤ ¡¤²³ ¨³¤±¤ÿ £ WHEREAS þ #®¬¯ ¸ £ #®³± ¢³®± ¦±¤¤ ³§ ³ ¨³¤±¢¨³¸ ¡´² ²¤±µ¨¢¤ ®¥¥¤±¤£ ¡¸ #®¬¯ ¸ can ®¢¢´± ³ &®±£¤ 3³ ³¨®ÿ and WHEREAS þ #®³± ¢³®± ¨² ¶¨««¨¦ ³® ¢³ ² ¦¤³ ®¥ ³§¤ #®¬¯ ¸ ³® ¬ ¦ ¢³¨µ¨³¨¤² £¤²¢±¨¡¤£ §¤±¤¨ÿ NOW THEREFORE þ ¥®± £ ¨ ¢®²¨£¤± ³¨® ®¥ ³§¤ ¯±¤¬¨²¤² £ ³§¤ ³¤±¬² £ ¢®£¨³¨®² ²¤³ ¥®±³§ §¤±¤¨þ ³§¤ ¯ ±³¨¤² £® §¤±¤¡¸ ¦±¤¤ ² ¥®««®¶² 1. 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AUTHORITY "¸ *¤¥¥ 0¤³±®¥¥þ #§ ¨±¬ (seal) ATTEST ________________________________ $® "¤³¹þ 3¤¢±¤³ ±¸ CERTIFICATION 4§¨² ¨²³±´¬¤³ § ² ¡¤¤ ¯±¤ ´£¨³¤£ ¨ ³§¤ ¬ ¤± ±¤°´¨±¤£ ¡¸ ³§¤ ,®¢ « '®µ¤±¬¤³ "´£¦¤³ £ &¨²¢ « #®³±®« !¢³ 3¨¦¤£ ³§¨² ³§¤ QQQQ £ ¸ ®¥ QQQQQQQQQþ _______________________________ *®²¤¯§ -¨¨¨þ #0!þ $¨±¤¢³®± ®¥ &¨ ¢¤ É !£¬¨¨²³± ³¨® !002/6%$ !3 4/ &/2- _______________________________ !£±¤¶ 7 /«²¤þ !³³®±¤¸ 34!4% /& ./24( #!2/,).! #/5.49 /& .%7 (!./6%2 )þ QQQQQQQQQQQQQQQQQQQQþ .®³ ±¸ 0´¡«¨¢ ¨ £ ¥®± ³§¤ 3³ ³¤ $® "¤³ ¯¤±²® ««¸ ¢ ¬¤ ¡¤¥®±¤ ¬¤ ³§¨² £ ¸ £ ¢ª®¶«¤£¦¤£ ³§ ³ §¤ ¨² 3 &¤ ± 0´¡«¨¢ 4± ²¯®±³ ³¨® !´³§®±¨³¸þ £ ³§ ³ ¡¸ ´³§®±¨³¸ £´«¸ ³§¤ ¥®±¤¦®¨¦ ¨²³±´¬¤³ ¶ ² ²¨¦¤£ ¨ ¨³² ¬¤ ¡¸ ¨³² #§ ¨±¬ þ£ ¶¨³§ ¨³² ¢®±¯®± ³¤ ²¤ « £ CFPTA Agenda Packet 10/23/201416 ³³¤²³¤£ ¡¸ §¤±²¤«¥ ² ¨³² #«¤±ª 7)4.%33 ¬¸ § £ £ ®³ ±¨ « ²¤ «þ ³§¨² ³§¤ QQQQQ £ ¸ ®¥ QQQQQQQ ___________________________ .®³ ±¸ 0´¡«¨¢ -¸ #®¬¬¨²²¨® %·¯¨±¤² '2%9(/5.$ ,).%3þ ).# "¸ 0±¨³ . ¬¤ 4¨³«¤ 34!4% /& QQQQQQQQQQQQQQQQQQQQQQQQQQ #/5.49 /& QQQQQQQQQQQQQQQQQQQQQQQQQ )þ QQQQQQQQQQQQQQQQQQQQQQQQQQQ .®³ ±¸ 0´¡«¨¢ ¨ £ ¥®± ³§¤ ²³ ³§ ³ QQQQQQQQQQQQQQQQQQQQQ ¯¤±²® ««¸ ¢ ¬¤ ¡¤¥®±¤ ¬¤ ³§¨² £ ¸ QQQQQQQQQQQQQQQQQQQQQQ ®¥ '±¤¸§®´£ ,¨¤²þ )¢þ ¡®£¸ ¢®±¯®± ³¤ § µ¨¦ ¨³² §¤ £ ®¥¥¨¢¤ ³ 0/ "®· þ $ «« ²þ 48 -0362þ £ ³§ ³ ¡¸ ´³§®±¨³¸ £´«¸ ¦¨µ¤ £ ² ³§¤ ¢³ ®¥ ³§¤ ¢®±¯®± ³§¤ ¥®±¤¦®¨¦ ¨²³±´¬¤³ ¶ ² ²¨¦¤£ ¨ ¨³² ¬¤ ¡¸ §¨¬§¤± ² ¨³ ²¤ «¤£ ¶¨³§ ¨³² ¢®±¯®± ³¤ ²¤ « 7)4.%33 ¬¸ § £ £ ®³ ±¨ « ²¤ «þ ³§¨² ³§¤ QQQQQ £ ¸ ®¥ QQQQQQQ ___________________________ .®³ ±¸ 0´¡«¨¢ -¸ #®¬¬¨²²¨® %·¯¨±¤² CFPTA Agenda Packet 10/23/201417 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER AMENDMENT NO. 1 AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN NEW HANOVER COUNTY AND THE CITY OF WILMINGTON TO CREATE A PUBLIC TRANSPORTATION AUTHORITY AND TO JOINTLY FUND AND SUPPORT THE AUTHORITY THIS AMENDMENT TO INTERLOCAL AGREEMENT , made and entered into this the ____ day of _________, 2014, by and between New Hanover County, a North Carolina body politic and corporate (hereinafter “County”) and the City of Wilmington, a North Carolina municipal corporation (hereinafter “City”). WITNESSETH: WHEREAS , on April 7, 2004, the County and the City entered into that certain Interlocal Agreement known as Interlocal Agreement Between New Hanover County and the City of Wilmington to Create a Public Transportation Authority and To Jointly Fund and Support the Authority (hereinafter “Agreement”); and WHEREAS , Paragraph 16 of the Agreement authorizes the County and the City to amend or modify the Agreement; and WHEREAS , the parties hereto desire to amend this Agreement to include certain revised terms regarding the respective rights and obligations of the County and the City. NOW, THEREFORE , in consideration of the mutual covenants and conditions herein contained, and for other good and valuable consideration the sufficiency and receipt of which is hereby acknowledged, the County and the City herebyagree as follows: CFPTA Agenda Packet 10/23/201418 Interlocal Agreement Amendment . The Agreement is hereby amended pursuant to its Paragraph 16 as follows: Amendment I Paragraph 2 of the Agreement shall be revised to readin its entiretyas follows: 2.Functions and Powers.The Authority shall operate the County and the City transportation facilities and