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09 25 2008 Board Meeting NEW HANOVER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER 230 Government Center Dr, Suite 185 Wilmington, NC 28403 Phone: (910) 798-6921 Fax: (910) 798-6925 E-mail: stsmith@nhcgov.com Steve Smith Director Memorandum To: Public Safety Communications Center Policy Board Members From: Steve Smith, Director Subject: September 25, 2008 Board Summary Date: September 26, 2008 A Public Safety Communications Center Policy Board meeting was held on Thursday, September 25, 2008 at 10:00 AM in the Emergency Operating Center, 220 Government Center Drive, Wilmington, North Carolina. MEMBERS PRESENT: Sterling Powell Leslie Stanfield, Excused MEMBERS ABSENT: Michael Core Andre’ Mallette Tom Eason Jerry Brewer Warren Lee Steve Smith Ron Jordan Cynthia Deacon GUESTS:Brenda Hewlett, NHC Public Safety Debora Cottle, NHC Public Safety Wayne Pearce, NHCEM Jason Adams, Wireless Communications Mike Cavalluzzi, Motorola/Wireless Andrew Curd, Motorola Chairman Powell called the meeting to order at 10:05 A.M. Chairman Powell asked if everyone had reviewed the August 28, 2008 minutes and if anyone had any questions, comments or changes. Chairman Powell asked if there was a motion to approve the minutes, Warren Lee made a motion and Andre’ Mallette seconded. Motion approved. Chairman Powell welcomed Steve Smith back from active duty. Old Business: Rebanding: Warren stated that the County has the signed copy of the reconfiguration agreement on Monday and it is official. There is a discrepancy with Motorola. There is some language that is being amended and we are now on version nine. The attorney’s are working it out. Bob Hamlin with Federal Engineering needs serial and model numbers on several units and those agencies have been contacted. Warren says he does not have a start date yet for the replacements. He is not sure of which agency they will start with but that will be up to us to let them know. He will keep everyone informed on the schedule. Mike Cavalluzzi says that after the language is worked out, there will be a kick off meeting when the change outs will start. Chairman Powell asked if there were any questions on the forms Bob Hamlin sent out. No one had any questions. Chairman Powell asked everyone to keep accurate records on time and mileage for the replacements. Andrew Curd asked if anyone needed costs to upgrade to P25 to let him know, he would be glad to provide them the pricing. This is an opportunity to upgrade these radios at a discount. Chairman Powell asked if there was anything else under Old Business. New Business: Public Safety Communications Center: Brenda informed everyone that she and Debora had a meeting with the County Fire and the Fire Commission last week. Hopefully we can resolve the issues like unit recommend. It seems that they all do things a different way and we need to try to get uniformity. Our staff is almost fully staffed. We are looking for one more full time, two part-time and four or five temporary. We have 41 interviews interviews lined up. This close to being fully staffed has cut down on a lot of overtime especially since we are keeping a close watch on the budget. Brenda informed everyone that Debora Cottle has been re-elected as the Region C Rep for NC NENA. She has just returned from an OSSI Users meeting in Greensboro. They have new features and everyone seemed impressed with them. There is a new tape request form. If anyone needs a copy, please let us know we will be glad to get one to you. We are able to email these now which cut our costs rather than using DVD’s. Ron Jordan asked if the agencies were able to pull their own. Brenda said that IT is not at the point of letting the agencies pull their own yet. With Steve back, there will be a meeting to discuss how this should be handled. Brenda has asked that Bob Hamlin have a class on rebanding for the supervisors, assistants and administrative staff. Ron Jordan asked if he could participate. Brenda will include him on the invite. Steve added that Brenda was the first inductee into the NC NENA Hall of Fame. She is the only remaining member remaining active charter member of the organization. Jan asked that Steve remind everyone that on October 8, 2008, AVL install will begin on Wilmington Police Department and EMS. Tom Eason told everyone that Sharon found an alternative that is OSSI approved and is more cost effective than Tremble. Chairman Powell asked if there was anything else under New Business. Warren informed everyone that SBI and ALE had requested to join some talk groups as part of interoperability. Chairman Powell adjourned at 10:24 A.M.