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HomeMy WebLinkAbout2006-12-04 Water & Sewer NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 4,2006 BOOK 3 PAGE 200 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, December 4, 2006, at 5:37 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman William A. Caster; District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner Nancy H. Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley; and Clerk to the District Board Sheila L. Schult. APPROVAL OF MINUTES District Chairman Kopp called for a motion to approve the minutes of the regular meeting held on November 13, 2006, as presented by the Clerk to the District Board. Motion: District Commissioner Greer MOVED, SECONDED by District Vice-Chairman Caster, to approve the minutes of the regular meeting held on November 13, 2006, as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. MEETING RECONVENED TO THE REGULAR SESSION OF THE NEW HANOVER COUNTY BOARD OF COUNTY COMMISSIONERS District Chairman Kopp convened to the Regular Session of the Board of County Commissioners at 5:38 p.m. MEETING RECONVENED TO THE REGULAR SESSION OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOARD District Chairman Kopp reconvened to the Regular Session of the Water and Sewer District Board at 5:43 p.m. for the purpose of the election of chairman and vice-chairman. ELECTION OF CHAIRMAN AND VICE-CHAIRMAN OF THE WATER AND SEWER DISTRICT FOR THE ENSUING YEAR County Attorney Copley opened the floor to receive nominations for the Chairman of the Water and Sewer District Board. District Commissioner Caster nominated District Commissioner Kopp to serve as Chairman of the Water and Sewer District Board. District Commissioner Greer seconded the nomination. There being no further nominations, County Attorney Copley declared the nominations closed. Vote: Upon vote, District Commissioner William A. Kopp, Jr., was unanimously elected to serve as Chairman of the Water and Sewer District for the ensuing year. County Attorney Copley opened the floor to receive nominations for the Vice-Chairman of the Water and Sewer District Board. District Commissioner Greer nominated District Commissioner Davis. District Commissioner Davis declined the nomination. District Commissioner Caster nominated District Commissioner Pritchett. District Commissioner Pritchett declined the nomination. District Commissioner Caster nominated District Commissioner Greer. NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 4,2006 BOOK 3 PAGE 201 There being no further nominations, County Attorney Copley declared the nominations closed. Vote: Upon vote, District Commissioner Robert G. Greer was unanimously elected to serve as Vice-Chairman of the Water and Sewer District for the ensuing year. MEETING RECONVENED TO THE REGULAR SESSION OF THE NEW HANOVER COUNTY BOARD OF COUNTY COMMISSIONERS District Chairman Kopp convened to the Regular Session of the Board of County Commissioners at 5:47 p.m. MEETING RECONVENED TO THE REGULAR SESSION OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOARD District Chairman Kopp reconvened to the Regular Session of the Water and Sewer District Board at 8:28 p.m. NON-AGENDA ITEMS District Chairman Kopp announced that time had been reserved for anyone from the public to present an item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes. No items were presented. District Chairman Kopp reported that Water and Sewer District Item #2 Hi1!hwav 421 Wastewater Svstem Update and Item #3 Award of Chan1!e Order for Phased Well{ield Construction and Approval of Associated Bud1!et Amendment have been pulled from the agenda. APPROVAL OF FUNDING FOR WATER TREATMENT PLANT, MAINTENANCE BUILDING, WELLFIELD, CONCENTRATE LINE AND DRINKING WATER LINES AND ASSOCIATED BUDGET AMENDMENT County Engineer Greg Thompson reported at the District Board's April 3, 2006 meeting, Dan Dawson of W. K. Dickson and Kim Williams of Land Management Group presented an update of the drinking water treatment plant. The following is an update of accomplishments to date: . Completed and submitted wetlands permit application . Completed and submitted CAMA permit application . Completed and submitted concentrate NPDES permit application . Completed construction of two production wells at plant site . Construction ongoing of two well pump houses with controls at plant site . Completed NCDENR Public Water Supply approval for nineteen new wells . Porters Neck Water Tower constructed, now operational and in service . Awarded contract to begin constructing portion of concentrate line Funds are required to complete the final design and permitting phase. Staff is requesting funds in the amount of $660,000 to be used to contract with W.K. Dickson for the following items: . Finalize design and permitting of the water treatment plant . Finalize design and permitting of the maintenance building . Finalize design and permitting of the concentrate line . Finalize design and permitting of the waterline on Edgewater Club Road . Finalize design of SCADA and power supply for wells . Finalize geotechnical design of roads accessing remote well areas . Finalize wetlands survey and route surveying NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 4,2006 BOOK 3 PAGE 202 . Finalize Water System Management