Minutes 04 22 10
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY April 22, 2010 Mr. Don Betz, Chair, Presiding MEMBERS PRESENT Mr. Don Betz, Chairman
Mr. George Dolan, Vice Chairman Mr. Andrew Koeppel, Secretary Mr. Henry Adams Mr. Johnathan Barfield Mr. Chris Hawkins Mr. Jeff Petroff MEMBERS NOT PRESENT Mr. Euran Daniels Ms. Laura
Padgett Ms. Linda Pearce Mr. David Scheu STAFF PRESENT Mr. Albert Eby, Executive Director Mr. Matthew Kunic, Director of Planning & Development Mr. Arthur Cottrill, Director of Finance
& Administration Ms. Lillie Carroll, Purchasing Clerk Ms. Machell Huene, Payroll & HR Clerk Ms. Kathy Williams, Board & Customer Relations Clerk CONTRACT MANAGEMENT STAFF PRESENT Mr.
Andrew Olsen, Attorney Mr. Irvin Cure, Operations Manager, PTM Mr. Chris Langmayer, Area Vice President, Veolia Transportation GUESTS PRESENT Mr. Joshua Mello, Wilmington Metropolitan
Area, MPO Mr. Morris Thorpe, Citizen Mr. John Peck, Peck Advertising CALL TO ORDER Chairman Betz called the meeting to order at 12:04 pm Mr. Betz opened the meeting with a moment
of silence Mr. Betz recognized Mr. Eby who introduced new authority employees, Ms. Carroll, Purchasing Clerk & Ms. Huene, Payroll & HR Clerk CONSENT AGENDA Mr. Betz presented the
April 2010 Consent Agenda Mr. Koeppel asked that item #2 of the consent agenda be pulled for discussion Mr. Barfield made a motion to accept the consent agenda with the exception
of item # 2 Mr. Dolan seconded and the motion carried unanimously
Mr. Koeppel inquired about what constitutes rural and urban areas Mr. Eby explained that by FTA rules, rural is anywhere outside of the MPO area and urban is everything else Mr.
Koeppel made a motion to accept the FY 2011 Community Transportation Program (CPT) Resolution Mr. Dolan seconded and the motion carried unanimously PUBLIC COMMENT Mr. Betz opened
the public comment period Mr. Thorpe at 1614 Gander Dr, inquired on how the buses transport passengers in the more developed areas Mr. Thorpe is seeking more service in the Quail
Woods area Mr. Eby stated that transit planning usually follows the premise of having service on collector streets where passengers would walk from neighborhoods to the bus stops
Mr. Betz closed the public comment period after hearing no other comments PUBLIC HEARING Mr. Betz recognized staff to present Mr. Eby recognized Mr. Kunic to present the FY 2011
Community Transportation Program (CTP) Mr. Kunic stated that the §5311 funds for the program are 90% NCDOT and 10% local Mr. Kunic stated that this capital portion funding will replace
four paratransit vehicles Mr. Kunic said the operating assistance for paratransit administration is also funded from the CTP The Chair opened the public hearing to receive comments
regarding the Community Transportation Program Grant Application FY2011 for Cape Fear Public Transportation Authority Hearing no comment from the public, Mr. Betz closed the public
hearing Mr. Koeppel made a motion to enter into a contract with NCDOT for the 2011 Community Transportation Program and to authorize the Chairman to sign the contract on behalf of
the authority Mr. Dolan seconded the motion which carried unanimously MANAGEMENT CONTRACTOR UPDATE Mr. Betz recognized Mr. Langmayer to give a brief update from PTM/Veolia Mr.
