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1977-04-18 Regular Meeting 18 18 \ MINUTES OF REGULAR MEETING, APRIL 4, 1977 (CONTINUED) BUDGET AMENDMENT - SOCIAL SERVICES County Manager Eller explained the following budget amendment requested by the Department of Social Services in order to cover appropriation deficiencies and to purchase a compressor and fan motor for the air conditioner on the third floor of their building: General Fund Debit - Acct. No. 11 350 OB, State Reimbursement for Administration $21,750 Credit - Acct. No: 11 610 15, M & R - Buildings & Grounds $ 1,750 - Acct. No. 11 663 19, Transfer t9 Public Assistance Fund 20,000 Public Assistance Fund Debit - Acct. No. 41 397 11, Transfer from General Fund $20,000 Credit - Acct. No. 41 610 07, Medical Aid to Indigent $20,000 o Upon motion by Comm. Gottovi, seconded by Comm. Alper, the above budget amendment requested for Social Services was unanimously 'approved. DISCUSSION ON INFORMATION BOOKLET OF COUNTY ACTIVITIES Comm. Gottovi suggested the possibility of an informational booklet on County activities that she felt the community would find interesting and helpful and would be good public relations. ARTS COUNCIL LUNCHEON Chm. O'Shields reminded the Commissioners ,that they had been invited to a luncheon at the Arts Council on April 13th. APPROVAL OF FINAL PLAT - ARJEAN BY THE SOUND Mr. Jack Stocks, a local surveyor, appeared before the Board to request final plat approval of Arjean by the Sound. Planning Director Richard Fender reported that the preliminary approval had been granted at a Subdivision Review Committee meeting on March 31, 1977, and it had been 0 too late to get on the agenda for this Commissioners' meeting. He stated that there were no problems with the Plat, and the Staff had recommended approval. COmm. Williams moved, seconded by Comm. Wright, approval of the Final Plat of Arjean by the Sound. upon vote,. the motion carried unanimously. ADJOURNMENT Comm. Alper moved, seconded by Comm. Williams, that the meeting be adjourned. Upon vote, the motion carried unanimously. Chm. O'Shields adjourned the meeting at 1:35 o'clock p. m. Respectfully submitted, ~4.~~ Alyce B. Brown Clerk to the Board ab MINUTES OF REGULAR MEETING, APRIL IB, 1977 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monddma~, . 0' April IB, 1977, at 9:00 o'clock a. m. in the Assembly Room, New Hanover County A 1n1S- tration Building, Wilmington, North Carolina; Members present were Commissioners, George E. Alper; Karen E. Gottovi; Ellen C. Williams; Vivian S. Wright; Chairman Claud O'Shields, Jr.; County Manager Dan W. Eller; Attorney Joseph O. Taylor of the ,County Attorney's Office; and Clerk to the Board, Alyce B. Brown. No members were absent. Chm. O'Shields called the meeting, to order. Rev. Horace Jackson of Sunset Park Baptist Church offered the invocation. o o o 19 MINUTES OF REGULAR MEETING, APRIL IB, 1977' (CONTINUED) APPROVAL OF MINUTES OF REGULllRMEETING, MARCH 2B, 1977 AND APRIL 4, 1977 Comm. Wright stated that on Page 15 under the discussion concerning the Special Use Permit for Outdoor Recreational Facility in Zoning Area #~B, she felt that in ttie para- graph relating to the four items the eommissoners had considered and found to b~ fact, , that if they were found to be fact, the Board would have voted for the Special Use Permit instead of denial. The Clerk was instructed to delete the entire paragraph as it was unncessary when the Special Use Permit was denied. COmm. Williams moved, seconded by Comm. Alper, Meeting of March 2B, 1977, be approved as presented Meeting of April 4, 1977, be approved as corrected. unanimously. that the Minutes of the Regular and the Minutes of the Regular Upon vote, the motion carried DISCUSSION ON LETTER OF CREDIT - BAYSHORE ESTATES Mr. Jabe Hardee, Secretary of Bayshore Estates, Inc., appeared before the Board to ask the COmmissioners to release a Letter of Credit in the amount of $5,000 which was being held to insure improvements to streets in Bayshore Estates. The County Engineer recommended that the Letter of Credit not be released as some of the streets had not been completed in accordance with the plat and the New Hanover County