Plan . Finalize Operations and Maintenance Plan . Finalize Emergency Management Plan . Finalize Groundwater Protection Plan . Design/monitor system for wellfield and groundwater withdrawal analysis The wetlands permit application is complete. Staff is requesting funds in the amount of $90, 100 to be used to contract with Land Management Group for the following items: . Finalize response to wetland comments from agencies and public . Finalize wetlands mitigation and restoration planning and design . Provide 4-acre mitigation construction oversight . Purchase wetlands plants for 4-acre mitigation site . Plant wetlands plants for 4-acre mitigation site . Provide five years monitoring and reporting for wetlands mitigation Additionally, easements must be acquired by New Hanover County along the route of the concentrate line and associated waterlines. Staff is requesting funds in the amount of $360,000 to purchase easements along the five mile route of the waterline. In sununary, Staff is requesting the District Board approve contracting with W. K. Dickson in the amount of $660,000, contracting with Land Management Group in the amount of $90,100, purchasing easements in the amount of $360,000 and approve the associated budget amendment #2007-38. Staff is anticipating that permits will be received by June 2007 and then the bidding process for the work will begin. District Chairman Kopp asked Finance Director Avril Pinder, excluding today's request, the amount that has been spent on this project. Finance Director Pinder reported that to date, excluding today' s request, $3,177,926 has been spent. District Vice-Chairman Greer confirmed with Finance Director Pinder that a budget of $30 million was established for this project and the current request for $1.1 million is an allocation from the $30 million budget. To date, $3.1 million has previously been allocated out of the $30 million budget. District Chairman Kopp asked County Engineer Greg Thompson if the remaining $26 million in the budget will be sufficient funds to get the project under contract and build the plant. County Engineer Greg Thompson stated that the longer it takes to get the project under contract there is a risk of prices fluctuating, but $26 million is the current estimate. The permits are expected to be received by June 2007; the bid process can then begin with an estimated completion date of August 2009. District Vice-Chairman Greer stated concern on the length of the timeline and the costs exceeding the budget. Dan Dawson, with W. K. Dickson, presented a history of the project to date and described the remaining required permits associated with the project. Due to rising construction costs, the total cost of the project will be between $30 and $35 million. District Vice-Chairman Greer asked County Engineer Thompson to clarify the costs associated with contracting with Land Management Group. NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 4,2006 BOOK 3 PAGE 203 County Engineer Thompson reported that the amount of $90,100 that staff is requesting to contract with Land Management Group should cover the remaining costs for that portion of the project. District Chairman Kopp asked Mr. Dawson, if consolidation occurs, will a maintenance facility be needed in the northern part of the County. Mr. Dawson stated that a maintenance facility is needed for whatever entity will be serving the northern portion of the County; the City has a state-of-the-art facility in the southern part of the County. The facility will be used to house staff, equipment and inventory. After brief discussion concerning the length of the project and the necessity of proceeding with the project, District Chairman Kopp requested direction from the District Board. Motion: District Commissioner Pritchett MOVED, SECONDED by District Commissioner Caster, to approve funding the Wellfield and Water Treatment Facility Capital Project in the amount of $1,110,100 contracting with W.K. Dickson in the amount of $660,000, Land Management Group in the amount of $90,100, the purchase of easements along the five mile route of this line in the amount of $360,000 and approve the associated budget amendment #2007-38. Upon vote, the MOTION CARRIED UNANIMOUSLY. Bud2et Amendment Number: 2007-38 Devartment: En2ineerin2 BE IT ORDAINED by the New Hanover County Commissioners that the following appropriation be made to the Water and Sewer District ordinance: Section 1. The following appropriation is hereby made to the Water and Sewer District Funds, and that the following revenue is estimated to be available to meet this appropriation. Expenditure Water and Sewer Administration: Transfer to Capital Project Wellfield Water Treatment Facility: Capital Project Expense Decrease Increase $1,110,100 $1,110,100 Revenue Water and Sewer Finance: Appropriated Fund Balance Wellfield Water Treatment Facility: Transfer in Enterprise Decrease Increase $1,110,100 $1,110,100 Explanation: Design permitting and easements of the Wellfield Water Treatment Facility. ADJOURNMENT Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting. Motion: District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 4,2006 BOOK 3 PAGE 204 District Chairman Kopp adjourned the meeting at 9:00 p.m. Respectfully submitted, Sheila L. Schult Clerk to the District Board