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Minutes 01 18 2018 LABMinutes 01 18 2018 LAB Page 1 Library Advisory Board January 18, 2018 Assembly: The Library Advisory Board met in Regular Session on Thursday, January 18, 2018 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Conlon, Dennis PRESENT Damutz, Amy PRESENT Montwieler, Katherine PRESENT Shore, Sam PRESENT Smith, Harriet PRESENT Smith, Paul EXCUSED Swearingen, Emilie PRESENT Taylor, Rebecca PRESENT Walker, Bradford PRESENT Zimmer, Ronna EXCUSED Staff Members & Board Reps. Hayes, Hathia (FOL) PRESENT Honchell, Barbara (FOL) - Zimmer, Ronna (LF) EXCUSED Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Amy Damutz at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Amy Damutz asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 11/16/17 were sent to the board prior to the meeting for review. Motion: Jan Brewington MOVED, SECONDED by Sam Shore, to recommend approval of the LAB 11/16/17 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence None at this time. Minutes 01 18 2018 LAB Page 2 Friends of the Library Report Hathia Hayes shared an excerpt of an article she had read. She noted the correlation to the Grace Street project. Copies of “The Loop: Chicago, Illinois” were distributed to the board. The Friends will host the Southeast Regional Friends of NC Public Libraries meeting at the Main Library. The meeting will be on March 3rd from 9:00 – 1:00. Hathia is collecting a list of books that are about Librarians and/or Libraries to add to a reading list. Please email her directly if you have a recommendation. Library Foundation Report The Foundation is still receiving donations from the year end fundraiser. Results will be discussed at their next meeting in February. Director’s Report Harry Tuchmayer submitted the Director’s Reports for December & January prior to the meeting. In addition, he reported the following:  CLASS Project has been highly successful. Teachers are using it in the classroom and the kids are really loving it. We are able to get data to show which schools are and are not using it.  As noted in the December report, we have had some recent staff transitions. We are currently hiring and interviewing for replacements.  The Pine Valley site has been cleared. We have met with the NHC Parks dept. to look at potential play equipment for the site.  Project Grace: The County has hired Vines Architect to work on a space study for the Library and the Museum. Vines has experience in Library and Museum builds and will bring a lot of expertise to this project. There are opportunities for shared spaces. Committee Reports None at this time. New Business Budget Request for FY 18-19 Harry Tuchmayer distributed copies of the current year’s budget to the board. Current budget lines and what the library will be requesting for FY 18-19 were discussed. Some requests not shown in the budget are to be submitted to the County via Request Forms. (New Positions, Consulting, Grants, etc.) The library will be requesting the following:  Main & Northeast renovation needs  Northchase property  Long term space planning for Pleasure Island. We are in year 3 of a 5-yr lease.  Replacement of aging public access computers  Update Self-service checkout system  Additional personnel & reclassifications Minutes 01 18 2018 LAB Page 3 Old Business Project Grace draft letter Sam Shore stated that he was waiting to hear back from the Foundation. The board decided to send the letter as written from the LAB & The Friends. Motion: Dennis Conlon MOVED, SECONDED by Denise Chadurjian, to recommend approval of the Project Grace letter as written from the LAB & FOL. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. NHC Strategic Plan Due to time constraints, this topic will be moved to the next meeting. Adjournment There being no further business, Chair Amy Damutz adjourned the meeting at 3:30 p.m. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.