Subdivision RegUlations. Mr. Harry Oakes of the Planning Department gave the recommendations of his Department. Chm. O'Shields suggested that the Board postpone this matter until the, first meeting in May and ask Mrs. Brown to pull the tape of the meeting of January 6, "1975, and to review the discussion and give the Board as much verbatim from the tape on this particular situation as possible so that the Board could see what was done and to whom and how and why. , It was agreed'by common consent to table this discussion until the first meeting in May. NUTRITION PROGRAM FOR THE ELDERLY County Manager Eller reported that he had discussed this matter with Mr. Robert Clark, Executive Director of Sencland Community Action, and was informed that they had secured funds for the local match to operate a nutrition program for the elderly in New Hanover County; however, they needed a letter from the Commissioners requesting that they operate such a program in the County.' Rev. Richard Feagin appeared before the Board to request the Commissioners to write such a letter. He also stated that they would be back at a later date to request that the Commissioners consider putting funds in the budget for this program. Comm. Gottovi moved, seconded by Comm. Williams, to write a Sencland Community Action to operate a nutrition program for the County with the understanding that it would be handled locally. carried unanimously. letter requesting elderly in New Hanover Upon vote, the motion LEASE AGREEMENT - SUPPER OPTIMIST CLUB County Manager Eller reported that it was necessary for this lease to be advertised and stated that the Supper Optimist Club had asked that they be allowed to lease property at Blair-Noble Park for one year so they could begin construction on a concession stand, and then after the Lease had been properly advertised, it could be executed for a longer period of time. Mr. John Duclos and Mr. Ben Williams of the Supper Optimist Club appeared before the Board to request approval of the Lease. Carom. Williams moved, seconded by Carom. Alper, to go ahead and give them a Lease for one year then bring it back later for 'the long-term lease after it had been properly advertised. Upon vote, the motion carried unanimously. Comm. Wright stated that she was voting "aye" with the under~tanding that if they put up any signs stating the hours they have reserved the park, the signs wOuld not imply that nobody could use it at other times. A copy of the Lease is on file in the County Manager's Office. 20 .:ztt> \ MINUTES OF REGULAR MEETING, APRIL 18, 1977 (CONTINUED) TABLING OF PUBLIC HEARING TO CONSIDER AN APPEAL 'FROM THE RECOMMENDATION OF THE PLANNING COMMISSION TO DENY REZONING PROPERTY LOCATED ON THE SOUTHWEST SIDE OF MIDDLE SOUND LOOP ROAD APPROXIMATELY 750 FEET SOUTH OF U. S. HWY. 17 FROM R-15 (RESIDENTIAL DISTRICT) TO B-1 (BUSINESS DISTRICT) IN ZONING AREA #8B. AND PUBLIC HEARING TO CONSIDER AN APPEAL FROM THE FAILURE OF THE PLANNING COMMISSION TO RECOMMEND APPROVAL OF AN APPLICATION FOR SPECIAL USE PERMIT TO USE PROPERTY ON THE SOUTHWEST SIDE OF MIDDLE SOUND LOOP ROAD APPROXIMATELY 750 FEET SOUTH OF U. S. HWY. 17 FOR BOAT STORAGE IN ZONING AREA #8B. Chm. '0' Shields moved, seconded by Comm. Alper, that, at the request of the attorney for the petitioner, these two items be continued to May 2, 1977. Upon vote, the motion 0 carried unanimously. APPROVAL OF LICENSE FOR INSTALLATION OF VASI LIGHTS AT AIRPORT County'Manager Eller explained the lighting system requested by the FAA for runway #16 and that it would not require any expense on the part of the County. Comm. Alper moved, seconded by Comm. williams, approval of the license for installa- tion of the VASI lighting system on runway #16 as requested by the FAA. Upon vote, the motion carried unanimously. A copy of the license is on file in the County Manager's Office, BUDGET TRANSFER - AIRPORT COmm. Williams moved, seconded by Comm. Gottovi, approval of the transfer of $2,000 from Capital Outlay - Equipment, Acct~ #31 650 74, and $1,200 from Maintenance & Repair - Other Improvements, 'Acct. #31 650 18, to utilities, Acct. #31 650 13, as requested in the Airport Budget to provide the necessary funds