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Minutes 02 15 2018 LABMinutes 02 15 2018 LAB Page 1 Library Advisory Board February 15, 2018 Assembly: The Library Advisory Board met in Regular Session on Thursday, February 15, 2018 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan ABSENT Chadurjian, Denise EXCUSED Conlon, Dennis PRESENT Damutz, Amy PRESENT Montwieler, Katherine PRESENT Shore, Sam PRESENT Smith, Harriet EXCUSED Smith, Paul PRESENT Swearingen, Emilie PRESENT Taylor, Rebecca PRESENT Walker, Bradford ABSENT Zimmer, Ronna PRESENT Staff Members & Board Reps. Hayes, Hathia (FOL) PRESENT Honchell, Barbara (FOL) - Zimmer, Ronna (LF) EXCUSED Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Amy Damutz at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Amy Damutz asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 1/18/18 were sent to the board prior to the meeting for review. Motion: Ronna Zimmer MOVED, SECONDED by Dennis Conlon, to recommend approval of the LAB 1/18/18 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence None at this time. Minutes 02 15 2018 LAB Page 2 Friends of the Library report Hathia Hayes reported that the Friends will be hosting the SE Regional Friends workshop on March 3rd at the Main Library. Copies of the following were presented to the board and they were all invited to attend. Minutes 02 15 2018 LAB Page 3 Minutes 02 15 2018 LAB Page 4 Library Foundation Report Ronna Zimmer reported that the Foundation’s fundraising mailing for Pine Valley did not yield the donations they had expected. The board will be holding a special meeting soon to brainstorm new ideas to raise donations. Director’s Report The Director’s Report was sent to the board prior to the meeting. In addition to the report, Harry Tuchmayer reported the following: Project Grace: The Library and the Museum have been meeting with Vines Architecture to identify space needs for each location. The County hired Vines Architect because of their experience in Library and Museum builds and will bring a lot of expertise to this project. There are opportunities for shared spaces. Class Project: Since its launch in December, we have had extremely successful results. NHCPL expanded TumbleBooks license to include all NHC schools and many teachers are using it in their classrooms. We have recently received requests from Private Schools to be added. NC Kids Digital Library: The NCPLDA President, Jennifer Sackett, acquired NC State funds to purchase eBooks for every library in NC. Staff: We are working with HR to fill vacancies left by retirements and relocations. We have also met with HR to submit requests for additional staff for Pine Valley. Budget: All NHC departments were able to requests funds for Special Projects that meet the County’s Strategic Plan. Some of the Library’s requests are as follows.  Collaborations with the Health Department. Play & Exercise, Cross City Trail, Obesity & Addiction Programming  IT updates & needs.  Long term space planning for Pleasure Island. Hathia Hayes asked about the Library’s Home Bound Service. The library has an ALOHA program that brings library services to patrons who can't come to the library because of age, health or physical limitations. ALOHA stands for Adult Library Outreach for the Homebound and Aged. This is a free service. We have one Librarian on staff who runs this service. We are currently exploring ideas such as volunteer opportunities and partnering with Meals on Wheels. Minutes 02 15 2018 LAB Page 5 Committee Reports None at this time. New Business Policy Update / Card Type Paige Owens distributed copies of the Registration Policy to the board. Since we have added Class Project we need to update the policy. Change “Special Use Children’s Card” to “Special Use Card”. The board voted Unanimously to approve the change. Old Business Project Grace draft letter The letter was approved at the last meeting. The final draft was signed at the meeting today and will be mailed directly to the County Commissioners. NHC Strategic Plan Paige Owens presented the board with the County’s Strategic Plan, a Template for the Library’s Strategic Plan, Clip Art options, and a listing of Library services. The board worked together to match up the library services that best match up with the following NHC Strategic Alignments categories:  Superior Education & Workforce  Superior Public Health & Public Safety  Intelligent Growth & Economic Development Clip art ideas for the Library’s plan were reviewed and discussed. Adjournment There being no further business, Chair Amy Damutz adjourned the meeting at 3:20 p.m. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting. ATTENTION Construction repairs to the building behind the library have caused a road closure from the entrance of Chestnut & 2nd Street. You can still access the parking deck by using Grace Street to 2nd street.