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2018-26-07 Agenda Packet Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transportation Authority will be held Thursday, July 26, 2018 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1)Call to Order 2)Moment of silence 3)Pledge of Allegiance 4)Public Comment Period 15 minutes 5)Consent agenda 05 minutes 1.Approval of minutes from the June 28, 2018 meeting (p. 3) 2.Agreement with UNCW for Seahawk Shuttle Services FY 2019 - 2021 6)Committee Reports 15 minutes Executive Committee, Mr. Beck Smith, Chairman Planning & Operations Committee June 2018 operating & statistical reports (p. 8) Finance & Budget Committee, Mr. Jeff Petroff, Chairman June 2018 Financial Statement (to be presented as part of annual audit) Facilities Committee, Mr. Steve Kelly, Chairman Wilmington Multimodal Transportation Center Downtown Transit Center (p. 12) WaveConnect Committee, Mr. Fred Gainey, Chairman 7)Staff report 10 minutes Downtown trolley pilot program Short Range Transit Plan Disadvantaged Business Enterprise (DBE) Goal 2019 - 2021 (p. 15) 8)Contractor Report (p. 31) 1 0 minutes 9)New business 05 minutes 10)Old business 05 minutes 11)Adjournment The next regular meeting of Cape Fear Public Transportation Authority is scheduled for Thursday, August 23, 2018 in the Forden Station Board Room located at 505 Cando Street, Wilmington, NC 28405. CFPTA Agenda Packet 07/26/20181 CONSENT AGENDA The following items are attached for consideration. A brief explanation and recommendation follows: 1.Approval of minutes from the June 28, 2018 meeting (p. 3) 2. Agreement with UNCW for Seahawk Shuttle Services FY 2019 - 2021 The Authority has been providing transportation services to the University of North Carolina Wilmington under the Seahawk Shuttle program since execution 1997. The transportation program is mutually beneficial and has proved successful in mitigating the congestion both on and around campus. Both parties wish to extend the agreement for transportation services for a three (3) year term. Unfortunately, eleventh hour modifications are being requested by UNCW. Therefore a draft contract is not available for distribution with the agenda packet. Staff is consulting with counsel regarding the best way forward and should the item remain on the agenda for consideration, a draft contract will be distributed to the board prior to the meeting. We apologize for the inconvenience. CFPTA Agenda Packet 07/26/20182 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY June 28, 2018 Mr.Bill Bryden, Chairman, Presiding MEMBERS PRESENT Mr.Bill Bryden, Chairman Mr.Beck Smith,Vice Chairman Mr.Don Betz, Secretary Mr.Jonathan Barfield Mr.Fred Gainey Mr.Steven Kelly Mr.Kevin O’Grady Ms.Laura Padgett Mr.Jeff Petroff Ms.Anne K. Ryan MEMBERS ABSENT Ms.Michelle Winstead STAFF PRESENT Mr.Albert Eby, Executive Director Ms. Megan Matheny, Deputy Director Mr.Joe Mininni, Director of Finance & Administration Ms.Vanessa Lacer, Mobility Manager Ms.Heather Mercer, Grants and ComplianceCoordinator Mr.Cliff Rode, Paratransit Manager Ms.Mary Crawford,Accounts Payable Clerk CONTRACT MANAGEMENT STAFF PRESENT Ms. NoelFox,Craige and Fox PLLC,Attorney Ms.Dianne Hall, Contractor General Manager, First Transit Mr.Larry Morris, Regional Vice President, First Transit Mr.Jeramy Smith, Contractor Asst. General Manager, First Transit Mr.Matthew Daniels, Contractor Maintenance Manager, First Transit GUESTS PRESENT Mr.Chris Dodson, New Hanover County Senior Resource Center Ms.Abby Lorenzo, WMPO CALL TO ORDER Mr. Brydencalled the meeting to order at 12:03 pm The meeting began with a moment of silence followed by reciting the Pledge of Allegiance PUBLIC COMMENT Mr. Brydenopened the public comment period Hearing no comments, Mr. Brydenclosed the public comment period CFPTA Agenda Packet 07/26/20183 CONSENT AGENDA Mr. Brydenpresented the June2018consent agenda for approval Mr. Betzmade a motion to approvethe June2018consent agendaas presented Ms.Ryanseconded the motion and the motion carried PUBLIC HEARING FY2018 - FY2019 BUDGET Mr. Bryden opened the public hearing for the FY2018 - FY2019 budget Mr.Eby confirmed that no comments pertaining to the proposedbudget were received through the Authority’s website, wavetransit.com, by telephone or by any other meansduring the thirty (30) day