to pay the electric bills for the remainder of 'the year. Upon vote, the motion ca=ied unanimously. BUDGET AMENDMENT - LAW ENFORCEMENT CENTER CAPITAL PROJECT ORDINANCE Comm. Wright moved, seconded by Conun. Gottovi, approval of the following amendment to the Law Enforcement Center Capital Project Ordinance, as requested by ,the County Manager and Finance Officer, in order to accurately budget the Revenue Sharing Funds in the amount of $248,116 which had been received. Debit - Revenue Acct. #77 349 00, Revenue Sharing Credit - Expenditure Acct. #77 '575 80; Contingencies $121,843 $121,843 o Upon vote, the motion carried unanimously. REPORT OF COLLECTOR OF REVENUE THROUGH MARCH 31, 1977 Comm. Alper moved, seconded by Comm. Gottovi, approval of the Report of the Collector of Revenue through March 31, 1977. Upon vote, the motion carried unanimously. A copy of the Report is contained in Exhibit Book IV, Page 75. TAX ABATEMENTS Comm. Alper moved, seconded by Comm. ments, furnished by the Tax Administrator. Gottovi, approval of the list of Tax Abate~ Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Gottovi, Williams and Chm. O'Shields Voting Noe: Conun. Wright A copy of the list of Abatements is contained in Exhibit Book IV, Page 76. APPROVAL OF EXPENDITURE OF ANTIRECESSIONARY FISCAL ASSISTANCE FUNDS AND BUDGET AMENDMENTS REQUIRED FOR EXPENDITURES County Manager Eller explained that an additional $59,552 had been received pursuant to Title II of the Local Public Works Act and reported that including the interest,earned on investments the total amount available would be $60,336.05. Mr. Eller recommended that a pOrtion of the funds be used to pay the outstanding Airport sewer bill and a portion be budgeted for the estimated sewer bill through May for a total of $8,569. o Mr. Eller also recommended that $10,500 be used to replace a l~~ton 1950 model truck in the Buildings and Grounds Division and7~~~ following items of replac~ment equipment, which had been requested in the budget for next fiscal year, be purchased: Finance Dept. - Typewriter Tax'Dept. - Typewriter Register of Deeds - Typewriter Juvenile Services - Furniture Airport - Automobile $ 666. 666. 594. 600. 5,000. v') o o o :\."" ,ie, ,:..",...,~ ~" ", ~ .. I 21 MINUTES OF REGULAR MEETING, APRIL 18, 1977 (CONTINUED) EXPENDITURE OF ANTIRECESSIONARY FUNDS (CONTINUED) Airport Terminal'Doors Tractor - Truck Health Dept. - COleman Jr. II A Spectrophotometer' - Serology Water Bath Cape Fear Tech - Automobile $2,500. 7,500. 4,000. 1,020. 265. 5,000. Mr. Eller reported that if all the above requests were approved there would remain $13,456 uncommitted. He recommended that these funds not be committed pending receipt of bids for the runway strengthening project at the Airport as this would be approxi- mately the amount that would be required as the additional County share for this project. 'Comm. Gottovi moved, seconded by Comm. Wright, to approve the County Manager's recommendations for the spending of the antirecessionary funds and 'also that ,the following budget amendments'be made to properly account for these funds: AFA Funds - Revenue Sharing Fund Debit - Acct. #56 349 01, Federal Grants - AFA $ 46,880 Credit -' Acct. #56 575 96, Transfer to General Fund 13,026 Credit - Acct. #56 575 92, Transfer to Health Dept. 1,285 Credit - Acct. #56 575 97, Transfer to Airport 27,569 Credit - Acct. #56 575 91, Transfer to Cape Fear Tech 5,000 General Fund Debit - Acct. #11 397 56, Transfer from Revenue Sharing $ .,46,880 Credit - Acct. #11 440 74, Finarice - Capital Outlay - Equip. 666 Credit - Acct. #11 450 74, Tax- Capital Outlay - Equip. 666 Credit - Acct. #11 480 74, Reg. of Deeds - Cap. Outlay - Equip. 594 Credit - Acct. #11 522 7'<, Juv. Services - Cap. Outlay - Equip. 600 Credit - Acct. #11 535 74, Bldg. & Grds.