2021-05-27 Agenda
Ca pe Fea r Pu blic Tra ns po rt at io n A ut ho rity
A regular meeting of the Board of the Cape Fear Public Transportation Authority will be held on
Thursday, May 27, 2021 at 12:30 pm EDT.
The meeting will be held in-person at the Wave Transit Operations Center located at
1480 Castle Hayne Rd., Wilmington, NC 28401.
In accordance with NCGS 143 Article 33C, members of the public will be allowed to attend the
meeting remotely.
The internet interface for the meeting is available at the following URL:
https://global.gotomeeting.com/join/844936749
The meeting is also available via audio conference at:
(312)757-3121 | Access Code: 844-936-749
MEETING AGENDA
1)Call to Order - Chairman Sterling Cheatham
2)Moment of silence
3)Roll call
4)Approval of meeting agenda
5)Public comment
6)Recognition of outgoing Chairman
7)Appointment of Chairman
8)Consent agenda
1.Approval of minutes from the April 22, 2021 regular meeting (p. 4)
2.Purchase order with H&S Management, LLC for construction of passenger amenities (p. 14)
3.Agreement with New Hanover County for emergency transportation services (p. 16)
4.Annual approval of the Conflict of Interest Policy (p. 19)
9)Reports
Update on the governance structure - John Joye, City of Wilmington Attorney
Funding update - Chairman Sterling Cheatham and Vice-Chairman Chris Coudriet
10)Staff report - Megan Matheny, Deputy Director & Joe Mininni, Director of Finance and Administration
NEMT update
April 2021 Operational Statistics Report (p. 21)
April 2021 Financial Statement (p. 24)
11)Presentation of FY 2022 Budget Ordinance and opening of thirty-day comment period (p. 25)
12)FTA Section 5310 grant program update - Megan Matheny, Deputy Director
FY2021 Locally Coordinated Plan (LCP) Resolution (p. 39)
13)Contractor update - Matt McBride, Contract General Manager, First Transit
April 2021 Contractor Report (p. 40)
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 1
14)Executive Director briefing - Marie Parker, Executive Director
Agreement with Brunswick County for Regional Microtransit Project (p. 41)
15)New/old business
1)Adjournment
Accommodations for special needs individuals will be provided if requested. Inquiries for special needs
accommodations and general information about the meeting should be addressed by email to
wavetransit@wavetransit.com or by phone at (910) 343-0106.
The next meeting of the Cape Fear Public Transportation Authority is scheduled for Thursday,
June 24, 2021 at 12:30 pm and will be held a the Wave Transit Maintenance and Operations Facility
located at 1480 Castle Hayne Rd. An option for virtual attendance through the GoToMeeting platform
will also be available.
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 2
CONSENT AGENDA ITEMS
May 27, 2021
1.Approval of minutes from the April 22, 2021 regular meeting (p. 4)
2.Purchase order for construction of passenger amenities (p. 14)
An informal solicitation for price quotes for the installation of concrete pads for installation of
bench amenities at six (6) bus stop locations yielded responses from three (3) qualified vendors.
H&M Management, LLC was determined to be the lowest, responsible bidder. Funding for this
project at 80% was secured through the FY2021 §5339 Bus and Bus Facilities Grant Program. The
20% local match requirement is included in the FY2021 budget. The required
permitting for installation of bench amenities from the City of Wilmington and NCDOT.
Construction will commence upon approval of the purchase order and conclude June 30, 2021.
Concrete pads will be installed in accordance with ADA requirements as illustrated in the
engineered design for site location. Construction is slated to begin upon approval of the
purchase order and is anticipated to conclude on or before June 30, 2021. Approval of P.O. 21-
077A for H&S Management, LLC in the amount of $10,070 is recommended.
3.Agreement with New Hanover County for emergency transportation services (p. 16)
On May 30, 2008, the Authority and New Hanover County entered into an agreement for
emergency transportation services should an event warrant a full or partial evacuation. The
revised is an update to the existing agreement as reference. The document was vetted by legal
counsel for both the Authority and New Hanover County. Approval of the revised agreement
with New Hanover County for emergency transportation services is recommended.
4.Conflict of Interest Policy (p. 19)
Pursuant to North Carolina Public Transit requirements, annual adoption of a Conflict of Interest
Policy is required for all entities receiving State funding. A signed copy of the policy is required on
behalf of each member. Staff will follow-up with individual board members to secure signatures
following adoption. Approval of the Conflict of Interest Policy is recommended.
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 3
Cape Fear Public Transportation Authority
MINUTES OF THE
CAPE FEAR PUBLIC TRANSPORTATION AUTHORITYREGULAR MEETING
April 22, 2021
Mr. Sterling Cheatham,Chairman,Presiding
MEMBERS PRESENT
Mr.Sterling Cheatham,Chairman, City of Wilmington Manager
Mr.Chris Coudriet, Vice Chairman, New Hanover CountyManager
Mr.Kemp Burpeau, New Hanover County, Attorney
Ms.Deb Hays, New Hanover County Commissioner
Mr.John Joye, City of Wilmington, Attorney
Mr.Mike Kozlosky, WMPO, Executive Director
Mr.Paul Lawler, City of Wilmington Appointee
Ms.LauraMortell, City of Wilmington, Budget and Research Director
Ms.Lisa Wurtzbacher, New Hanover County, Chief Finance Officer
MEMBERS ABSENT
None
STAFF PRESENT
Ms.Marie Parker, Executive Director
Ms.Megan Matheny, InterimDirector
Mr.Joe Mininni, Director of Finance & Administration
Ms.Mary Crawford, Accounting Coordinator
Ms.Vanessa Lacer, Mobility Manager
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Mr.Cliff Rode, Paratransit Manager
CONTRACT MANAGEMENT STAFF PRESENT
Mr.Matthew McBride,GeneralManager, First Transit
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Ms.NoelFox,Craige and Fox PLLC,Attorney
CERTIFIED TO BE A TRUE COPY
Mr.Bill Harned, Area Vice President, First Transit
______________________________
GUESTS PRESENT
Mr.Ben Andrea, Planning and Inspections Director, Town of Leland
Mr.FredrickDemask, Citizen
Mr.Tony Caudle, Deputy Director, City of Wilmington
Mr.Terrence Dewberry,President, Amalgamated Transit Union (ATU) 1328
Ms.Sharon Hankins Johnson, Citizen
Ms.Abigail Lorenzo, Deputy Director, WMPO
Mr.Tom Pacelli,Transportation Program Coordinator,NHC Senior Resource Center
Ms.Yzosne Riley, Citizen
Ms.Irma Tate, Citizen
CALL TO ORDER
Chairman Cheatham called the meeting to order at 12:31pm
The meeting began with a moment of silence
ROLL CALL
Mr. Cheatham conducted virtual roll call will all members confirmed as present
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 4
Mr. Cheathamrecognized Mr. Caudle and confirmed he will assuming the role of thecity
representative on the Authority Board effective June 2021
APPROVAL OF MEETINGAGENDA
Mr. Cheathampresented the April 22, 2021 meeting agendafor approval
Mr. Joye made a motion to approve the meeting agendaas presented
There was a second by Ms. Mortell and the motion carried through roll call vote
PUBLIC COMMENT
Mr. Cheathamopened the public comment period
Ms. Tate introduced herself and confirmed her address for the record
She stated the emphasis onon-timeperformance on behalf of management is creating stress for
operators
Ms. Tate stated the systemthat measures on-time performance is not accurate and is in need of
an update
She stated management is commenting on their performance stating there are not efficient at
leaving the stations on time
Ms. Tate said operators are entitled to and are often criticizedwhen taking small breaks at the
transfer stations
Shesaid if operators are behind due to traffic and arrive at the station two minutes after the hour,
they do not havean opportunity to walk around theirbus
Ms. Tate said they are being belittled about their performanceon behalf of management which is
causing a great deal of stress
Ms. Tate said they are being belittled about their performance on behalf of management which is
causing a great deal of stress
She stated management provided good remarks across the radio today but communicated that
operators were still at the station and instructed them to depart.