public comment period Hearing no comments, Mr. Bryden closed the public hearing for the FY2018 - FY2019 budget On behalf of the Finance & Budget Committee, Mr. Petroff movedBudget Ordinancefor approval No second was required and the motion carried Mr. Betz thanked Mr. Mininni and the Committee for their efforts in preparing the budget EXECUTIVE COMMITTEE Mr. Bryden stated the committee did not meet NOMINATING COMMITTEE Mr. Bryden recognized Mr. Petroff to present the committee report On behalf of the Nominating Committee, Mr. Petroff presented the Board with recommendation of officers for the 2019 fiscal year The nominees wereMr. Beck Smith, Chairman, Mr. Steve Kelly, Vice Chairman and Mr. Don Betz, Secretary Mr. Bryden opened nominationsfrom the Board Hearing no additionalnominations Mr. Bryden closed nominations from the board Mr. Bryden called the question regarding the nominating committee recommendation of Mr. Smith, Chairman, Mr. Kelly Vice Chairman, and Mr. Betz, Secretary No second was requiredand the motion carried PLANNING AND OPERATIONS COMMITTEE Mr. Brydenrecognized Ms. Matheny to give the committee report Ms. Matheny noted a 4.28% decrease in fixed route ridershipforMay 2018 Ms. Matheny highlighted the 32% decrease in UNCW Seahawk Shuttle ridership for May 2018 as compared to May 2017 She stated the decrease was attributed to fewer days of scheduled service based on the UNCW academic calendar Ms. Matheny reported $107,844in advertising revenue for FY18 to date; a 13% increase from the year to date revenue generated in FY17 Mr. Smith inquired about the accuracy of UNCW ridership since UNCW students and faculty do not pay a fare Ms. Matheny stated the operatormanuallyrecords passengers on the farebox for all boardings Mr. Eby stated the Authority conducts mandatory randomridership sampling as required by the Federal Transportation Administration This redundancy ensures accuracy for ridership data collected Mr. Petroff expressed concern about the 7% decrease in fixed route ridership for the month of May as compared to May of 2017 He stated this trend is compounded by the annual decrease in ridership experienced over the past few years Mr. Eby briefly recapped the presentation regardingnational and state ridership trends he provided to the Board earlier in theyear CFPTA Agenda Packet 07/26/20184 He stated reduced ridership is a national trend that the industry is dealing with Some factors contributing todecreased ridership include transportation network companies, low fuel prices andstrong employment from a growing national and local economy FINANCE & BUDGET COMMITTEE Mr. Brydenrecognized Mr. Petroff to present the committee report Mr. Petroff stated thecommittee did not meet Mr. Petroff stated theAuthority’s revenues, at 92%, and expenditures, at 89%, remain within the adopted budget for the fiscal year Mr. Petroff said the committee isconfident the Authority will end the yearwithinthe adopted budget Mr. Petroff notated the challenges experienced in remaining within budget under the farebox revenue and Paratransit contract services line items He said fixedroute pass sales are stronger than anticipated which offsets farebox revenue Mr. Petroff highlighted a significant positive variance under fixedroute contracted services; however, the variance will be reduced as transportation services for the University are not provided during the UNCW summer session Mr. Petroff said the Authority is expected to end the year within budget despite the despite a 2% decrease in operating revenue and an increase in liabilityinsurance FACILITIES COMMITTEE Mr. Brydenrecognized Mr. Kelly to give the committee report Mr. Kelly stated the committee received approvalfrom the City of Wilmington’s Technical Review Committee allowing the WMMTC project to move to permitting He stated value engineering is complete Mr. Kelly said the renovation construction projectwas advertised forbids due on June 03, 2018 Bids are due by5:00 pm on July 3, 2018 He said the committee is hoping the Authority will receive three bids so the project will not need to be rebid Mr. Kelly said the Authority currently has $2 millionin available FTA funds to be used for construction once a contract has been executed He stated that construction estimates and bids from the unsuccessful first round of bidding have given the