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05 27 2010 Board Meeting W Memo To From Subject Date A Public 2009 at Wilmingt MEMBE Sterling P Andre’ M Warren L Mary Sm Donnie H Jerry Bre Cynthia D Mike Ark Frank Bl Guests Jason Ad Mike Cav Chairman review th correctio minutes. Warren Lee Director orandum o: Public S m: Warren L t: May 27, e: June 3, 2 Safety Com 10:00 AM ton, North C ERS PRESE Powell Mallette Lee mith Hall ewer Deacon kinson ackley dams, Wirele valuzzi, Mot n Powell cal he minutes f ns. No one Frank Black afety Comm Lee, Directo 2010 Board 2010 mmunication M in the Em Carolina. ENT: ess torola/Wirel lled the mee from April 2 had any. C kley made a D E P A R T M A N 23 munications C or d Summary ns Center Po mergency O less ting to order 22, 2010 and Chairman Po motion and EN T OF E D 9 1 1 C O 30 Government Wilmington, Telephon Fax (9 wlee@Center Polic olicy Board m Operation C ME Haro Kurt Den Will Jon Mic r at 10:08 a. d if there we owell asked Warren LeeEM E R GENC OMMUNI C A t Center Drive, North Carolin ne (910) 798-69 910) 798-6925 @nhcgov.com cy Board Me meeting was Center, 220 MBERS AB old Heglar t Bartley nnis Cooper liam Youngi Rorie chael Core m. He asked ere any ques d if there w seconded. AC Y MA NA G T I O N S , Suite 115 na 28403 920 embers s held on Th Governmen BSENT: ner d if everyone stions, comm was a motion All agreed. MGEMENT hursday, Ma nt Center D e had a chan ments, chang n to approv Motion passe ay 27, Drive, nce to ges or ve the ed. OLD BUSINESS: School Coverage Chairman Powell asked Jason if they had checked at Roland Grise and the coverage of radios out there. Jason stated they had not yet. Mary Smith said that she had checked with a couple of officers and any issues they had with coverage. There was a report of spotty areas at New Hanover High School but they were not specific about it just mentioned the SRO office. Chairman Powell stated they would continue with that one for the next meeting since this is an important issue. Jason said during the conference call they had earlier this week about rebanding, there were a bunch of analog radios on the list that did not get touched during the first go that they are going to turn off by the ID’s to see if there are any that are supposed to be active. These abandoned radios are for several different agencies. If anyone has one that stops working, they are trying to find if there are current radios with these ID’s. Warren will forward the spreadsheet to Lynn so that she can share it with the Board. Please review the spreadsheet to ensure any of them are not analogs that are being used. Jason is not ready to cut them off yet; he is still comparing the old sheet to the new. Chairman Powell stated that Wrightsville Beach is now all digital except for Public Works. Frank Blackley stated they have installed AVL in two units. They are showing up on the map though they are not fully up and running. They are unit 17 which is engine 6 and unit 10 which is engine 5. Chairman Powell asked if there was anything else to add for old business. NEW BUSINESS Chairman Powell asked if anyone had anything for new business. No one had anything. Chairman Powell reminded everyone that elections are next month. OTHER ITEMS AND REPORTS Integrated Dispatch Chairman Powell asked if anyone thought it was appropriate to rename the committee since they are now working on a communications policy. No one stated that it needed to be renamed. Mutual Aid Donnie Hall stated that City and County Fire have established training dates to get the companies together to train on the north end the same as the south end of the county. They have a target date for implementation but it is not definite since it took a little longer to get the dates set for training. In the end, Mutual Aid on the north end should run just like the south end. Warren asked how the response was for Mutual Aid and Donnie stated that it is fine; it will just be a bigger area on the north end. Chairman Powell asked about participation for Wrightsville Beach and Donnie and Frank stated they are concentrating on the City and County for now and it will evolve from there later. Warren spoke with Chief Martinette and the one thing they want is consistency when dispatching. If anyone encounters inconsistencies, please bring them forward so they can be resolved. Frank said they were sending out emails to get comments for improvements. Hopefully the resolution will be less chatter on dispatch. Warren stated they would like to give the info in the most beneficial to way to each agency; if there is too much or not enough, they can certainly adapt. Emergency Management & 9-1-1 Chairman Powell asked Warren to update everyone on news from the center. Warren asked if anyone did not get their monthly reports to let him know. The Center has five new trainees starting on Tuesday, June 1. Several of them have experience as telecommunicators as well as the programs we use. They start next week but hopefully with the experience they have the training time can be shortened. Emergency Revert Chairman Powell asked Jason to explain how emergency revert works. Jason stated that it is different for Wrightsville Beach. When Wrightsville Beach Fire and Ocean Rescue hit the button the radio reverts to the primary dispatch channel and stays there until the emergency is cleared. Everyone else presses the emergency revert and it stays on the channel you were on and the tones go out; it shows up on the same channel on on the consoles as the alert was sent. The only ones not on the console is if you are in a talk group not included on the console; for example WAVE Transit, they are not on the console and dispatch would not see it. IT Mike Arkinson stated that IT has acquired both of the replacement servers for the Center. OSSI will install them turnkey. Hope Little will be the project manager on this on this end and will work with the project manager on the OSSI side. They are trying to finalize the dates they will be out. They will be onsite for two days; one day to set up Neverfail, the second day they will set up both servers. One will be located here and the second will be located at the Sheriff’s Department. The one located at the Sheriff’s Department is for off-site redundancy. There is not a date yet as to when they will be installed, right now they are coordinating dates; Mike may know specific dates next week and by next month’s meeting they will probably be halfway through with the process. Frank Blackley asked if IT was handling the aerial photography and Mike informed him that this current mapping is due in part to a State Grant and partly a Federal Grant that Durham solicited. They should be done with the entire state by summer of 2011. Mike hopes that we will see our area by December. Chairman Powell asked if anyone had anything else. No one had anything else. Chairman Powell adjourned at 10:29 a.m.