04-15-2009
1 Board Members Present: Bill Terrell Linda Chapman Jack Mills Ann Griffith John Haley Dean Gattone Lowell Soucie Stuart Ball Absent: Bob Jones Dawn McKernan Jonathan Barfield, Jr. Staff
Present: FM Administration Ruth Haas, CFM Director Barbara Rowe, CFM Curator The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday,
April 15, 2009 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Bill Terrell at 4:02 PM. Approval of Minutes: John Haley Motion for approval
of January 2009 minutes, with one correction. Under Programs and Accreditations Report AMA changed to AAM. Motion was made by Secretary Haley and seconded by Stuart Ball. Motion passed.
Consideration of Absences: John Haley Bob Jones, Jonathan Barfield, Jr. and Dawn McKernan and were excused. Ken Finch has submitted his letter of resignation effective April 14, 2009.
A CFMA board recruitment grid was distributed and reviewed with input from Ruth and Bill. Board members will complete
the grid following the instruction and return to the May meeting with their comments, recommendation, additions or deletions. Members were asked to consider the need for diversity among
the museum board as well as staff, and to consider any critical skills that potential board members could offer the Museum. There will likely be three CFMA board positions vacant on
June 30, 2009. MINUTES MUSEUM ADVISORY BOARD MEETING April 15, 2009 2008 Board B.Terrell-Chrmn D.Gattone-V.C. J.Haley-Sec Long Range Planning John Haley* Stuart Ball Bill Terrell Facilities
Jack Mills* Ann Griffith Dawn McKernan Jonathan Barfield, Jr. Collections Lowell Soucie* Linda Chapman Jonathan Barfield, Jr. Museum Programs /Accreditation Bob Jones* Vacant Dean Gattone
Ex-officio: Chris Reid
2 Collections Committee Report: Lowell Soucie The Ft. Fisher Historic Site has requested an extension on the loan of the Ft. Fisher diorama to April 15, 2010. Lowell presented a motion
from the committee that passed with no opposition. Long Range Planning Committee Report: John Haley A review of the quarterly achievements indicator report reveals increased attendance
numbers in all areas except free admission. A decline may be related to weather issues
It is important to note that revenue in this report reflects only income recorded through the VISTA system. Membership has dropped to just below 500. The Jazz program has received $4,525
in donations to sponsor the 2009-2010 season. Rebecca Philpott was acknowledged for her efforts in generating these funds. Programs and Accreditation Report: Ruth Haas for Bob Jones
Ruth distributed the new Code of Ethics. A master copy was circulated for all �
� The accreditation package has been received by AAM. Ruth distributed a hard copy of the CD presentation of images sent to AAM. Facilities Committee: Jack Mills
Hands On Wilmington is scheduled to begin work on the courtyard on 4/17/09. Sod for the courtyard has been donated. French drains are recommended to alleviate the drainage situation.
Directors Update Report: Ruth Haas The FY 09/10 budget is still being trimmed. The positions vacated by Henry Chisholm and Janine Powell are frozen indefinitely. Staff is reduced to
12 full time members. Twelve percent of the museum operating budget had to be returned to the county. John Timmerman and Jacob Rudolph are out on extended FMLA leave. NHC Property Management
staff has stepped up to take over some required Ruth reviewed the impending Greater
Wilmington Sports Hall of Fame exhibit and its long range impact on the museum. It is important that museum management keep in touch with our legislators especially now. �
� the Grassroots Sciences. The Senate version calls for a 2% reduction. The House budget is not yet available. There
being no further business Bill Terrell offered to adjourn. Motion made by Stuart Ball and seconded by Jack Mills. The meeting adjourned at 5:00 PM. The next board meeting will be on
Wednesday, May 20, 2009 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.