committeea rough approximation of the project cost Mr. Kelly stated that the WMPO board has approved up to an additional $1,700,000 in STBGP- DA funding for the WMMTC project Mr. Kelly thanked Mr. Kozlosky, Commissioner Barfield and Ms.Padgett for their assistance in getting the additional funding authorized Mr. Petroff expressed his gratitude and stressed the importance of Mr. Kozloskyandthe WMPO Board for their support and commitment to the WMMTC Mr. Kelly recommended a letter of appreciation be drafted and sent to the WMPO WAVE CONNECT Mr. Bryden recognized Mr. Gainey to give the staff report Mr. Gainey stated the committee did not meet; however, a full report will be presented at the July meeting MAKING WAVESFOUNDATION Mr. Bryden stated two Foundation Board members, Ms. Padgett and Mr. Brydenwere up for reappointmentas their terms ended inApril 2018 He stated both individuals are eligibleand willingto serve a final, two-year term CFPTA Agenda Packet 07/26/20185 Mr. Bryden stated the Foundationis seeking approval fromthe full Board for reappointment of Ms. Padgett and Mr. Bryden to the Making Waves Foundation Board No second is needed and the motion carried Ms. Padgett recognized Ms. Matheny for her effortsin managing the Making Waves Foundation Mr. Bryden thanked the full Board for their support ofthe Making Waves Foundation Ms. Padgett stated the Foundation is in need of contributions in order to continuehelping community organizations serve those withtransportation needs STAFF REPORT Mr. Brydenrecognized Mr. Ebyto give the staff report Mr. Eby presented a purchase ordertoGillig, LLC in the amount of $3,479,686 for seven(7) CNG buses Mr. Eby stated that the vehicles will be purchased with funding from the FTA discretionary §5339(b) grant awarded earlier in 2018 Local funding for two (2) buses is included in the adopted NHC FY 2019 budget Local funding for three (3) buses has been identified in the UNCW capital account Local funding for two (2) buses is included in the adopted City of Wilmington FY 2019 budget Mr. Eby stated a vehicle delivery schedule isbeing negotiatedwith Gilligrepresentatives He said the objective is to stagger the delivery of the buses Ms.Padgett made a motion to approve the purchase order with Gillig, in the amount of $3,479,686, for seven (7) CNG buses Mr. Barfieldseconded the motion and the motion carried Mr. Eby stated two CNG buses, funded by the WMPO, weredelivered earlier this month He said a letterof appreciation for the funding and continued support has been drafted Mr. Eby encouraged the Board to boardthe new CNG busfollowingthe meeting Mr. Eby said funding has been set aside fromtheFTA discretionary §5339(b)to replace two trolley vehicles He stated staff isworking with downtown stakeholder grouptoidentify a vehicletype and route Mr. Eby stated additional funding for CNG buses will be pursued from the VW settlement He participatedin a conference call with the Department of Environmental Quality (DEQ) and an application for funding will be submitted following the call for projects expected in the summer Ms. Padgett stated that she would prefer another trolleybut would be agreeable to a smaller vehicle so long as it can easily be distinguished from the buses Mr. Eby recognized Ms. Matheny to provide an update on passenger amenities Ms. Matheny confirmed completion of Phase IV of the Bus Stop Enhancement Plan which was funded by the FTA §5310Elderly and Disabled Transportation program Ms. Matheny stated under this phase, the Authority installed two new (2) shelters, replaced and upgradedtwo (2) sheltersreplaced multiple benches Ms. Matheny provided an update on next steps for the Downtown Trolley pilot program She stated staff continues to work with the downtown stakeholder group, under the leadership of Councilman Lawler, on a revised route and schedulefor the downtown trolley Ms. Matheny stated cost neutral routing options for the downtown trolley were presented in the Short Range Transit Plan She said the objective is to implement a pilot trolley program to test some of the options identified in the planand with input from the stakeholder group Ms. Matheny presented the Board with the final Short Range Transit Plan She stated staff is establishing a calendar for implementation of the cost neutral recommendations that coincides with the