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Minutes 05 17 2018 LABMinutes 05 17 2018 LAB Page 1 Library Advisory Board May 17, 2018 Assembly: The Library Advisory Board met in Regular Session on Thursday, May 17, 2018 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan EXCUSED Chadurjian, Denise EXCUSED Conlon, Dennis PRESENT Damutz, Amy EXCUSED Montwieler, Katherine PRESENT Shore, Sam PRESENT Smith, Harriet PRESENT Smith, Paul PRESENT Swearingen, Emilie PRESENT Taylor, Rebecca PRESENT Walker, Bradford EXCUSED Zimmer, Ronna PRESENT Staff Members & Board Reps. Hayes, Hathia (FOL) PRESENT Honchell, Barbara (FOL) - Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Vice Chair, Harriet Smith at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Vice Chair, Harriet Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. Harry Tuchmayer asked for the addition of Outreach/Susan DeMarco to New Business This request was accepted and with no other changes, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 04/19/18 were sent to the board prior to the meeting for review. Motion: Ronna Zimmer MOVED, SECONDED by Dennis Conlon, to recommend approval of the LAB 04/19/18 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 05 17 2018 LAB Page 2 Correspondence Harry Tuchmayer shared the following with the board:  Thank you letter from Kevin O’Grady. He is the volunteer coordinator for VITA Tax Assistance who provides free tax preparations to the public at the Main Library. This year they prepared 1,002 tax forms. Friends of the Library report Hathia Hayes reported the following:  Storywalks: Library to add additional sign holders. Each park to have same number for each story rotation. Blank holders will have a “Sponsored by” insert added. FOL to buy add’l book copies to coordinate with walks.  Added a Booksale cart at NE for donations. 25% of funds raised go back to the FOL.  Action Plans to increase visibility of FOL o Quarterly Newsletter “From The Stacks” o Redoing the website o Set up membership tables at various events o WHQR o Spelling Bee (team took 3rd place) o Support Library: Bookmobile (Meals on Wheels / Hospice) o Fact sheet for homeless at Main – Services available to them Library Foundation Report Ronna Zimmer reported that the Foundation is planning a luncheon in October. Speaker TBD. Director’s Report The Director’s Report was sent to the board prior to the meeting. In addition to the report, Harry Tuchmayer reported the following:  Monday, 5/14/18 attended the State Library Meeting.  Amy Damutz will make the LAB presentation to the County Commissioners at their next meeting.  The recommended budget has been submitted. It includes 4 new staff positions: 3 for Pine Valley and 1 for Pleasure Island to expand their hours of operation to match the other locations. $150,000 for upgrades to the Self-Checkout system. New Business Outreach Susan DeMarco, Children’s Librarian, presented the board with information on the Outreach program. They extend library services into the community. Current projects (May 2018): ALOHA is partnering with Meals on Wheels to provide books for 30 homebound individuals. Minutes 05 17 2018 LAB Page 3 Partnering with the Senior Center to provide a variety of trainings for approx. 50 Foster Grandparents. Implementing an LSTA grant to provide bibliotherapy for children living in unstable environments: (books for foster parents, book kits for checkout, Trauma Training, story stations in DSS supervised visitation rooms) To help prioritize future project, the board was asked to rank the following projects from 1-7 with 1 being the top priority. ____ Outreach to the Latino/Spanish speaking community ____ Expanding ALOHA services to reach more homebound adults and provide cd players, eReaders, and memory kits ____ Early Literacy support to families in transitional housing ____ Early Literacy support for teen parents ____ Sensory programming for special needs adults, teen, and children ____ Literacy support to individuals who are incarcerated and/or their families ____ Increase CLASS Project services (schools become destinations for hold requests) Old Business Project Grace Update Presented by Tim Burgess, Asst. County Mgr., Jennifer Rigby, Strategy and Policy Coordinator, and Jessica Loeper, Communications & Outreach  Jennifer distributed the Executive Summary for Space Needs Analysis to the board for review.  Vines Architecture conducted a space needs study for the Museum & Library. There was a separate study for each.  Goals for the project were discussed.  Downtown real estate is valuable. The County’s perspective is: o Maximize space o Utilize resources in the most effective way o Space designed for intended use o Urban/pedestrian friendly o Focus on the visitor’s experience o Maintain existing levels of service  https://www.nhcgov.com/administration/budget/project-grace/ LAB Executive Board Amy Damutz had sent an email to the board requesting to establish an Executive Board to keep on top of library business and disseminate information to all board members. Upon discussion, the board elected to table this topic until next month when the Chair is present. Minutes 05 17 2018 LAB Page 4 Meeting Time Proposal Board discussions were held regarding the idea to change to meeting time to attract a more diverse group to the board.  Days/Nights  Working Parents  Start before schools lets out for the day  Remote attendees  9AM, Noon Need to bring awareness to the LAB.  Encourage public comments at meetings  Make board openings more popular  Find your own replacement when terms ends Upon discussion, the board elected to table this topic until next month when the Chair is present. Harry Tuchmayer was asked to research when other County appointed boards meet. Adjournment There being no further business, Vice Chair Harriet Smith adjourned the meeting at 3:40 p.m. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting. ATTENTION Construction repairs to the building behind the library have caused a road closure from the entrance of Chestnut & 2nd Street. You can still access the parking deck by using Grace Street to 2nd street.