2006-08-14 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, AUGUST 14,2006
BOOK 3
PAGE 185
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, August 14, 2006, at 6: 17 p.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman William A.
Caster; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner
Nancy H. Pritchett; County Manager Bruce T. Shell; Deputy County Attorney Kemp Burpeau; Assistant County
Attorney E. Holt Moore, III and Clerk to the District Board Sheila L. Schult.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
meeting held on July 24, 2006, as presented by the Clerk to the District Board.
Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Pritchett, to approve the
minutes of the Water and Sewer District meeting held on July 24, 2006, as presented by the Clerk to the District
Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
CONSIDERATION OF WATER AND SEWER BACK-BILLING POLICY
County Manager Bruce Shell reported that Water and Sewer Finance is in the process of reviewing water
and sewer accounts. To date sixty-two accounts that were receiving water and/or sewer services were not being
billed correctly for a total amount of $70,778.48. The County has the authority to collect for up to three years for
water and sewer bills. For this group of customers the County established a policy providing low-interest payment
plans. To date, fifty-one of these customers have paid in full, five have been granted payment plans, four are not yet
due, and two have made no payments.
Staff is requesting the Board review the current policy of providing favorable low-interest payment plans to
customers as they pay back their bill or consider the following options:
. Offer no interest loans on pay back
. Forgive 25% of outstanding back-bill with pay back plan
. Forgive 50% of outstanding back-bill with pay back plan
After brief discussion concerning the high number of customers that have already paid back their bill, the
consensus of the Board was to continue with the current policy of providing favorable low-interest payment plans to
customers as they payback their bill.
AWARD OF CONTRACT TO HDR ENGINERING OF THE CAROLINAS, INC. FOR PROJECT
MANAGEMENT SERVICES FOR THE BRADLEY CREEK SEWER LINE REHABILITATION
County Manager Bruce Shell reported that interior pipeline inspections were performed in August 2005 on
the Bradley Creek sewer line with the results showing that the line and manholes have degraded due to age. Pipeline
rehabilitation is needed in order to prevent any adverse occurrences, leaks, and damage to the environment.
The pipeline rehabilitation is included in the Engineering Department's operating capital budget for Fiscal
Year 2006-2007 and part of the Department's goal of proactively identifying and addressing critical infrastructure
for repair and maintenance.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, AUGUST 14,2006
BOOK 3
PAGE 186
County Engineer Greg Thompson reported that HDR Engineering of the Carolinas, Inc. was requested to
prepare a Scope of Services and cost estimate for management of the pipeline rehabilitation project which includes
engineering and design, regulatory permitting submittals, construction documents and administration, bidding and
award services and final record drawings.
Staff requests the Board award the contract for engineering design and management to HDR Engineering of
the Carolinas, Inc. in the amount of $88,000. The cost of the pipeline rehabilitation project is estimated to be in the
amount of $500,000.
Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Pritchett, to award the
contract to HDR Engineering of the Carolinas, Inc. for project management of the Bradley Creek sewer line
rehabilitation in the amount of $88,000. Upon vote, the MOTION CARRIED UNANIMOUSLY.
District Chairman Kopp reported that Water and Sewer District Agenda Item 5 Consideration of
Westhaven Water Line Extension - Request for District Participation and Approval of Associated Budget
Amendment 07 -013 has been withdrawn.
ADOPTION OF RESOLUTION ACCEPTING VARIOUS GREENVIEW RANCHES EASEMENT
DEDICATIONS FOR SEWER AND/OR WATER UTILITY PURPOSES
Deputy County Attorney Kemp Burpeau reported that various Greenview Ranches easements are required
for the proposed Northside wastewater treatment facility. These easements are offered for public dedication by
recordation of the subdivision plats and the District needs to accept these dedications for the limited purpose of
providing water and/or sewer services. No drainage or road maintenance shall be accepted or undertaken by the
District.
District Chairman Kopp requested direction from the Board.
Motion: District Commissioner Greer MOVED, SECONDED by District Vice-Chairman Caster, to adopt the
resolution accepting various Greenview Ranches easement dedications for sewer and/or water utility purposes.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of the minutes and is contained in the Water and
Sewer District Exhibit Book III, Page 10.
ADJOURNMENT
Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting.
Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Greer, to adjourn the
meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY.
District Chairman Kopp adjourned the meeting at 6:34 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board