opening of the WMMTC th Ms. Matheny stated the Authority is sponsoring a Wilmington Sharks game night on July 11 CFPTA Agenda Packet 07/26/20186 She said that Wave Transit employees and Board membersand guests will be admitted free with their Wave Transit badge CONTRACT REPORT Mr. Brydenrecognized Ms. Hall to give the contractor’sreport Mr. Eby recognized Mr. Morris for his attendance at the Board meeting Mr. Eby also recognized Ms. Hall and her staff for vast improvements in the Operations and MaintenanceDepartmentover the past couple of years Ms.Hall congratulated the newly appointed officers She stated management continues to work on developing a safety culture within the department Ms. Hall thanked Mr. Smith for spearheading the safety efforts She also thanked Mr. Daniels for his efforts regardingmaintenance needs of an aging fleet and understaffing She said he has also done an excellent job keeping the maintenance stafftrained Mr. Petroff asked how First Transit is doing with staffing theoperationsand maintenance departments Ms. Hallreplied they are fully staffedin both departments Mr. Bryden asked how the air conditioners aredoing in the summer heat Ms. Hall stated that they are experiencing some challenges with the Paratransit vehicles butno issues with the buses this season Ms. Hall recognized Mr. Morris Mr. Morrisstated he ispleased with the performance of the Wilmington First Transit team Mr. Morrisstated ridership challengesfaced by the Authorityare being experiencednationwide evidenced by several of the systems he oversees NEW BUSINESS Ms. Padgett recognized and thanked the Executive Committee for their efforts in securing the letter of support for the rail relocation project OLDBUSINESS No old business ADJOURN Mr. Smithmade a motion to adjourn theJune 28, 2018meeting Ms.Padgettseconded the motion and the motion carried SCHEDULING OF NEXT MEETING The next Board meetingis scheduled for July 26, 2018at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Executive Director /kw/mm CFPTA Agenda Packet 07/26/20187 Monthly Passenger Summary June 2018 Total Passengers Fixed Route 160,000 100,000 90,000 140,000 80,000 120,000 70,000 100,000 60,000 50,000 80,000 40,000 60,000 30,000 40,000 20,000 20,000 10,000 - - JulAugSepOctNovDecJanFebMarAprMayJun JulAugSepOctNovDecJanFebMarAprMayJun 2016/2017 80,55591,76782,51285,18982,11079,82579,21880,27388,27279,26285,17681,124 2016/2017 85,210128,59143,88132,09133,6292,206126,39133,87135,31124,2796,25086,234 2017/2018 78,17883,30377,66981,77375,78471,01265,37977,26979,74376,89377,67079,183 2017/2018 83,017123,61138,01139,82129,1883,794115,74132,01120,36126,8187,16884,413 Change-2.95%-9.22%-5.87%-4.01%-7.70%-11.04%-17.47%-3.74%-9.66%-2.99%-8.81%-2.39% Change-2.57%-3.87%-4.08%5.85%-3.32%-9.12%-8.42%-1.39%-11.05%2.05%-9.44%-2.11% Seahawk Shuttle Paratransit 60,000 6,000 50,000 5,000 - 40,000 4,000 30,000 3,000 20,000 2,000 1,000 10,000 - - JulAugSepOctNovDecJanFebMarAprMayJun JulAugSepOctNovDecJanFebMarAprMayJun 2016/20174,6555,5514,9014,7914,8624,5004,5064,6215,1504,3344,9825,110 2016/2017 -31,27456,47442,11546,6487,88142,66848,98441,89540,6776,092- 2017/2018 4,8395,6034,7415,3074,9284,7504,5045,0605,3845,1625,3695,230 2017/2018 -34,71255,60252,74048,4778,03245,86149,68835,24044,7624,129- Change 3.95%0.94%-3.26%10.77%1.36%5.56%-0.04%9.50%4.54%19.10%7.77%2.35% Change0.00%10.99%-1.54%25.23%3.92%1.92%7.48%1.44%-15.88%10.04%-32.22%0.00% CFPTA Agenda Packet 07/26/20188 Passengers by Route June 2018 Fixed Route No. NamePassengersTransfers 101Princess Place13,2241,708 103Oleander East5,256704 104Northeast5,161932 105Medical Center5,337763 106Shipyard Blvd5,508649 107College Road1,934264 108Market Street6,561795 201Carolina Beach Road9,053890 202Oleander West5,776595 203Trolley3,747 204Brunswick Connector1,364164 205Longleaf Park6,813677 207North2,624431 209Independence5,709539 301Pleasure Island1,116 TOTAL 79,1839,111 UNCW 701Blue0 702Green0 703Red0 704Yellow0 705Loop0 706Orange0 707Red Express 0 711Grey0 712Teal0 UNCW Total 0 Para-Transit Services ADA Passengers 1,834 Non-ADA Passengers 3,396 Para-Transit Total 5,230 Wave Pool Van Pool Passengers 440 TOTAL PASSENGERS 84,853 CFPTA Agenda Packet 07/26/20189 MONTHLY OPERATIONS REPORT JUNE 2018 MONTHLYFiscal Year to Date MANAGED BY FIRST TRANSIT This Month Fixed Route Last Year Ridership