November 18 2015 Regular MinutesNew Hanover County ABC Board
Meeting Minutes
November 18, 2015
I. Call to order
Chairman Robert W. Martenis called to order the regular meeting of the New Hanover County
Alcoholic Beverage Control Board at 8:00am on November 18, 2015 at the General Office, 6009
Market Street, Wilmington, NC.
II. Chairman confirms quorum
The followinii Members of the Board were present:
Robert W. Martenis, Chairman
William A. Kopp, Jr., Vice Chairman
Thomas Wolfe, Member
Augustus C. Everett, Jr., Member
Vivian Z. Partin, Member
Others in attendance were:
Marnina Queen, Chief Executive Officer
Gary Cain, Retail and LBD Operations Manager
Charles Hill, Retail and LBD Operations Manager
Carol Martin, Finance Manager
Kathy Clark, Board Secretary
Wanda Copley, Legal Counsel
Detective Chris Wright, NHC Sheriff's Department
Absent with notice:
Avril Pinder, Ex- Officio Member
IILAanroval of minutes from last meeting
Mr. Martenis presented the minutes from the Regular and Closed session Meeting of October
20, 2015. Ms. Partin made the motion to approve the regular minutes as written. Mr. Everett
seconded the motion, and all approved.
IV.An12roval of proposed agenda
Mr. Martenis presented the proposed meeting agenda. Mr. Martenis added that it would be
necessary to go into Closed Session regarding a personnel issue. Mr. Kopp added that both
Closed Session and Open Session would also be needed regarding a real estate issue. These
items are included on the regular meeting agenda to be exercised on an as needed basis. Mr.
Kopp made motion to approve the agenda as written, Mr. Wolfe seconded the motion, and all
approved.
I I PaP,e
V. Conflict of Interest Reminder
Mr. Martenis verbally confirmed that the Board members had read the following ethics
reminder:
"In accordance with General Statute 1813 -201, it is the duty of every Board member to
avoid both conflicts of interest and appearances of conflicts. Does any member have
any known conflict of interest or appearance of conflict with respect to any matters
coming before the Board today? Ifso, please identify the conflict or appearance of
conflict and refrainfrom any undueparticipation in theparticular matter involved. "
Let it be recorded that no conflicts were identified by any Board member regarding this Board
meeting.
VI.Emplovee Recognition & Service Awards
Mr. Martenis recognized Ms. Sharon Kelly, employed with the Board since April 1, 2009 and
was recently promoted to Retail Store Manager at the Castle Hayne location.
Mr. Martenis recognized Ms. Carol Martin, Finance Officer for the Board, for her 5 years of
dedicated service.
VII. Administrative Re orts
A. ABC Law Enforcement Officers' Unit Monthly (ALE) Report for October was presented by
Det. Wright. Please see the attached LE Monthly Reporting Numbers from the North Carolina
ABC Commission website (Attachment "A ").
B. City of Wilmington Police Department, Corporal Brandon Reece, introduced the newly
appointed, ABC Law Enforcement Officer Stephen Schutt. Officer Schutt was chosen for the
position by City of Wilmington Police Chief Evangelous.
C. Ms. Martin presented the Board with Financial Statements for October, 2015. Ms. Martin
reported that for October, the Actual -to- Actual comparison showed Gross Sales greater
than the prior October by $236k (7.46 %), Operating Expenses less than prior October by $17k
(4.60 %), and Income from Operations greater than prior October by $80k (18.331 %). "Change
in Net Position before Profit Distributions" was higher than prior October by 77k (36.93 %).
D. Ms. Martin presented the Board with the October 2015 & Rolling 12 -Month Comparison. The
report showed Total sales for the month were up by $236k (7.46 %). Rolling 12 -Month
Comparison showed Total sales were up by $2.4 million (6.49 %). It was noted that the Beach
stores showed an increase for October, up 10.62 %, from 2014.
E. Ms. Martin presented the Board with the Statewide Sales Report for October 2015. The report
showed Statewide Averages for overall sales were up 10.06 %. Overall sales for the Board for
October 2015 were up by 7.46 %, and Surrounding ABC Boards sales were up by 5.61 %.
