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1977-08-15 Regular Meeting o o c , " 87 .,:, MINUTES OF REGULAR MEETING, AUGUST 15, 1977 ASSEMBLY ., The New Hanover CoUnty Board of Commissioners met in Re'gular Session On 'Monday, August 15, 1977, at 9:00 o'clock a. m. in the Assembly 'Room, New Hanover county'Adminis- tration Building, Wilmington, North Carolina. Members present were Commissioners George E. Alper; Karen E. Gottovi; Ellen C. Williams; Vivian S. Wright; Chairman Claud O'Shields, Jr.; County Manager Dan W. Eller; County Attorney, James'C. Fox; and Clerk to :the Board,' Alyce B; Brown.' No 'members were absent. Chm. O'Shields, called the meeting to order. I' '" Rev. Marion Starr of St. Paul's'Lutheran Church offered the invocation. APPROVAL OF MINUTES: REGULAR'MEETING, AUGUST 1, 1977 ' Comm. Wright stated'that on Page 81 under "Change of Date for First Meeting in September" the vote was not'shown. The Clerk stated'that she would make an addition showing that the motion passed by a unanimous vote. Comm. Alper moved, seconded by,Comm. Williams, to approve the Minutes of the Regular Meeting of August 1, 1977, as corrected. Upon vote, 'the motion carried unanimously. < ~. REQUEST FOR BUDGET APPROPRIATION 'FROM DOWNTOwN AREA REvITALIZATION. EFFORT Mr. Frederick Willetts III and Mr. Eugene Merritt appeared before the quest payment of the $10;000 appropriated for DARE.which ,the Commissioners at budget time they would contribute to this program on a matching basis. that they had raised in excess of the $10,000 requi~ed for the match. Board to re- had indicated They reported After discussion concerning the method of matching the funds, Chm, O'Shields moved that the COunty release its $10,000 to DARE upon receipt of a letter from the City stating they had released funds to DARE in the amount of $10,000.or more. .' Chm. O'Shields recessed the meeting, from 9:25 o'clock' a. m~ until 9:40 o'clock a. m. in order for the Clerk to get, the tape of' 'the budget hearing at, which this matter was discussed so that the intent of the Board. at ',that time could be clarified. After..listening to the tape COllllll. Gottovi seconded Chm. O'Shields' motion and upon .,..", vote, the motion was defeated as fol'lows: Voting Aye: Comm. Gottovi and Chm. O'Shields Voting Noe: Comm. Alper, Williams and Wright Comm; Alper moved that the County pro rate ,the contribution to DARE on the basis of 1/3 of what the City gave until the $10,000 was reached. The motion died for lack of a secorid. Chm. O'Shields' again moved that the County release its $10,000 to DARE upon receipt of a letter from the City' stating they had released funds to DARE in the amount of $10,000 or more. Comm. Gottovi seconded the, motion' and upon vote, the motion carried as follows: Voting Aye, COmm. Alper, Gottovi, Williams and Chm. O'Shields Voting Nae: Comma Wright DISCUSSION ON SERVICES TO JUVENILES Dr. William A. Phillips and Mr. Jerry Ramsey appeared before the Board to request permission to pursue a coordinated' approach to ser~ices fo~ juveniles in New Hanover County.' They explained the necessity,of developing an evaluating, monitoring and ad- visory group to coordinate these activities and which would be answerable to the County Commissioners. "Comm. Alper moved, seconded by Comm.,,!Williams, to endorse Dr. Phillips",a;;Q~,:' < Mr. Ramsey's endeavor to develop a pattern to see what could be done about solving the overlapping of effort in youth services. COllllll. Wright requested the motion be:amended to add that the COunty would not be obligated for any monetary expenditures and Comm. Alper amended his motion by adding that there would be no cost to the County at this time. Upon vote, the motion carried unaninously. 8f} e'~ MINUTES OF REGULAR MEETING, AUGUST 15, 1977 (CONTINUED) DISCUSSION ON IMPLEMENTATION & ENFORCEMENT PLAN UNDER COASTAL AREA MANAGEMENT ACT Mr. Bill Farris of the Planning, Department appeared before the Board to answer questions on the amended Implementation & Enforcement Plan of which the Commissioners had previously been furnished copies. Comm. Alper moved to accept the Ordinance as proposed. The motion died for lack of a second. Comm. Gottovi,moved to approve this as the County's plan subject to the action of the Coastal Resources Commission. o Comm. Gottovi amended her motion, seconded by Comm. Alper, to submit this Coastal Area Management Act Implementation & Enforcement Plan for New Hanover County and the City of 'Wilmington to the Coastal Resources COmmission for their approval. Mr. Howard Loughlin commented on the plan. Upon vote, .COmm. Gottovi' s motion carried,'as follows: Voting Aye: Comm. Alper, Gottovi and Chm. O'Shields Voting Noe: Comm. Williams and Wright BREAK Chm. O'Shields recessed the meeting for a break from 10:50 o'clock a. m. until 10:58 o'clock a. m. AMENDMENTS TO'COUNTY PERSONNEL POLICY Comm. 