It was communicated that operators were still at the station and were instructed to depart;
however, her coworker confirmed that all operators had already departed the station
She stated the discrepancy was a result of inaccurate informationprovided bytheautomatic
vehicle location (AVL) system
Ms. Tate confirmed the increased emphasis and discrepancyin the AVL system is creating
issuesand division betweenmanagement and employees
She stated operators encounter many stresses associated with the job; not having adequate
time to go to the restroom or walk around the bus is creating greater stress
Ms. Tate stated the additional stressandis having a negative impact on their ability to provide
goodcustomer service
She stated on-time performance is the onlycustomer servicemeasure management is
concerned with; however, the stress this is causing for the operators is felt firsthand by
customers
Ms. Tate thanked the boardfor their time
Ms. Lacer recognized Ms. Riley for comment
Ms. Riley stated her name and address for the record
She stated when she comes before the board it is to inform them of an issue
Ms. Riley stated on February 29, 2021, she had a meeting with Mr. McBride and their senior
advisor,Ms. McCullough, regarding on-time performance
At the meeting, Mr. McBride was provided notification that the company was not following the
bargaining unit agreement and in violation of the contract
She said Mr. McBride stated theincreased emphasis and monitoringofon-time performance
comes from the Authority
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 5
He stated he was unsure as to how long he would be therewith the management contract
expiring at the end of the fiscal year
Ms. Riley statedMr. McBride communicated acustomer service representative for theAuthority
was enlisted to assist with efforts to monitoroperator on-time performance
She stated thiswas not part of the contract as operators do not work for the Authority; they work
anddobusiness through the management company
Ms. Riley said on-timeperformance efforts has gone too far
Incentives are providedbut do operators have to bebullied, threatened,andintimidated by the
company to achieve this incentive
Ms. Riley stated operators do not feel comfortable coming into the office when called in by
management
Shesaid ittook two years to secure the contract with the union and itisbeing shot out the
window
Ms. Riley -time
performance standards as management is present at the window upon check-in providing
feedback and dispatchers are stationed at the transfer centers during designated times
She saidoperatorsget back on their bus and try to do their job with these lives in their hands
after hearingthis type of feedback from management and supervisors
Ms. Riley stated operators do not need to be micromanaged and asked when is enough, enough
She statedthe board needs to be made aware of what is happening; a picture is being presented
that everything is good, and that is not the case
Ms. Riley confirmed staff is receiving phone calls at their houseand meetings are being
requested without advising the union, the sole bargaining unit
She continued stating operators have the right to tell the office or managers they do not feel
comfortable and want their union representative there
Ms. Riley stated buses have troubleconnectingand reiterated that theAVL system is oldand in
need of an update
She asked if the on-time performance is worth all of this and thanked the board for theirtime
Ms. Lacer recognized Mr. Fredrick Demask for comment
Mr. Fredrick Demaskprovided his name and address for the record and provided comment on
the Dial a Ride Transportation (DART) Program
He stated his son is a 45-year-oldman with cerebral palsy, is mentally retarded,and will losehis
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DART service on August 15
Mr. Demaskstated his son has been employed at Hawks Nest fortenyears
If he loses this service,he willlose his job,the only activity he engages in daily
Mr. Demaskstated they are willing to pay more for the transportation hereceives andasked the
government not to cut services
Mr. Demasksaid without work, his son will sit home watching television all day until he goes to
bed
He said it is not the monetary rewards of working, butitisthe reward of doing a good job and
having an activity every day
Hearing no further comments, Mr. Cheatham opened the public hearing on the FY22 system
network redesign
Ms. Lacer recognized Ms. Sharon Hankins Johnsonfor comment
Ms. Johnson introduced herself and stated her address for the record
She said Route207Northservices a lot of valuable employment centersincluding,Cape Fear
Community College, New Hanover County Jail, the VAClinic, Laney High School, several
grocery stores,and credit unions
Ms. Johnson statedalot of people will lose their jobs, education,andother things if this routeis
eliminated
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 6
She confirmed individuals traveling to the VAClinicwill notbe able to get to their appointments,
people getting out of jailorgoing to visit people in jailwill lose access, people going to dialysis or
the NorthChase Nursing Home will not have transportation nor will individuals travelling to
church, or jobs located along Route 207 North
Ms. Johnsonspoke to Microtransit services stating people are unfamiliar with this type of
transportation and are unsure as to when it will startorhowmuch it will cost
She said there are residents unable to attend church as Route 207 North does not operate on
the weekends
Ms. Johnson saidADA Paratransit services to this area will be suspended with the elimination of
fixed route services, which is double whammy to people like herwho utilize both fixed-route and
Paratransit services
Sheasked if the Microtransit will be ADA accessibleand able to accommodate oversized
wheelchairs; how far will she have to travel to get to her destination
Ms. Johnson spoke to a health concern due to the number of individuals on a bus at a given time
She stated some dispatchers are informed about the routes and stop locations and others are
not, confirming she called to ask if the bus wasrunning late,and staff was unable to provide an
answer of confirm the location of bus stops when asked
Ms. Johnson confirmed additional training is needed
She stated her daughter will no longer be able to get to her work at Harris Teeter due to the
removal of the bus stop at Hoggard High School under the network redesign
Ms. Johnsonsaid people traveling to and from the Senior Resource Center must cross a four-
She stated some of the new routes under the proposed redesign do not make sense and bus
stops are being removed from businesses and schools
Ms. Johnson said you want to talk about building up Wilmington, the economy,and the having a
positive impact on the environment, but you cannot do this without public transportation
She stated what is the use of having transportation if you cannot use it
Ms. Johnson thanked the boardfor their time
Mr. Cheatham stated comments providedin relation to service changeswill be considered as
part of the formal public hearing
Hearing no further comments, Mr. Cheathammoved tothe next item on the agenda
APPOINTMENT OF SECRETARY
Mr. Cheatham recognized Ms. Parker to introduce this item
Ms. Parker stated therequest is to transfer the title of secretary from Ms. Matheny who was
appointed to the position following thedepartureof the formerExecutive Director
Mr. Coudriet made a motion to appoint Ms. Parker as secretary
There was a second by Mr. Kozlosky and the motion carried by roll call vote
CONSENT AGENDA
Mr. Cheatham presented theconsent agenda
Mr. Kozlosky made a motion to approve the consent agendaas presented
Mr. Lawler noteda correction to the spelling of CommissionerH
minutes
Ms. Hayesseconded the motion with correction to the meeting minutes as stated
Themotion carried through roll call vote
Hearing no further comments, Mr. Cheatham moved to the next item on the agenda
GOVERNANCE STRUCTURE UPDATE
Mr. Cheatham recognized Mr. Joye to provide an update on the governance structure
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 7
Mr. Joye stated that there has been no movement since last meeting
He confirmed they are waiting on a decision regarding the designated funding source before they
can move forwardon the governance structure
Mr. Joye said he is confidentthe elected officials will providedirection on a dedicated funding
source during the joint meeting scheduled for April 27, 2021
Hearing no further comments, Mr. Cheatham moved to the next item on the agenda
FUNDING MODEL UPDATE
Mr. Cheatham offered a brief update on the funding modelbefore recognizingMr. Coudriet
Mr. Coudriet stated staff is preparing a presentation for both the Wilmington City Council and
Board of Commissionersnext week,demonstratinghow revenues from the ¼cent sales tax
could be appropriated to Wave
He stated the takeaway from the last joint meetingwas to look at a range of transportation
options including,bicycle, pedestrian paths, rail, etc. to bring back to the local elected officials to
consider
Mr. Coudriet said he didnothave a sense theCounty Commission,in this fiscal year,is going to
be receptive to a dedicated source of revenue found from a ¼ cent sales tax asthis is not
reflected in their budget
He stated they will be able to talk about global use of those dollars asit will not be exclusively
allocated to Wave
Hearing no further comments, Mr. Cheathamthanked Mr. Coudriet for the update before moving
to the next item on the agenda
STAFF REPORT
Mr. Cheathamrecognized Ms. Matheny to provide the staff report
Ms. Matheny presented an update onpublic outreach activities completed to date and
forthcoming under the communications plan for the FY22 System Network Redesign
Shestated informational sessions are scheduled for 5:00 pm to 7:00 pm on Tuesday and
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Thursday of next week and from 10:00 am to 12:00 pm on Saturday, May 8and confirmed
customers and members of the public will have an opportunity to attend these sessions in person
or remotely
Ms. Matheny stated as of April 15th, the Authority received 90 public comments all of which are
recorded through our online platform; comments received in written format atinformational tables
located at each transfer station and by phone are entered intothis electronic medium
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She confirmed the 90-daypublic comment periodopened on March 8and will conclude on
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June 6
Ms. Matheny confirmed the tailored survey created for community stakeholders,aimed at
capturing impact to the clients and consumers inwhich they serve,will be released to partner
agencies by the close of the week
She confirmed the Request for Proposalsfor On-demand/Microtransit Service Planning and
Softwarewas published on Tuesday
The solicitation seeks proposals from qualified firms for three projects with varying scopes;
Project #1
adopted under the revised system framework.
