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Minutes 06 08 06 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY June 8, 2006 Ms. Christine McNamee, Chair, Presiding MEMBERS PRESENT Ms. Christine McNamee, Chair Mr. Jeff Bellows, Vice-Chair Mr. Robert Ronne, Secretary Councilmember Laura W. Padgett Ms. Maureen McCarthy Ms. Fannie Freeman Mr. Howard Loving Commissioner Nancy Pritchett Mr. William Bryden Mr. Andrew Koeppel STAFF PRESENT Mr. Albert Eby, Director Mr. Arlanda Rouse, Assistant Director Ms. Melissa Watson, Apprentice Mr. Matthew Kunic, Apprentice Mrs. Kathy Williams, Administrative Assistant CONTRACT MANAGEMENT STAFF PRESENT Mr. Corey Johnson, General Manager, First Transit Mr. Lamont Jackson, Assistant General Manager, First Transit Mr. Andrew Olsen, Attorney at Law Ms. Hillary Brady, Talk PR GUESTS PRESENT Mr. Mike Kozlosky, Senior Transportation Planner, Wilmington Urban Area MPO Ms. Lawless Bean, TDM Coordinator, City of Wilmington Mr. Joshua Mello, Associate Transportation Planner, Wilmington Urban Area MPO MPO Ms. Patricia Melvin, Assistant County Manager, New Hanover County CALL TO ORDER  Chairwoman McNamee called the meeting to order at 12:10 pm APPROVAL OF MINUTES  A motion to approve the minutes from the May 11, 2006 regular meeting of the Cape Fear Public Transportation Authority was made by Mr. Bryden.  The motion was seconded by Ms. Freeman and carried unanimously Formatted: Left: 0.6", Right: 0.6", Top: 0.75" Formatted: Centered, Right: 0.3" PUBLIC COMMENT  Chairwoman McNamee opened the public comment period  Hearing no comment, the Chair closed the public comment period  No one from public present NOMINATING COMMITTEE  Chairwoman McNamee recognized Committee Chair Committee Chair Ms. McCarthy to present the report  Ms. McCarthy presented stated that the slate ofcommittee elected officers for the 2006-2007 fiscal year  The committee nominated Mr. Jeff Bellows for thewill hold office of Chairman  , Mr. Robert Ronne was nominated for the office ofwill be Vice-Chair  , andMs. Fannie Freeman was nominated for the office ofwill be Secretary  The chair opened the floor for additional nominations  Hearing no additional nominations the chair closed the nominating period  The board voted unanimously to approve the slate of officers for the 2006-2007 fiscal year as presented by the committee  Chairwoman McNamee stated that the new elected officers will begin their term on July 1, 2006 EXECUTIVE COMMITTEE  Chairwoman McNamee stated that the Committee had received reviews from Authority members concerning the evaluation of the Director  She stated that the evaluation was scheduled for June 13, 2006  The Executive Committee was scheduled to brief the Authority on the Director’s evaluation at the July 13, 2006 meeting ROUTE COMMITTEE  Ms. Freeman stated that the committee had no report MARKETING COMMITTEE  Chairwoman McNamee recognized Committee Chair Committee Chair Ms. McCarthy to present the report  Ms. McCarthy stated that the Committee was discussing marketing efforts for the upcoming fiscal year and would have a full report for the Board at an upcoming meeting FINANCE COMMITTEE  The committee chair recognized Mr. Bryden to present the report  Mr. Bryden presented an amendment to the FY 2005-2006 operating budget on behalf of the finance committee  The amendment authorized operating expenses for the fiscal year of $5,243,057  The motion carried unanimously FACILITIES COMMITTEE  Chairwoman McNamee recognized Committee Chair Mr. Bellows to present the report  Mr. Bellows stated that the Committee was continuing its efforts to acquire property for the facility project STAFF REPORT  Chairwoman McNamee recognized Mr. Eby to give the staff report  Mr. Eby presented two new staff members, Mrs. Kathy Williams, Administrative Assistant and Mr. Matthew Kunic, InternApprentice  Mr. Eby’s first item was the Annual Participation Agreement for the North Carolina Association of County Commissioners Liability Property Risk Management Agency  HeMr. Eby stated that the agreement covers liability, property, auto, crime, public officials liability, workman’s compensation and umbrella insurance  He stated that the original insuranceOriginal quote for 2006 was approximatelyis about $120,000. The rates are based on overall budget, now changed to employee size instead of overall budget which caused the original quote for next year to reduce by over $22,000  He then stated The motion that the Authority had received a revised quote from NHC Risk Management that reduced the insurance rate by over $22,000  A motion to allow the Chair to sign the agreement on behalf of the Authorityis accepted was mademoved by Mr. Bryden  The motion was and seconded by Mrs. Padgett Padgett and carriedcarried out unanimously  Mr. Eby’s next order of business was the approval of a purchase order for additional components for Automatic Vehicle Locator (AVL) project  Additional Components Vehicle  Mr. Eby stated that the purchase order would add 3 additional vehicles to the AVL project at a cost of (2 Downtown Trolleys and 1 Seahawk Shuttle) for amount of $21,190.00,  A motion to accept the purchase order request was made by Ms. McCarthy  The motion was seconded by There has been a PO# issued for the server, IT support from Hooks Technology and for the original in the amount of $72,000. Total to date $94,000 for a $110.00 budget.  