'Williams moved, seconded by Comm. Alper, approval of the following two amend- ments to the County Personnel Policy: Article VII, Section' 11., Sick Leave add[.l1sickness or injury to a member of one I s innnediate family" as a reason for granting sick leave. o Article VII, Section 28. 'Change caption to read "Education Leave" strike out "at full or part pay" and add "without pay" Upon vote, the motion carried unanimously. Copies of the 2 amendments are.contained,-,in Exhibit Book V, Page'22. DISCUSSION ON PROPOSED' POLICY FOR THE GOVERNMENT AND OPERATION OF THE NEW HANOVER COUNTY PUBLIC LIBRARY The Commissioners had been furnished copies of a proposed policy for the government and operation of the New Hanover County Public Library, and County Manager Eller distributed copies of additional 'information he had received on Friday afternoon. Comm. Wright moved, seconded by Comm. Williams, to table discussion on this matter until the first meeting in September to give the Board time to review the additional information. Upon vote, the motion carried as follows: Voting Aye: Comm. Alper, Williams, Wright and Chm. O'Shields Voting Noe: Comm. Gottovi Miss Katherine Howell, Librarian, requested clarification from the Board on several items contained in the proposed policy. o APPROVAL OF BIDS FOR REGISTER OF DEEDS EQUIPMENT Cornm. Wright moved, seconded by Comm. Alper, to award the bids for 1 - 16 MM Micro- filmer in the amount of $6,899.65 and 2 - 16 MM Readers in the amount of $18,804.60 to Eastman Kodak who was the only bidder. Upon vote, the motion carried unanimously. APPROVAL OF LIFE INSURANCE FOR LIBRARY EMPLOYEES Comm. Alper moved, seconded by Comm. Wright, to provide life insurance coverage for the Library employees until they became eligible for the death benefit provided under the County's retirement 'program and transfer $1,115,from Contingencies, Acct. #1144561, to Group Insurance, Acct. #11 630 06, in the Library budget to provide the funds for this coverage. Upon vote, the motion carried unanimously. o o o 89 MINUTES OF REGULAR MEETING, AUGUST 15, 1977 (CONTINUED) APPROVAL OF BUDGET TRANSFER - AIRPORT CAPITAL PROJECT - RUNWAY STRENGTHENING PROJECT County Manager 'Eller explained the reason this additional surveying work ~as neces- sary for the'runway strengthening project at the Airport, and..stated that the FAA would not approve the project unless this work was 'done. Mr. Eller also reported that 90% of the cost would be paid by the Federal Government as it is part of the eligible cost in the project.' Comm. Wright moved, seconded by Comm. Williams, approval of getting the surveying work done and,the transfer of $9,000 from Contingencies, ~cct. #79575 76"to Profes- sional Services, Acct. #79 575 04, in the Runway Strengthening Capital'Prqject.Fund. Upon vote, the motion carried unanimously. APPROVAL OF BUDGET TRANSFER - AIRPORT County Manager Eller reported that the FAA had indicated that they would approve the purchase of a base station and 2 portable radios from the Runway Strengthening Project Funds and requested approval from the, Board to purchase these items as they could be bought with 90% Federal funds. Comm. Gottovi moved, seconded by Comm. Alper, approval of transferring the sum of $3,500 from Contingencies, Acct. #79 575 76,'to Equipment, Acct. #79 575 74, to purchase the base station and 2 portable radios. Upon vote, the motion carried unanimously. APPROVAL OF ROSTER OF WRIGHTSBORO VOLUNTEER FIRE DEPARTMENT, INC. Cornm. Gottovi moved, seconded by Comm. Wright, approval of the roster of the Wrightsboro Volunteer Fire Department." Upon vote,: the motion carried unanimolls1y, BUDGET AMENDMENT - HOSPITAL CAPITAL PROJECT FUND Comm. Alper moved, seconded by Chm. 0' Shields, approval, of the following !:iUdget amendment to the Hospital Capital 'Project Fund in order to disburse p'a~ent to New Hanover Memorial Hospital for interest earned on their $400,000 Certificate of Deposit: Debit - Acct. #78 329 00, Interest Credit - Acct. #78 575 91, Payment to Hospital $3,322.