Minutes 08 12 04
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY August 12, 2004 Mr. Jeff Bellows, Vice-Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows,
Vice-Chair Mr. Robert Ronne, Secretary Mr. William Bryden Ms. Nancy Pritchett Ms. Fannie Freeman Ms. Laura Padgett Ms. Maureen McCarthy Mr. Howard Capps STAFF PRESENT Mr. Albert Eby,
Director CONTRACT MANAGEMENT STAFF PRESENT Mr. Corey Johnson, General Manager, First Transit Mr. Lamont Jackson, General Manager-Paratransit, First Transit Mr. Peter Pecori, Operations
Supervisor, First Transit GUESTS PRESENT Mr. Ricky Meeks, Citizen Mr. Jonathan David, Associate Transportation Planner, City of Wilmington Mr. Kemp Burpeau, Deputy County Attorney, New
Hanover County Ms. Dolores Williams, Assistant City Attorney, City of Wilmington Mr. Jeff Crouchley, Planner, NCDOT-PTD Ms. Patricia Melvin, Assistant County Manager, New Hanover County
Ms. Lawless Bean, TDM Coordinator, City of Wilmington Mr. Phil Triece, Triece & Company Mr. Ted Rieck, Associate/Assistant Vice President, Transsystems CALL TO ORDER Vice-Chairman
Bellows called the meeting to order at 12:15pm. APPROVAL OF MINUTES A motion to approve the minutes from the July 01, 2004 regular meeting of the Wave Transit Board of Directors was
made by Ms. Freeman. The motion was seconded by Ms. Padgett and carried unanimously. AMENDMENT TO LEASE AGREEMENT BETWEEN WAVE TRANSIT AND THE CITY OF WILMINGTON The Vice-Chair recognized
Authority Counsel, Ms. Williams to present the item.
Ms. Williams explained that the lease agreement between the Authority and the City had been amended to include a 2005 Ford Taurus service vehicle and two van conversions that had been
inadvertently omitted. Mr. Bellows inquired to the purpose of a service vehicle. Mr. Eby explained that the vehicle was used for out of town travel by staff. Ms. Padgett made a
motion to accept the amendment, and to allow the Vice-Chairman to sign the document on behalf of the Authority. Mr. Capps seconded the motion. The motion carried unanimously. Mr.
Burpeau stated that the agreement between New Hanover County and the Authority had been approved at the July 01, 2004 meeting and no modifications were necessary since passage of the
original agreement. Ms. Pritchett made a motion to allow the Vice-Chairman to sign the lease agreement between the Authority and the County in absence of the Chair. Ms. McCarthy
seconded the motion which carried unanimously. RISK MANAGEMENT AGREEMENT The Vice-Chair recognized Authority Counsel, Ms. Williams to present the item. Ms. Williams referenced the
Risk Management Service Agreement in the agenda package. The contract was for liability insurance for the Authority fleet. Ms. Padgett made a motion to approve the Risk Management
Contract and allow the Vice-Chairman to sign the document on behalf of the Authority. Ms. Pritchett seconded the motion which carried unanimously. MANAGEMENT AGREEMENTS Ms. Williams
informed the Board that the management agreement between the Authority, the City and First Transit was completed. The document was awaiting the necessary signatures for completion.
EXECUTIVE SESSION Ms. Padgett made a motion to enter closed session pursuant to North Carolina General Statutes (NCGS) Chapter 143, Article 33, §318.11(5) to discuss site recommendation
and acquisition of real property for the transfer/maintenance/administration facility. Mr. Capps seconded the motion. The motion carried unanimously. The Board went into closed
session at 12:43pm. Vice-Chairman Bellows brought the Board out of closed session at 1:25pm. STAFF REPORT Mr. Bellows recognized Mr. Eby for a staff report. Mr. Eby informed the
Board that staff had sent a letter to NCDOT requesting funding assistance to continue the Brunswick Connector project through June 30, 2005. Mr. Eby informed the Board that the two
expansion buses on order from Gillig had a change in the production schedule. Production was scheduled to begin on December 28, 2004. He further reported that NCDOT has awarded a $110,000.
Technology Grant for Automatic Vehicle Locators (AVL). Phase one of the project will allow the Authority to place GPS tracking devices on the buses to monitor on-time performance and
allow supervisors to track the buses as they move through town.
Phase two of the project will allow the GPS devices to interact with display signs and screens in the new station to inform the public of real time bus arrivals and departures. The
Authority website will display real-time bus schedule information. Phase two will be funded from the maintenance/administration/transfer facility project budget. Mr. Eby reported
that evening service began on August 09, 2004. Passenger feed back was very positive to the change. He reported that on Wednesday August 11, 2004, 91 passengers rode during the extended
hours. This was a very encouraging count for the third day of service. He reported that Sunday service was scheduled to begin on Sunday August 15, 2004. Mr. Eby informed the Board
that photo identification cards were now available and required of all employees. Board members can obtain an ID beginning immediately. The ID will serve as the bus pass for employees
and Board Members. OTHER BUSINESS, SCHEDULING OF NEXT MEETING Mr. Bellows stated that the Legislative Committee was presenting for full Board approval, a draft of the Designated Recipient
Proposal. Upon Board approval, the proposal would be presented to the City and County to allow the Authority to become the grantee for FTA and NCDOT funds. Currently the City and
County are the grantees for these funds. The plan includes a long term financial arrangement that would require short term loans from the city and county. A motion to approve the
Draft Designated Recipient Proposal was made by Mr. Bryden. The motion was seconded by Ms. Freeman and carried unanimously. Mr. Bryden asked for an update to the Chair’s request
to NCDOT Board of Transportation member for assistance in obtaining a contract for the Moving Ahead project. Mr. Eby reported that a letter of guarantee from NCDOT Director Miriam
Perry had been received. The letter stated that a contract would be presented in the coming weeks. The next meeting was scheduled for Thursday September 09, 2004 at 12:00pm. Hearing
no further business, Mr. Bellows asked for a motion to adjourn. A motion to adjourn was made by Ms. Pritchett, seconded by Ms. Freeman and carried unanimously. Respectfully Submitted,
Albert Eby Director