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1978-01-16 Regular Meeting 158 / .s-e- MINUTES OF REGULAR MEETING, JANUARY 16, '1978 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, January 16, 1978, at 9:00 o'clock a. m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. Members present were Commissioners Karen E. Gottovi; Wright; Chairman Claud O'Shields, Jr.; County Manager Dan James C. Fox; and Clerk to the Board, Alyce B. Rusmisell. was absent. Ellen C. Williams, ,Vivian S. W. Eller, County Attorney Commissioner George E. Alper Chm. O'Shields called the meeting to order. o Rev. G. L. Pridgen of First United Pentecostal Church offered the invocation. APPROVAL OF MINUTES: REGULAR MEETING, JANUARY 3, 1978 Comm. Wright moved, seconded by Comm. Gottovi, that the Minutes of the Regular Meeting of January 3, 1978, be approved as presented. Upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, Williams, Wright and Chm. O'Shields Absent: Comm. Alper REQUEST TO SUPPORT LOCAL OPTION FOR LIQUOR BY THE DRINK Mr. Ted Sampley appeared before the Board to request the commissioners to adopt a resolution endorsing the legislative bill supporting local governments having the option of permitting liquor by the drink. Comm. Wright moved to table action until the second meeting in November. Comm. Wright amended her motion that action be tabled and included no specific date. Motion was seconded by Comm. Williams and upon vote, carried as follows: Voting Aye: Comm. Williams, Wright and Chm. O'Shields o Voting Noe: Comm. Gottovi Absent: Comm. Alper APproVAL OF AUDIT CONTRACT CoUnty Manager Eller reported that the proposed contract with Lowrimore, Warwick & Company for the audit of the County's financial records for the fiscal year ending June 30, 1978, was basically the same as last year and stated that he and the County Finance Officer recommended that it be approved. Comm. Wright moved, seconded by Comm. Williams, to approve the contract with Lowri- more, Warwick & Company. Upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, Williams, Wright and Chm. 0' Shields Absent: Comm. Alper A copy of the contract is on file in the County Manager's Office. APPEAL FROM REQUIREMENT FOR LISTING AUTOMOBILES FOR TAX PURPOSES Mr. Edward E. Harris, owner of Harris Pontiac, appeared before the Board to appeal the decision of the Tax Administrator requiring Mr. Harris to list 3 motor vehicles for taxes in 1977~ He stated that even though the automobiles were registered'in his name, they were on his lot for sale and not being used by him personally at that time. o County Attorney Fox reported that, in his opinion, there was no way the Board could grant Mr. Harris relief except to release, the penalty 'for late listing. Comm. Williams moved, seconded by Comm. Wright, to take no action changing the Tax Administratorls decision. Upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, Williams, Wright and Chm. O'Shields Absent: Comm. Alper o o o '.' . 159, MINUTES OF llEGULAR MEETING, JANUARY 16, 1978 (CONTINUED) APPROVAL OF REPORT OF COLLECTOR OF REVENUE THroUGH DECEMBER 31, 1977 Comm. Wright moved,seconded by Comm. W.illiams, to approve the report of tlie Collector of Revenue through December 31, 1977. Upon vote, the motion carried ds follows: Voting Aye: Comm. Gottovi, Williams, wright and Chm. O'Shields Absent: Comm. Alper A copy of the report is contained in Exhibit Book V, Page 62. APPROVAL OF TAX ABATEMENTS AND REFUNDS County Attorney Fox reported that he had reviewed the list of tax abatements and refunds and found them to be in order. Comm. Gottovi moved, seconded by Chm. O'Shields, that "the list of tax abatements and refunds be approved as presented. Upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, Williams, and ChID. O'Shields Voting