Minutes 04 10 08
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY April 10, 2008 Mr. Jeff Bellows, Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows,
Chair Mr. William Bryden, Vice Chair Ms. Fannie Freeman, Secretary Mr. Don Betz Mr. Andrew Koeppel Ms. Aileen Mair Ms. Laura Padgett Ms. Nancy Pritchett Mr. John Stukes STAFF PRESENT
Mr. Albert Eby, Director Mr. Arlanda Rouse, Assistant Director Ms. Cathy Cole, Finance Director Mr. Matthew Kunic, Planner CONTRACT MANAGEMENT STAFF PRESENT Mr. Lamont Jackson, General
Manager, First Transit Mr. Bobby Hunter, Operations Manager, First Transit Mr. Sam Baxter, Maintenance Manager, First Transit Mr. Michael Crittenden, First Transit Mr. Josh Mello, Associate
Transportation Planner, WMPO Mr. Andrew Olsen, Attorney CALL TO ORDER Chairman Bellows called the meeting to order at 12:06 pm Mr. Bellows opened the meeting with a moment of silence
PUBLIC COMMENT (See Attachment A) CONSENT AGENDA Mr. Bellows presented the consent agenda Ms. Pritchett stated that she wanted to ensure that both the City and County officials
knew that Wave Transit had the responsibility of evacuating citizens in case of an emergencies Ms. Pritchett stated that she would add Mr. Eby to the agenda for the County Commissioners
meeting on April 21, 2008 so he could outline Wave’s responsibilities Mr. Betz made a motion to approve the consent agenda Ms. Padgett seconded and carried unanimously EXECUTIVE
COMMITTEE
Mr. Bellows stated that the committee did not meet Mr. Bellows stated that the Board Retreat was scheduled for May 8, 2008 at 9:00 am at the New Hanover County Government Center
The retreat would last three (3) hours He stated that each board member should choose five (5) agenda topics from the lists posted around the room and to give their selections to
Mr. Eby as topics of discussion during the retreat Mr. Eby then gave a brief overview of each of the agenda topics Ms. Padgett recommended that the retreat have a facilitator, and
then recommended that Ms. Bean serve as the facilitator Ms. Bean then agreed to serve as the facilitator Mr. Bellows asked staff to work with Ms. Bean while the planning agenda ROUTE
COMMITTEE Mr. Bellows recognized Mr. Koeppel to give the report for the Route Committee Mr. Koeppel stated that the committee met on Tuesday April 8, 2008 Mr. Koeppel asked the
staff to compile a list of issues from passengers regarding the route changes and to present the list to the route committee during the next meeting Mr. Koeppel stated that the committee
will continue to work on route issues, and that the situation at Independence Mall parking lot was being addressed Mr. Eby then stated that not only was the Mall parking lot a concern,
other parking lots around the city were also concerns He stated that anytime a Wave enters a parking lot, there was an increased liability due to pedestrian traffic, cars queuing from
parking spaces, and people coming out of stores Ms. Freeman stated that she also rides the bus, and that she has experienced longer ride times Ms. Freeman then recommended that staff
member gather opinions from bus drivers regarding the new routes She then recommended that all board members ride the routes in order to see the routes from the passengers’ perspective
Mr. Bellows stated that because our previous public meetings were so poorly attended that the Route Committee needed to hold additional public meetings Ms. Padgett suggested that
the Route Route Committee hold two public meetings before the next board of director’s meeting Mr. Bryden recommended a question and answer type of meeting format He stated that
this type of format would help to address some concerns from the passengers Mr. Koeppel recommended holding the public meetings on Thursday April 24 & Thursday May 1, 2008 at 12:00pm
He asked the staff to make the information about the meetings available to the public as soon as possible MARKETING COMMITTEE Mr. Bellows recognized Mr. Betz to give the Marketing
Committee report Mr. Betz stated that the committee did not meet and had no report FINANCE COMMITTEE Mr. Bellows recognized Mr. Bryden to give the Finance Committee report Mr.
Bryden presented the Federal Urban Grant Project, Facility Grant Project, and Expansion Bus Grant Ordinances for approval on behalf of the Finance Committee Hearing no discussion,
Mr. Bellows called for a vote and the Ordinances were approved by a unanimously
FACILITIES COMMITTEE Chairman Bellows recognized Mr. Eby to present the facilities report in the absence of Ms. McNamee Mr. Eby stated that the committee met with engineers and that
the Corning has allowed the extension of Cando Street to drain into their private retention pond He stated that he was still working with Corning officials regarding the “hold harmless”
language in the agreement MANAGEMENT SELECTION COMMITTEE Mr. Bellows recognized Mr. Betz to present the report for the Management Selection Committee in the absence of Ms. McNamee
Mr. Betz stated that the committee held contractor interviews on March 24, 2008 He stated that the committee prepared a questionnaire and Ms. McNamee presented the questions to each
of the contractors in a similar manner Mr. Betz stated that after the interviews were complete, the committee sent out follow-up letters to each of the contractors requesting additional
information on group health insurance Mr. Betz then made a motion on behalf of the Management Selection Committee to enter into contract negotiations with Professional Transit Management
(PTM) Mr. Bellows asked for the members who made up the Selection Committee Mr. Betz stated that the committee consisted of himself, Ms. McNamee, Mr. Bryden, NHC Risk Manager, Ms.
Anne Brown, and the entire Authority staff Mr. Betz stated that safety was a prevailing issue in the selection of PTM as the contractor Mr. Bellows asked if any members wished to
have a discussion regarding the selection Ms. Padgett asked if the committee assessed the firms ability to be innovative and solve problems by looking at future plans Mr. Betz stated
that each of the companies touched on how they could offer a progressive approach to transportation Mr. Betz then gave an assessment regarding the selection criteria for the firms
He stated that there were 900 points available and PTM captured 791 points, McDonald 747 points , and First Transit 674 points Mr. Bellows then called for a vote to begin contract
negotiations with PTM The motion passed unanimously NOMINATING COMMITTEE Mr. Bellows stated that the nominating committee consisted of himself, Ms Freeman, and Mr. Stukes and asked
if any additional members wished to join He then stated that the committee will meet after the board meeting to prepare a slate of candidates STAFF REPORT Chairman Bellows recognized
Mr. Eby to present the staff report Mr. Eby stated that there would be a public hearing at the Wrightsville Beach Board of Aldermen tonight regarding bus service to the beach Mr.
Eby then spoke about legislation in General Assembly which could help Wave by offering additional funding options OTHER BUSINESS Mr. Crittenden stated that First Transit would continue
to work with Wave officials and the incoming transit firm in order to ensure a smooth transition
SCHEDULING OF NEXT MEETING Hearing no further business, Mr. Betz made a motion to adjourn the meeting Mr. Bryden seconded the motion to adjourn the meeting The Authority’s next
meeting is scheduled for May 8, 2008 at 12:00 pm in Room 601 of in the New Hanover County Government Center Respectfully Submitted, Albert Eby Director /ar