Ms. Parker stated the local project that is to replace Route207 North and Route 301Carolina
Beachis going to be a software as a service(SaaS) solutionin which Authority operators and
small vehicles are utilized to deliver services
Ms. Matheny stated theregional Microtransit service effort,Project #2, is separate from the
primary scope of work and is contingent upon funding through the NCDOT ConCPT Program
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 8
She stated the scope of work for Project #2references a softwareas a service (SaaS) and/or a
transportation as a service (TaaS) solutionandconfirmed services would operate in the greater
Wilmington region and integrate with existing transportation services
Ms. Matheny stated Project #3references a mobility as a service (MaaS) option which is broader
in scope and offers a variety ofmobility solutionsto address the objectives outlined in the
solicitation
Ms. Parker elaborated further on the MaaS option stating it is a white label product,or mobile
application, which interprets all existing technologyproducts into one customer facing product
under your branding
Ms. Matheny stated a non-mandatory pre-proposal conference is scheduled for early May with
st
proposals due May 21
She said vendor selection will follow interviews and product demonstrationsscheduled for June
with a recommendation presented to the board at the close of the fiscal year
Ms. Parker provided an overview of the collaboration with NCDOT to provide regional
transportationservices under theConCPT Program
She confirmed the Authority is partnering withBrunswick County onthis regional initiative to re-
establish connectivity between New Hanover Countyand Brunswick County under a Microtransit
model
Ms. Parker stated each partnering agency is provided $200,000 in grant funding with no local
match requirement
She said the regional effort is funded for one year; however, research efforts into funding
sources to support the program long term are underway
Ms. Matheny said an update on efforts associated with bus stop enhancements was requested
and provided a high-levelmost recent Five-
Year Bus Stop Enhancement Plan and projects planned
She said bus stop enhancementprojects programmed under the current Section 5339 Bus and
Bus Facilitiesgrant include installation of benches at six (6) bus stop locations and procurement
and installation of five (5) shelter amenities
Mr. Lawler suggested that concrete pads, a small platform for customers to stand on, out of the
mud while waiting on a bus, be considered
He referenced recent efforts of a concerned citizen who placed a bench at bus stops on Nixon
St. and asked why placement of seating at bus stop locations on behalf ofcitizens is not allowed
Ms. Matheny stated that while the Authority appreciates the efforts of kind citizenssuch as this
gentleman, the Authorityis responsible forADA compliance and adherence with NCDOT and
City of Wilmington requirements for amenities installed at bus stops
This requires equipment from an NCDOT approved vendor, an engineered site design and
permit securement from NCDOT, City of Wilmington, or theproperty owner allowing passenger
amenities to be constructed in the right of way or on private property
Hearing no further comments, Mr. Cheatham moved to the next staff item
MARCH2021FINANCIAL REPORT
Mr. Cheathamrecognized Mr. Mininni to provide an update
Mr. Mininni confirmed a total $11,130,000 million dollars in emergency relief funding has been
made available to the Authority over the past fifteen months
He stated the funding for operating assitance comesfrom three relief bills including, the
Coronavirus Aid, Relief, and Economic Security (CARES) Act, Coronavirus Response and Relief
Supplemental Appropriations (CRSSA) Act of 2021, and the American Rescue Plan (ARP)
Mr. Mininni said to date, the Authorityhas utilized $2,151,000 in CARES Act funding, leaving a
remaining balance of $4,705,000 million
He stated through February 2021, the Authority has utilized 31% of their total CARES Act
apportionment which is well below the national average of 72%
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 9
Mr. Mininni stated FTA is encouraging the Authority to use, or draw down,these funds
He said the Authority has $8.9 million dollarsavailable for operating support under the three
referenced funding sources
Mr. Kozlosky asked if there is a way to submit an application for the CARES Act money to be
used for capital instead of operating
Mr. Mininni replied the questionwasposed and unfortunately, a change of this nature would
require a budget revision and approval from FTA
He confirmed FTA is not prone to approving budget revisions for this type of funding
Mr. Mininni presented the monthly financials for March 2021
He said expenditures are anticipated to come in roughly $600,000 to $700,000 below adopted
budget levels
Mr.Mininni stated operating revenues are anticipated to be $1,000,000 below adopted budget
levels requiring the Authority to utilize between $2,000,000 to $3,000,000 in CARES Act funding
to close the deficit
He said the largest variance in expenditures is realized under the maintenance line item and can
be attributed to safety equipment for the vehicles procured in response to the health crisis
Mr.Mininni praised the team for their resiliency and management of the pandemic confirming
service cuts were not realized and 99% of scheduled revenue service hours have been delivered
to date
Mr. Mininni provided an update on the draft FY2022 budget confirming the ARP funding
appointment but not yet received provides the Authority greater relief and flexibility
He confirmed response efforts to the current pandemic are underway as are plans for the route
restructuring,implementation of an on-demand or Microtransit Program, contract negotiations
with UNCW, the sunset of our existing contract with First Transit for contract management, and a
transition to managed care for contracted services under the Paratransit Departmentare
accounted for in the budgeting process
Mr. Mininni said the objective is to begin contributing to the fund balance and setting aside local
match for replacement of rolling stock
He stated majority of expenditures are associated with labor with a small increase in the fuel and
maintenance line items
Mr. Mininni said his recommendation for having one year of Section 5307grant funds in reserves
would allow the Authority to respond to fluctuations in funding levels unforeseen
He stated by maintaining a one-yearreserve in operating funds, the Authority could be proactive
versus reactive in efforts to address any decreases in funding if realized
Mr. Coudrietrecommended using some CARES Act funds in conjunction with the Section 5307
funds in FY2022unless there is a federal directiveto do otherwise
Hesaid they can identify now some of the things that they want to fund operationally in the route
restructuringwith the CARES Act funding
Mr.Coudriet recommended utilizing CARESAct funding next year for things that are eligible and
then strategically add in the Section 5307 for those things that are eligible under that pot of
funding
Hestated he is going to have difficulty in supporting a budget that draws down all the CARES
Act funding withoutaclear direction from FTA
Mr. Coudriet requested a clear spending plan for the ARP funds is also needed
Mr. Cheatham stated a draft budget will need to be presented for consideration and further
discussion at the May meeting
Mr. Lawler suggested adding another column with the numbers for 2019 for comparison to a
normal year
Hearing no further comments, Mr. Cheatham moved to the next item on the agenda
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 10
2021 LOCALLY COORDINATED PLAN
Mr. Cheathamrecognized Ms. Lacer to provide an update
Ms. Lacer stated fares are suspended todayto provide an opportunity for the public tomaximize
the greenhouse gas reduction and provide the public an opportunity to travel green on Earth Day
She stated staff disseminated reusable earth friendly giveaways to customersat both transfer
facilities andtrees were also donated to City of Wilmington for planting
She confirmedPadgett Station was nominated for the 2021
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Historic Preservation award; the awards ceremony is slated for May 20at 5:30 pmand all are
welcome and encouraged to attend the event
Ms. Lacer provided an overview of the draft Locally Coordinated Plan (LCP) includedin the
agenda packet
She confirmed the LCP and regular updates to the plan arerequired byFTA toreceive Section
5310 grant fundingwhich is to support ourWaveConnect Program for older adults and
individuals with disabilities
Ms. Lacer said that some of the activities included under the WaveConnectProgram include,
public outreach and education, travel training, improving access to traditional transportation
services, and anannual grant opportunity for community organizations that serve elderly
individuals and individuals with disabilities
Ms. Lacer stated FTA requires that three (3)elements be included in anLCP: the identification of
available services,an assessment of transportation needs, and a discussion of strategiesto
address the needs as identified
All three of these requirements have been met by this planas presented
She said that a community assessment of transportation needs was conducted
Data collection methods consisted of a community survey, focus groups, stakeholder interviews,
and a town halland was collected from 350 individuals via these methods from October 1, 2020
to February 12, 2021, a period of approximately four and a half months
She reported that of the350individuals engaged, 76% self-identified as members of the target
populations, and stated the rate of inclusion was even higher for the survey collection effort with
82% of respondents identifying as members of the target populations
Ms. Lacer said that the findings were ranked according to the highest priority needs with bus
stop improvements ranking as thehighest
She said strategies to meet the highest priority needs identified by the 2021 LCP needs
assessment areamobility management program and a community grant
Ms. Lacer said that next month they will be seeking adoption of the plan from theAuthority Board
and the WMPO Board
Hearing no questions or comments, Mr. Cheatham moved to the next item on the agenda
CONTRACTOR REPORT
Mr. Cheathamrecognized Mr. McBrideto give the report
Mr. McBride reported 99.9% of revenue service was deliveredfor the month of March
He stated drivers do a really good job getting out there and providing service on a daily basis
Mr. McBride said March was driver appreciationand several initiatives to recognize them were
planned
Heconfirmed every transit agency wants good customer service, safe and clean vehiclesthat
run on time, and professional drivers
Mr. McBridepraisedthe dispatchers and drivers for their hard work
Hearing no questions or comments, Mr. Cheathammoved to the next item on the agenda
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 11
EXECUTIVE DIRECTORBRIEFING
Mr. Cheathamrecognized Ms. Parker to provide the Executive Director update
Ms. Parker started with a brief overview ofprojects ongoing
She stated staff received anorientationfrom the vendoron the recently procured planning
software and is extremely satisfied with the amount of information and the route designing
offered by the platform
Ms. Parker confirmed the Request for Proposal (RFP) for Transit Management Services was
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published with bids due on April 30
She stated at this time, we are still on schedule for the presentations and award next month
Ms. Parker stated that Ms. Matheny did a good job explaining Microtransitbut wanted to reiterate
Microtransit services will be implemented in areas in which traditional transportation services are
scheduled for elimination
Shesaid theymade an internal decision to proceed with a software as a service (SaaS) solution
for the Microtransit program as this allows the Authority to retain as much of the workforce as
possible and utilize existing rolling stock assets
Ms. Parker confirmed transportation as a service (TaaS) or a turnkey model as a Microtransit
solution is more expensive
She stated a grant for the procurement of onboard automatic passenger counter equipment,
which will capture stop level boardings and alightings, was awarded by the WMPO earlier in the
calendar year
Ms. Parker confirmed a formal solicitation for technology vendors will be released in the coming
weeks and stated stop level data will be instrumental in future planning efforts
Shesaid that there two capital projects are currently working on; the purchase of generators for
our campus toprovide uninterrupted power source and a mobile pay solution
Ms. Parker thanked the board for their consideration and support for these projects
Shestatedvaccine transportation efforts are ongoing with 300 trips performed to date statewide
Ms. Parker said aheavy-dutybus that adheres to our current bus contractwill be replaced with
funds awarded under the VW settlement grant
She confirmed thevirtual site visit for theFTA triannual review is scheduled for this Monday and
a final report is anticipated for June
Mr. Lawler spoke to the route modifications included under the system network redesign with
focus on service recommendation connecting the west and east included in the Transpro
proposal
He inquired if the route connecting the west and east could be extended a bit further from the
Northeast library to service Mayfaire
Ms. Parker confirmed staff is focusing on this area to identify the most efficient option to serve
this area
Ms. Hays requestedfurther elaboration on Microtransit services
Ms. Parker said Microtransit is similar to rideshare, it will pick you up at a designated location
within a specific geographic area and take you to a transfer pointthat integrates with the existing
transportation network
Ms. Hays asked if it was feasible totest or demo the Microtransit service before committing to a
program long term
Ms. Parker said the project timeline might be too short for a demo; however, there is an
opportunity to evaluate demand during the first year
Ms. Hays stated we have the funding available,so we need to make sure it is done right
She thanked Ms. Parker for her hard work on this effort
Ms. Parker made a recommendation for an additional $850,000 to fund the Microtransitprogram
She stated a budget of $200,000 identified to fund the program wouldonlyafford for three hours
of service, five days a week, based on current cost per hour
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 12
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 13
Cape Fear Public Transportation Authority
PO Box 12630 Wilmington, NC 28405
910-343-0106 Fax: 910-343-8317
Purchase Order
Vendor
H&S Management, LLC
Requested by:M. Matheny
P.O. Box 11280
Wilmington, NC 28404
Delivery Date:6/30/2021
(910) 679-6142 / info@HandSMgmt.com
Date:27-May-21PO #:21-077A
Ship To:Bill To:
Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority
505 Cando StreetPO Box 12630
Wilmington, NC 28405Wilmington, NC 28405
910-343-0106
For:Concrete Work for Passenger Amenities
QtyPart #DescriptionUnit CostExt cost
Demo, pour, and finish concrete pads for
6bench amenities $1,678.33$10,070.00
TAX
$ 10,070.00
GL NumberAmountDivisionGrant Code%
97000; 2-1000$F PNC-2020-029100%
$FP
$FP
$FP
Accrued Sales Tax 21400$
Sales Tax 12600$
Approved BOD 5/27/21
AuthorizedEntered
This instrument has been preaudited in the manner required by the Local Government
Budget and Fiscal Control Act
Joseph MininniDate
Director of Finance
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 14
This document represents a contract between the Authority and the contracting party. The following terms and conditions apply to this contract.