~8 $3,322.48 Upon vote, the motion carried unanillDusly. APPROVAL OF COLLECTOR OF REVENUE REPORT THROUGH JULY. 31, 197.7 Upon motion by Comm. Gottovi, seconded by Comm. Alper, the Report of the Collector of Revenue through July 31, 1977, was unanimously approved. A copy of the report is contained in Exhibit Book V, Page ,23. COLLECTION SETTLEMENT AND CHARGES FOR 1977 TAX LEVY Comm. Gottovi moved, seconded by Comm. Alper, approval of the Tax Collector's settlement for the '1976 tax levy and that Mrs. Janie B. Straughn be reappointed Col- lector of Revenue and charged with'the 1977 tax levy. Upon vote, the motion carried unanimously. ' Settlement and A copy of Mrs. Straughn' sjOath of Office are contained in Exhibit Book y, Page 24. BUDGET AMENDMENT - MUSEUM Comm. Wright moved, seconded by Conun. Williams, to approve the following budget amendment to account for an insurance check in the allDunt of $1,850 which was received to cover the theft of the Peruvian Slipper from the Museum and the $100 deductible whLch the County had to pay in order to reimburse the owner for this loss: 1. Increase Miscellaneous Revenue, Acct. #11 335 00, by the sum of $1,850. 2. Appropriate the sum of $1,850 to the Expenditure Acct. - Miscellaneous Expense, Acct. #11 625 57. 3. Transfer the sum of $100 from Supplies and Materials, Acct. #11 625 33, to Miscellaneous Expense, Acct. #11 625 57. Upon vote, the motion carried unanimously. DISCUSSION ON ADVERTISING FOR COMMITTEE ,VACANCIES , Comrn. Wright brought up the matter of advertisi~g and she felt this should be reconsidered or clarifie4. i for board and comnuttee vacancies Chm. O'Shields 'moved, ,seconded by COmm. Alper" to run the vacancies that will occur within the next six months. unanimously. an add every quarter listing ,Upon vote, the motion carried 90 'to MINUTES OF REGOLAR MEETING, AUGUST 15, 1977 (CONTINUED) DISCUSSION ON LAND USE AROUND THE AIRPORT Comm. Gottovi voiced her concern over the land use planning in the area of the Airport which was within the City of Wilmington zoning jurisdiction as, it was felt that Federal Assistance on projects would be jeopardized if proper land use was not planned. Comm. wright moved, seconded by Comm. Williams, that Comm. Gottovi inform the Airport:Commission that it is the County's wish that the Airport Commission contact the City on this land use matter. Comm. Gottovi agreed to state the Commissioners' wishes to the Airport Commission. o DISCUSSION ON APPEAL FROM ACTIONS OF SUBDIVISION REVIEW COMMITTEE County Attorney James C. Fox reported to the Board on the position of the County in regard to third party appeals from recommendations of the Planning commission Sub- division Review Committee and, specifically, the current appeal from the Clean Water Association of Coastal North Carolina, Inc. DISCUSSION ON MEETING WITH AGRONOMIST FROM N. C. STATE UNIVERSITY County Manager Eller reported that Comm.Williams had suggested inviting Dr. Joe Phillips, an Agronomist from N. C. State University who specializes in soils and is interested in septic tanks, to meet with the Commissioners and 'any other interested agencies concerning septic tanks, etc. Comm. Gottovi moved, seconded by Comm. Alper, to accept Comm. Williams' proposal and ask Mr. Eller to investigate setting up this type informational meeting for anyone interested. Comm. Wright requested that the motion be amended to include that if it was going to require a fee, it would be brought back to the Board far approval. Comm. Gottovi amended her motion as COmm. Wright requested and upon vote, the motion carried unanimously. DISCUSSION CONCERNING ADDITIONAL CETA POSITIONS County Manager Eller reported that the Board of Education had decided not ,to apply 0 for the CETA funds to be used for reading aides in the schools and requested direction from the Commissioners as to programs and positions for which to use these additional funds of approximately $114,000. DISCUSSION ON COST STUDY FOR CITY OF WILMINGTON AND NEW HANOVER COUNTY Comm. Williams reported on the progress of the cost study that was being done at UNC-W for the City of Wilmington and New Hanover County. COUNTY MANAGER OUT OF TOWN County Manager Eller reported that he, planned to take 3 days vacation after the