Minutes 07 23 09
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY July 23, 2009 Mr. Don Betz, Chairman, Presiding MEMBERS PRESENT Mr. Don Betz, Chairman
Mr. George Dolan, Vice Chairman Mr. Andrew Koeppel, Secretary Mr. Henry Adams Mr. William Bryden Mr. Euran Daniels Ms. Christine McNamee Mr. David Scheu MEMBERS NOT PRESENT Ms. Laura
Padgett Mr. Jonathan Barfield STAFF PRESENT Mr. Albert Eby, Director Mr. Matthew Kunic, Planner Ms. Kathy Williams, Administrative Assistant CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew
Olsen, Attorney Mr. Irvin Cure, Interim General Manager, PTM Mr. Thomas Molina, Para Transit Supervisor, PTM Mr. Bobby Hunter, Operations Supervisor, PTM GUESTS PRESENT Mr. Joshuah Mello,
Associate Transportation Planner, Wilmington Urban Area MPO Mr. Howard Capps, MPO Citizens Advisory Committee Mr. David Campbell, Transystems Ms. Vicki Steele, Southeastern Mental Health
Mr. Ricky Meeks, Citizen CALL TO ORDER Chairman Betz called the meeting to order at 12:00 pm Mr. Betz opened the meeting with a moment of silence CONSENT AGENDA Mr. Betz presented
the July 23, 2009 consent agenda Mr. Bryden made a motion to accept the July 23, 2009 consent agenda Ms. McNamee seconded and the motion carried unanimously PUBLIC COMMENT Mr.
Betz opened the public comment period
Mr. Meeks of 3610 Caswell St. wanted to thank the authority for the bench at Stein Mart and for the free fare/alternative transportation day Mr. Meeks requested have free fares on
Election Day PRESENTATION BY MPO CITIZENS ADVISORY COMMITTEE Mr. Eby recognized Mr. Howard Capps to discuss the region’s long range transportation plans concerning public transportation
Mr. Capps briefly described the long range transportation plan questionnaire Mr. Capps sought for feedback from the board to report back to the CAC and the Transportation Advisory
Committee Mr. Dolan asked if any of the questions from the survey pertained to public transportation Mr. Mello stated that there were several questions about transit and many of
the comments included with the surveys were supportive of improved transit service EXECUTIVE COMMITTEE Mr. Betz gave the Executive Committee report Mr. Betz stated that due to changes
at Southeastern Mental Health, Ms. Mair had resigned from the board The city and county had been notified and a replacement would be considered Mr. Betz stated that Ms. Vicki Steele
from Southeastern Mental Health had expressed interest in the position and would be sitting in on a few meetings while the City and County choose another person Mr. Betz presented
the breakdown of the committees and asked anyone who may have questions or comments to let him know Mr. Betz suggested that the Finance committee consist of Mr. Dolan (chair), Mr.
Daniels, Mr. Scheu and Chairman Betz The Route and Marketing merge into the Planning Committee consisting of Mr. Adams (chair), Mr. Koeppel and the vacant human services representative
position once it is filled Facilities committee be led by Ms. Padgett (chair), Ms. McNamee, Mr. Bryden and Mr. Barfield If members had comments or concerns about the assignments,
Mr. Betz asked that they contact him A final committee assignment listing will be included with the August 27th board agenda packet ROUTE COMMITTEE Mr. Betz recognized Mr. Koeppel
to give the report for the route committee Mr. Koeppel stated that the repairing and replacing of benches/shelters has begun He also stated that the committee was still waiting for
NCDOT to approve the New Freedom Funds for the route 502 Mr. Kunic stated that Pender County will begin the new Pender County Connector within the next two weeks Mr. Kunic explained
that the Pender Connector is a shuttle that connects with the Castle Hayne Shuttle at Cape Fear Community College North College four times a day Mr. Betz stated that there should be
back up plans if the connections are late MARKETING COMMITTEE Mr. Betz presented the committee report Mr. Betz stated that the committee has condensed two ads into one that will
be advertising the real time bus tracking Mr. Betz stated that the committee is receiving funds from the Peck Agency for advertising Mr. Kunic gave an update on Alternative Transportation
Day Mr. Kunic stated that the free fare day went very well and there were some new riders
FINANCE COMMITTEE Mr. Betz recognized Mr. Dolan to give the committee report Mr. Dolan stated the FY 08-09 audit was underway Mr. Eby stated that staff projects that the FY 08
deficit would be eliminated and a small fund balance was expected following preparation of the financial report Mr. Dolan stated that the authority has received a letter from the Local
Government Commission inquiring about the FY 08 deficit The authority was preparing to send a letter addressing their questions and each member will receive a copy of the letter FACILITIES
COMMITTEE Chairman Betz recognized Ms. McNamee to give the committee report Ms. McNamee recognized Mr. Campbell to present the proposed preliminary facility design plan Mr. Campbell
briefly gave a presentation of the new facility design Mr. Campbell stated that there will be multiple meetings within the next few months to prepare for the final facility bid by
December 4, 2009 Ms. McNamee presented a recommendation from the committee that the authority award a contract for the construction of Cando Street to Wells Brothers Construction Co.
Inc. for $524,500 No second was needed and the motion carried unanimously Mr. Eby stated that the estimate for the Cando Street construction was below engineering estimates and staff
and the authority’s consulting engineer were pleased with the number of bids Mr. Eby said that the project would provide sufficient stormwater retention for Cando Street as well as
the facility Mr. Eby also said that the project was being funded by the American Recovery and Reinvestment Act of 2009 (ARRA)(stimulus) which is 100% FTA funded Construction would
begin within ten days of the contractor finalizing their bid bond STAFF REPORT Chairman Betz recognized Mr. Eby to present the staff report Mr. Eby’s first item was a purchase order
to Motorola in the amount of $79,407.92 to replace the analog radios with digital radios in 35 vehicles and 3 hand held radios Mr. Eby stated that the price per radio, including installation,
is $1,884.10 and that funding has 100% funding was provided by ARRA The project was critical since NHC was converting their 800Mhz radio system from analog to digital Mr. Eby stated
that although the radios were purchased from the state contract the project was $29,000 over original budget estimates Funding for the overage would be from a reduction in the maintenance
facility design project in ARRA Mr. Koeppel made a motion to approve the purchase order and amend the grant as recommended by staff Mr. Bryden seconded and the motion carried unanimously
Mr. Eby gave an update on the American Recovery and Reinvestment Act Mr. Eby stated that the grant had been approved and projects funded by ARRA were moving forward Mr. Eby updated
the board on the status of the SAFTEA-LU which is scheduled to expire Sept. 30, 2009 Mr. Eby said that legislators in Washington were considering an 18 month extension of the bill
Mr. Eby stated that he is scheduled to join a coalition of Wilmington Chamber of Commerce members in September in DC to talk about issues including the expiration of SAFTEA-LU and
the next transportation bill Mr. Eby stated that the State House of Representatives had passed HB 148 and the accompanying S151 was stalled in the senate which had been focused on
the budget Mr. Eby stated that the bill will allow transit agencies statewide to have a ¼ sales tax referendum and/or a $7.00 vehicle registration fee in which could be implemented
by the County Commissioners OLD/NEW BUSINESS SCHEDULING OF NEXT MEETING Hearing no further business, Mr. Dolan made a motion to adjourn the meeting, Ms. McNamee seconded and the motion
carried unanimously The next meeting of the authority is scheduled for August 27, 009 at 12:00 pm in the Castle Street Conference Room Respectfully Submitted, Albert Eby Director /kw