F. Staff members presented the Board with updates:
•
17th/Castle Street Project — Mr. Hill reported that the temporary relocation of the
Retail Store was performed the weekend of November 14t4. Reopening in its
21 Page
temporary location on November 17`"
6_009 Market Street Update — Mr. Cain reported that a meeting with Department
of Transportation (DOT) has been difficult to schedule. He suggested that Ms.
Pat-Lin could possibly help in getting this resolved as she has worked closely with
the DOT in the recent past. Ms. Partin gladly accepted. Mr. Kopp requested we
have a professional look at the azaleas and shrubbery as they look unhealthy.
Finance Committee Update - Ms. Martin reported that the Committee met on
October 30, 2015. She stated the Committee discussed Cyber Liability and Event
Management Insurance, a coverage new to the Board and highly recommended by
Ms. Stancil, County Risk Manager. The committee reviewed two options and
unanimously approved the $1,000,000 plus $500,000 Event Management insurance
($14,873). The Event Management insurance covers to notify an affected person,
credit monitoring etc. Ms. Partin made the motion to ratify the motion previously
approved by the Committee. With no need for a second following a motion
made from the Finance Committee, all approved.
Ms. Martin reported that the stores will have computers and wireless printers
installed in November. Ms. Queen drafted an Acceptable Computer /IT Use Policy
which was reviewed by Ms. Copley. The Finance Committee members read the
policy, suggested a couple of word changes, and unanimously approved the new
policy. With no need for a second following a motion made from the
Finance Committee, all approved.
Ms. Martin advised the Board that the Committee has agreed to a January, 2016
Request for Proposal (RFP) for the Board's annual auditing services.
Ms. Martin reported that the Committee meet also on November 9, 2015 to
discuss Board uniform shirts. Ms. Queen negotiated a price per employee of
less than $100 for three uniform shirts. The maximum amount to complete the
purchase will not exceed $6,200.00. Following discussion, the Committee then
approved the quote. Mr. Wolfe made motion to ratify the committee decision to
purchase uniform shirts for employees for an amount not to exceed $6,200.00.
With no need for a second following a motion made from the Finance
Committee, all approved.
VIII. Closed Session
Mr. Kopp made the motion to go into Closed Session. Mr. Wolfe seconded the motion and all
approved. The purpose of the Closed Session meeting was to discuss a personnel issue per NC GS
143- 318.11(a)(6), and a real estate issue per NC GS 143- 318.11(a)(5).
IX. Return to Open Session:
Mr. Kopp made the motion to return to Open Session; Mr. Wolfe seconded the motion, and all
approved.
3jPat;c
X. No action was taken in Closed Session.
XI.Regular Agenda Items of Interest
Mr. Kopp made a motion to retain Mr. Spruill Thompson, Cape Fear Commercial Real Estate
LLC, as our Real Estate Agent to list and sell proposed Lot 44, with an asking price of
$250,000.00. Mr. Everett seconded the motion, and all approved.
XII. Adjournment
Ms. Partin made the motion to adjourn the meeting; Mr. Kopp seconded the motion, and all approved.
Minutes submitted
Minutes approved
41 Page
Date: Iz IX11"
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Month: October Year; 2015
ABC Law Violations
At Permitted
Establishments
Away From Permitted
Establishments
Total
Sell to Underage
1
0
1
Sell to Intoxicated
1
0
1
Underage Possession
45
4
49
Unauthorized Possession
10
9
19
Other Alcohol
11
0
11
Controlled - Substance
Violations
ManlSelllDeliver,
traffickingletc.
0
1
1
Possession
0
4
4
Paraphernalia
0
4
4
Other
0
0
0
Other Offenses
DWI & Implied
0
1
1
Traffic
1
12
13
Criminal
14
11
25
Weapons /Assaults
0
0
0
Alcohol Education
Seller 1 Server 0
Other Presentations 1
Total: 1
Agencies Assisted
ABC Law 35
Controlled Substance 19
Other 3
Total: 57
Miscellaneous
inspections 46
Violations Submitted 5
Compliance Checks 94
Training Hours 54
Totat: 1199
Remarks:
Store Visits 905, Bank Deposits 403, Change Deposits 14, Video Investigations 23, Charges 72, Arrests 70,
Searches 7.
Official Submitting Report:
New Hanover County ABC Officers
Dale of Report:
1 11512015
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