- Cap:: Outlay -Equip; 10,500 Airport Debit Credit Credit #31 #31 #31 397 56, 650 13, 650 74, - Acct. - Acct. - Acct. Transfer from Revenue Sharing utili ties Capital Outlay - Equipment $ 27,569 8,569 ,19,000 ~ ,\ -'" Debit '-,Acct. #44 397 56, Transfer ,from Revenue Sharing Credit - Acct~ #44 590 74, Capital Outlay - Equipment $.1,285 1,285 Cape Fear Tech Debit - Acct. #53 397 56, Transfer from Revenue Sharing Credit - Acct. #53 660 98, Contribution to CFTI $ 5,000 5,000 Upon vote, the motion for approval carried unanimously. BUDGET TRANSFER - SHERIFF'S DEPARTMENT Comm. Williams moved, seconded by Comm. wright, approval of the transfer of $1,978 from Travel, Meetings & SchoolS, Acct. #11 510 14, to Salaries and Wages, Acct. #11 510 02, in the Sheriff's Department Budget to pay for replacement salaries while 'Sheriff's Department personnel were attending Basic Police Science School. Upon vote, the motion carried unanimously. LETTER TO LEGISLATORS CONCERNING BILL ON MINIMUM TERM FOR IMPRISONMENT IN STATE PRISON SYSTEM' Comm. Wright moved, seconded by Comm. Williams, to write Senator Smith , and the two representatives that the Board opposes this movement on the part of th~ State (concerning a minimum term for imprisonment in State Prison Systetn). Upon vote, the motion carried unanimously. Chm. O'Shields moved, seconded by Comm. Alper, that the attorney review this ' bill and obtain some information as to what effect those violations could have on our local jail population and try to get it back to the Board as soon as possible for the Board to discuss and make some recommendations to the Legislators. Upon vote, the motion carried as follows: Voting Aye: Conm. Alper, Gottovi and Chm. 0' Shields Voting Noe: Comm. Williams and Wright 22 ~~ MINUTES OF REGULAR MEETING, APRJ;L 18, 1977 (CONTINUED) DISCUSSION ON POLICY CONCERNING HIRING OF LOCAL PEOPLE Comm. Williams stated that she would like to see local people given preference in hiring for jobs when all other qualifications were considered equal. REPORT ON STUDY CONCERNING TAXES AND REVENUES Comm. Williams reported back to the Board on her progress concerning a study on taxes and revenues. She had met with representatives of UNC-W who would do this study on the condition that both the City and County jointly requested it. The City Manager and County Manager had drawn up some things that they would like to see in the study, and Comm. williams requested that anyone else having any suggestions on what should 0 be included to let~her know so the final plans could be made with UNC-W. REPORT ON WATER & SEWER MEETING Comm. Gottovi reported on the joint City/County Water & Sewer Committee meeting which was held last week. She felt the meeting had been very constructive and that a lot of questions had been raised that needed answers before it would be possible to have a bond referendum. DISCUSSION ON USE OF COUNTY PARKS AND PROPERTY The Commissioners discussed a complaint they had received that some individuals were planning to charge for parking on County property at Castle Hayne during a boat show. Comm. Williams stated that she felt the Board had been wrong in not allowing organizations to solicit donations when holding meetings in County buildings or on County property and moved to change the permit that had been approved for use of County buildings to eliminate the part that did not allow donations. Comm. Wright seconded the motion, and upon vote.. the motion carried as follows: Voting Aye: Comm. Gottovi, Williams and Wright Voting Noe: Comm. Alper and Chm. O'Shields BUDGET AMENDMENT - PUBLIC ASSISTANCE County Manager Eller and Finance Officer Cooper reported that the County was 0 possibly going to get an additional $84,622 in Federal funds which had been applied for by Social Services Director, Lela Moore Hall, and explained how these funds could be used for Public Assistance and that this would keep the County from having to come up with these funds, as expenditures were exceeding the budgeted amount in this account. They requested the following budget amendment be approved to provide the necessary funds for AFDC for the remainder of the year: Debit - Acct. #41 350 03, State Public Assistance AFDC Credit - Acct. #41 610 03, AFDC (Expenditures) $564,147 $564,147 Comm. Alper mov~d, seconded by Chm. O'Shields, approval of the budget amendment as requested for Public Assistance. Upon vote, the motion carried unanimoUSly. DISCUSSION ON DEFERRED COMPENSATION PLAN County Manager Eller reported that he and the City Manager were planning to appoint a joint committee to study the