Statistics Current% ChangeCurrentPrior% Change Total Bus Passenger Trips 75,436 76,572-1.48% 886,137 949,378 -6.66% Total Trolley Passenger Trips 3,747 4,552-17.68% 37,719 45,905-17.83% Total UNCW Passenger Trips - -0.00% 379,243 364,708 3.99% Total Fixed Route Passenger Trips79,18381,124-2.39%1,303,0991,359,991-4.18% Average Weekday Passenger Trips 3,116 3,121-0.16% Average Saturday Passenger Trips 1,949 2,116-7.89% Average Sunday Passenger Trips 1,002 9980.40% Operating Statistics - Fixed Route Miles btwn Preventable Accidents 133,615 122,524 9.05% Operator Overtime1.56%4.93%-68.36% Revenue Service Delivered99.90%99.80%0.10%99.89%99.56%0.33% Passenger Trips per Revenue Hour13.5013.71-1.56%15.2214.792.93% Farebox Revenue and Pass Sales$84,360$60,89238.54%$897,461$898,784-0.15% Average Fare per Bus Passenger$1.07$0.7541.94%$0.97$0.907.94% Maintenance Maintenance Cost per Revenue Mile$0.25$0.2119.05%$0.44$0.46-4.35% PM Compliance98%100%-2.00%98%90%8.89% Percentage of Vehicles Shopped25%34%-26.47% Maintenance Overtime6.05%2.81%115.30% MANAGED BY AUTHORITYMONTHLYFiscal Year to Date Paratransit This Month Ridership Statistics Last Year% Change Current% ChangeCurrentPrior Total ADA Passenger Trips1,8341,7117.19%18,91320,976-9.84% Total Non ADA Passenger Trips3,3963,399-0.09%41,77936,98712.96% Total Paratransit Passenger Trips5,2305,1102.35%60,69257,9634.71% Average Weekday Passenger Trips2362197.76% Average Saturday Passenger Trips3945-13.33% Average Sunday Passenger Trips2126-19.23% Operating Statistics - Paratransit Miles btwn Preventable Accidents 49,996173,663-71.21% Missed Trips 0.00%0.00%0.00%0.0033%0.0069%-52.17% Passenger Trips/Revenue Hour2.982.7010.37%2.972.7010.00% ADA On Time Performance95.7%93.1%2.79%94.4%91.4%3.28% Operator Overtime0.72%1.09%-33.94% WavePool Total Passengers44036819.57%4,8464,7272.52% Passengers per Hour6.115.2416.60%5.746.97-17.65% Vanpools in Operation220.00% Special Services Amtrak Passengers318353-9.92%3,1482,66218.26% CFPTA Agenda Packet 07/26/201810 Passenger Summary Fiscal Year 2017-18 Total PassengersFixed Route 1,200,000 1,600,000 1,417,954 1,363,976 995,283 1,400,000 923,856 1,000,000 1,200,000 800,000 Change 1,000,000 - 3.81% Change 600,000 800,000 -7.16% 600,000 400,000 400,000 200,000 200,000 0 0 Total PassengersFixed Route Seahawk Shuttle Paratransit 379,243 70,000 400,000 364,708 60,877 57,963 350,000 60,000 - 300,000 50,000 250,000 Change Change 40,000 3.99% 5.03% 200,000 30,000 150,000 20,000 100,000 10,000 50,000 - 0 Paratransit Seahawk Shuttle CFPTA Agenda Packet 07/26/201811 Cape Fear Public Transportation Authority Downtown Transit CenterProject Update July 2018 Community Outreach Three public outreach meetings were held with the Northside/Brooklyn neighborhoods Public response was mostly positive Demolition/Hazardous Materials Abatement - Phase 1 Phase 1 of the project is complete Building Stabilization - Phase 2 Phase 2 of the project is complete Dehumidification efforts have been implemented in the Neuwirth Building to preserve stabilization efforts to date Building Renovation - Phase 3 City of Wilmington TRC released project for construction permitting on May 25, 2018 Renovation construction project was advertised for bid on June 03, 2018 to all interested general contractors Only two bids received on July 03, 2018 Project was rebid on July 03, 2018 Bids were due July 24, 2018 rd meeting Contract consideration is expected to be presented to the board at the August 23 Change Orders/Purchase Orders No change orders/purchase orders Budget NCDOT funding for Phase 1 and Phase 2 is complete and both phases were within allocated revenues $2,000,000 is available in FTA §5307 funding from grant NC-2017-015 WMPO has authorized STBGP-DA funding up to an additional $1,700,000 Once bids are evaluated the WMPO and Authority will begin the flex process changing the funding from FHWA to FTA Timeline Timeline extension inevitable and currently unestimatable due to status of project bids and funding CFPTA Agenda Packet 07/26/201812 WMMTC Project Budget NCDOT Funded Projects Stabilization construction and abatement - Phase 1Eastern Environmental $ 75,800 Stabilization construction management - Task Order # 1HRA Associates$ 29,027 Facility renovation design - Task Order # 2HR Associates$ 89,025 Stabilization redesign - Task Order # 3HR Associates$ 