Minutes 09 13 07
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY September 13, 2007 Mr. Jeff Bellows, Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows,
Chair Mr. Robert Ronne, Vice-Chair Ms. Fannie Freeman, Secretary Mr. Andrew Koeppel Ms. Christine McNamee Ms. Laura Padgett Ms. Nancy Pritchett Mr. John Stukes STAFF PRESENT Mr. Arlanda
Rouse, Assistant Director Ms. Catherine Cole, Finance Director Mrs. Kathy Williams, Administrative Assistant Mr. Matthew Kunic, Planner CONTRACT MANAGEMENT STAFF PRESENT Mr. Corey Johnson,
General Manager, First Transit Mr. Lamont Jackson, Asst. General Manager, First Transit Mr. Armand Scala, Operations Supervisor, First Transit Mr. Bill Champ, Interim Maintenance Supervisor,
First Transit Mr. William Williamson, First Transit Mr. Andrew Olsen, Attorney GUESTS PRESENT Mr. Mike Kozlosky, Transportation Planner, Wilmington Urban Area MPO Ms. Pat Melvin, Assistant
County Manager, New Hanover County Mr. Pat Gannon, Wilmington Star News Mr. Ricky Meeks, Citizen Mr. Chris Hawkins, Citizen Ms. Jacqueline McCullough, Citizen Ms. Betty Day, Citizen
CALL TO ORDER Chairman Bellows called the meeting to order at 12:10 pm Mr. Bellows opened the meeting with a moment of silence APPROVAL OF MINUTES A motion to approve the minutes
from the July 12, 2007 regular meeting of the Cape Fear Public Transportation Authority was made by Ms. Freeman The motion was seconded by Mr. Stukes and carried unanimously
PUBLIC COMMENT Mr. Meeks requested that the bus stop at Wal-Mart in Leland be placed near the front doors of the store due to the long walk Ms. Day requested that arrows be placed
on the bus maps to indicate the direction of travel of the buses Ms. Day also suggested that there be signage placed near bus stops to indicate when and where the buses should arrive
at locations Mr. Rouse stated all these requests will be addressed in phase 4 of the AVL project Ms. Padgett requested if there could be bus stop signs stating what buses will be
stopping at a particular bus stop Mr. Rouse stated that the new bus stop signs will feature both route names and arrival times The Chairman closed the public comment period MARKETING
COMMITTEE Mr. Bellows recognized Mr. Ronne to give the Marketing report Mr. Ronne stated that the committee could not come to an contract agreement with TalkPR Mr. Ronne stated
that the committee did meet with Colonial Marketing, who has agreed to a marketing plan which is consistent to current Wave Transit plans Mr. Ronne stated that the Colonial’s marketing
plan includes phonebook copies, public relations, printing & design, billboards, promotional products, print media, broadcast television & radio Ads Mr. Ronne stated that the Colonial
marketing plan is on an as needed basis and no retainer is required Mr. Ronne presented a marketing plan from Colonial Marketing in the amount of $68,187, which was below the $70,000
marketing budget Mr. Ronne stated that the committee recommended to the board to accept the marketing plan in principal as presented by Colonial Marketing Group on September 17, 2007
not to exceed the marketing budget of $70,000 The motion carried unanimously EXECUTIVE COMMITTEE Mr. Bellows stated that the committee solicited the board’s input for the performance
evaluation for the director Mr. Bellows stated that based upon the evaluation the committee is making a motion to increase the director’s salary by 5% for the current budget year with
retroactive pay to begin on July 1, 2007 The motion carried unanimously ROUTE COMMITTEE Mr. Bellows recognized Mr. Koeppel to give the report for the Route committee Mr. Koeppel
presented a new map for the Brunswick Connector route Mr. Koeppel then stated that the trolley medallions had been installed in the downtown area Mr. Koeppel stated that the Wrightsville
Beach route is still in negotiations and hopefully will come to a solution soon Mr. Koeppel asked when the new bus routes will be finalized in order to proceed with the public meetings
Mr. Rouse stated that staff is working on finalizing the new routes and will then proceed to the process of evaluating the Wrightsville Beach extension Ms. Padgett inquired about
how the public hearings are going to fit into the schedule of the start of the new routes
Mr. Rouse stated that the public meetings for the new routes should start around the end of Oct. or the beginning of Nov. Ms. Padgett then suggested that the committee hold one of