shall provide transportation and para-transportation services throughout the City of Wilmington and up to thirty (30) miles outside its corporate limits as extended from time to timewith approval of the County and the City. The Authority shall have all of the powers set forth in N.C. Gen. Stat. §160A-579(2013), as amended. Amendment II Paragraph 4(c)of the Agreement shall be revised to read in its entiretyas follows: (c)Each fiscal year the Finance Officer for the Authority shall report to the County and the City the results of operations upon completion of the Authority's annual audit. The report shall include the following: (1)Data to entail ridership numbers and fare revenue per route, including the fee schedule; (2)Costs to maintain each route with current and future service levels; (3)Costs to provide para-transit services which are contracted annually; (4)Costs to provide University of North Carolina at Wilmington services; (5)Costs to provide additional services with details of the level of service; and (6)Afive (5) year Capital Improvement Program (CIP) updated annually. Amendment III Paragraph 5of the Agreement shall be revised to read in its entiretyas follows: 5. Debt. The Authority shall not incur any debts for its operation without the prior written approval of the County and the City. If the County or the City determine the Authority’s funds are insufficientto meet the operational needs of the Authority, the County or the City may levy a special tax and/or issue bonds in accordance with N.C. General Statute §160A-583. Amendment IV Paragraph 6 of the Agreement shall be revised to read in its entiretyas follows: 6. Rates.The Authority shall establish and revise, from time-to-time, schedules of rates, fees,and charges for the use of the services of the Authority. Such schedules may vary according to types of service and/or areas of service.The Authority shall notify the CFPTA Agenda Packet 10/23/201419 County and the City of any modifications to the schedules of rates, fees,and charges for the use of the services of the Authorityas the changes occur. Schedules of rates, fees,and charges for the use of the services of the Authority shall be provided in the annual budget report. Amendment V Paragraph 7of the Agreement shall be revised to readin its entiretyas follows: (a)The Authority shall develop public transportation policies and recommend the share of costs of reduced headways, increased hours of operation, extensions of existing routes and the creation of new routes to be paid by the County, the City and others served thereby. The extension policies shall be consistent with the current policies of the County and City for the provision of public transportation. In addition, all such extensions shall be in accordance with the Master Plan. The Authority shall provide the County and the City a quarterly report of extensions approved by the Authority during the prior calendar quarterand all such extensions shall be approved by both the County and the City, prior to said extensions beginning operations. (b)The Authority shall develop a Capital Improvements Program (CIP) for the expansion and improvement of public transportation covering at least a five (5) yearperiod. The CIP shall be updated annually during the preparation of the Authority’sbudget and presented to the County and the City with the Authority's proposed budget. The CIP shall provide for the extension of service lines and services in accordance with the Master Plan and approvedby the County and the City. Amendment VI Paragraph 8(c)of the Agreement shall be revised to read in its entiretyas follows: (c)All funds held or collected by the Authority or fund