01-21-2009
1 Board Members Present: Bill Terrell Bob Jones Jack Mills Ken Finch John Haley Jonathan Barfield, Jr. Lowell Soucie Dawn McKernan Dean Gattone Stuart Ball Absent: Ann Griffith Linda
Chapman Staff Present: n, CFM Administration Ruth Haas, CFM Director Terri Hudgins, CFM Registrar Janine Powell, CFM Development Coordinator The Cape Fear Museum
Advisory Board held its regular monthly meeting on Wednesday, January 21, 2009 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Bill Terrell
at 4:10 PM. Approval of Minutes: John Haley Motion for approval of December 2008 minutes, with two corrections, was made by Secretary Haley. So moved by Lowell Soucie and seconded by
Stuart Ball. Motion passed. Corrections to the December 2008 minutes were made as follows: o Collection Committee Report bullet one to read: The Cameron Art Museum requested an extension
of the toy exhibit loan to March 15, 2009. o Old/New Business Report bullet one: to reflect correct spelling of
Jonathan. Consideration of Absences: John Haley Ann Griffith and Linda Chapman were excused. New Hanover County Commissioner
Jonathan Barfield, Jr. was welcomed to the Board. Commissioner Barfield fills the seat vacated by Nancy Pritchett. A thank you card for Nancy Pritchett was passed for all board members
to sign. The mid-year statistical report was reviewed and in all cases the numbers were up. Board members agreed the report was encouraging during the economic downturn. Since July 2008,
the first Sunday of each month is free to all visitors rather than just New Hanover County residents. MINUTES MUSEUM ADVISORY BOARD MEETING January 21, 2009 2008 Board B.Terrell-Chrmn
D.Gattone-V.C. J.Haley-Sec Long Range Planning John Haley* Stuart Ball Bill Terrell Facilities Jack Mills* Ann Griffith Dawn McKernan Jonathan Barfield, Jr. Collections Lowell Soucie*
Linda Chapman Nancy Pritchett Museum Programs /Accreditation Bob Jones* Ken Finch Dean Gattone Ex-officio: Chris Reid
2 Collections Committee Report: Lowell Soucie The Collections policy is now up to date. The Reproduction Policy is being updated to reflect adding the three-dimensional objects and their
related fees. We will delay moving this to the Commissioners for approval until after re-accreditation documents are dealt with. Long Range Planning Committee Report: John Haley The
committee met on January 14, 2009. They reviewed the Forest Exhibit contract approval process with the Commissioners and the upcoming Commissioners breakfast on February 5, 2009. They
discussed ways in which the board members could be influential participates with their presence at museum events, both on-site and off-site. Board members agreed on a plan to assign
a month in which a member would represent the board during events. Programs and Accreditation Report: Bob Jones A copy of the accreditation Self-study was distributed and discussed.
Members were asked to review specific assigned sections and have comments back to Ruth Haas by January 23, 2009. Sections were designated as follows: Dean Gattone Sec. 2, Stuart Ball
Sec. 3, Lowell Soucie Sec. 4, Bill Terrell Sec. 5, John Haley Sec. 6, Dawn McKernan Sec. 7, Jack Mills Sec. 8, and Ken Finch Sec. 9. A breakfast meeting with the Commissioners and County
Management will take place at the museum on February 5, 2009 at 8:00 AM. The main purpose of the meeting will be to present the upcoming accreditation package and discuss the overall
state of the museum in preparation for accreditation review. Directors Update Report: Ruth Haas The Forest Exhibit fabrication contract will be presented to the Commissioners on February
2, 2009. The contract with U.S. Security Associates has been terminated effective January 16, 2009. The cost of museum security service was approximately 17% of the
The museum work hours of the visitor services staff will be increased by 15 hours per week to accommodate not having security. Educator hours will be increased
by approximately 10 hour per week to accommodate further development and expansion of a gallery cart program for weekends, holidays, and heavily booked days with the expectation that
a new corps of volunteers will be recruited and trained to support increased activity. . Some funds from the security contract will be returned to the county. The latest revision of
the strategic vision dated 1/17/09 was distributed for review. Members were asked to let Ruth know of any changes, questions, concerns.
3 CFMA, Inc. Report: Janine Powell The $6000 donation challenge by a board member for artifact conservation has been matched. The annual gala will be held on February 7, 2009. Board
members were urged to purchase a table, sell tickets, and solicit auction items. Janine is working toward 100% giving among both boards. Old/New Business: Bill Terrell Bill is planning
to make a presentation of the museum strategic indicators to the CFMA, Inc. Board in the near future. There being no further business Bill Terrell made a motion to adjourn. Motion seconded
by Stuart Ball. The meeting adjourned at 5:20 PM. The next board meeting will be on Wednesday, February 18, 2009 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.