possibility of offering a Deferred Compensation Plan to employees. He explained how the plan would work and reported that it would be entirely voluntary on the part of the employees if they wished to have such a plan. DISCUSSION ON WITHHOLDING TAXES AND SOCIAL SECURITY FROM COMMISSIONERS' CHECKS Chm. O'Shields requested that the County Manager and Finance Officer look into the possibility of withholding taxes and social security from the commissioners' checks. They were to report back to the Board on this matter. DISCUSSION ON PUBLIC HEARING ON PROPOSED USE OF REVENUE SHARING FUNDS County Manager Eller reported that, under the new Revenue Sharing Legislation, the Budget Officer was required to hold a Public Hearing as well as a Public Hearing held by the Board. He stated that it had to be two separate hearings and the Budget Officer's must be held at least 7 days prior to submitting the budget. Mr. Eller requested sug- gestions from the Board as to when he should have his public hear~g. o It was agreed that the Budget Officer would hold his public hearing at a regular Commission meeting in May. '> o o o < 23 MINUTES OF REGULAR MEETING, APRIL 18, 1977 (CONTINUED) DISCUSSION ON OBTAINING PARK AT SNOW'S CUT Comm. Gottovi reported that she had received a call from Sen. Smith informing her 'I that the public park located under the bridge:, at Snow's Cut was available and could be acquired by the County as the Department of Transportation no longer wanted to ~intain it. I , County Manager Eller offered his comments and stated that,he was not too enthusiastic about this, but would look into the matter to determine the cost of upkeep, etc. JOINT MEETING SET WITH. THE CITY OF WILMINGTON Chm. O'Shields reported that he had just received a letter from Mayor Halterman of the City of Wilmington requesting a joint meeting between the two bodies to discuss adopting a resolution and appointing a committee to study the feasibility of consolidation of various governing bodies of New Hanover County. It was agreed to have the meeting at 8:00 a'. m. on Monday, April 25" since there was a meeting of the Board of Equalization and Review scheduled at 9 :00 a., m., on that date anyway. DISTRIBUTION OF SYNOPSIS ON CAMA 'County Manager Eller distributed to the Board copies of the Synopsis on the Coastal Area Management Act that had been prepared for distribution by the Planning Department. ADJOURNMENT Comm. Wright moved, seconded by Comm. Gottovi, that, the meeting' be adjourned. Upon vote, the motion carried unanimously Chm. O'Shields adjourned the meeting at ,11':'25 o'clock a. m. Respectfully submitted, ~.13,~ Alyce B. Brown Clerk to the Board ab MINUTES OF SPECIAL MEETING, APRIL 19, 197} ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on Tuesday, April 19, 1977, at 7:30 o'clock p. m. at the Carolina Beach TOwn Hall, Carolina Beach, North Carolina, to conduct a Public ,Hearing on the proposed 201 Facilities Plan for the area of New Hanover County south of Snow's Cut. Members present were Commissioners, George E. Alper; Karen E. Gottovi; Ellen C. Williams; Chairman Claud O'Shields, Jr.; County Manager Dan W. Eller; and Clerk to the Board, Alyce B. Brown. Comm. Vivian S. Wright was absent. Chm. O'Shields called the meeting to order. PRESENTATION OF 201 FACILITIES PLAN FOR THE AREA SOUTH OF SNOW'S CUT Mr. Robert Lyons and Mr. William Burnett of Henry van Desen & Associates, the consulting engineers, appeared,to present the 201 Facilities Plan for the area of New Hanover County south of Snow's cut. Mr. Lyons explained the existing facilities for the treatment of wastewater which are presently in use in the area. i , ! Mr. Harold McHugh of Federal Point TOwnship requested clarification from Mr. Lyons on several points. . Mr. Burnett presented the various alternate plans and explained that of the four plans, Plan "c" was the least costly. He outlined the costs ';f the Plan, stating that the local share would be 25% and the Federal Government would participate in the amount of 75% and explained how this would be paid for. Mr. Lyons outlined the estimated user costs. Mr. Harold McHugh of Federal Point TOwnship requested clarification on how the costs were figured.