Minutes 09 14 06
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY September 14, 2006 Mr. Robert Ronne, Vice-Chair, Presiding MEMBERS PRESENT Mr. Robert
Ronne, Vice-Chairman Ms. Fannie Freeman, Secretary Ms. Laura W. Padgett Mr. Howard Loving Ms. Nancy Pritchett Mr. William Bryden Mr. Andrew Koeppel Mr. John Stukes STAFF PRESENT Mr.
Albert Eby, Director Mr. Arlanda Rouse, Assistant Director Mr. Mike Kincaid, Finance Director Mrs. Kathy Williams, Administrative Assistant Mr. Matthew Kunic, Intern CONTRACT MANAGEMENT
STAFF PRESENT Mr. Corey Johnson, General Manager, First Transit Mr. Lamont Jackson, Assistant General Manager, First Transit Ms. Maureen McCarthy, Administrative Assistant, First Transit
Ms. Hillary Brady, Talk PR Mr. Andrew Olsen, Attorney GUESTS PRESENT Ms. Lawless Bean, Transportation Demand Management Coordinator, City of Wilmington Mr. Joshua Mello, Associate Transportation
Planner, Wilmington Urban Area MPO Ms. Deborah Houston, NCDOT Mr. George Wolf, Citizen Ms. Janice Smith, Vocational Rehabilitation Independent Living Mr. Greg Anthony, Eagle Scout Troop
239, Candidate Ms. Annie Anthony, Cape Fear Volunteer Center Ms. Dolores Williams, Assistant City Attorney Ms. Patricia Melvin, Assistant County Manager, New Hanover County CALL TO ORDER
Vice-Chairman Ronne called the meeting to order at 12:07 pm Mr. Ronne opened the meeting with a moment of silence Mr. Ronne presented Ms. Maureen McCarthy with a plaque for her
dedication and service as a WaveTransit board member
APPROVAL OF MINUTES A motion to approve the minutes from the August 10, 2006 regular meeting of the Cape Fear Public Transportation Authority was made by Ms. Freeman The motion was
seconded by Mr. Stukes and carried unanimously PUBLIC COMMENT Chairman Ronne opened the public comment period Mr. Greg Anthony a 16 year old Hoggard High School Eagle Scout Candidate,
presented his Eagle Scout project in which he and volunteers from his (Troop 239) would build 2 to 3 wooden bus stop benches Mr. Anthony stated the proposed locations for the benches
are the Arboretum on Oleander Drive, the New Hanover Regional Medical Center and one optional location Ms. Padgett requested the scouts install rails or some device on the benches
in order to deter vagrants Mr. Koppel made a motion for the Wave Transit staff to work with Mr. Anthony on accomplishing his Eagle Scout project Ms. Pritchett seconded the motion
and carried unanimously Hearing no further public comment, the Vice-Chairman closed the public comment period FACILITIES COMMITTEE Vice-Chairman Ronne recognized Mr. Bryden to present
the facilities report Ms. Laura Padgett recused herself from the meeting and any subsequent voting on the transfer/administration facility at 12:17 pm due to potential conflicts of
interest Mr. Bryden presented a resolution on behalf of the Facilities Committee to acquire property from Corning needed for the construction the Wave Transit Transfer facility Mr.
Eby gave a recount of the process leading up the to acquisition the property He stated that the board asked the city to condemn an 11.947 acre particle belonging to Corning because
Corning was unwilling to enter into an agreement to sell that property at appraised value He stated that Corning then entered into a negotiated settlement process with the City and
the Authority that resulted in the proposed agreement Although a final agreement had not been drafted, the major issues had been resolved to allow the Authority to purchase the property
for the transfer and administration facility Mr. Koppel asked for projected cost of construction and land acquisition Mr. Eby stated that the Authority has a budget of approximately
$2.8 million for construction and land acquisition, and was waiting for an updated estimate from TranSystems Mr. Ronne then asked for a vote on the motion made by the Facilities Committee
to approve the land settlement proposal dated September 13, 2006 to include items 1, 2, 3 & 4 by City Attorney Thomas Pollard The motion carried unanimously Ms. Padgett returned
to the meeting ROUTE COMMITTEE Mr. Ronne recognized Mr. Koppel to give the report for the Route committee The committee had no report MARKETING COMMITTEE Mr. Ronne recognized Mr.
Loving to give the Marketing Committee report Mr. Loving stated that the committee had no report Mr. Loving then stated that he was resigning as Chairman of the Marketing Committee,
effective September 14, 2006
Mr. Ronne asked members to consider serving on the Marketing Committee and asked anyone interested in serving as Chair of the committee to contact Authority Chairman Mr. Bellows FINANCE
COMMITTEE Mr. Ronne recognized Mr. Bryden to present the finance report Mr Bryden presented a purchase order for one 35’ HHD Gillig bus Mr. Eby stated he received one bus option
from CamTran in Pennsylvania to purchase the bus Mr. Eby stated that the option would allow Wave Transit to purchase the Gillig bus for $329,000.00 without having to go through a formal
bid process The offer was only good until October 12, 2006 A motion to approve the purchase order for one Gillig bus was made by the Finance Committee and carried unanimously STAFF
REPORT Vice-Chairman Ronne recognized Mr. Eby to present the staff report Mr. Eby presented an Authorization of Agreement with UNCW for transportation services He stated that the
contract was based upon a per hour revenue cost, which was unlike the previous contract which was based upon a fixed cost He also stated that the new contract would allow UNCW to make
changes to service without the need to amend the contract each time Mr. Eby stated that the contract is a three year contract that has escalators each year based upon personnel, maintenance,
fuel, and insurance Ms. Padgett made a motion to approve the Authorization of Agreement with UNCW The motion was seconded by Mr. Bryden and carried unanimously Mr. Eby recognized
Mr. Rouse to present the FY2006 Operations Statistics Report for the rural operations on Division Drive Mr. Rouse stated that according to the report service hours and revenues have
remained constant for the past two years He then stated that during the past year the service level efficiency has increased, which helped to decrease operating expenses Ms. Padgett
made a motion to accept the FY2006 Operations Statistics Report and authorize the Chairman to sign the report on behalf of the Authority The motion was seconded Ms. Pritchett and carried
unanimously Mr. Eby commended Mr. Rouse and Mr. Jackson for their efforts in stabilizing the Paratransit program since the merger Mr. Eby’s final item was a memo concerning the American
Public Transportation Foundation Scholarship Program Mr. Eby then congratulated Intern Matt Kunic for winning the Jack Gilstrap scholarship award Mr. Eby stated that the $5000 scholarship
was the top award offered by the foundation. OTHER BUSINESS Mr. Ronne requested that the Wave staff begin to organize a holiday luncheon in order to recognize individuals that have
helped the Authority throughout the year Mr. Koppel suggested that the staff investigate the possibility of a larger facility for the luncheon Ms. Pritchett then requested the status
of the vacant seat on the board Mr. Ronne stated that both the City and County have been contacted and are reviewing applicants for the opening
Ms. Hillary Brady presented the Board with the Sir Walter Raleigh Award for the Wave Transit jingle. She stated that the award was the top audio/visual communications award in North
Carolina, and the third award for the jingle SCHEDULING OF NEXT MEETING Hearing no further business, Mr. Koppel made a motion to adjourn the meeting Ms. Freeman seconded the motion
and carried unanimously The next meeting of the Authority is scheduled for October 12, 2006 at 12:00 pm in the Wave Transit Conference Room Respectfully Submitted, Albert Eby Director
/kw