N. C. Association of County Commissioners Annual Conference in Charlotte and would not be back in the office until Thursday, August 25. DISCUSSION ON OBTAINING PROPOSALS FROM ARCHITECTS FOR LIBRARY PROJECT, County Manager Eller requested direction from the Board on whether or not to go ahead and obtain proposals from architects for the Library project. ", By common consent, the Commissioners authorized Mr. Eller to request proposals from all local architects and any others who had indicated an interest in the project. APPOINTMENT OF COMM. ALPER TO CAPE FEAR COUNCIL OF GOVERNMENTS Comm. Williams moved to appoint Comm. Alper to replace Comm. Gottovi,on the Cape Fear Council of Governments. This was agreed to by cOIl1lllOn consent. o EXTENSION OF NOTICE TO VACATE OLD COMMUNITY HOSPITAL BUILDING Mr. McCluey Hewett appeared before the Board regarding the notice he had received for the Neighborhood Youth Corps Program and the PACE program ,to vacate the nurses quarters in the Old Community Hospital Building, which they used as offices. Chm. O'Shields moved, seconded by Comm. Williams, to' extend this notice to vacate until October 1, 1977. ,Upon vote, the motion carried unanimously. o o o '~~.. " ..--..:~, 91, < .... MINUTES OF REGULAR MEETING, AUGUST 15, 1977 (CONTItfUED) ADJOURNMENT Connn. Alper' vote, the motion .)... moved; seconded by Comm. Wright, that the meeting be adjourned. carried unanimously., Upon Chm~ O',Shields adjourned the meeting at 12:45 o'clock p. m. Respectfully submitted, (?/<J<l" ,<5:~ Alyce B. Brown Clerk to the Board ab MINUTES OF REGULAR METTING, SEPTEMBER 6, 1977 ASSEMBLY The New Hanover County Board of CommisSioners met in Regular'Session on Tuesday, September 6, 1977, at 9:00 o'clock a.' m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were COmmissioners George E. ,Alper; Karen E. 'Gottovi; Ellen C. Williams; Vivian S. wright; Chairman Claud O'Shields, Jr.; County Manager Dan W. Eller; County Attorney James C. Fox; and Clerk to the Board, Alyce B. Brown. No members were absent. Chm. O'Shields called' the meeting to order. Rev. Ronald Hester of the Silver Lake Baptist Church offered the invocation. APProVAL OF MINUTES: 'REGULAR MEETING, AUGUST 15, 1977 Comm. Williams moved, seconded by Comm. Gottovi, approval of; the 'Minutes of the Regular Meeting of August 15, 1977, as presented. Upon vOte, the motion carried unanimously. PUBLIC HEARING TO CONSIDER THE CLOSING OF AN UNNAMED ROAD IN QUEENS POINT Planning Director Richard Fender reported that at' the meeting of August 1, 1977, the Commissioners had adopted a'Resolution.~f~Intent to close 'an unnamed street located on part of Lot 9 in Queens Point. The advertising requirements had been met, and the Commissioners were requested to adopt an Order'closing the ,street as requested. Mr. Fender gave the background on the request to the Board and reported that both the Planning Staff and Planning Commission had ,recommended approval "of closing ,this street. Comm. Wright moved, seconded by Comm. Williams, to adopt the Order in the matter of closing the public street in Queens Point as requested. Chm. O'Shields asked if there was anyone present to speak in favor of or in opposi- tion to this request and no one appeared in this regard. Upon vote, Connn. Wright's motion carried unanimously. A copy of the Order is contained in Exhibit Book V, Page 25. FINAL PLAT APPROVAL OF MONTEREY HEIGHTS SUBDIVISION, SECTION 4 Mr. Harry Oakes of the Planning Department reported that a conditional final ap- proval was granted, by the Subdivision Review Committee on Monterey Heights Subdivision, Section 4, on May 23, 1977. The conditions of the approval had been met, ,and the Com- missioners were requested to grant final plat approval. Comm. Williams moved, seconded by COmm. Gottovi, app;-oval of the final plat of Monterey Heights Subdivision, Section 4. Upon vote, the motion carried unanimously. FINAL PLAT APPROVAL OF EASTWIND SUBDIVISION, SECTION"l Mr. Harry Oakes of the Planning Department reported that a conditional final ap- proval was granted by the Subdivision Review Committee 9n'Eastwind Subdivision, Section 1 on August 22, 1977. The conditions had been met and the Commissioners were requested to grant final plat approval. Chm. O'Shields requested permission to abstain from voting on this plat approval as he had 3 lots under option to purchase to build on in this subdivision.