54,900 Design change order - Task Order #3HR Associates$ 9,773 Environmental work - Task Order # 1Davenport Engineering$ 5,250 SurveyPort City Surveying$ 2,900 LegalCraige & Fox PLLC$ 650 Demo Change Order # 1Eastern Environmental $ 4,800 Demo Change Order # 2Eastern Environmental $ 1,850 Demo Change Order # 3Eastern Environmental $ 1,500 Traffic engineeringDavenport Engineering$ 11,363 Stabilization construction and abatement - Phase 2Moneith Construction$ 482,000 Stabilization construction and abatement Add Alternate # 1Moneith Construction$ 45,000 Stabilization construction and abatement Change Order # 1Moneith Construction$ 3,665 Stabilization construction and abatement Change Order # 2Moneith Construction$ 18,057 Stabilization construction and abatement Change Order # 3Moneith Construction$ (18,060) Stabilization construction and abatement Change Order # 4Moneith Construction$ 925 Stabilization construction and abatement Change Order #5Moneith Construction$ 750 Hazardous materials inspection/closeoutAir Quality Analytical$ 1,170 Utility relocationAT&T$ 7,620 NCDOT Funding NCDOT Moving Ahead$ 827,822 Expenses$ 827,965 Surplus/Deficit$ (143) FTA Funded Projects Stabilization construction management - Task Order # 1HR Associates$ 6,973 Facility renovation design - Task Order # 2HR Associates$ 188,975 Redesign & Rengineering - Task Order #4HR Associates$ 69,400 Driveway relocation - Task Order #5HR Associates$ 21,500 Site constructionTBD Water/sewer impact feeCape Fear Public Utility Authority$ 24,675 Stormwater feeCity of Wilmington$ 200 AppraisalIngram & Co$ 792 Review appraisalClontz/Newkirk$ 2,000 Post stabilization Sylvane - Dehumidifier$ 2,300 Renovation constructionTBD Furniture, fixtures, and equipmentTBD$ 50,000 Automated data processing hardwareTBD$ 100,000 Environmental work - Task Order # 2Davenport Engineering$ 9,201 Environmental work - Task Order # 3Davenport Engineering$ 3,500 Utility relocation AT&T$ 4,562 LegalCraige & Fox, Star News, J. Brent$ 984 FTA Funding NC-2017-015-00$ 2,400,000 Expenses$ 485,062 Surplus/Deficit$ 1,914,938 CFPTA Agenda Packet 07/26/201813 WMMTC Timeline 2016201720182019 DateJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJunJulAugSepOctNovDecJanFebMarAprMayJune JulyAugSepOctNovDecJanFebMarAprMayJune JulyAugSepOctNovDec Task U-Haul Demolition Building Construction Demo redesign Contractor prequalification Demo IFB - Phase 1 Stabilization IFB - Phase 2 Renovation IFB - Phase 3 Demo Construction - Phase 1 Stab Construction - Phase 2 Reno Construction - Phase 3 Stakeholder Meetings NEPA Document Issue RFP Select consultant Document preparation FTA approval STP-DA Funding WMPO TAC approval NCDOT approval FTA approval Grant application Funding available Design and Engineering Issue Design RFQ Select design firm Design and engineering Facility Dedication CFPTA Agenda Packet 07/26/201814 ! ! ! ! ! ! #°∞• &•°≤ 0µ¢¨©£ 4≤°Æ≥∞Ø≤¥°¥©ØÆ ! ! ! ! ! ! ! CFPTA Agenda Packet 07/26/201815 e0c0b .. ! ! '≤°Æ¥ 2•£©∞©•Æ¥Ỳ 4≤°Æ≥©¥ .°≠•Ỳ7°∂• 4≤°Æ≥©¥ !! $"%,/Ỳ -•ß°Æ -°¥®•Æ? !!!!!!!!!!!!!!!!!!!!!!Efqvuz!Ejsfdups! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Dbqf!Gfbs!Qvcmjd!Usbotqpsubujpo!Bvuipsjuz.Xbwf!Usbotju! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!Qipof;!):21*!313.3168! !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!nnbuifozAxbwfusbotju/dpn! ! I. ! A. ! . .! ! 1.5% Pwfsbmm!Hpbm;!!! 0.0% Sbdf.Ofvusbm;!!! 1.5% Sbdf.Dpotdjpvt;!!! ! Hjwfo!uif!bnpvou!pg!VTEPU.bttjtufe!dpousbdut!uibu!Xbwf!Usbotju!fyqfdut!up!mfu!gspn! $11,492,709 GZ!312:.3132-!xijdi!jt!bqqspyjnbufmz!!uijt!nfbot!uibu!Xbwf!Usbotju! $168,535 ibt!tfu!b!hpbm!pg!fyqfoejoh!bqqspyjnbufmz!xjui!ECFt!evsjoh!uijt!qfsjpe/! ! B. ! ! ! CFPTA Agenda Packet 07/26/201816 County Bidders Percent Csvotxjdl!1!.! Ofx!Ibopwfs!21!211/1&! Qfoefs!1!.! Market 10 100.0% Puifs!1!1/1&! Total 10 100.0% ! ! C. ! ! CFPTA Agenda Packet 07/26/201817 PROJECT ACTIVITY .!)#3 Cvjmejoh!Dpotusvdujpo!347331! Mboe!Tvcejwjtjpo!348321! Nbtposz!Dpousbdupst!349251! 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JU!.!Dvtupn!Dpnqvufs!Qsphsbnnjoh! Tfswjdft!652622! Fnqmpzff!Usbjojoh! 722541! CFPTA Agenda Packet 07/26/201818 PROJECT ACTIVITY .!)#3 Cvjmejoh!Dpotusvdujpo! 347331! Qbttfohfs!Bnfojujft!Dpodsfuf! 349221! Fohjoffsjoh! 652441! Puifs!Hbt!tubujpot! 5582:1! Benjojtusbujwf!nbobhfnfou!dpotvmujoh!! 