balances of the Authority, if any,shall be held by the Authority. The Authority shall maintain a minimal fund balance of eight percent (8%) of the operating budget by the 2015-2016 fiscal year. The County and the Cityshallprovide equal sumsto createthe initial fund balance of eight percent (8%) based on the actual operating expenditures as of June 30, 2013 in their respective 2014-2015 and 2015-2016 fiscal year budgets. Once the initial fund balance is established, the Authority shall maintain a fund balance of eight percent (8%)of its operating budget each year or build the fund balance.All such funds and any interest thereon shall be used for public transportation. When the Authority uses money from the fund balance, it shall submit a plan to the County and the City to replenish the fund balance within twenty-four (24) months. The plan shall be submitted to the County and the City no later than thirty (30) days after the money is used. If the fund balance falls below eight percent (8%) of the operating budgetfor more than twenty-four CFPTA Agenda Packet 10/23/201420 months (24),the County and/or the City shall have the right to exercise the termination options under Section 14 of the Agreement. Amendment VII Paragraph 9of the Agreement shall be revised to add subsections as follows: (i)The Authority shall provide the County and the City with all the Authority’s meeting agendas, agenda backup documentation, and meeting minutes within thirty (30) days following the meeting. (j) The Authority shall provide the County and the City with performance reports on objectives as requested by the County or City. Such reports shall be provided within thirty (30) days following the request. Amendment VIII Paragraph 13 of the Agreement shall be revised toread in its entirety as follows: 13. Term of Agreement. This Agreement is effective for twenty (20) years beginning on the date of execution of this Agreement as stated hereinabove. This Agreement shall be renewed for successive ten (10) year terms afterthe initial term and any subsequent renewal terms upon approval of the County and the City. Amendment IX Paragraph 14 of the Agreement shall be revised to read in its entirety as follows: 14.Termination. a.Any party may terminate this Agreement with nine (9) months written notice to the other party. The termination shall become effective at the beginning of the subsequent fiscal year. b.Upon termination of the existence of the Authority, the property and assets of the Authority shall become the property of the County and the City in proportion to their respective contributions towards the acquisition of such property and the County and the City shall succeed to the rights, obligations, and liabilities of the Authority in proportion to the County and the City respective contributions to the Authority unless the County and the City agree to a transfer of such property, assets, rights, obligations,and liabilities to a successor to the Authority or to each other.Notwithstanding the above, the following specific provisions and terms shall apply: CFPTA Agenda Packet 10/23/201421 i.The County shall receive para-transit assets,so as to continue providing the mandated services. ii.Any other property and assets purchased by the Authority with money from the fund balance shall be divided between the County and City based on the relative funding contributions. iii.Any outstanding debts and obligations of or on behalf of the Authority shall be divided between the County and the Citybased on the relative funding contributions, provided however, that any obligation incurred and outstanding in connection with or related to leases for property shall be assumed by the respective party to which said property is distributed. Amendment X Paragraph 15 of the Agreement shall be revised to read in its entiretyas follows: . 