Mr. Bryden and carried unanimouslyEby stated the Seahawk shuttle will be used to work with computer science dept at UNCW to bring data to students through cell phones and PBA’s. The cost will be no charge; the graduate students are going to set it up being overseen by Dr ________.  The next item of business was approval of a contract for Annual Audit ServicesEby stated that it will take the Seahawk shuttle that’s included in phase 2 and grant applied for with DOT for all Seahawk shuttle vehicles and move this project up so UNCW can start working with some of the data to figure out ways to bring it back to students. with Lanier, Whaley, Craft & Co.  Mr. Eby stated that the This project will give students access to the location of the buses via cell phones.  The motion that this project proceed was moved by Mrs. Mcarthy and seconded by Mr. Bryden and carried out unanimously  Contract Audit Services  The agreement wasis identical to previous agreementsagreement that the city had worked under and Cape Fear Public is going to stay with the outside auditor for the required single audit  He also statedrequires that the audit will beis posted on the National Clearing House Website of the Federal Government as required by statute  A motion to approvethat the contract for audit servicesagreement is accepted was made by Mr. Bellows  The motion wasand seconded by by Ms.Mrs. Padgett and carried unanimously  Mr. Eby’s next item on the agenda was the Memorandum of Understanding with the Wilmington Urban Area Metropolitan Planning Organization  He stated that the agreement allows Wave Transit to serve as a voting member of the Transportation Advisory Committee Formatted: Font: (Default) Arial, 11 pt, Not Bold Formatted: Right: 0.3", Bulleted + Level: 1 + Aligned at: 0.5" + Tab after: 0.75" + Indent at: 0.75" Formatted: Font: (Default) Arial Formatted: Right: 0.3", Bulleted + Level: 1 + Aligned at: 0.5" + Tab after: 0.75" + Indent at: 0.75" Formatted: Right: 0.3" Formatted: Right: 0.3", Bulleted + Level: 1 + Aligned at: 0.5" + Tab after: 0.75" + Indent at: 0.75" Formatted: Right: 0.3", Bulleted + Level: 1 + Aligned at: 0.5" + Tab after: 0.75" + Indent at: 0.75" Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold  He stated the if the agreement is approved, theCape Fear Public Transit Authority representative to the TAC would be the New Hanover County Commissioner representing the Authority  AThe motion to accept the agreementthat this participation was moved by Mr. Bellows  The motion was and seconded by Ms.Mrs. Padgett and carried out unanimously  Mr. Eby’s next item was a policy manual update for Policy Manual Update  Employees will contribute to any increases in group health and dental insurance  He stated that currently employees pay a fixed rate for group health insurance regardless of increases  He stated the under the proposed policy, employees would be required to contribute an equal percentage of the increase, currently 15%  The motion to accept the policy change was made by Ms.Mr. Koeppel stated that he was interested in finding out if the Cape Fear Public Transportation would allow business owners to participate in the benefits plan if they paid the cost of the insurance.  The motion that this policy manual is accepted was moved by Mrs. Padgett  The motion was and seconded by Ms.Mrs. Freeman and carried out unanimously  Mr. Eby stated that the final item was the fiscal year 2006-2007 Disadvantage Business Enterprise goal  He stated that because the Authority is a recipient of federal funding it is required to annually establish and publish a DBE goal  Staff proposed a DBE goal of 3.6% for DOT/FTA assisted contracts for FFY 2006-2007  He stated that if approved, theFiscal Year 2006-2007 DBE Goal:  Cape Fear Public’s Transit Authority estimated Disadvantaged Business Enterprise (DEB)goal of 3.6% in which represents $13,342.00 worth of DOT/FTA assisted contracts will be entered into with DEB contractors during FFY 2006-2007.  The goal would be published in the local newspaper and at the end of begin the 45 day comment period the. The end of 45 day period Cape Fear Public Transportation Authority will report the goal and any comments and any public comment to FTA as requiredcivil rights director director in the regional office in Atlanta and enter into this agreement for federal fiscal year.  A motion to adopt the Disadvantaged Business Enterprise goals for FFY 2006-2007 as presented was made by Ms.The motion that this DEB goal is accepted was moved by Mrs. Padgett  The motion was and seconded by Mr. Bryden and carried unanimously  OTHER BUSINESS  Ms. McCarthy stated that the Wave Transit Jingle won the GOLD ADDY certificate of Recognition which was then presented to the Authority  Ms. PritchettMrs. Mcarthy stated that she was continuing to seek funding in the NHC FY 2006-2007 budget for looking fortransportation to the New Hanover County Jail on weekends SCHEDULING OF NEXT MEETING  Hearing no further business, a motion was made by Ms.Mrs. Padgett to adjourn  The motion was seconded by Ms. McCarthy and carried unanimously  The next meeting of the Authority was scheduled for July 13, 2006 at 12:00 pm in the Wave Transit Conference Room Respectfully Submitted, Formatted: Font: 12 pt Formatted: Indent: Left: 0.5", Right: 0.3", No bullets or numbering Formatted: Font: 12 pt Formatted: Font: 12 pt Albert Eby Director /kw Formatted: Font: (Default) Arial, 11 pt Formatted: Indent: Left: 4.5", Right: 0.3"