June 2 2015 Special Board Meeting MinutesNew Hanover County ABC Board
Special Meeting Minutes
June 2, 2015
I. Call to order
Chairman Cedric Dickerson called to order the Special Meeting of the New Hanover County Alcoholic
Beverage Control Board on Tuesday, June 2, 2015 at 8 :30 a.m. at the General Office, 6009 Market Street,
Wilmington, NC. The purpose of the special meeting was to discuss and award the contract for the 17th
Street /Castle Street renovations.
II. Roll call
Carol Martin, Board Secretary, conducted a roll call. The following Members of the Board were
present:
Cedric Dickerson, Chairman
Robert W. Martenis, Vice Chairman
Thomas Wolfe, Member
William A. Kopp, Jr., Member
Augustus C. Everett, Jr., Member
Others in attendance were:
Dan Sykes, Chief Executive Officer
Gary Cain, Retail and LBD Operations Manager
Charles Hill, Interim 2 "d Retail and LBD Operations Manager
Carol Martin, Board Secretary
Kemp Burpeau, Deputy County Attorney
Tim Buckland, Wilmington Star News Reporter
Charles Boney, LS3P Associates, LTD Principal
11I.Approval of minutes_ from last meeting
Mr. Dickerson presented the minutes from the Special Meeting (both the open and closed
session minutes) of May 7, 2015. Mr. Wolfe made the motion to approve both sets of minutes
as written. Mr. Kopp seconded the motion, and all approved.
IV. Conflict of Interest Reminder
Mr. Dickerson verbally confirmed that the Board members had read the following ethics
reminder:
"7n accordance with General Statute 18B -201, it is the ditty of every Board member to avoid
both conflicts of interest and appearances of conflicts. Does any member have any known
conflict of interest or appearance of conflict with respect to any matters coming before the
Board today? If so, please identify the conflict or appearance of conflict and refrainfrom
any undtteparticipation in theparticular matter involved. "
V. Item of interest
The deadline for delivery of sealed bids for the project renovation was at 3:00pm Wednesday, May 27th in
the ABC Board multi - purpose room, and LS3P's Elliott O'Neal managed the formal bid opening and
1IPage
acceptance procedures. The bids amounts were announced to everyone in attendance.
Mr. Martenis apprised the Board that the Real Estate Committee had reviewed each of the three (3) General
Contractor Single Prime Bids at the offices of LS31? Associates, LTD at 10:00am Thursday, May 28, 2015.
He stated that the Real Estate Committee recommended Bordeaux Construction Co., Inc. for the project.
Mr. Boncy concurred with the recommendation via his Hand Delivered "Recommendation of Award" letter
he presented to the Board which named Bordeaux Construction Co., Inc. Bordeaux's Base Bid was
$1,590,000.00 with an Alternate Option #I—Exterior Nall Insulation bid of $16,500.00. Bordeaux was the
lowest responsible bidder for the project. Mr. Martenis made the motion to award the contract to Bordeaux
Construction Co., Inc. Mr. Kopp seconded the motion, and all approved.
Mr. Sykes presented the Board with his handout, "l 7th Street- Construction Contract & Appropriation of
Funds " The handout included LS3P's Bid Tabulation, dated May 27, 2015, and his spreadsheet,
"Calculation of Proposed Funds to be APPROPRIATED for the 17'x' /Castle Renovation Project ". The
spreadsheet detailed three (3) options regarding the Bordeaux Bid: "A" As Bid, "B" With 5% Cushion, and
"C" With 10% Cushion. The options each began with the Bordeaux Bid, and further included known soft
costs (including Architect & Engineering) and Owner Responsible costs, less project funds already
approved and paid. After Board discussion, Mr. Kopp made the motion to appropriate $2,035,000.00
(option "C" rounded up) for the 17`x' Street /Castle Street Renovation Project. Mr. Wolfe seconded the
motion and all approved.
VI.Adiokirnm+ent
Mr. Kopp made the motion to adjourn the Special meeting; Mr. Martenis seconded, and all approved.
Minutes submitted by: 4a(�
Carol Martin, Board Secretary
Minutes approved by: -
Cedric Dickerson, Chairman
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