Noe: Comm. Wright Absent: Comm. Alper A copy of the list is contained in Exhibit Book V, Page 63. BUDGET AMENDMENT - BUILDINGS & GROUNDS Comm. Wright moved, seconded by Comm. Williams, approval of the transfer of $300 from Salaries & Wages, Acct. #11 535'02, to Auto Allowance, Acct. #11 535 10, in the Buildings & Grounds budget to reimburse Buildings & Grounds employees for call-back trips at night. Upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, Williams, Wright and Chm. O'Shields Absent: Comm. Alper SUPPLEMENTAL AGREEMENTS AND BUDGET AMENDMENTS - AIRPORT Mr. R. C. Shackelford, Asst. Airport Manager, appeared before, the Board to explain supplemental agreements for projects at the Airport to accomplish the following: 1) Increase the amount of the contract for construction of Taxiway "A", by $43,640 to provide for additional stone bedding to be placed under storm drainage lines. 2) TO decrease the same contract by the amount of $24,213.75 due to shifting the strengthening of Taxiway "F" from the taxiway project to the runway strengthening project., 3) ,Increase the contract amount in the runway strengthening project by $24,213.75. He stated that verbal approval had been received from the FAA on these agreements. Comm. Williams moved, seconded by Comm. Wright, to approve the supplemental agree- ments and the following budget amendments for projects at the Airport: Capital Project Ordinance -Runway Strengthening Project Revenues; Debit - Acct. #79 349 00, Federal Grant Acct. #79 350 00, State Grant Acct. #79 397 31, Transfer from Airport $ 5,252 292 292 $ 5,836 Expenditures: Debit - Acct. Acct. Credit - Acct. Acct. Acct. Acct. Acct. #79 575 04, #79 575 70, #79 575 69, #79 575 68, #79 575 67, #79 575 66, #79 575 65, Professional Services , Resident Inspection Preliminary Engineering Preliminary Survey preliminaty Testing Basic Engineering Resident Engineering $82,204 12,000 ,5,260 10,180 4,350 65,500 8,460 160 , I,D MINUTES OF REGULAR MEETING, JANUARY 16, 1978 (CONTINUED) BUDGET AMENDMENTS - AIRPORT (CONTINUED) Expenditures: (continued) Debit - Acct. #79 575 71, Construction Testing Credit - Acct. #79 575 72, Paving Contract Debit - Acct. #79 575 73, Lighting Contract Acct. #79 575 76, Contingencies $ 329 23,660 1,271 15,770 $ 5,836 Parallel Taxiway "All Revenues: Credit - Acct. #31 349 08, Federal Grant Acct. #31 350 08, State Grant $715,941 39,775 $755,,716 o Expenditures: Credit - Acct. #31 650 97, Transfer to Capital Project Ordinance Debit - Acct. #31 650 73, Capital Outlay $ 39,774 795,490 $755,716 Comm. Williams amended her motion to include approval of the Capital Project Ordinance for construction of Taxiway "A" and upon vote, the motion- carried as follows: Voting Aye: Comm. Gottovi, Williams, Wright and Chm. O'Shields Absent: Comm. Alper A copy of the Project Ordinance is contained in Exhibit Book V, Page 64. DISCUSSION ON CHANGE ,IN BY-LAWS FOR AIRPORT COMMISSION Comm. Williams brought up the matter of revising the By-Laws for the Airport Commission, ,and C~unty Manager Eller requested direction from the Board in drawing up these By-Laws. Each of the members of the Board present offered comments on this matter. o APPROVAL OF HIRING SECURITY GUARDS FOR ADMINISTRATION BUILDING County Manager Eller explained the need for security guards in the Administration Building and requested the Commissioners authorize hiring two security guards using CETA funds. Comm. Wright moved, seconded by Comm. Gottovi, to approve hiring two security guards to be paid at the rate of $3.16 per hour using CETA funds and approve the transfer of $305 from Contingencies, Acct. #11 445 61, and appropriate $85 to Equipment Maintenance, Acct. #11 535 16, to cover the cost of changing one walkie-talkie to the Buildings & Grounds frequency and appropriate $220 to Uniforms, Acct. #11 535 36, to provide for the purchase of shirts, belts and badges. Upon vote, the motion carried as follows: Voting Aye: Comm; Gottovi, Williams, wright and ChID. O'Shields Absent: Comm. Alper DISCUSSION ON SUBMARINE OFFERED FOR SALE Carom. Wright wanted to know whether or not anyone was going to seriously consider the letter offering a submarine for sale or could she destroy it. The members of the Board felt this matter could not be seriously' considered at this time. MEETINGS OF DEPARTMENT OF TRANSPORTATION CONCERNING I-40 CONNECTOR 0 Comm. Williams reminded the Board that there were two meetings to discuss the I-4o connector scheduled for February 6 and 7 and that she planned to attend the one in Smithfield but could not attend the meeting in Benson. MEETlNG OF HIGHWAYS POLICY TASK FORCE - CHAMBER OF COMMERCE Chm. O'Shields reported that he had just received a note from Mayor Halterman stating that there would be a meeting of the Chamber of Commerce Highways Policy Task Force, the Commissioners and members of Wilmington City Council on Tuesday morning, January 17, 1978, at 7:30 a. m. at the Boucan Room and the Commissioners were asked to attend if they could. o o o 161 MINUTES OF REGULAR MEETING, JANUARY 16, 1978 (CONTINUED) DISCUSSION ON CHARGES FOR USE OF MEETING ROOMS Comm. Wright brought up the matter of whether or not the $10'.00 charged for use of the courtrooms and Assembly ~om for night meetings was sufficient and " whether or not all groups should be charged instead of only non-governmental agencies. No action was taken. DISCUSSION ON DSS RESPONSIBILITY FOR MEDICALLY INDIGENT PATIENTS Comm. Gottovi reported that the Department of Social Services Committee on General Assistance was trying to start sOlving problems of who was supposed to pay for medi~lly indigent patients at New Hanover Memorial Hospital. She requested that if any of the Commissioners had comments on this matter, she would like to'have them. REPORT ON GOVERNOR'S CONFERENCE ON BALANCED GROWTH & ECONOMIC DEVELOPMENT Chm. O'Shields reported to the Board on the Governor's Conference on Balanced Growth & Economic Development which he had recently attended in Charlotte. REPORT ON MEETING WITH CONTRACTORS OF LAW ENFORCEMENT CENTER Chm. O'Shields reported on a recent meeting with the contractors of the Law En- ,forcement Center and stated that he had requested a completion schedule Which they were to furnish,as soon as possible. BUDGET AMENDMENT - HEALTH DEPARl'MENT Comm. Gottovi moved, seconded by Comm. wright, approval of appropriating the sum of $5,250 to Revenue Item - Maternal and Child Health - State, Acct. #44 368 11, and appropriate the sum of $5,250 to the Expenditure Item - Professional Service, Acct. #44 591 04, in the Health Department budget to account for additional grant funds received for the Maternal and Child Health Care Program. Upon vote, the motion carried as follows: voting Aye: Conun. Gottovi, Williams, Wright and ChID. O'Shields Absent: Comm. Alper APPROVAL OF WEEKLY CASH DEPOSITS FOR ANIMAL CONTROL CENTER Comm. Williams moved, seconded by Chm. O'Shields, to allow the Animal Control Center to make cash deposits weekly or when the amount reached $250 ~nstead of making the deposits daily as recommended by the COunty Manager. Upon vote, the motion 'carried as follows: Voting Aye: Comm. Gottovi, Williams, Wright and Chm. O'Shields Absent: COmm. Alper RESOLUTION APPROVING GRANT APPLICATION FOR AMBULANCE FOR OGDEN RESCUE SQUAD Mr. Tim Caulder and Mr. Ray Stanford of the Ogden Rescue Squad appeared before the Board to request that the Conunissioners adopt a resolution and fund the local match in the amount of $10,000 to enable the squad to obtain a new ambulance under the Governor's Highway Safety Program. Comm. Williams