No Federal Government Obligations to Third Parties
The Purchaser and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying contract,
absent the express written consent by the
Federal Government, the Federal Government is not a party to this contract and shall not be subject to any obligations or liabilities to the Purchaser, Contractor, or any other party
(whether or not a party to that contract) pertaining to
any matter resulting from the underlying contract.
The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clause shall
not be modified, except to identify the subcontractor
who will be subject to its provisions.
False or Fraudulent Statements or Claims
The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. §3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies,"
49 C.F.R. Part 31, apply to its activities
in connection with this Project. Accordingly, upon execution of the underlying contract or agreement the Contractor certifies or affirms the truthfulness and accuracy of any statement
it has made, it makes, it may make, or causes to
be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may apply, the Contractor
also acknowledges that if it makes a false,
fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government, the Federal Government reserves the right to impose the penalties of the Program Fraud
Civil Remedies Act of 1986, as amended, on the
Contractor to the extent the Federal Government deems appropriate.
The Contractor also acknowledges that if it makes a false, fictitious, or fraudulent claim, statement, submission, certification, assurance or representation to the Federal Government
or includes a false, fictitious, or fraudulent statement
or representation in any agreement involving a project authorized under 49 U.S.C. chapter 53 or any other Federal statute, the Federal Government reserves the right to impose on the
Contractor the penalties of 18 U.S.C. §1001 or
other applicable Federal statute to the extent the Federal Government deems appropriate.
The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses
shall not be modified, except to identify the
subcontractor who will be subject to the provisions.
Access to Records and Reports
The Contractor agrees to permit, and require its subcontractors to permit, the U.S. Secretary of Transportation, and the Comptroller General of the United States, and, to the extent
appropriate, the State, or their authorized
representatives, upon their request to inspect all Project work, materials, payrolls, and other data, and to audit the books,records, and accounts of the Contractor and its subcontractors
pertaining to the Project, as required by
49U.S.C. §5325(g).
Contractor also agrees, pursuant to 49 C.F.R. 633.17 to provide the FTA Administrator or his authorized representatives includin
project, defined at 49 U.S. D. 5302(a)1, which is receiving federal financial assistance through the programs described at 49U.S.C. 5307, 5309 or 5311.
The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
The Contractor agrees to maintain all books, records, accounts and reports required under this contract for a period of not lessthan three (3) years after that date of termination or
expiration of this contract, except in the event of
litigation or settlement of claims arising from the performance of this contract, in which case Contractor agrees to maintainsame until the Purchaser, the FTA Administrator, the Comptroller
General, or any of their duly authorized
representatives have disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 C.F.R. 18.39 (i)(11).
Apart from the more limited record access provisions of the Common Grant Rules, 49 U.S.C. Section 5325(g) provides FTA and DOT officials, the U.S. Comptroller General, or any of their
representatives, access to and the right to
examine and inspect all records, documents, and papers, including contracts, related to any FTA project financed with Federalassistance authorized by 49 U.S.C. Chapter 53.
Federal Changes
Contractor shall at all times comply with all applicable Federal Transit Administration (FTA) regulations, policies, procedures and directives, including without limitation those listed
directly or by reference in the Master Agreement
between Purchaser and FTA, as they may be amended or promulgated from time to time during the term of this contract. Contractor's failure to so comply shall constitute a material breach
of this contract.
Civil Rights
(1) Nondiscrimination-In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C. §2000d, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. §6101
et seq., Section 202 of the Americans with
Disabilities Act of 1990, 42 U.S.C. §12101, and Federal transit law at 49 U.S.C. §5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment
because of race, color, creed, national origin,
sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and otherimplementing requirements FTA may issue. The third party
contractor and all lower tiers shall comply with
Title VI Requirements and Guidelines for Federal Transit Administration Recipients
http://www.wavetransit.com/Portals/0/documents/title_vi.pdf.
(2) Equal Employment Opportunity -The following equal employment opportunity requirements apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex -In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. §2000e, and Federal transit laws at 49 U.S.C. §5332, the Contractor
agrees to comply with all applicable equal
employment opportunity requirements of U.S. Department of Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor,"
41 C.F.R. Parts 60 et seq., (which
implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity,"
42 U.S.C. §2000e note), and with
any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect construction activities undertaken in the course of the Project. The
Contractor agrees to take affirmative action to ensure
that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include,
but not be limited to, the following: employment,
upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
In addition, the Contractor agrees to
comply with any implementing requirements FTA may issue.
(b)Equal Employment Opportunity Requirements for Construction Activities. For activities determined by the U.S.Department of Labor (U.S.
compliance of each subcontractor at any tier of the Project, with all applicable equal employment opportunity requirements ofU.S.DOL regulations, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity,
Department of Labor," 41C.F.R. Parts60 ĻƷ ƭĻƨ͵, which implement Executive Order No.11246, "Equal Employment Opportunity," as amended by Executive Order No.11375, "Amending Executive
Order No.11246 Relating to Equal
Employment Opportunity," 42U.S.C. §2000(e) note, and also with any Federal laws, regulations, and directives affecting construction undertaken as part of the Project.
(3) Nondiscrimination on the Basis of Age The Contractor agrees to comply with all applicable requirements of the Age Discrimination Act of1975, as amended, 42U.S.C.§§6101 ĻƷƭĻƨ., and
with implementing U.S.Health and
stance, 45C.F.R. Part90, which prohibit discrimination against individuals on the basis of age. The Age
Discrimination in Employment Act (ADEA) 29U.S.C §§621 through 634 and with implementing U.S.Equal Employment Opportunity Commission (U.S.C.F.R. Part1625.
(4) Access for Individuals with Disabilities-The Contractor agrees to comply with 49U.S.C. §5301(d), which states the Federal policy that elderly individuals and individuals with disabilities
have the same right as other individuals to
use public transportation services and facilities, and that special efforts shall be made in planning and designing those services and facilities to implement transportation accessibility
rights for elderly individuals and individuals with
disabilities. The Contractor also agrees to comply with all applicable provisions of section504 of the Rehabilitation Act of1973, as amended, with 29U.S.C. §794, which prohibits discrimination
on the basis of disability; with the
Americans with Disabilities Act of 1990 (ADA), as amended, 42U.S.C. §§12101 ĻƷ ƭĻƨ., which requires that accessible facilities and services be made available to individuals with disabilities;
and with the Architectural Barriers Act
of1968, as amended, 42U.S.C. §§4151 ĻƷ ƭĻƨ., which requires that buildings and public accommodations be accessible to individuals with disabilities. In addition, the Contractor agrees
to comply with applicable Federal regulations
and directives and any subsequent amendments thereto, except to the extent the Federal Government determines otherwise in writing, as follows:
ede
isa
Part 38;
35;
28C.F.R. Part 36;
-19;
ith
ent
ibi
(j)FTA regulations, "Transportation of Elderly and Handicapped Persons," 49 C.F.R. part 609; and
(k)Federal civil rights and nondiscrimination directives implementing the foregoing regulations.
(5) Access to Services for Persons with Limited English Proficiency. The Contractor agrees to comply with Executive Order No. 13166,"Improving Access to Services for Persons with Limited
English Proficiency," 42 U.S.C. §2000d-1
Persons," 70 CĻķ͵ wĻŭ. 74087, December 14, 2005.
(6) Environmental Justice. The Contractor agrees to comply with the policies of Executive Order No. 12898, "Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations," 42 U.S.C. §4321
note.
(7)Drug or Alcohol Abuse-Confidentiality and Other Civil Rights Protections. To the extent applicable, the Contractor agrees to comply with the confidentiality and other civil rights
protections of the Drug Abuse Office and Treatment
Act of 1972, as amended, 21U.S.C. §§1101 ĻƷ ƭĻƨ., with the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of1970, as amended, 42U.S.C. §§4541
ĻƷ ƭĻƨ., and with the Public Health
Service Act of1912, as amended, 42U.S.C. §§201 ĻƷ ƭĻƨ., and any amendments to these laws.
(8) Other Nondiscrimination Statutes. The Contractor agrees to comply with all applicable requirements of any other nondiscrimination statute(s) that may apply to this Contract.
(9) The Contractor also agrees to include these requirements in each subcontract financed in whole or in part with Federal assistance provided by FTA, modified only if necessary to identify
the affected parties.
Incorporation of Federal Transit Administration (FTA) Terms
The preceding provisions include, in part, certain Standard Terms and Conditions required by DOT, whether or not expressly set forth in the preceding contract provisions. All contractual
provisions required by DOT, as set forth in FTA
Circular 4220.1F, updated March 13, 2013, are hereby incorporated by reference. Anything to the contrary herein notwithstanding,all FTA mandated terms shall be deemed to control in the
event of a conflict with other provisions
contained in this Agreement. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any (name of grantee) requests which would cause (name of grantee)
to be in violation of the FTA terms and
conditions.
Energy Conservation
The Contractor agrees to comply with mandatory standards and policies relating to energy efficiency that are contained in thestate energy conservation plans issued in compliance with
the Energy Policy and Conservation Act, 42 U.S.C.
Sect. 6321 et seq.