15.NoticeAll notices,requests,and other correspondence hereunder shall be in writing and shall be deemed to have been duly given if delivered, or mailed first class, postage prepaid, addressed as follows: a.If to the County County Manager New Hanover County 230 Government Center Drive Wilmington, North Carolina 28403 b.If to the City City Manager City of Wilmington PO Box 1810 Wilmington, North Carolina 28402 Agreement to Remain in Full Force and Effect .Except asspecifically amendedhereinabove, the terms and conditions of the Agreement shall remain in full force and effect. (SIGNATURES AND NOTARY TO FOLLOW) CFPTA Agenda Packet 10/23/201422 IN WITNESS WHEREOF, the parties have executed this Amendment No. 1 the day and year first above mentioned. NEW HANOVER COUNTY By: ___________________________ Woody White, Chairman Board of County Commissioners ATTEST: (SEAL) ________________________ Teresa Elmore,Interm Clerk to Board This instrument has been pre-audited in the manner required by theLocal Government Budget and Fiscal Control Act. __________________________________ Lisa Wurtzbacher, County Finance Director APPROVED AS TO FORM: __________________________________ Wanda M. Copley, County Attorney STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, ____________________________, a Notary Public in and for the State and County aforesaid, certify that Teresa Elmorepersonally came before me this day and acknowledged that she is Clerk to the Board of County Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Chairman, sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and official seal, this _____ day of _____________, 2014. _______________________ Notary Public My Commission Expires: __________________________ (SEAL) CFPTA Agenda Packet 10/23/201423 CITY OF WILMINGTON ___________________________ Bill Saffo, Mayor ATTEST: ___________________________ Penelope Spicer-Sidbury, City Clerk [SEAL] Approved as to form: ___________________________ William E. Wolak, City Attorney STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, __________________________________, a Notary Public of the State and County aforesaid, certify that Penelope Spicer-Sidbury personally came before me this day and acknowledged that she is City Clerk of the City of Wilmington, and that by authority duly given and as the act of the Council, the foregoing instrument was signed in its name by its Mayor, sealed with its corporate seal and attested by herself as its City Clerk. WITNESS my hand and official seal, this _____ day of _____________, 2014. ___________________________ Notary Public My commission expires:____________ CERTIFICATION This instrument has been preaudited in the manner required by The Local Government Budget and Fiscal Control Act. This ___ day of __________________, 2014. ___________________________________ Debra H. Mack, City Finance Officer Project Number: _________________________ (if applicable) Account Number: ______________________ Amount of Contract: $__________________ Federal ID Number: ____________________ CFPTA Agenda Packet 10/23/201424 Monthly Passenger Summary September 2014 Total Passengers Fixed Route 180,000120,000 160,000 100,000 140,000 120,00080,000 100,000 60,000 80,000 60,00040,000 40,000 20,000 20,000 00 JulAugSepJulAugSep 2013/20142013/2014 96,540124,927153,47390,75899,47898,451 2014/20152014/2015 94,390128,378164,49688,831101,346101,217 ChangeChange -2.23%2.76%7.18%-2.12%1.88%2.81% Seahawk Shuttle Paratransit 70,000 6,000 60,000 5,000 50,000 - 