moved, seconded by comm. Wright, adoption of the Resolution and the appropriation of $10,000 from Contingencies, Acct. #11 445 61, to Contributions _ Rescue Squads, Acct. #11 660 92, to fund the local match. Upon vote, the motion carried as follows: Voting Aye: oComm. Gottovi, Williams, Wright and ChID. O'Shields Absent: Comm. Alper A copy of the Resolution is contained in Exhibit Book V, Page 65. BREAK Chm. O'Shields recessed the meeting for a break from 10:38 o'clock a. m. until 10:48 o'clock a. m. EXECUTIVE SESSION Chm. O'Shields recessed the meeting to Executive Session at ,10:48 o'clock a. m. to disCuss committee appointments and personnel matters. Chm. O'Shields reconvened the meeting to Public Session at 11:10 o'clock a. m. 162 J').. MINUTES OF REGULAR MEETING, JANUARY 16, 1978 (CONTINUED) REAPPOINTMENT OF G. W. GRAVES & W. B. KING TO BOARD OF ELECTRICAL EXAMINERS Comm. Gottovi moved, seconded by Comm. Williams',. to reappoint Mr. W. G. Graves and Mr. William B. King to the City/County Board of Electrical Examiners for an additional 2-year term. Upon vote, the motion carried as follows: Voting Aye: Comm. Gottovi, Williams, Wright and Chm. O'Shields Absent: Comm. Alper ADJOURNMENT Comm. Wright moved, seconded by Comm. Gottovi, that the meeting be adjourned. Upon vote, the motion carried as follows: o Voting Aye: Comm. Gottovi, Williams, Wright and Chm. O'Shields Absent: Comm. Alper Chm. O'Shields adjourned the meeting at 11:12 o'clock a. m. Respectfully submitted, ~;tS.A~ Alyce B. Rusmisell Clerk to the Board abr MINUTES OF SPECIAL MEETING, JANUARY 23, 1978 ASSEMBLY The New Hanover County Board of Commissioners met in Special Session on Monday, January 23, 1978, at 9:00 o'clock a. m. in the Assembly Room, New Hanover County Administration Building, Wilmington, North Carolina. (The meeting was scheduled to begin at 8:30 o'clock a. m. but was delayed for the arrival of Comm. Williams.) o Members present were Commissioners George E. Alper; Karen E. Gottovi; Ellen C. Williams, Vivian S. Wright, Chairman Claud O'Shields, Jr.; County Manager Dan W. Eller; and Clerk to the Board, Alyce B. Rusmisell. County Attorney James C. Fox was absent. Chm. O'Shields called the meeting to order and stated the Special Meeting had been called for the following purposes: 1) Approval of a Library Consultant 2) Approval of change orders for the lighting contract at Hugh MacRae Park. APPROVAL OF LIBRARY CONSULTANT The Commissioners had received copies of the proposal submitted by Mr. Hoyt Galvin and copies of his resume. County Manager Eller stated that the Library Building Committee recommended that Mr. Galvin be retained as consultant for the Library. Mr. John Jefferies, of Jefferies & Faris, Architects for the new Library, and Miss Katherine Howell, Library Director, appeared before the Board to answer questions. Comm. Alper moved to accept Mr. Galvin's proposal as consultant for site selection and programming. Comm. Alper restated his motion, seconded bY,Comm. Williams, that Hoyt Galvin and Associates be retained for the site selection recommendation and programming for the 0 new Library with the terms of the contract to be $200 per day (or $25 per hour) not to exceed a total of $5,000. Upon vote, the motion carried unanimously. APPROVAL OF CHANGE ORDER FOR BASEBALL FIELD LIGHTING AT HUGH MACRAE PARK The Commissioners had received a letter of explanation as to the reason for re- questing the change order using a different size poles for the baseball field ,lighting at Hugh MacRae Park. ChID. O'Shields moved, seconded by Comm. Alper, approval of the change order, to use Class 3 poles which would increase the contract amount by $374.40. Upon vote, the motion carried unanimously. A copy of the Change Order is on file in the County Manager's Office.