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 15
STATE OF NORTH CAROLINA
CFPTA CONTRACT 21-03
COUNTY OF NEW HANOVER
AGREEMENTBETWEEN
CAPE FEAR PUBLIC TRANSIT AUTHORITYand
COUNTYOF NEW HANOVER
FOREMERGENCY TRANSPORTATION SERVICES
THIS AGREEMENT, made this day____of_______________, 2021by and between the CAPE
FEARPUBLICTRANSPORTATION AUTHORITY, d/b/a Wave Transit, operating pursuant to
N.C.G.S. Title 160A, Article 25,by the COUNTY OF
NEW HANOVER, a public body, corporate and politic, having its principal office at 230 Government
Center Drive, Wilmington, North Carol
WHEREAS, NHCrecognizes that emergency situations may
require evacuation of all or part of the County; and
WHEREAS, smalland large scale, evacuations within and out of the Countymay be needed as a
result ofemergent events including a hazardous materials incident, major fire,weather eventsor other
incidents; and
WHEREAS,a critical need exists for resourcesto transport persons out of
emergencies present the need to evacuateindividualswithin and outside the Countyand/or to a
designatedplace of shelter identified byNHC; and
WHEREAS,with notice,the Authority has the appropriate resources to transport individuals
within and/or out of the County to adesignatedplace identified by NHCshould anemergency requires
evacuation.
NOW, THEREFORE, the parties hereto agree as follows:
1.Notice of Need from NHC:Uponreceiving notification from the New Hanover County
Emergency Management Directorin writingthat assistance from Authority is
needed,the Authority will identify vehicles and operators available to assist with emergency
evacuations.The Authority will inform the Director within five hours of written notification
what, if any, vehiclesor operatorsare available to assist with the emergency evacuation.
2.Payment by NHC:NHC agrees to pay the Authorityfor all hourlylabor costs incurred for
providing assistanceand an hourly sum for each vehicle provided by the Authority.The
following rates shall apply:
a.Labor Rates
i.Para Transit operators, managers, support staffand supervisors shalleach
be billed at an hourly rate of $35.00.
ii.Fixed Route operators, managers,support staffand supervisors shall each
be billed at an hourly rate of $20.00.
/ƚƓƷƩğĭƷ ŅƚƩ 9ƒĻƩŭĻƓĭǤ ƩğƓƭƦƚƩƷğƷźƚƓ {ĻƩǝźĭĻƭ
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 16
b.Vehicle Hour Rates
i. Para Transit Vehicles shall each be billed at an hourly rate of $20.00.
ii. Fixed Route Vehicles shall each be billed at anhourly rate of $30.00.
c.Overnight Lodging/Meals. NHC agrees to reimburse all lodging and meal costs
incurred by the Authority or the Authority personnel while emergency evacuation
services are being provided.
3.Term: This Agreement shall remain in effect unless terminated by either party. Thirty
written notice shall be required of a party who seeks to terminate this
Agreement.
4.County Authority. The County Manager and staff are expressly authorized to enter and
execute any and all necessary, desirable, and ancillary agreements and instruments
utilized to facilitate the transactions contemplated hereby.
5.Insurance Requirements/Business Auto Liability:
a.Authority shall maintain applicable Business Auto Liability with a limit of not
less than $5,000,000 each accident.
b.Such insurance shall cover liability arising out of any auto, including owned,
hired, and non-owned autos used in the performance of work or services.
c.Business auto coverage shall be written on ISO form CA 00 01, or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage equivalent to that provided in
ISO form CA 00 01.
d.e shall be primary as respects
Authority, its officers, officials, agents, and employees. Any other insurance or
self-insurance maintained by Authority, its officers, officials, agents, and
employees shall be in excess of and shall not contribute to Author
6.This Agreement constitutes the entire agreement between the parties as to the transaction
described herein, and no amendment, modification, or addendum to this Agreement shall
be effective unless in writing dated subsequent to the date hereof and executed by the
duly authorized officers of the respective parties hereto. The requirement for such a
writing shall apply to any waiver of the requirement of a written modification pursuant to
this paragraph and shall be deemed an essential term of this Agreement. This Agreement
will be deemed drafted by all parties hereto and shall not be construed against any party
as the drafter of this Agreement. This Agreement shall inure to the benefit of the parties
hereto and their respective successors, heirs, and assigns.
Whenever possible, each provision of this Agreement shall be interpreted in such manner as
to be effective and valid under applicable law, but if any provision of this Agreement is found
to be invalid, illegal or unenforceable in any respect under any applicable law or rule in any
jurisdiction, such invalidity, illegality or unenforceability shall not affect any other provision
or any other jurisdiction, but this Agreement shall be reformed, construed and enforced in
such jurisdiction as if such invalid, illegal or unenforceable provision had never been
contained herein.
/ƚƓƷƩğĭƷ ŅƚƩ 9ƒĻƩŭĻƓĭǤ ƩğƓƭƦƚƩƷğƷźƚƓ {ĻƩǝźĭĻƭ
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 17
The validity, construction, interpretation, and administration of this Agreement shall be
governed by the substantive laws of the state of North Carolina, and any action brought in
relation to or to enforce or construe the same shall be brought in the Superior Courts of North
Carolina, and each party waives any rights or defenses relating to jurisdiction.
This Agreement may be executed in separate counterparts, each of which shall be deemedan
original, and all which taken together shall constitute one and the same instrument.
\[Signatures to Follow\]
This the ____ day of 2021.
CAPEFEARPUBLIC TRANSPORTATION
AUTHORITY
BY:
Sterling Cheatham,Chairman
ATTEST:
(seal)
Marie Parker
Secretary to the Board
bĻǞ IğƓƚǝĻƩ /ƚǒƓƷǤ ķźŭźƷğƌ ƭźŭƓğƷǒƩĻ ƦğŭĻ ğƷƷğĭŷĻķ ŷĻƩĻƷƚ ğƓķ źƓĭƚƩƦƚƩğƷĻķ ŷĻƩĻźƓ ĬǤ ƩĻŅĻƩĻƓĭĻ͵
/ƚƓƷƩğĭƷ ŅƚƩ 9ƒĻƩŭĻƓĭǤ ƩğƓƭƦƚƩƷğƷźƚƓ {ĻƩǝźĭĻƭ
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 18
Conflict of Interest Policy
Organization staff persons are obligated to always act in the best interest of the
organization. This obligation requires that any employee, in the performance of
organization duties, seek only the furtherance of the Organization mission. At all times,
for private profit or benefit.
A.The officers, employees, Authority Board members or agents of the Organization
should neither solicit nor accept gifts, gratuities, favors, or anything of monetary
value from contractors/vendors, nor prospective contractors/vendors. This is not
intended to preclude bona-fide Organization fundraising-activities.
B.No officer, employee, Authority member or agent of the Organization shall
participate in, nor attempt to use his/her position to influence the selection, award, or
administration of a purchase or contract with a vendor where, to his knowledge, any
of the following has a financial interest or other interest, either directly or indirectly in
that purchase or contract:
1.The officer, employee, Authority member or agent;
2.Any member of their immediate family;
3.Their partner or associate;
4.An organization in which any of the above is an officer, director or employee or
prospective employee;
5.A person or organization with whom any of the above individuals is negotiating or
has any arrangement concerning prospective employment.
C.A family member is defined as a person related by blood or marriage, i.e., husband,
wife, father, mother, brother, sister, son, daughter, aunt, uncle, nephew, niece or
grandchild, including in-laws and step relations (e.g. mother-in-law, step brother), or
a person living in the household of the employee.
D.Any potential possible conflict of interest, real or apparent, shall be disclosed by the
person or persons concerned detailing the nature and extent of such interest.
E.Employees and Authority members shall not engage in any business or transaction
or have a financial or personal interest, direct or indirect, that is incompatible with the
proper discharge of Authority duties or that would tend to impair independence of
judgment and action in the performance of Authority duties.
F.When a conflict of interest is relevant to a matter requiring action by the Authority,
the interested person shall call it to the attention of the Authority and said person
shall not vote on the matter. In addition, the person shall not participate in the final
deliberation or decision regarding the matter under consideration and shall retire
from the room during the vote of the Authority. When there is a doubt as to whether
a conflict exists, the matter shall be resolved by vote of the Authority, excluding the
person(s) concerning whose situation in the doubt has arisen.
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 19
G.The official minutes of the Authority shall reflect that the conflict of interest was
disclosed and the interested person was not present during the final discussion or
vote and did not vote on the matter.
H.Any officer, Authority member or agent not abiding by, or willfully violating, the
foregoing may be disciplined by vote of the Authority up to and including
recommendation for removal by the appointing agency or any vendor as appropriate
may be barred from contracting with the Authority.
I.Except as provided above, compliance an oversight of the Conflict of Interest Policy
is the responsibility of the Executive committee of the Authority.
ADOPTED AT A REGULAR MEETING: CAPE FEAR PUBLIC TRANSPORTATION
AUTHORITY
May 27, 2021 _______________________________
Chairman
ATTEST:
______________________________
Secretary
(seal)
By signing below, I agree to the terms of the Cape Fear Public Transportation Authority
Conflict of Interest Policy.
