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HomeMy WebLinkAbout2006-10-02 Water & Sewer NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, OCTOBER 2, 2006 BOOK 3 PAGE 193 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, October 2, 2006, at 9:09 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman William A. Caster; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner Nancy H. Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley and Clerk to the District Board Sheila L. Schult. NON-AGENDA ITEMS District Chairman Kopp announced that time had been reserved for anyone from the public to present an item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes. No items were presented. APPROVAL OF MINUTES District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District meeting held on September 18, 2006, as presented by the Clerk to the District Board. Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Greer, to approve the minutes of the Water and Sewer District meeting held on September 18, 2006, as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL TO EXECUTE A LETTER OF AGREEMENT WITH THE MASON LANDING YACHT CLUB FOR THE CREATION OF A NEW WATER SYSTEM Assistant County Manager Dave Weaver reported that the developers of Mason Landing Yacht Club desire to create a new water system to service the subdivision and yacht club. On September 13, 2006 the Technical Review Committee approved the Mason Landing Yacht Club subject to the developer complying with the creation of a central water system consistent with County ordinances. New Hanover County ordinance requires that all new proposed water systems be constructed only after approval of the Water and Sewer District Board. The system would be created outside the established jurisdictional boundary of the existing private utility nearby and would not be connected to the existing utility. Following discussions with the developer, Staff has outlined two options for the consideration of the developer: . Developer shall contact the City of Wilmington to ascertain the feasibility of connecting to the City system. . Developer shall arrange for either a new public utility or Carolina Utilities to provide potable water, subject to approval by the North Carolina Utilities Commission. In the event such public utility will not provide adequate pressure for fire suppression, the developer shall install an approved potable water line system sized for fire suppression, with hydrant stubs and shall also pay a fee to the District for use for elevated water storage in the District. The fee would equal the savings gained by the developer not installing a system immediately capable of fire suppression. The system shall be designed to meet County Engineer approval for potable water and fire suppression, subject to the County ordinances and State standards and regulations. The County and District are to be furnished a copy of the letter from the public utility agreeing to provide service. The District shall then enter into an agreement with the public utility whereby, the District shall permit the utility to provide service and accept system ownership, provided that the system is conveyed to the District or its successors upon the District's request. Preliminary estimate of the fee is approximately $40,000. NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, OCTOBER 2, 2006 BOOK 3 PAGE 194 Ken Shanklin, representing Mason Landing Yacht Club, LLC, stated that Water and Sewer District approval is needed to move forward with the permitting process, design and implementation. He reported that the second option presented is acceptable with an estimate of the fee to be approximately $40,000 to $50,000. Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Greer, to approve the execution of the letter of agreement, option 2, with Mason Landing Yacht Club for the creation of a new water system with no limitation on the amount of the fee that is due to the County. Upon vote, the MOTION CARRIED UNANIMOUSLY. AWARD OF CONTRACT FOR WATER SYSTEM ENHANCEMENTS TO THE PREVIOUSLY PERMITTED BALD EAGLE WATER LINE County Engineer Greg Thompson reported this request is part of the previously permitted Bald Eagle Water Line. In June 2006, the Board authorized Staff to proceed with the bid process for the construction of approximately 3,360 linear feet of 16-inch and 12-inch water lines to improve water quality, flow, and pressure in the Porter's Neck Area. Approximately 2,000 linear feet of 16-inch concentrate discharge line associated with the County's Water Treatment Plant project shares the same routing. In an effort to reduce cost, a portion of the concentrate line was included in this contract to be constructed in the same trench and right-of-way or easement with this project. On September 7, 2006, bids were received for the new line and the associated connections to wells and other water lines in the immediate vicinity. The successful bid was $980,900 by T. A. Loving Company. Staff requests the Board award contract #07-0049 to T. A. Loving Company in the amount of $980,900 and approve the associated budget amendment #2007-27. Motion: District Commissioner Greer MOVED, SECONDED by District Vice-Chairman Caster, to award contract #07-0049 to T. A. Loving Company in the amount of $980,900 for water system enhancements to the Bald Eagle water line, Porters Neck intersection and approve the associated budget amendment #2007-27. Bud2et Amendment Number: 2007-27 Devartment: Water and Sewer District BE IT ORDAINED by the New Hanover County Commissioners that the following appropriation be made to the Water and Sewer District and Water System Enhancement ordinance: Section 1. The following appropriation is hereby made to the Water and Sewer District and Water System Enhancement Funds, and that the following revenue is estimated to be available to meet this appropriation. Expenditure Water & Sewer District: Transfer to Capital Projects Water System Enhancement Fund: Capital Project Expense Decrease Increase $980,900 $980,900 Revenue Water & Sewer District: Appropriated Fund Balance Water System Enhancement Fund: Transfers in Enterprise (Bald Eagle Island Water Line) Decrease Increase $980,900 $980,900 Explanation: To transfer and appropriate funds for the Bald Eagle Island Water Line contract. NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, OCTOBER 2, 2006 BOOK 3 PAGE 195 ADJOURNMENT Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting. Motion: District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Greer, to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. District Chairman Kopp adjourned the meeting at 9:30 p.m. Respectfully submitted, Sheila L. Schult Clerk to the District Board