02-18-2009
1 Board Members Present: Bill Terrell Linda Chapman Jack Mills Ann Griffith John Haley Jonathan Barfield, Jr. Lowell Soucie Stuart Ball Absent: Dean Gattone Bob Jones Ken Finch Dawn
McKernan Staff Present: rien, CFM Administration Ruth Haas, CFM Director Terri Hudgins, CFM Registrar Janine Powell, CFM Development Coordinator The Cape Fear Museum
Advisory Board held its regular monthly meeting on Wednesday, February 18, 2009 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Bill
Terrell at 4:00 PM. Approval of Minutes: John Haley Motion for approval of January 2009 minutes, with no corrections, was made by Secretary Haley and seconded by Jack mills. Motion passed.
Consideration of Absences: John Haley Bob Jones, Ken Finch, Dawn McKernan and Dean Gattone were excused. �
�expire in June of this year. He encouraged
board members to think of individuals who would be good candidates and have them get in touch with Ruth. Bill asked John Haley to give an update on the recent breakfast meeting hosted
by Cape Fear Museum for County Management and County Commissioners. Jason Thompson was the only County Commissioner unable to attend. The meeting was a great success and positive comments
were received from all invited guests. Bill attended the January CFMA, Inc. board meeting to present the Musstrategic vision. He asked CFMA, Inc. board members to review
the document and respond to him with their feedback. MINUTES MUSEUM ADVISORY BOARD MEETING February 18, 2009 2008 Board B.Terrell-Chrmn D.Gattone-V.C. J.Haley-Sec Long Range Planning
John Haley* Stuart Ball Bill Terrell Facilities Jack Mills* Ann Griffith Dawn McKernan Jonathan Barfield, Jr. Collections Lowell Soucie* Linda Chapman Nancy Pritchett Museum Programs
/Accreditation Bob Jones* Ken Finch Dean Gattone Ex-officio: Chris Reid
2 Collections Committee Report: Lowell Soucie The Reproduction Policy was presented to the board for approval. Barbara Rowe, Curator and Terri Hudgins, Registrar answered questions and
explained the 3-D reproduction of objects, photos, etc. They further explained that charges for these services were determined by canvassing other museum and institutions offering the
same or like services. Fees are not charged for citizens to peruse the
A motion was made by John Haley to send the policy to the County Commissioners for approval. Motion was seconded by Bill Terrell. Motion passed. Long Range Planning Committee Report:
John Haley The latest issue of the strategic vision, in new format, was distributed for review. A few grammatical corrections were noted and will be made by Ruth. Clarification was made
between the wording �
�next
meeting for approval. The approved document will then go to the County Commissioners for their approval. Programs and Accreditation Report: Ruth Haas for Bob Jones The accreditation
package has gone to the County Commissioners. The package is due to be shipped to AAM on March 16, 2009. Facilities Committee: Jack Mills Hands On Wilmington will be coming in to clean
up the courtyard. BMS Architects is preparing renderings of a maritime pavilion which would be funded by the Parks Bond money. The H. G. Wright paddlewheel would be moved to the pavilion.
Gene Merritt has agreed to assist with the moving of the paddlewheel. Directors Update Report: Ruth Haas The Forest Exhibit fabrication contract has been signed and is in place. The
The county budget shortfall of $3M has resulted in three steps to reduce the deficit. Each county employee must take the equivalent of one week furlough leave. All furlough leave must
be taken by June 15, 2009. An early retirement incentive package has been offered to approximately 100 eligible employees. Last, all personal leave accrual has been reduced by 3.0769
hours per pay period through June 30, 2009. Grassroots Sciences grant funds have now been earmarked to fund the Toy Time and Ancient Carolinaians exhibit as a result of the budget reduction.
Visitation and revenue are still up. New positive projects are in place and the museum is expecting a continued sixteen percent increase.
3 CFMA, Inc. Report: Janine Powell The 2009 Gala made just under $3,000. Sponsorships were non-existent this year due to the economy. There will be a new approach to the 2010 fund raising
event. Stewardship is more important than ever and a new approach is planned to bring in new and previous sponsors. The February jazz program attendance was 177. Excellent turnout.
ge exceeded its goal. Membership has risen from 370 to 512 paid members. Mystery at the Museum
efforts of sending out solicitation letters to key zip code locations were a success in bringing in new members. The Newsletter,
in new format, was presented. It was well received by all. Funds previously used for the annual calendar will be used to produce the newsletter on a quarterly basis. Old/New Business:
Bill Terrell Jack Mills reiterated that the County Commissioners should be kept informed of the great work being done by the museum staff. March 4, 2009 is the annual Grassroots Sciences
Museums Collaborative day at the Legislature. Board members were encouraged to join Ruth in Raleigh. There being no further business Bill Terrell offered to adjourn. Motion made by Jonathan
Barfield and seconded by John Haley. The meeting adjourned at 5:10 PM. The next board meeting will be on Wednesday, March 18, 2009 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.