______________________________________
SignaturePosition
________________________________________
Print NameDate
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 20
MONTHLY OPERATIONS REPORT APRIL 2021
MANAGED BY FIRST TRANSIT
MONTHLYFiscal Year to Date
Fixed Route
This Month
Ridership Statistics% Change
CurrentLast Year% ChangeCurrentPrior
Total Bus Passenger Trips 42,342 34,31323.40% 410,677 632,564 -35.08%
Total Trolley Passenger Trips 2,377 2,05515.67% 20,838 33,562-37.91%
Total UNCW Passenger Trips 3,386 -100.00% 32,899 368,523 -91.07%
Total Fixed Route Passenger Trips48,10536,36832.27%464,4141,034,649-55.11%
Average Weekday Passenger Trips 1,965 1,38841.57%
Average Saturday Passenger Trips 916 9130.33%
Average Sunday Passenger Trips 675 725-6.90%
Operating Statistics - Fixed Route
Miles btwn Preventable Accidents 99,336 111,250 -10.71%
Operator Overtime10.20%2.17%370.05%
Revenue Service Delivered99.89%99.96%-0.07%99.95%99.00%0.96%
Passenger Trips per Revenue Hour7.356.0621.25%7.2514.59-50.27%
Farebox Revenue and Pass Sales$45,673$2,6791604.85%$250,268$599,358-58.24%
Average Fare per Bus Passenger$1.02$0.071359.05%$0.58$0.90-35.56%
Maintenance
Maintenance Cost per Revenue Mile$0.09$0.27-66.67%$0.35$0.3112.90%
PM Compliance88.50%96.80%-8.57%94.83%97.00%-2.24%
Percentage of Vehicles Shopped14%9%55.56%
Maintenance Overtime3.29%3.70%-11.08%
MANAGED BY AUTHORITYMONTHLYFiscal Year to Date
Paratransit
This Month
Ridership Statistics % Change
CurrentLast Year% ChangeCurrentPrior
Total ADA Passenger Trips1,562456242.54%10,81319,322-44.04%
Total Non ADA Passenger Trips1,909717166.25%16,80126,627-36.90%
Total Vaccinne Passenger Trips53311
Total Paratransit Passenger Trips3,5241,173200.43%27,92545,949-39.23%
Average Weekday Passenger Trips15752201.92%
Average Saturday Passenger Trips167128.57%
Average Sunday Passenger Trips000.00%
Operating Statistics - Paratransit
Miles btwn Preventable Accidents109,19388,10423.94%
Missed Trips0.00%0.00%0.00%0.00%0.00%0.00%
Passenger Trips/Revenue Hour3.483.91-10.90%3.683.1018.71%
ADA On Time Performance100.0%98.4%1.63%99.9%98.4%1.47%
Operator Overtime0.25%0.00%100.00%
WavePool
Total Passenger Trips3340100.00%1,6262,187-25.65%
Passengers per Hour1.000.00100.00%1.006.04100.00%
Vanpools in Operation10100.00%
Special Services
Amtrak Passengers58106-45.28%9852,162-54.44%
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 21
Planning and Operations Briefing
May 2021
Ridership Figures
Fixed Route - Comparative Ridership Statistics
April 2021 April 2020 % Difference
Total Bus Passenger Trips* 42,342 34,313 23.4%
Total Seahawk Shuttle Passenger Trips** 3,386 N/A N/A
**The COVID-19 health crisis resulted in the cancellation of UNCW Seahawk Shuttle transportation services effective
Monday, March 16, 2020. The Authority provided a total of 1,246 hours of revenue service for April 2021. UNCW
Seahawk Shuttle services did not operate April 2020.
Port City Trolley Program
A hard launch of the revised Downtown Trolley Program occurred on
Monday, November 25, 2019. Program milestones are listed as follows:
Route expansion and increased connectivity between the five
Downtown Districts: Brooklyn Arts, North Waterfront, Central
Business, South Front and Castle St.
Revised name selected through a community naming contest
Logo and branding created by Graphic
Design Program
Revised signage for the designated trolley stops
New vehicle(s) with revised branding to replace two, fully depreciated trolley vehicles
Comparative Ridership Statistics
Month FY21 FY20 % Difference
July 2,322 3,445 -32.6%
August 1,890 3,919 -48.2%
September 1,719 3,352 -48.7%
October 3,071 3,172 -3.0%
November 1,701 2,944 -42.2%
December 1,682 3,555 -36.8%
January 1,997 3,304 -39.6%
February 1,564 4,084 -40.5%
March 2,445 3,732 -34.5%
April 2,377 2,055 15.7%
Year to Date Totals 20,768 33,562 -38.1%
*In September 2018, Hurricane Florence resulted in a loss of 11.5 days and 2,212
hours of revenue service for Route 203 Port City Trolley. The ridership statistics
presented are not weighted to reflect adjustments in service levels as noted.
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 22
Advertising Program Activity
Fiscal Year to Date (YTD) Revenue - FY19 thru FY21
FY21 FY20 FY19
Total $82,200 $99,735 $132,484
% Difference -17% -25% N/A
Annual Revenue - FY15 thru FY20
FY15 FY16 FY17 FY18 FY19 FY20
Total $48,069 $81,203 $102,973 $118,104 $132,484 $114,835
% Difference N/A 69% 15% 13% 12% -13%
*The retirement of seven (7) Gillig buses in July FY20 had a significant impact on advertising revenues as depicted
above. Contract securement and installation of advertisements on the new buses did not begin until September 2019.
Annual Revenue from Wave Transit's Advertising Program
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
$0
FY15FY16FY17FY18FY19FY20
Total
$48,069$81,203$102,973$118,104$132,484$114,835
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 23
Cape Fear Public Transportation Authority
Statement of Operating Position
Date : 7/1/2020 -4/30/2021
Budget Scenario : 2021 BOD Adopted 6-25-20
ActualBudget Variance83%
GL account Annual
Operating revenues
Farebox revenues 226,233 791,667 (565,434)23.81% 950,000
Passes 56,612 125,000 (68,388) 37.74% 150,000
Contracted services
Fixed Route 533,540 318,262 215,278139.70% 381,914
Para-Transit 254,717 497,083 (242,366)42.70% 596,500
Total: Operating revenues 1,071,102 1,732,012 (660,910)51.53% 2,078,414
Operating Subsidies
Subsidies
Federal grants 2,737,371 2,303,508 433,86499.03% 2,764,209
Federal CARES Act 1,577,269 1,742,423 (165,154)75.43% 2,090,908
State grants 5,648 - 5,6480.00% -
Subsidy from primary government
City of Wilmington 1,489,668 1,241,390 248,278100.00% 1,489,668
New Hanover County/MPO 340,792 283,993 56,799100.00% 340,792
Subsidy from other governments 13,875 22,091 (8,216)52.34% 26,509
Local Government Pledged to Capital (61,345) 61,3450.00% (73,614)
Transfer to/from Fund Balance 125,247 (125,247)0.00% 150,296
Other Income 155,405 128,350 27,055100.90% 154,020
Total: Subsidies 6,320,028 5,785,657 534,37191.03% 6,942,788
Total: Revenues and Subsidies 7,391,130 7,517,668 (126,538)81.93% 9,021,202
Operating expenses
Salaries and wages
Fixed Route 2,710,428 2,872,729 162,30178.63% 3,447,275
Para-Transit 580,203 702,910 122,70768.79% 843,492
Taxes and benefits
Taxes 221,965 268,439 46,47468.91% 322,127
Benefits 1,029,685 931,914 (97,771) 92.08% 1,118,297
Fuels and lubricants 335,743 415,233 79,49067.38% 498,280
Maintenance 385,638 288,708 (96,930) 111.31% 346,450
Tires 58,450 62,917 4,46777.42% 75,500
Communications & Utilities 122,491 140,667 18,17672.57% 168,800
Professional services 379,259 383,333 4,07482.45% 460,000
Other services 123,595 166,833 43,23861.74% 200,200
Insurance
Liability & Property 339,559 318,867 (20,692) 88.74% 382,640
Auto 429,884 380,934 (48,950) 94.04% 457,121
Worker Comp 124,284 164,975 40,69162.78% 197,970
Office supplies and expenses 36,270 33,708 (2,562)89.67% 40,450
Marketing 2,505 12,917 10,41216.16% 15,500
Other expenses 153,145 372,583 219,43834.25% 447,100
Total: Operating expenses 7,033,104 7,517,668 484,56477.96% 9,021,202
Net Results 358,026
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 24
Cape Fear Public Transportation Authority
Fiscal Year 2022
Budget
May 27, 2021
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 25
I NTRODUCTION
The following is an overview of the revenue and expenses budget for Cape Fear Public Transportation
Authority (Wave Transit) for FY22 (spanning July 01, 2021 through June 30, 2022). Overall expenditures have
been budgeted to increase by 4.4% compared to 2021 budget (excluding pass through costs for regional
microtransit project). The increase over prior years is attributable to professional fees, fund balance, and
wages and insurance.
The Authority is currently in a stable financial position due to the FTA availability of funds for operating
assistance over the past 16 months, totaling $11,129,664. These funds, along with annual 5307 funds, will
support the Authority, without any predicted shortfalls, for FY22 and FY23. Fund balance is expected to provide
cash for minor capital expenses for which the Authority has no capital reserve fund. Although cash flow is
impacted by slow reimbursements from a small number of funding partners, we have experienced
improvement over the past year. We welcome and encourage comments to this document addressed to the
following:
Cape Fear Public Transportation Authority -or - mparker@wavetransit.com
P. O. Box 12630
Wilmington, NC 28405-0130
Authority Members & Staff
The Cape Fear Public Transportation Authority is governed by nine members appointed by the Wilmington City
Council and the New Hanover County Commissioners. The Authority employs a staff of 113 direct and
contract employees led by a senior staff of three directors.
A UTHORITY M EMBERS
Sterling Cheatham, Wilmington City Manager
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Chris Coudriet, New Hanover County Manager
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Kemp Burpeau, Deputy County Attorney
Honorable Deb Hays, New Hanover County Commissioner
John Joye, Wilmington City Attorney
Mike Kozlosky, Executive Director, WMPO
Paul Lawler, Appointed by Wilmington City Council
Laura Mortell, Budget Director-City of Wilmington
Lisa Wurtzbacher, Chief Financial Officer-New Hanover County
STAFF
Marie Parker, Executive Director
Megan Matheny, Deputy Director
Joseph Mininni, Director of Finance/Administration
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 26
P URPOSE
MISSION STATEMENT AND GOALS
The mission of the Cape Fear Public Transportation Authority (Wave Transit) is to develop and maintain an
effective, efficient, and safe system of public transportation services within Southeastern North Carolina which
is responsive to the mobility needs of the community. Transportation services provided shall be designed to
maintain and encourage the use of public transportation and shall contribute to the economic vitality of the
community, the conservation of natural resources and the protection of the environment. The goals of Wave
Transit are as follows:
1.Provide cost effective transportation services which optimize the utilization of personnel, vehicles, and other
resources and which are operated with a minimum of public subsidy.
