Minutes 05 27 10
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY May 27, 2010 Mr. Don Betz, Chair, Presiding MEMBERS PRESENT Mr. Don Betz, Chairman
Mr. George Dolan, Vice Chairman Mr. Andrew Koeppel, Secretary Mr. Henry Adams Mr. Jonathan Barfield Mr. Chris Hawkins Ms. Laura Padgett Ms. Linda Pearce Mr. Jeff Petroff MEMBERS NOT
PRESENT Mr. Euran Daniels Mr. David Scheu STAFF PRESENT Mr. Albert Eby, Executive Director Mr. Matthew Kunic, Director of Planning & Development Mr. Arthur Cottrill, Director of Finance
& Administration Ms. Mary Crawford, Accounting Clerk Ms. Kathy Williams, Board & Customer Relations Clerk CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew Olsen, Attorney Mr. Irving Cure,
PTM/Veolia GUESTS PRESENT Mr. Bill McDow, City of Wilmington Mr. Russia Foster, Citizen CALL TO ORDER Chairman Betz called the meeting to order at 12:10 pm Mr. Betz opened the meeting
with a moment of silence Mr. Betz recognized Mr. Eby, new authority employee, Ms. Mary Crawford, Accounting Clerk Mr. Cottrill briefly described duties and qualifications CONSENT
AGENDA Mr. Betz presented the May 2010 Consent Agenda Mr. Dolan made a motion to accept the consent agenda Ms. Pearce seconded and the motion carried unanimously PUBLIC COMMENT
Mr. Betz opened the public comment period Mr. Foster stated that he was glad that route 205 has begun
Mr. Foster requested replacing the bus stop sign at 8th and Greenfield and placing a bench at 5th and Meares Mr. Meeks thanked the authority for route 205 Mr. Meeks requested shelters/benches
at the intersection of 17th & Canterbury and at the bus stop at the shopping area in Ogden EXECUTIVE COMMITTEE Mr. Betz stated that the committee had asked Authority Legal Counsel
to head up the nominating committee for FY 11 PLANNING COMMITTEE Mr. Betz recognized Mr. Adams to present the planning committee report Mr. Adams stated the committee was seeking
approval to send an RFI to local advertising agencies regarding bus wraps Ms. Padgett stated that years earlier the public had issues regarding the full bus wraps Mr. Barfield suggested
that a public input be sought regarding bus wraps Mr. Betz stated the committee needs more information Mr. Adams stated that from April 20th-30th approximately 1188 people rode route
205, routes 201 & 105 either remained the same or obtained a slight increase This minimal data seemed to show that the 205 was attracting new passengers as intended Mr. Adams stated
that due to design standards of the NCDOT, the stored brown shelters can no longer be installed on public right of way but can be used on private property Mr. Adams stated the committee
is in the process of trying to work with NCDOT to obtain blanket approval to be able to install shelters/benches as needed in state right of way Mr. Adams stated that staff had met
with the committee twice in May regarding the public transportation plans of the long range transportation plan He referred to the draft comments prepared by the committee After
discussion regarding the draft comments, the committee was directed to work with staff to incorporate the suggestions of the board and present the comments and resolution to the MPO
by the June 4th public comment deadline Ms. Pearce made a motion to authorize the resolution outlining the authority’s comments to the LRTP and present the resolution and the amended
amended comments to the MPO by the June 4th deadline as amended The motion was seconded by Mr. Koeppel and carried unanimously FINANCE COMMITTEE Mr. Betz recognized Mr. Dolan to
present the committee report Mr. Dolan stated that the authority could end FY 2009-10 with a positive balance The balance would be attributed to better budget forecasting, ARRA funds
for operating assistance and reallocation of funds by the City of Wilmington to create a fund balance Mr. Dolan presented the 2010-2011 fiscal year Budget Ordinance Mr. Betz made
a motion to open a public hearing on the proposed FY 2010-2011 operating budget Mr. Meeks requested new bus service to the beaches and more weekend service Mr. Foster requested more
service Hearing no further comments, Mr. Betz closed the public comment period A motion to accept the proposed FY 2010-11 operating budget in the amount of $7,289,413 was made by
the Finance & Budget Committee No second was required and the motion carried unanimously FACILITIES FACILITIES COMMITTEE
Mr. Betz recognized Ms. Padgett to give the committee report Ms. Padgett stated that the Wave Station is still on schedule and within budget Ms. Padgett stated that after issuance
of a request for qualifications, Jo Tilghman Interior Design was chosen by the committee to assist with furnishings, fixtures and equipment (FF&E) The committee recommended staff be
authorized to enter into a contract with Jo Tilghman Interior Design for FF&E of Wave station in an amount not to exceed $25,000 Funding is provided from the Wave Station capital project
budget No second was needed and the motion carried unanimously Ms. Padgett stated that after issuance of a request for qualifications, TranSystems was chosen to design the Wave Transit
Maintenance and Operations Facility Funding for design is from the American Recovery and Reinvestment Act (ARRA) of 2009 The committee recommended staff be authorized to enter into
a contract with TranSystems for an amount not to exceed $425,000 No second was required required and the motion carried unanimously STAFF REPORT Mr. Betz recognized Mr. Eby to present
the staff report Mr. Eby stated that if board members wanted to go to the NCPTA Conference on June 7-10 at the Wilmington Hilton to please let him know Mr. Eby stated that staff
is still in the process of hiring for the Operations Director and PTM has hired a Safety and Training manager Mr. Eby stated that the apprentice has been selected and NCDOT will 90%
of their salary Mr. Eby stated that a non profit organization “Full Belly Project” is requesting to store a doubledecked bus at the Castle Street location Mr. Betz inquired about
liabilities and recommended staff come up with an agreement NEW/OLD BUSINESS Mr. Hawkins stated that the cleanliness of the buses lasted for about two weeks and now they are dirty
again, his question is why can’t the buses remain clean Mr. Cure stated that he inspects the buses 3-4 times a week and the heavy cleaning is done on the weekends Mr. Eby stated
that staff would revisit the issue ADJOURN Mr. Betz made a motion to adjourn Mr. Dolan seconded and carried unanimously SCHEDULING OF NEXT MEETING The Authority’s next meeting
is scheduled for June 24, 2010 at 12:00 pm in the Castle Street Board Room Respectfully Submitted, Albert Eby Director /kw