652722! Jotvsbodf!Bhfodjft! 635321! Nbslfujoh!Dpotvmujoh! 652724! Nfejb!sfqsftfoubujwft! 652951! Ujsf!boe!Uvcf!Nfsdibou!Xipmftbmfst!! 534241! Npups!Wfijdmf!Tvqqmjft!boe!Ofx!Qbsut! Nfsdibou!Xipmftbmfst!! 534231! Tubujpofsz!boe!Pggjdf!Tvqqmjft!Nfsdibou! Xipmftbmfst!535231! Pqfsbujoh!Fyqfotft! Vojgpsn!Sfoubm! 923443! Fnqmpzff!Usbjojoh! 722541! Wfoejoh!Gppe! 563422! Mboetdbqjoh! 672841! Fnqmpzff!Esvh!Uftujoh! 732:::! Cbdlhspvoe!difdl!tfswjdft! 672722! JU!.!Dvtupn!Dpnqvufs!Qsphsbnnjoh! Tfswjdft!652622! Fnqmpzff!Usbjojoh! 722541! CFPTA Agenda Packet 07/26/201819 PROJECT ACTIVITY .!)#3 Cvjmejoh!Dpotusvdujpo! 347331! Qbttfohfs!Bnfojujft!Dpodsfuf! 349221! Fohjoffsjoh! 652441! Puifs!Hbt!tubujpot! 5582:1! Benjojtusbujwf!nbobhfnfou!dpotvmujoh!! 652722! Jotvsbodf!Bhfodjft! 635321! Nbslfujoh!Dpotvmujoh! 652724! Nfejb!sfqsftfoubujwft! 652951! Ujsf!boe!Uvcf!Nfsdibou!Xipmftbmfst!! 534241! Npups!Wfijdmf!Tvqqmjft!boe!Ofx!Qbsut! Nfsdibou!Xipmftbmfst!! 534231! Tubujpofsz!boe!Pggjdf!Tvqqmjft!Nfsdibou! Xipmftbmfst! Pqfsbujoh!Fyqfotft! 535231! Vojgpsn!Sfoubm! 923443! Fnqmpzff!Usbjojoh! 722541! Wfoejoh!Gppe! 563422! Mboetdbqjoh! 672841! Fnqmpzff!Esvh!Uftujoh! 732:::! Cbdlhspvoe!difdl!tfswjdft! 672722! JU!.!Dvtupn!Dpnqvufs!Qsphsbnnjoh! Tfswjdft!652622! Fnqmpzff!Usbjojoh! 722541! CFPTA Agenda Packet 07/26/201820 D. 7©¨≠©ÆߥØÆ -µ¨¥©≠ا°¨ 4≤°Æ≥∞Ø≤¥°¥©ØÆ #•Æ¥•≤ ! ! ﺨ ض $"% .!)#3 $"% !¨¨ &©≤≠≥ NAICS $"% Activity CODES Firms Firms Available Dollars Dollars Cvjmejoh!dpotusvdujpo!347331! 2!61!3/1&!%3-167-8:9!%52-247! Mboe!Tvcejwjtjpo!348321! 1!24!1/1&!%555-824!%1! Dpodsfuf!349221!2!:!22/2&!%212-:24!%22-435! Nbtposz!Dpousbdupst!349251! 2!41!4/4&!%254-716!%5-898! Puifs!Gpvoebujpo-!Tusvduvsf-!boe! 3492:1! Cvjmejoh!Fyufsjps!Dpousbdupst!2!22!:/2&!%55:-456!%51-961! Fmfdusjdbm!Dpousbdupst!349321! 1!236!1/1&!%532-662!%1! Qmvncjoh-!Ifbujoh-!boe!Bjs.Dpoejujpojoh! 349331! Dpousbdupst!2!292!1/7&!%764-283!%4-71:! Eszxbmm!boe!Jotvmbujpo!Dpousbdupst!349421! 1!32!1/1&!%3:7-586!%1! Mboetdbqjoh! 672841!4!312!2/6&!%43-538!%595! Total $4,600,000 $102,189 2.2% 7•©ß®¥•§ 3¥•∞ ? 'Ø°¨ س ! و ! ﻮ ! ﺨ ض $"% .!)#3 $"% !¨¨ &©≤≠≥ .!)#3 $"% Activity CODES Firms Firms Available Dollars Dollars Cvjmejoh!dpotusvdujpo!347331! 2!61!3/1&!%26-111!%411! Dpodsfuf!349221!2!:!22/2&!%25-2:6!%2-688! Total $29,195 $1,877 6.4% 7•©ß®¥•§ 3¥•∞ ? 'Ø°¨ س ! و ! ﻮ ! CFPTA Agenda Packet 07/26/201821 ﺨ ض $"% .!)#3 $"% !¨¨ &©≤≠≥ .!)#3 $"% Activity CODES Firms Firms Available Dollars Dollars Cvjmejoh!dpotusvdujpo!347331! 2!61!3/1&!%31-721!%523! Dpodsfuf!349221!2!:!22/2&!%9-611!%:55! Fohjoffsjoh!652441!4!97!4/6&!%7-611!%338! Total $35,610 $1,583 4.4% 7•©ß®¥•§ 3¥•∞ ? 'Ø°¨ س ! و ! ﻮ ! ! ! ! ! ﺨ ض $"% .!)#3 $"% !¨¨ &©≤≠≥ .!)#3 $"% Activity CODES Firms Firms Available Dollars Dollars Cvjmejoh!dpotusvdujpo!347331! 2!61!3/1&!%45-461!%798! Dpodsfuf!349221!2!:!22/2&!%23-121!%2-445! Fohjoffsjoh!652441!4!97!4/6&!%22-111!%495! Total $57,360 $2,405 4.2% 7•©ß®¥•§ 3¥•∞ ? 'Ø°¨ س ! و ! ﻮ ! ! ! CFPTA Agenda Packet 07/26/201822 - ﺨ ض $"% .!)#3 $"% !¨¨ &©≤≠≥ .!)#3 ActivityCODESFirmsFirmsAvailableDollars$"% $ب¨°≤≥ Npups!Wfijdmf!Tvqqmjft!boe!Ofx!Qbsut!Nfsdibou!Xipmftbmfst! 5342311221/1&%26-736%1 Tubujpofsz!boe!Pggjdf!Tvqqmjft!Nfsdibou!Xipmftbmfst 5352311:1/1&%:6-611%1 Puifs!Hbt!tubujpot 5582:11291/1&%26-736%1 Wfoejoh!Gppe 563422111/1&%852-831%1 Jotvsbodf!Bhfodjft 635321125:1/1&%2:-111%1 Fohjohffshjoh6524414974/6&%795-893%34-999 JU!.!Dvtupn!Dpnqvufs!Qsphsbnnjoh!Tfswjdft6526221741/1&%31-111%1 Benjojtusbujwf!nbobhfnfou!dpotvmujoh! 65272232142/:&%553-111%9-694 Nbslfujoh!Dpotvmujoh 6527241631/1&%9-861%1 Nfejb!sfqsftfoubujwft 652951151/1&%9-861%1 Cbdlhspvoe!difdl!tfswjdft672722181/1&%31-111%1 Mboetdbqjoh 67284143122/6&%31-111%3:: Fnqmpzff!Usbjojoh 7225412239/4&%86-1:7%7-369 Fnqmpzff!Esvh!Uftujoh 732:::171/1&%31-111%1 Vojgpsn!Sfoubm 923443111/1&%81-111%1 Total $2,256,848$39,027 1.7% 7•©ß®¥•§ 3¥•∞ ? 'Ø°¨ س ! و ! ﻮ ! ! ! ! E. ! Uif!Tufq!2!ECF!Cbtf!Gjhvsf!gps!fbdi!qspkfdu!xbt!efsjwfe!cz!nvmujqmzjoh!uif!epmmbst! gps!fbdi!bdujwjuz!cz!uif!qfsdfoubhf!pg!sfmfwbou!ECF!gjsnt!up!bmm!sfmfwbou!gjsnt/!!Uif! upubm!ECF!hpbm!jo!epmmbst!xbt!ejwjefe!cz!uif!upubm!qspkfdu!dptut!up!efsjwf!uif!tufq!2! hpbmt/! The Step 1 DBE Base Figures for Waveare as follows: ! GZ!312:!.!Xjmnjohupo!Nvmujnpebm!Usbotqpsubujpo!Dfoufs!.!3/3&! GZ!312:!.!Qbttfohfs!Bnfojujft!.!7/5&! GZ!312:!.!Pqfsbujoh!Fyqfotft!.! 