the public meetings in a location where is could be recorded on video FINANCE COMMITTEE Mr. Bellows recognized Mr. Bryden to give the finance report Mr. Bryden presented a draft
of the June financial statement Mr. Bryden stated that the 2006-2007 audit/budget report is still ongoing and should be ready to report during the October meeting Ms. Padgett inquired
about contractors overtime performance Ms. Cole stated that the contractors overtime hours had begun to decrease mainly due to decreased number of operating hours during the summer
Mr. Williamson stated that First Transit is working hard and aggressively to get the overtime under control FACILITIES COMMITTEE Chairman Bellows recognized Ms. McNamee to present
the facilities report Ms. McNamee stated the committee did not meet Ms. McNamee stated the committee is still waiting on a response from the State for the Division Drive property
Mr. Olsen stated that the Council of State is going to meet on October 2, 2007 and the proposal is on their agenda STAFF REPORT Chairman Bellows recognized Mr. Rouse to present the
staff report in the absence of Mr. Eby Mr. Rouse presented an purchase order in the amount of $7,136.00 to Motorola Sales for four new radios which be installed on new transit vehicles
which are expected to arrive within one week Mr. Padgett made a motion to accept the purchase order in the amount of $7,136.00 to Motorola Sales Ms. Bryden seconded the motion and
carried unanimously Mr. Rouse’s next item was a purchase order in the amount of $18,297.00 to Digital Recorders to purchase automated vehicle locator equipment for three new vehicles
Mr. Rouse stated that this purchase and installation will complete phase 2 of the AVL project Ms. Padgett made a motion to accept the purchase order in the amount of $18,297.00 to
Digital Recorders for the purchase of three automated vehicle locator kits Ms. Freeman seconded the motion and carried unanimously Mr. Rouse then presented a Memorandum of Understanding
agreement between Cape Fear Public Transportation Authority and Pender County Department of Social Services Mr. Rouse stated that Wave Transit will provide out of county transportation
to Raleigh and Chapel Hill for Pender County DSS Mr. Rouse stated that Wave Transit was able to provide the service at a lower cost than Pender County Adult Services and Pender DSS
would like to take advantage of these savings Mr. Stukes made a motion to accept the Memorandum of Understanding agreement between Cape Fear Public Transportation Authority and Pender
County Department of Social Services Mr. Bryden seconded the motion and carried unanimously
Mr. Rouse presented a Resolution in Support of Sufficient Funding to Meet North Carolina’s Transportation Needs Mr. Rouse stated that the resolution would urge the Governor to call
a special session to address the severe shortfall in transportation funding which was not addressed during the 2007 legislative session Ms. Padgett made a motion to agree to approve
the Resolution Mr. Bryden seconded the motion and carried unanimously Mr. Rouse’s last item was an contract in the amount of $32,185 between The Cape Fear Council of Governments
and Cape Fear Public Transportation Authority Mr. Rouse stated that the contract provides funding for the 50% of the Columbus Connector project during fiscal year 2007-08 Mr. Rouse
stated that by entering into the agreement, the Authority is agreeing to provide services for one year beginning July 1, 2007 and ending June 30, 2008 Ms. Padgett made a motion to
enter into an agreement with the Cape Fear Council of Governments in the amount of $32,185 and authorize authorize the Chairman to sign on behalf of the Authority Mr. Stukes seconded
the motion and it carried unanimously OTHER REPORTS Mr. Williamson stated that First Transit is working on the maintenance concerns of the Authority and has conducted a maintenance
review He stated that the review is not yet finalized, however the maintenance shop is now at full staffing levels Mr. Williamson briefly introduced Mr. Bill Champ, Interim Maintenance
Supervisor for First Transit Mr. Williamson stated that First Transit is working on hiring a permanent maintenance supervisor and additional maintenance staff SCHEDULING OF NEXT MEETING
Hearing no further business, Mr. Stukes made a motion to adjourn the meeting The motion was seconded by Ms. Freeman and carried unanimously The Cape Fear Public Transportation
Authority’s next meeting is scheduled for October 11, 2007 at 12:00 pm in the Castle Street Conference Room Respectfully Submitted, Albert Eby Director /kw