Minutes 11 09 06
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY November 9, 2006 Mr. Jeff Bellows, Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows,
Chair Mr. Robert Ronne, Vice-Chairman Ms. Fannie Freeman, Secretary Mr. Andrew Koeppel Mr. Howard Loving Ms. Christine McNamee Ms. Laura Padgett Ms. Nancy Pritchett Mr. John Stukes STAFF
PRESENT Mr. Albert Eby, Director Mr. Arlanda Rouse, Assistant Director Mr. Mike Kincaid, Finance Director Mrs. Kathy Williams, Administrative Assistant Mr. Matthew Kunic, Intern CONTRACT
MANAGEMENT STAFF PRESENT Mr. Corey Johnson, General Manager, First Transit Mr. Lamont Jackson, Assistant General Manager, First Transit Mr. Andrew Olsen, Attorney GUESTS PRESENT Ms.
Lawless Bean, TDM Coordinator, City of Wilmington Ms. Deborah Houston, Program Consultant, NCDOT Ms. Debbie Elliott, Talk PR Ms. Sarah Fedele, Talk PR Mr. Ricky Meeks, Citizen CALL TO
ORDER Chairman Bellows called the meeting to order at 12:05 pm Mr. Bellows opened the meeting meeting with a moment of silence APPROVAL OF MINUTES A motion to approve the minutes
from the October 12, 2006 regular meeting of the Cape Fear Public Transportation Authority was made by Ms. McNamee The motion was seconded by Ms. Padgett and carried unanimously PUBLIC
COMMENT Chairman Bellows opened the public comment period Hearing no comment, the Chairman closed the public comment period
PUBLIC HEARING Mr. Bellows opened the public hearing period for the FY2007-2008 Community Transportation Program Grant (CTP) Mr. Eby recognized Mr. Rouse to discuss the program
Mr. Rouse stated that CTP Grant is designed to supplement rural operating and administrative expenses for the public transportation system Mr. Rouse said that the Authority is requesting
$196,046 in administrative funding next fiscal year He then stated that the Authority is requesting the replacement of four of its Paratransit vehicles, and an AVL software package
Hearing no public comment Mr. Bellows closed the public hearing A motion to approve the FY2007-2008 Community Transportation Program Grant application was made by Ms. Padgett The
motion was seconded by Ms. McNamee and carried unanimously Mr. Rouse then presented a contract from NCDOT for the FY 2006-07 Community Transportation Program (CTP) He stated that
the contract for $185,540 would allow the Authority to invoice for expenses incurred during this current fiscal year Mr. Eby added that the staff was seeking approval to enter into
the contract with NCDOT and seeking for the Chairman to sign the contract on behalf of the Authority The motion to approve the contract for the 2006-07 CTP grant and authorizing the
Chairman to sign the agreement was made by Ms. Padgett The motion was seconded by Ms. McNamee and carried unanimously EXECUTIVE COMMITTEE Mr. Ronne stated that the progress on Mr.
Eby’s work plan needed to be updated and reported by the committee at the December meeting Mr. Eby presented a draft copy of the invitations that will be sent to guests for the luncheon
to be held on December 14, 2006 ROUTE COMMITTEE Mr. Bellows recognized Mr. Koeppel to give the report for the Route committee Mr. Koeppel stated that there will be a meeting on Tuesday
November 14, 2006 at 11:00 am and anyone associated with the route committee was invited to come Ms. Freeman commended the Wave Transit bus drivers for going above and beyond the normal
call of duty in order to help passengers get to their destinations safely and on time She cited examples of exemplary customer service by the bus operators MARKETING COMMITTEE Mr.
Bellows recognized Mr. Ronne to give the Marketing Committee report Mr. Ronne presented a purchase order to Talk PR not to exceed $6,000 for an 18 month marketing plan, on behalf of
the Marketing Committee A motion was made by the Marketing Committee to approve the purchase order with TalkPR for the 18 month marketing plan The motion carried unanimously Mr.
Ronne recognized Mr. Kunic to discuss the Wave Transit mascot appearances Mr. Kunic stated that the mascot made two appearances over the weekend at the MDA Charity Walk at Mayfaire,
and at the Latino Festival at Hugh McCrae Park Mr. Kunic stated that each appearance was very successful, and the mascot was also very popular with the public
FINANCE COMMITTEE In the absence of Committee Chair Mr. Bryden, Mr. Bellows recognized Mr. Kincaid to present the Finance report Mr. Kincaid stated that he was asked to prepare a
statement of unpaid NCDOT invoices Mr. Kincaid stated that as of October 25, 2006, the Authority had $321,989.85 in unpaid NCDOT invoices Mr. Bellows then asked the Wave staff to
draft a letter to Ms. Miriam Perry, Director NCDOT requesting payment for the unpaid invoices FACILITIES COMMITTEE Chairman Bellows recognized Ms. McNamee to present the facilities
report Ms. McNamee stated that the committee was pursuing a signed purchase agreement with Corning and that she anticipated a closing date in January 2007 Ms. McNamee then presented
a purchase order not to exceed $10,130 to TranSystems in order to prepare a proposed facility rendering and preliminary design A motion to approve the purchase order to authorize TranSystems
to prepare a rendering proposed facility rendering and preliminary design was made by the committee The motion carried unanimously STAFF REPORT Chairman Bellows recognized Mr. Eby
to present the staff report Mr. Eby presented purchase order in the amount of $295,318 to Optima Bus, LLC for purchase a trolley replica Mr. Eby stated that the new trolley would
operate Downtown as well as provide service to the new PPD building Ms. Padgett made a motion to approve the purchase order for the new trolley The motion was seconded Ms. McNamee
and carried unanimously OTHER BUSINESS Ms. Bean stated the she was working on a survey to obtain information from major employers about what kind of transportation which would be of
interest to them Ms. Padgett requested that the Star News be notified of Wave Transit’s bus service during the holidays Ms. Freeman requested that signs be placed in the buses detailing
Wave’s holiday schedule Ms. Pritchett requested that the new board member be invited to the December luncheon SCHEDULING OF NEXT MEETING Hearing no further business, Mr. Stukes made
a motion to adjourn the meeting The motion was seconded by Mr. Ronne and carried unanimously The Wave Transit appreciation luncheon was scheduled for December 14, 2006 at 12:00 pm
in the UNCW Executive Development Center at Landfall The next meeting of the Authority is scheduled for December 14, 2006 at 1:00 pm at the UNCW Executive Development Center at Landfall
Respectfully Submitted, Albert Eby Director /kw