2.Provide transportation services which meet the mobility needs of the community, within available financial
resources.
3.Develop funding options which assure the continued stable operation of transportation services at a public
subsidy level acceptable to the community.
4.Develop policies which assure, as much as possible, that transit services are designed and operated to
encourage maximum utilization by the community. Service should be provided first in areas where the
greatest potential for use exists.
5.Promote the use of public transportation services within the community. This includes both providing
adequate and up-to-date information on services available and aggressively marketing the transit system.
6.Expand public transportation to new areas of the community as demand estimates and population densities
indicate that service will be sufficiently utilized within established service standards.
The Goals of the Cape Fear Public Transportation Authority will be reviewed and revised, as needed, during the
budget development process. These goals and objectives will guide the development of capital and operating
budgets, service planning, and operation of transit services.
Adopted: June 09, 2005
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 27
LETTEROFTRANSMITTAL
Cape Fear Public Transportation Authority
P.O. Box 12630 Wilmington, NC 28405 (910) 343-0106 (910) 343-8317 fax wavetransit.com
May 27, 2021
Members of the Cape Fear Public Transportation Authority Board
P. O. Box 12630
Wilmington, NC 28405-0130
Authority Board Members:
In accordance with the North Carolina General Statutes Section 159-11, the proposed annual budget
for Fiscal Year 22, beginning July 1, 2021, and ending June 30, 2022, is submitted for your
consideration on behalf of the Cape Fear Public Transportation Authority. As required, a public hearing
on the proposed budget will be held at a regular meeting of the Authority on June 24, 2021. Notice of
the public hearing and information detailing how the community can comment on the proposed
budget has been published per guidelines.
of the Authority a balanced budget proposal for consideration. The proposed budget of $9,807,232 is
4.4% higher than the FY21 adopted budget (excluding NCDOT pass-through costs for the newly
planned regional microtransit project).
The proposed budget is a plan that reflects the commitment to strong financial principles,
with focus on establishing a general fund balance to promote long-term financial sustainability. It is a
strategic budget that aligns resources with short term organizational goals, however, does not address
expansion or potential staffing needs. It provides for meeting standards in safety, performance
management, and continued quality development.
Operations:
Fixed routes are planned and budgeted to continue as currently scheduled through June 30, 2022,
based on the joint proposal and adoption of resolution by New Hanover County and the City of
Wilmington. During this one-year suspension of service reductions, staff will be reviewing the current
Wave Transit System network, the TransPro proposal for redesign, and all possibilities for new options
and revisions.
Although UNCW has not confirmed their planned hours for the upcoming fall semester, they have
communicated the need to execute more than 16,000 hours for the upcoming year. The FY22
agreement between the Authority and UNCW is currently being negotiated. The proposed budget
anticipates providing the increase in hours requested.
Carolina Beach has agreed to move forward with funding a portion of the Route 301 for FY22 as
currently designed. The increase was stated at 3%. They have stated an interest in the microtransit
model going forward.
A new microtransit project, fully funded by NCDOTMobility Division (IMD) ConCPT funds,
is slated to begin October 1, 2021, pending all approvals. This project was born from an initiative to
provide vaccine trips in a regional network. Due to decreasing demand for vaccination transportation,
the project funding was reappropriated to create a regional microtransit pilot project, with the intent
of reestablishing connectivity between Brunswick and New Hanover Counties. The plan is currently
designed to be a full turnkey project, with Wave Transit being the designated recipient and project
manager. Wave expects the receipt and disbursement of all funds allotted, which includes $400,000
ConCPT funding and $100,000 IMD community transportation funds for the first 12 rolling months of
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 28
LETTEROFTRANSMITTAL
service. The budget only reflects ninemonths of performance ($375k)in the first year.The Authority
anticipates applying for funding for year two as soon as it is available. There are no matching funds
required. This operation will not exceed funds being provided.
Changes to the adopted budget during FY22 will see slight reductions in response to the health crisis
purchases. In FY21 there were capital expenditures, as well as high volume cleaning and personal
protective equipment purchased in response to the virus that will not occur or that will be at a lesser
frequency based on need and loosening restrictions.
Wages:
Salary and wages for Authority employees is proposed at 3.0%. Increase is slightly higher than prior
years, but consistent with industry standard.
have experienced a
substantial increase in premiums over the past year of 7%. Healthy living and wellness initiatives have
been promoted in the past and will hopefully be reintroduced in the upcoming budget year as staff are
able to conduct business more normally and engage employees more actively. As a member of the
North Carolin
contribution on behalf of employees.
increased from 7.25 percent to 11.35 percent to ensure that pensions guaranteed by the system are
properly funded. As private company employees, Transit Management of Wilmington and resident
First Transit employees are not eligible to participate in LGERS.
Revenues:
Allocations from the federal CARES Act have been appropriated in the budget to respond to increased
expenses in response to COVID-19 and continue support of operations. The funding has been
apportioned by FTA at 100% and no matching funds are required. The proposed budget will utilize a
combination of CARES Act funding and 5307 funding for the budget year.
State funding from the NCDOT State Maintenance & Assistance Program (SMAP) has not been
announced and was not included in the proposed budget.
Predicting passenger fares is more a challenging aspect of the proposed budget. While ridership has
increased, there has been a leveling of data that will likely depend on other factors to change to
increase substantially. The proposed budget shows a slightly more aggressive farebox and pass
revenue reflecting a monthly increase of over 32%. Fares will realize an increase, due to a full year of
fare collection compared to several months of suspended fares in FY21 to enable rear door boarding.
We are hopeful relaxed COVID restrictions, increased numbers of people returning to work, and
mobility for social purposes will increase month over month. The estimate considers a slower
recovery period to return to increased passenger loads but is realistic in that it attempts to reflect the
trends in the industry.
Primary governments that make up the Authority, New Hanover County and the City of Wilmington
have committed a 3% increase in their support for the Authority. Formula funding provided by the
Federal Transit Administration has been awarded and is available to reimburse eligible expenses.
Capital:
rolling stock revenue inventory is currently in a good status. Assets that meet or
exceed their useful benchmark life is at 14%. Only nine ehicle assets have met
or exceeded their useful life. Most of the
buses. In a prior response to a call for projects by the North Carolina Department of Environmental
Quality - Air Quality Division, funding was identified to replace pre-2009 vehicles with funds from the
apportionment of Volkswagen settlement. There is one bus currently on order under the
qualifying resolution.
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 29
LETTEROFTRANSMITTAL
FY20§5339
apportionment is $256,037. Matching funds equal to 20% of the FTA apportionment in the amount of
$64,010 have been appropriated in the proposed budget. These funds are programmed to upgrade
communication equipment, procure new passenger and bus inspection technology, add to the
amenities network, and improve safety and security enhancements at bus stops.
Opportunities:
The proposed budget continues the Author
service to southeastern North Carolina, while planning for a more robust system in the future.
Nationally, transit systems are only transporting 45% of the passengers that were being carried prior
to the COVID-19 health crisis (https://transitapp.com/APTA, May 2021). The South-Atlantic Region is
performing at an even lesser volume, at 40%. While transit, as an industry is recovering slowly, Wave
Transit is showing more resiliency, servicing over 55% of its pre-COVID passenger totals on fixed route.
Additionally, there are several new initiatives that are pivotal to the establishment of an effective and
efficient transit network, many of them already in motion.
New data collection and analysis will create a measure for smarter predictions, planning, and
reporting. Forging or reaffirming partnerships within the community from businesses to non-profit
organizations, as well as housing and event sponsors will help determine interests and
needs in future plans. Additionally, partnerships with neighboring communities can create potential
for commuter services, regional collaboration, and a broader connectivity for residents. Relying
heavily on innovation and technology making transit easier, faster, and more accessible, in real time,
as well as folding in new service models that are tailored to the user, will retain current riders, attract
new riders, and make transit a viable option in the area. And finally, the fundamental need for
dedicated funding has been critical to Wavea
priority by both the City and the County in the form of a future sales tax referendum that is
transforming ideas into plan development. An improved transit network that meets the needs of the
people that reside here, coupled with the exceptional quality of transit service that is already being
provided, will deliver opportunities that cannot be measured. We look forward to continuing to work
with eaposition ourselves to grow along with the City of
Wilmington and New Hanover County and serve its citizens therein for many years to come.
Respectfully,
Marie Parker
Executive Director
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 30
BUDGET CALENDAR
April 8, 2021 CFPTA Executive Staff Budget Review
May 20, 2021 Distribution of Summary Budget
May 24, 2021 Opening of Public Comment Period
May 27, 2021 Presentation of Proposed Budget to Board
June 24, 2021 Public Hearing and Budget Adoption
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 31
BUDGET ORDINANCE
Cape Fear Public Transportation Authority
Introduced by: Marie Parker, Executive Director
Date: June 24, 2021
ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR
BEGINNING JULY 01, 2021
BE IT ORDAINED:
That the following appropriations are hereby made by the Cape Fear Public Transportation
Authority, and that the following revenues are anticipated to be available during the fiscal year to
meet these appropriations.