2/8&! GZ!3131!.!Qbttfohfs!Bnfojujft!.!5/5&! GZ!3131!.!Pqfsbujoh!Fyqfotft!.! 2/8&! GZ!3132!.!Qbttfohfs!Bnfojujft!.!5/3&! GZ!3132!.!Pqfsbujoh!Fyqfotft!.! 2/8&! ! CFPTA Agenda Packet 07/26/201823 II. ! ! ! ! A. ! ! ! - ! ! ! 2•∞Ø≤¥ $"% $"% 0•≤£•Æ¥ Over/Under Period Goal Achieved GZ!3126!.!2!5/6&!21/1&!6/6&! GZ!3126!.!3!5/6&!8/1&!3/6&! GZ!3127!.!2!5/6&!1/2&!.4/6&! GZ!3127!.!3!5/6&!2/1&!.4/6&! GZ!3128!.!2!5/6&!2/1&!.4/6&! GZ!3128!.!3!5/6&!1/6&!.5/1&! Median 4.5% 1.0% -3.5% ! ! B. ! Xbwf!Usbotju!ifme!b!qvcmjd!nffujoh!po!Kvof!37-!3129/!!Uif!qvsqptf!pg!uif!nffujoh! xbt!up!tpmjdju!jogpsnbujpo!gspn!joufsftufe!tublfipmefst!bcpvu!uif!esbgu!hpbm-!bt!xfmm! bt!uif!bwbjmbcjmjuz!pg!qpufoujbm!ECFt!bu!Xbwf!Usbotju-!uif!fggfdut!pg!ejtdsjnjobujpo!po! CFPTA Agenda Packet 07/26/201824 pqqpsuvojujft!gps!ECFt-!boe!Xbwf!Usbotjubujpo/!! Qmfbtf!tff!uif!Bqqfoejy!C!dpotvmubujpo!efubjmt/! ! ! ! C.- ! 4°¢¨• ?Ỳ 7°∂• 4≤°Æ≥©¥ &9 ???9 &9 ?021 /∂•≤°¨¨ 'Ø°¨ Fiscal Step 2 Overall Total project DBE Goal ProjectStep1 YearadjustmentGoalcosts(dollars) FY Wilmington Multimodal 2.2%1.0%1.6%$4,600,000$73,600 2019 Transportation Center FY 6.4%1.0%3.7%$29,195$1,080 2019Passenger Amenities FY Operating Expenses1.7%1.0%1.4%$2,256,848$30,467 2019 FY 2019Total1.5%$6,886,043 $105,148 4.4%1.0%2.7%$35,610$961 Passenger Amenities FY 2020 Operating Expenses1.7%1.0%1.4%$2,256,848$30,467 FY 2020 Total1.4%$2,292,458$31,429 FY 4.2%1.0%2.6%$57,360$1,491 2021Passenger Amenities FY Operating Expenses1.7%1.0%1.4%$2,256,848$30,467 2021 FY 2021 Total1.4%$2,314,208$31,959 FY 2019 -FY 2021 Overall Goal$11,492,709$168,535 1.5% ! .! ! III. ! ! CFPTA Agenda Packet 07/26/201825 njopsjuz-! xpnfo(t!boe!hfofsbm!dpousbdups!hspvqt-!dpnnvojuz!pshboj{bujpot-!boe!puifs!pggjdjbmt! ps!pshboj{bujpot . ! ! ! ! ! ! . ! CFPTA Agenda Packet 07/26/201826 IV.-- . .! ! 1. ! ! 2. ! ! .. - . ! ! .. .. . ! ! ! . .! ! . ! ! CFPTA Agenda Packet 07/26/201827 .! CFPTA Agenda Packet 07/26/201828 A. 2/! 3/! 4/Vojgpsn!Sfqpsu!pg!ECF!Dpnnjunfout0Bxbset!boe!Qbznfout! ! CFPTA Agenda Packet 07/26/201829 !∞∞•Æ§©∏ "Ỳ 3¥°´•®Ø¨§•≤ -••¥©Æß ! Nffujoh!ifme!po!Kvmz!26-!3126!bu!4;11QN!jo!uif!Xbwf!Usbotju!Pqfsbujpot!Dfoufs!Dpogfsfodf! Sppn/! ! 7°∂• 4≤°Æ≥©¥ 3¥°´•®Ø¨§•≤ -••¥©Æß !¥¥•Æ§•• ,©≥¥ ! Obnf!Pshboj{bujpo0Dpnqboz! Difszm!Tvuupo!Vojwfstjuz!pg!Opsui!Dbspmjob!bu!Xjmnjohupo! Ebszmf!Qbslfs!Hsfbufs!Btifwjmmf!Sfhjpobm!Bjsqpsu!Bvuipsjuz! Nfhbo!Nbuifoz!Xbwf!Usbotju! Xjmgsfe!Ojypo!Lfo!Xffefo!'!Bttpdjbuft! ! ! Questions/Comments 2/Ipx!epft!Xbwf!Usbotju!sfbdi!pvu!up!ECFt@! Xbwf!Usbotju!qvcmjtift!qspkfdu!tpmjdjubujpot!jo!mpdbm!nbjotusfbn!boe!njopsjuz!gpdvtfe! ofxtqbqfst/! ! 3/Xiz!bsf!OBJDT!dpeft!vtfe@! OBJTD!dpeft!bsf!vtfe!cfdbvtf!uijt!jt!ipx!uif!VT!Dfotvt!Cvsfbv!boe!ECF!ejsfdupsjft! dmbttjgz!xpsl!bdujwjujft!gps!ECFt!boe!bmm!gjsnt/! ! 4/Epft!Xbwf!Usbotju!tfu!hpbmt!gps!joejwjevbm!qspkfdut@!!! Xbwf!Usbotju!tfut!hpbmt!gps!joejwjevbm!qspkfdut!cbtfe!po!bwbjmbcjmjuz!ebub!efwfmpqfe!jo! jut!dvssfou!hpbm/! ! 5/Jg!qsjnf!dpousbdupst!ep!opu!nffu!uif!dpousbdu!hpbm!bsf!uifz!sfrvjsfe!up!qspwjef!hppe! gbjui!fggpsut@! Zft-!Xbwf!Usbotju!sfrvjsft!qsjnf!dpousbdupst!up!qspwjef!hppe!gbjui!fggpsu! epdvnfoubujpo!xjui!uifjs!cje!cbtfe!po!sftqpotjcjmjuz/! ! ! CFPTA Agenda Packet 07/26/201830 WAVE Transit Contractor Report June 2018 Road Calls Month/Year Major RoadcallsOther Roadcalls Total Change May 2017 21 11 33 May2018102232-3.03% June 2017 6 10 16 June 2018 07 15 22 37.5% Scheduled Service Month/Year Scheduled Service Service Hours Service Hours Change Hours Missed Provided May 2017 6341.00 9.18 99.99% May 2018 6239.04 17.0299.62% -.37% June 2017 5901.71 13.4599.80% June 2018 5872.83 5.88 99.90% .10% Vehicle Update Fixed RouteParatransitVanpool Total Vehicles38 24 4 Available 7/19/1826 18 4 Needed for Weekday Service 15 17 2 Status of vehicles with major issues 307Engine rebuild – Clarkes, ETA 7/23/18 312Enginerebuild – MHC 314 Cracked frame – Clarkes, ETA 8/1/18 Maintenance Update Fully staffed Allison Transmission Diagnostics and Service training Lift-U – Gillig wheel chair ramp training Voith Transmission factory warranty training Operations Update Hiring Fair (August 7, 2018) – Looking for 5 Part-time operators Preventing collisions with bicycles was the topic for June Safety meeting CFPTA Agenda Packet 07/26/201831 CFPTA Agenda Packet 07/26/201832 CFPTA Agenda Packet 07/26/201833 CFPTA Agenda Packet 07/26/201834 CFPTA Agenda Packet 07/26/201835