4,000 40,000 3,000 30,000 2,000 20,000 10,000 1,000 0 JulAugSep0 JulAugSep 2013/2014 82320,42950,433 2013/20144,9595,0204,589 2014/20154532216358235 2014/2015 5,1064,8695,044 Change -44.96%8.49%15.47% Change2.96%-3.01%9.92% Passengers by Route September 2014 Fixed Route No. NamePassengersTransfers 101Princess Place19,1902,898 103Oleander East6,8871,291 104Northeast5,598933 105Medical Center7,397968 106Shipyard Blvd6,235798 107College Road2,572303 108Market Street6,532890 201Carolina Beach Road10,1081,129 202Monkey Junction7,249769 203Trolley4,542 204Brunswick Connector2,363102 205Longleaf Park8,981927 207North4,432648 209Independence8,013758 301Pleasure Island1,118 TOTAL 101,21712,414 UNCW 701Blue5,094 712Teal5,591 702Green4,774 703Red5,927 704Yellow5,652 711Yellow Express10,074 705Loop2,064 706Point to Point0 707Red Express 15,557 709Loop Express 3,502 UNCW Total 58,235 Para-Transit Services ADA Passengers 1,489 Non-ADA Passengers 3,555 Para-Transit Total 5,044 TOTAL PASSENGERS 164,496 CFPTA Agenda Packet 10/23/201426 FIXED ROUTEMONTHLYFiscal Year to Date This Month % Change Ridership Statistics CurrentLast Year% ChangeCurrentPrior Total Bus Passenger Trips 96,675 92,7284.26% 276,266 271,2581.85% Total Trolley Passenger Trips 4,542 5,723-20.64% 15,128 17,429-13.20% Total UNCW Passenger Trips 58,235 50,43315.47% 80,851 71,68512.79% Total Fixed Route Passenger Trips 159,452 148,8847.10% 372,245 360,3723.29% Average Weekday Passenger Trips 6,951 6,5346.38% Average Saturday Passenger Trips 2,202 1,97611.41% Average Sunday Passenger Trips 1,151 1,02811.96% Operating Statistics - Fixed Route Total Revenue Miles 108,483 106,3162.04% 300,792 299,9090.29% Total Revenue Hours 7,904 7,7501.99% 21,013 20,9750.18% Accidents Non Preventable 1 10.00% 3 250.00% Accidents Preventable2 20.00% 4 333.33% Passenger Trips/Revenue Mile 1.47 1.404.96%1.241.202.99% Passenger Trips/Revenue Hour 20.17 19.215.01%17.7117.183.11% Operator Overtime 2.28%7.51%-69.64% Farebox Revenue $ 83,094$ 104,490-20.48%$333,552$275,82520.93% Average Fare per Bus Passenger$ 0.82$ 1.06-22.65%$1.14$0.9619.81% PARATRANSITMONTHLYFiscal Year to Date This Month % Change Ridership Statistics Current% ChangeCurrentPrior Last Year Total ADA Passenger Trips1,4891,30614.01%4,1133,8606.55% Total Non ADA Passenger Trips3,5553,2838.29%10,90610,7081.85% Total Paratransit Passenger Trips5,0444,5899.92%15,01914,5683.10% Average Weekday Passenger Trips2312214.52% Average Saturday Passenger Trips443429.41% Average Sunday Passenger Trips660.00% Operating Statistics - Paratransit Total Revenue Miles38,69139,124-1.11%112,824122,826-8.14% Total Revenue Hours1,9782,086-5.18%5,8876,470-9.01% Accidents Non Preventable000.00%01-100.00% Accidents Preventable12100.00%22100.00% Passenger Trips/Revenue Mile0.130.1211.15%0.130.1212.24% Passenger Trips/Revenue Hour2.552.2015.92%2.552.2513.31% Operator Overtime 5.16%4.60%12.17% WavePool Passengers37924455.33%89967133.98% Revenue Miles6,9494,70447.73%18,6361467127.03% Revenue Hours1268450.00%33225828.68% Special Services Greyhound Ticket Revenue$3,061$4,168-26.56%$7,628$8,500-10.26% Amtrak Passengers On and Off22917630.11%81653373.37% Horizon$863N/AN/A$2,219N/AN/A CFPTA Agenda Packet 10/23/201427 Cape Fear Public Transportation Authority Statement of Operating Position Date : 7/1/2014 - 9/30/2014 Budget Scenario : 2015 (1) (Board Adopted Original) ActualBudget Variance25% Annual GL account Operating revenues Farebox revenues 301,192 308,000 (6,808)24.45% 1,232,000 Passes 42,051 60,000 (17,949)17.52% 240,000 Contracted services Fixed Route 89,546 105,000 (15,454)21.32% 420,000 Para-Transit 173,017 172,625 392 25.06% 690,500 Pledge to Capital (18,002) (6,250) (11,752)72.01% (25,000) Total: Operating revenues 587,804 639,375 (51,571)22.98% 2,557,500 Nonoperating revenues Subsidies Federal grants 477,295 838,849 (361,554)14.22% 3,355,394 State grants - 213,738 (213,738)0.00% 854,950 Subsidy from primary government City of Wilmington 1,285,000 321,250 963,750100.00% 1,285,000 New Hanover County - 68,750 (68,750)0.00% 275,000 Subsidy from other governments 91,875 22,969 68,906100.00% 91,875 Local Government Pledged to Capital - (5,075) 5,0750.00% (20,300) Other Income 35,454 18,147 17,30748.84% 72,587 Total: Subsidies 1,889,624 1,478,627 410,99831.95% 5,914,506 Total: Revenues and Subsidies 2,477,428 2,118,002 359,42729.24% 8,472,006 Operating expenses Salaries and wages Fixed Route 649,310 791,685 142,37520.50% 3,166,740 Para-Transit 125,473 137,960 12,48722.74% 551,838 Taxes and benefits Taxes 56,425 71,870 15,44519.63% 287,479 Benefits 223,714 245,206 21,49222.81% 980,823 Fuels and lubricants 225,035 304,571 79,53618.47% 1,218,283 Maintenance 67,809 127,500 59,69113.30% 510,000 Tires 12,728 35,000 22,2729.09% 140,000 Communications & Utilities 20,216 33,175 12,95915.23% 132,700 Professional services 65,269 106,367 41,09815.34% 425,466 Other services 10,258 20,875 10,61712.29% 83,500 Insurance Liability & Property 127,510 66,995 (60,515)47.58% 267,979 Auto 121,676 74,268 (47,408)40.96% 297,071 Worker Comp 31,840 48,736 16,89616.33% 194,942 Office supplies and expenses 3,232 10,275 7,0437.86% 41,100 Marketing 5,013 11,575 6,56210.83% 46,300 Other expenses 21,975 31,946 9,97117.20% 127,785 Total: Operating expenses 1,767,483 2,118,002 350,51920.86% 8,472,006 Net Results 709,945 Fund Balance Contributions City of Wilmington 157,822 157,822 - 157,822 New Hanover County - 157,822 (157,822) 157,822 Total: Fund Balance Contributed 157,822 315,644 157,822 315,644 CFPTA Agenda Packet 10/23/201428 Cape Fear Public Transportation Authority Operations Center Project Update October 2014 Construction Construction continues to progress as scheduled. The interior of the building is approximately 95% complete. Items requiring completion include: interior doors; touchup pai visual; furnishing and other minor finishing. The exterior of the building appears to be behind the establishetime extension has not been requested by the general contractor, one is expecte Concrete; landscaping; fencing; bus wash; fueling and other fini Hayne turn lane is also under construction. Compressed Natural Gas (CNG) Fueling Station The CNG fueling station is being installed and construction is expected within the next equipment has been installed and is being connected to Piedmont The project is on schedule. Change Orders/Purchase Orders The total cost of October change orders and purchase orders is $101,978.00 No October change orders: The following items totaling $101,978 are outside the GC scope and were included in the original budget and require board approval: Holmes Security - $5,864 for installation of equipment to monitor fire and security alarm sys Wootens Electric - $11,783 for fiber optic connection between fuel island, money ro equipment and misc. changes to the original quote Institutional Interiors - $19,845 for minor changes to the original furniture quote and to part of the cost. Sales tax must be paid with the invoice but w the state. SPX Genfare - $49,442 for fare and data collection equipment and relocation fr Operations Center Leisure Fitness - $15,044 for purchase, delivery and installation of equipment for center Budget As of this report, the project is $207,849 under the adopted budget. This re with over 96% of project funds allocated. 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