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Minutes 02 21 2019 LABMinutes 02 21 2019 LAB Page 1 Library Advisory Board February 21, 2019 Assembly: The Library Advisory Board met in Regular Session on Thursday, Feb. 21, 2019 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan EXCUSED Chadurjian, Denise ABSENT Conlon, Dennis PRESENT Damutz, Amy EXCUSED Montwieler, Katherine PRESENT Shore, Sam PRESENT Smith, Harriet PRESENT Smith, Ida PRESENT Smith, Paul EXCUSED Walker, Bradford PRESENT Zimmer, Ronna EXCUSED Staff Members & Board Reps. Tom Brimberry (FOL Rep), Harry Tuchmayer (Director), Paige Owens (Asst. Director) Chair Sam Shore convened the meeting at 2:08p.m. Public Comment - None Agenda Review Agenda was approved by consent. Approval of previous minutes The minutes from the last board meeting on Jan. 17, 2019 were sent to the board prior to the meeting for review. Motion: Bradford Walker MOVED, SECONDED by Dennis Conlon, to accept the minutes of the January 17th meeting as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence Library Director Harry Tuchmayer shared the content of a citizen telephone message. The citizen identified herself as a longtime library user and teacher. She praised the library system and its staff and named three employees she has found to be especially helpful. Friends of the Library Report Tom Brimberry presented the following report:  The Friends field trip to Hunt Library and Chapel Hill Library on February 4 was informative and enjoyable with 22 people attending, including NHC library staff and school librarians as well as Amy Damutz from the advisory board and other interested community members.  Two board members attended the February 19 public information meeting on Project Grace. Priorities identified are keeping the library open; ensuring adequate library parking; ample study and meeting space; and outdoor terrace space for library activities Minutes 02 21 2019 LAB Page 2  Branch library liaisons have been assigned.  The board continues work on enhancing social media engagement  The Friends authorized $5,000 as a match for an LSTA grant application to create a master plan for outdoor space at Pine Valley Foundation Board Report Officers unavailable. No report this month. Director’s Report Harry Tuchmayer submitted his report to board prior to meeting. In addition to the report he added the following:  Pine Valley moving along nicely. Getting ready to install stained cypress ceiling panels. o Substantial completion target April 5 o The move from Myrtle Grove to Pine Valley is anticipated the week of April 29 o Ribbon Cutting is scheduled for Monday May 6 o A reception for board members and donors will be held Wednesday or Thursday evening before ribbon cutting  Project Grace public meeting will be held this evening, February 21, 5:30-7:30 in the New Hanover Room o A Project Grace public meeting was held Tuesday February 19 at the Cape Fear Museum  A new self-checkout system by Tech Logic is being installed at all locations o Installation has been completed at Pleasure Island o All locations will have the new system by the end of April o Board member Harriet smith has used the new system and gives it a rave review  Assistant Director Paige Owens gave a recap of Staff Development Day, February 18. New Business  Project Grace o Reminder of Thursday evening’s public meeting at the library o Green space and affordable housing seem to be greatest community concerns Old Business  NHCPL Website revamp o Virtual Services librarian Hannah Bowser gave a presentation on proposed changes to the library’s homepage o Hannah was asked about the mobile view of the page. She explained that changing the screen size automatically reformats the content for easier viewing and interaction o A suggestion was made to add PIN instructions under My Account. Hannah welcomed the suggestion and plans to implement.  Time capsule for Pine Valley o Director Harry Tuchmayer explained that a time capsule is planned for placement in the Pine Valley Library with to be opened in 50 years. Harry asked for input regarding the contents of the capsule. The following suggestions were offered:  List of bestsellers from last year  Information on Hurricane Florence’s impact on the library  Menus from local restaurants  List of local issues such as GenX  Record of issues being discussed at Library Advisory meetings Minutes 02 21 2019 LAB Page 3  An overview of libraries at this point in time and the issues libraries are grappling with  Copy of this year’s Staff Development Day program  Copy of recent Director’s reports  Some form of technology, such as a cell phone  Harry asked that additional suggestions be emailed to Harry or Paige. The capsule will be created the middle of April  Harry asked the board to write a letter to the future  Chair Sam Shore agreed to write a letter with input from members Discussion  Members requested another visit to Pine Valley o The group agreed to a tour Thursday March 7 9:30 o Harry reminded members to wear close-toed shoes Adjournment Meeting adjourned 3:28 p.m. Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.