Minutes 12 08 05
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY December 8, 2005 Ms. Christine B. McNamee, Chair, Presiding MEMBERS PRESENT Ms. Christine
McNamee, Chair Mr. Jeff Bellows, Vice-Chair Mr. William Bryden Ms. Maureen McCarthy Mr. Andrew Koeppel Ms. Fannie Freeman Mr. Robert Ronne Mr. Howard Loving STAFF PRESENT Mr. Albert
Eby, Director Mr. Arlanda Rouse, Assistant Director Ms. Raquel Wilson, Administrative Assistant Ms. Melissa Watson, Apprentice CONTRACT MANAGEMENT STAFF PRESENT Mr. Corey Johnson, General
Manager, First Transit GUESTS PRESENT Mr. Mike Kozlosky, Senior Transportation Planner, City of Wilmington Mr. Joshua Mellow, City of Wilmington, MPO Staff Ms. Aruna Reddi, City of Wilmington,
MPO Staff Ms. Deborah Houston, NCDOT Ms. Lawless Bean, Transportation Demand Management Coordinator, City of Wilmington Ms. Pat Melvin, Assistant County Manager, New Hanover County CALL
TO ORDER Chairman McNamee called the meeting to order at 12:18pm. APPROVAL OF MINUTES A motion to approve the minutes from the November 10, 2005 regular meeting of the Cape Fear
Public Transportation Authority was made by Ms. McCarthy. The motion was seconded by Mr. Bryden and carried unanimously. RECOGNITION OF NEW MEMBER Chairman McNamee introduced Mr. Howard
Loving to the Cape Fear Public Transportation Authority. Mr. Loving made a brief introduction.
PUBLIC HEARING Chairman McNamee recognized Mr. Rouse to comment on the 2006-2007 Community Transportation Program (CTP) Grant Application Public Hearing. Mr. Rouse stated that the
grant was for the rural transportation program provided by the Authority. He stated that one of the qualifications for the grant was to hold a public hearing. Chairman McNamee opened
the public hearing. Chairman McNamee asked if there was anyone present that wanted to speak before the Authority concerning the CTP Grant. Hearing no comment, the Chair closed the
public hearing. CTP APPLICATION 2006-2007 Chairman McNamee recognized Mr. Rouse to introduce the Community Transportation Program Grant Application. Mr. Rouse stated that under the
agreement with NCDOT the Authority is required to split all rural and urban expenses. Mr. Rouse stated that staff was recommending replacement of four Paratransit vans. Chairman
McNamee asked if the vehicles would include registering electronic fareboxes. Mr. Rouse stated that due to the cost of registering electronic fareboxes, the vehicles recommended would
be ordered with non-registering, mechanical fareboxes. Mr. Rouse stated that the grant included a technology line item request for funding for Paratransit scheduling software and automatic
vehicle locating hardware. He stated that this would allow Paratransit operators to have a data link with dispatchers. Mr. Rouse stated that the 5333(b) warranty included with the
CTP application states that since the Authority is the direct recipient of the grant, they would be liable for any labor violations that may take place with the workers. This includes
labor violations of contractors. A motion to accept the resolution was made by Mr. Koeppel. The motion was seconded by Mr. Bellows and carried unanimously. PUBLIC COMMENT The Chair
asked if anyone in attendance had public comment. Hearing no comment, the Chair closed the public comment period. EXECUTIVE COMMITTEE Chairman McNamee stated that the committee did
not meet the past month. She stated that the committee would be meeting after the holidays to address the appointment schedule of Authority members. ROUTE COMMITTEE Chairman McNamee
recognized Ms. Freeman to present the report. Ms. Freeman stated that the committee had not met since the November Authority meeting. MARKETING COMMITTEE The Chair recognized Committee
Chair Ms. McCarthy to present the report. Ms. McCarthy stated that the committee did not meet during the past month. She mentioned that the committee coordinated the “Stuff the Bus”
campaign to accept donations of toys in conjunction with the WECT “Toys for Tots” campaign. Buses were stationed at Independence Mall on December 02, 2005 and Mayfaire on December
03, 2005 between 10:00 am and 6:00 pm to accept donations.
DJ’s from Cumulus Broadcasting broadcasted live from each site during the campaign. Mr. Eby stated that the Toy Drive ended December 03, 2005 and was very successful. FINANCE COMMITTEE
The Chair recognized Committee Chair Mr. Bryden to present the report. Mr. Bryden stated that at the committee heard a presentation from Mr. Stephen Dillon of the Community Foundation
detailing the steps necessary for Wave Transit to implement a 501(c)3 to solicit donations to the Authority. Mr. Bryden stated that funds received in this matter could be used as matching
funds. He stated that prospect of such an arrangement with the Community Foundation was promising and that the committee would continue to investigate the opportunity. FACILITIES COMMITTEE
The Chair recognized Committee Chair Mr. Bellows to present the report. Mr. Bellows stated that the review appraisal by NCDOT Right-of Way was returned to staff on November 29, 2005.
Based on the review appraisal, the Authority’s Real Estate Attorney prepared a contingent offer for purchase of the identified property. The contingent offer was sent to NCDOT-PTD
on December 08, 2005 for review. Once approved by NCDOT, the contingent offer would be made to the property owner. Comments from NCDOT were expected before the Christmas Holiday.
Mr. Bellows recommended that if Authority members were interested in discussing details concerning the property acquisition, the matter be discussed in closed session. The Chair
agreed to discuss the matter in closed session following the staff report. STAFF REPORT Chairman McNamee recognized Mr. Eby to give the staff report. Mr. Eby stated that the first
item was the purchase of three (3) light transit vehicles. Mr. Eby recognized Mr. Kincaid to present the item. Mr. Kincaid stated that in the approved FY 2005-2006 budget, capital
expenses for three expansion light transit vehicles in the amount of $226,000 was included. He stated that staff had prepared a purchase order for three Goshen coaches from National
National Bus Sales in the amount of $216,651.00. The purchase would be completed under an existing contract to NCDOT-PTD for light transit vehicles. A motion to approve the purchase
order to National Bus Sales for three light transit vehicles totaling $216,651.00 was made by Mr. Bryden. The motion was seconded by Ms. McCarthy and carried unanimously. Mr. Eby
stated that the next item on the agenda was the Columbus Connector. He stated that the Authority still was not in receipt of the contract for the program. He stated that the goal
was to implement the Connector on January 02, 2006 provided that the contract was in place. CLOSED SESSION Chairwoman McNamee asked for a motion to go into closed session to discuss
acquisition of property for the transit center. A motion to go into closed session pursuant to NCGS §143-318.11(5) to discuss the contract for property acquisition for the new transit
center was made by Mr. Koeppel. The motion was seconded by Ms. McCarthy and carried unanimously. The Authority entered into closed session at 1:15 pm.
A motion to go back into regular session was made by Mr. Bryden. The motion was seconded by Mr. Freeman and carried unanimously. The regular meeting of the Authority resumed at
1:30 pm following a fifteen minutes of closed session. A motion authorizing the Chair to sign the contingent offer to purchase property for the transit facility on behalf of the Authority
in an amount not to exceed $2,600,000.00 was made by Mr. Bellows. The motion was seconded by Mr. Bryden and carried unanimously. SCHEDULING OF NEXT MEETING Hearing no further business,
a motion was made by Mr. Ronne to adjourn. The motion was seconded by Ms McCarthy and carried unanimously. The next meeting of the Authority was scheduled for February 09, 2006 at
12:00 pm in the Wave Transit Conference Room. Respectfully Submitted, Albert Eby Director /rw