Langmayer stated that the Collective Bargaining Agreement between the union and PTM/Veolia expires on June 30, 2010 PTM/Veolia representatives are scheduled to meet with staff and
legal counsel for the authority on May 3, 2010 to discuss a new contract Mr. Langmayer stated that a Safety and Training manager should be hired within the next sixty days Mr. Koeppel
inquired about where Mr. Langmayer is located and how often does he visit and check in with what is happening at Wave Transit Mr. Langmayer stated that he is scheduled to come once
a quarter but, has came more often during the current fiscal year Mr. Hawkins was concerned about the constant complaint about the cleanliness of the buses and the lack of passenger
sensitivity Mr. Langmayer asked Mr. Hawkins for feedback regarding the cleanliness at next month’s meeting Mr. Langmayer said concerning the sensitivity training will be addressed
by the new Safety and Training Manager Mr. Langmayer stated that the company will be using a new Customer Program “Going for Green” for customer service retraining
Mr. Eby stated that he has received good training materials from Mr. Langmayer and Veolia Mr. Eby recognized Mr. Molina to briefly describe his experience the Veolia’s training software
Mr. Molina stated that the software is very comprehensive PLANNING COMMITTEE Mr. Betz recognized Mr. Adams to present the planning committee report Mr. Adams stated that the committee
did not meet Ridership is showing modest increases Route 205 began on April 19, 2010 and the feedback has been positive A new bench and shelter has been installed at NHRMC, Women’s
and Children’s Hospital The committee is working with NCDOT on encroachments for shelters on 17th Street Mr. Adams recognized Mr. Peck to present potential advertising initiatives
Mr. Peck currently has ads running on the paratransit vehicles Mr. Peck stated he has been working closely with Mr. Kunic on advertising on the buses and on the back of the current
bus passes Mr. Barfield suggested looking into advertising on the windows Mr. Petroff inquired about how other transit systems currently advertise on their buses Mr. Koeppel suggested
advertising on the inside of the buses The committee is investigating ideas in regards to advertising on the buses as a source of revenue FINANCE & BUDGET COMMITTEE Mr. Betz recognized
Mr. Dolan to present the financial committee report Mr. Dolan stated that the committee did not meet Mr. Dolan referred the board to the financial report and stated that through
March the authority was well within the adopted budget He stated that the FY 2011 budget would be presented to the board at the May 27, 2010 meeting FACILITIES COMMITTEE Mr. Betz
recognized Mr. Eby to give the committee report in the absence of Ms. Padgett Mr. Eby stated that the committee has not met Mr. Eby stated that Wave Station was in the early stages
of construction and that the project was on schedule and within budget Mr. Dolan inquired about Mr. Joseph’s request regarding the noise barrier Mr. Eby stated that the request request
would need to be addressed to the City of Wilmington to determine appropriateness before it could be considered by the authority Mr. Eby stated that there is a 25 ft landscape buffer
that is required to absorb some of the noise Mr. Koeppel inquired about the maintenance facility update and when will Congress be contacted for help with the facility Mr. Eby stated
that he had met with Rep. McIntyre and Sen. Hagan to discuss appropriating funding for the maintenance facility in the upcoming federal budget Mr. Eby was confident that at least partial
funding for the facility would be included in the request STAFF REPORT Mr. Betz recognized Mr. Eby to present the staff report Mr. Eby presented the Small Transit Intensive Cities
Performance Data and Apportionments (STIC) Mr. Eby stated that Wave’s vehicle revenue mile per capita and vehicle revenue hour per capita exceed the average for systems that are 200,000
or larger
Because the level of service exceeds this threshold, the authority is eligible for an additional $126,554 in operating assistance for FY 2011 Mr. Eby thanked the authority for its
efforts in providing service levels that were well above the standard for a system the size of Wave Transit Mr. Eby stated that staff is still in the process of filling the position
of Director of Operations NEW/OLD BUSINESS Mr. Dolan inquired about businesses donating benches and shelters Mr. Kunic stated that he has been working with the City and NCDOT on
the right of way first, but have had some business inquiring about the request Mr. Mello stated that the Long Range Planning Public Comment Period will begin in May EXECUTIVE COMMITTEE
Mr. Betz presented the evaluation of the Executive Director for the Authority Mr. Olsen made a motion to seek a closed session to discuss personnel manner under NCGS 143-318.11
Mr. Koeppel made a motion to go into closed session Mr. Dolan seconded and carried unanimously Following a 18 minute closed session, Mr. Barfield made a motion to reconvene the regular
meeting Mr. Koeppel seconded and the Board resumed the regular meeting at 1:41pm Mr. Betz stated that the Executive committee conducted an evaluation of the Executive Director
The committee stated that the Executive Director has guided the organization through a complete route change, he has secured additional funds through the American Reinvestment Act, he
has reorganized employee structuring to strengthen the authority, and has taken leadership in the transfer & maintenance facilities Based on the evaluation , the committee recommends
the Executive Director be compensated an additional 5% increase beginning July 1, 2010 Mr. Adams seconded and the motion carried by a vote of six (6) in favor and one (1) opposed
Mr. Betz made a motion to adjourn Mr. Dolan seconded and carried unanimously SCHEDULING OF NEXT MEETING The Authority’s next meeting is scheduled for May 27, 2010 at 12:00 pm in
the Castle Street Board Room Respectfully Submitted, Albert Eby Director /kw