Operating Appropriations
General Operating Expenses $ 9,807,232
Operating Revenues
Passenger Fares $ 513,000
FTA 5303 65,350
FTA 5307 (includes CARES Act & ARP Funding) 5,489,590
FTA 5310 (includes CRRSSA Funding) 258,122
NCDOT 375,000
New Hanover County Department of Aging 3,000
New Hanover County DSS (Van) 400,000
New Hanover County DSS (Work First) 2,500
Other Agencies 51,265
City of Wilmington 1,534,358
New Hanover County 351,016
Carolina Beach 10,551
UNCW 825,000
Other Income 150,480
Fund Balance/Reserves (105,000)
Less: Capital Match (117,000)
Total Operating Revenues $ 9,807,232
Adopted at a regular meeting
on June 24, 2021
Sterling Cheatham, Chairman
Attest:
Marie Parker, Secretary
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 32
REVENUE & EXPENDITURE SUMMARY
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 33
REVENUE & EXPENDITURE SUMMARY
Cape Fear Public Transportation Authority
2022 Draft Budget Overview
Revenues - $9,912,232
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FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 34
REVENUE & EXPENDITURE SUMMARY
Expenditures - $9,807,232
Service Delivery
Approximately 76,000 hours of Fixed Route Revenue
Approximately 50,000 Paratransit trips
Approximately 9 months of Microtransit Service
Wages $4,510,616
Taxes & Benefits 1,769,763
Fuel Maintenance Repairs 1,050,575
Insurances 848,000
Professional Fees 661,000
On Demand 375,000
Other Services 219,800
Utilities 187,800
Other Expenses 184,678
Total Expenditures $9,807,232
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 35
STAFF
Employment
86.5 FTE 68 Fixed Route; 19 Paratransit; 14.5 Admin/CSR/Facilities
$4.47 million in wages
$1.76 million in benefits & taxes
FY 2022 Budget
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 36
RESOLUTION
_____________________________________________________________________
Introduced by:Megan Matheny, Deputy Director, Wave Transit
Date:May 27, 2021
RESOLUTION ADOPTING
THE 2021 LOCALLY COORDINATED TRANSPORTATION PLAN
WHEREAS, the FTA's Enhanced Mobility of Seniors & People with Disabilities program (49
U.S.C. Chapter 53, Section 5310) makes federal resources available to improve mobility for seniors
and individuals with disabilities by removing barriers to transportation service and expanding
transportation mobility options; and
WHEREAS,on June 27, 2014 the North Carolina Secretary of Transportation designated the
of the Persons with
Disabilities Funding Program (Section 5310); and
WHEREAS,the allocation of Section 5310 funds requires a Locally Coordinated
Transportation Plan, and regular revisions; and
WHEREAS, as the designated recipient of the Persons with Disabilities Funding Program
(Section 5310), the Cape Fear Public Transportation Authority serves as the lead agency in the
development of the LCP for the region; and
WHEREAS,all Federal Transportation Administration planning requirements have been met
bythe 2021 Locally Coordinated Transportation Plan.
NOW THEREFORE, be it resolved that the Cape Fear Public Transportation Authority
hereby adopts the 2021 revision of the federally mandated Locally Coordinated Transportation Plan.
ADOPTED at a regular meeting of the Cape Fear Public Transportation Authority on May27,
2021.
________________________
Sterling Cheatham, Chairman
Attest:
________________________
Marie Parker, Secretary
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 37
Contractor Report April 2021
Current month compared to same month previous year
Performance Indicators
Apr '20Apr '21 Percent Change
Revenue service provided99.96%99.89%-0.07%
Operator Over-time2.30%8.88%286.1%
Miles between Road Calls6,448.018,855.4192.4%
Road Calls127-41.7%
Accidents, Incidents & Injuries
Preventable accidents0175.0%
Injuries
00-100.0%
Operator overtime April 2020 - April 2021
14.0
12.0
10.0
8.0
6.0
Percent
4.0
2.0
0.0
Apr '20May '20Jun '20Jul '20Aug '20Sept '20Oct '20Nov '20Dec '20Jan '21Feb '21Mar '21Apr '21
May Targeted Safety Plan
rock and roll in your seats
This month starts the pedestrian bicyclist awareness
Always keeping the bus on time & safe
watch intersections for pedestrians keeping your head on a swivel
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2020 6590 pedestrian deaths
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 38
WILMINGTON REGIONAL MICROTRANSIT PROJECT
MEMORANDUM OF UNDERSTANDING (MOU)
Between
WAVETRANSIT
And
BRUNSWICK TRANSIT SYSTEM
Date
Wave Transit andBrunswick Transit Systemagree to abide by the following regulations and
procedures for the period of September 1, 2021through September 1, 2022.Changes must be agreed
upon inwriting by both parties and approved by NCDOTprior to changes being made.
1.Purpose and Scope
1.1.The purpose of this Memorandum of Understanding (MOU) is to establish an agreement
between WaveTransit and Brunswick Transit Systemto collaborate on the Wilmington
Regional Microtransit Project(Project).This MOU describes theprojectroles and
responsibilities of WaveTransitandBrunswick Transit System.
1.2.This Projectwilllaunch a regional microtransit service toexpand mobility options and
improve regional transit connectivity between New HanoverandBrunswick counties.
TheProjectwillspecifically address the following objectives:
Provide on-demand general public transit trips within New Hanover and
Brunswick counties
Adda transit connection between New Hanover and Brunswick countiesthat
Allow riders to directly book their trips usingamobile application, website,
and/or call center
Offer transit agencies the option to utilize existing staff and vehicle fleets to
operate the service(Software as a Service)or contract for service from a third-
party vendor(Transportation as a Service)
Prioritize transit trips to and from COVID-19 vaccination sites
1.3.The regional microtransit service must operate every weekday at a minimum. The
frequency and hours of operation of the service are at the discretion of the participating
agencies.
1.4.ConCPT funding will be provided to participating agencies without a required match or
local contribution.Participating agencies are expected to oversee, administer, and
monitor the service to ensure all standards, performance parameters, and state
requirements established herein, in the grant agreement between NCDOT and the Lead
Agency, and between the participating agencies and the service provider are achieved.In
the event that additional funding is needed to continue providing the level and quality of
service needed to meet standards and requirements, participating agencies may be
expected to contribute funding or work with NCDOT to secure additional state resources.
In the event additional funding cannot be obtained in order to maintain the level and
quality of service needed to meet standards and requirements, NCDOT may close the
grant and conclude the project.
1
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 39
2.Responsibilities of Wave Transit
Wave Transit will serve as the Lead Agency for this Projectfunded through NCDOT
ConCPTfunding. Consistent with thefunding requirements for ConCPT projectsas
stated in theFY22 ConCPT Funds ApplicationWave Transit will:
2.1.Serve as thedesignatedLead Agency for the ConCPT-funded Wilmington Regional
Microtransit Project.
2.2.Work with NCDOT to determine a funding disbursement plan.No funds will be
disbursed until the authorized officials from each of the public transportation systems
involved in thisProjectsign this MOUand it is approved by NCDOT.
2.3.Receive the funding distributions from NCDOT and be responsible forthe following
oversight and reportingrequirementson behalf of allagencies involved in the Project:
Provide quarterly progressreports to NCDOT including information from other
agenciesserved by the Project
Quarterly reports should include at a minimum:
o Total trips carried broken down by each transit system involved in the
Project
o Revenue miles
o Revenue hours
o Fares collected
o Dollars billed to funding agencies
o Expensessubmitted to date
All reporting information should be documented and supported with reports from
scheduling software and accounting software reports.
2.4.Comply with the terms and requirements of the ConCPT grant agreement with NCDOT.
2.5.Negotiate and execute acontract with the selected vendor for the Project.
2.6.Pay vendor invoices in accordance with the termsand conditionsof the vendor contract.
2.7.Participate in project meetings with NCDOT and the vendor.
2.8.Monitor vendor performance for delivery of services as outlined in the Project contract;
this will require coordination with other Project partners to insure vendor performance.
3.Responsibilities of Brunswick Transit System
As a participating agency in this ConCPT projectconsistent with the funding
requirements for ConCPT projects as stated in the FY22 ConCPT Funds Application,
Brunswick Transit System will:
3.1.Providetimely supportingdocumentation and reporting as requested by the Lead Agency
to fulfill Lead Agency oversight and reporting obligationsfor ConCPT projects, which
may include but is not limited to:
Total trips carried broken down by each transit system involved in the Project
Revenue miles
Revenue hours
Fares collected
2
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 40
Dollars billed to funding agencies
3.2.Participate in Projectmeetings with NCDOT and the vendor.
3.3.Monitor and provide feedback to Lead Agency on performance of vendor.
4.Term of MOU
4.1.This MOU will be effective on Dateor when all appropriate signatures have been
obtained by Wave Transit and Brunswick Transit System, whichever date occurs last.
4.2.This MOU will remain in effect throughoutthe duration of the Projectwhile it is being
financiallysupportedthrough NCDOTConCPT fundingunless the Projectis terminated
earlier by mutual agreement between Wave Transit and Brunswick Transit System.Wave
Transit and Brunswick Transit System may choose by mutual agreement to continue the
MOU with a different funding source after ConCPT funding has ended.
4.3.Wave Transitmay terminate the MOUif federal, state,or local funds allocated to Wave
Transitare revoked orterminatedat which point, any and all of theobligations of Wave
TransitandBrunswick Transit Systemshall immediately cease.
5.Authorized Representatives
5.1.authorizedrepresentative managingthe itemslisted in Section2is:
Name:Marie Parker, Executive Director, or successor
Street Address:P.O. Box 12630,Wilmington, NC 28405
Telephone:910-202-2035
Email:mparker@wavetransit.com
5.2.authorizedrepresentative managingthe items listed in
Section 3is:
Name:Yvonne Hatcher, Executive Director, or successor
Street Address:5040 Main Street,Shallotte, NC 28470
Telephone:910-253-7800
Email:yhatcher@brunswicktransit.org
3
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 41
6.Signatures
responsibilities in implementing the Wilmington Regional Microtransit Project and commitments
to making good faith efforts to achieve the goals contained in this MOU.
_________________________________________________________________
Marie Parker, Executive DirectorDate
Wave Transit
_________________________________________________________________
Yvonne Hatcher, Executive DirectorDate
Brunswick Transit System
4
CFPTA Agenda Packet - May 27, 2021 BOD Meeting 42