07-16-2008
1 Board Members Present: Bill Terrell Nancy Pritchett Jack Mills Stuart Ball John Haley Dawn McKernan Lowell Soucie Linda Chapman Dean Gattone Absent: Ken Finch Bob Jones Ann Griffith
Staff Present: n, CFM Administration Ruth Haas, CFM Director Janine Powell, CFM Development Manager The Cape Fear Museum Advisory Board held its regular monthly
meeting on Wednesday, July 16, 2008 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Bill Terrell at 4:00 PM. Approval of Minutes: John
Haley Two corrections were noted on the June 2008 minutes. Corrected minutes will be presented at the August meeting for review and approval. Top of page two, first bullet point, change
ten year capital campaign to ten year plan. Top of page two, second bullet point to be stricken from the minutes. Top of page two, add new second bullet point to read, Dean Gattone expressed
concern estimates for the addition may need to be reevaluated due to the ten year plan. Consideration of Absences: John Haley Ken Finch, Bob Jones and Ann Griffith were excused as absent.
CFMA, Inc. Report: Janine Powell The Wooden Boat Show is scheduled for Saturday, July 26, 2008. The Museum will be participating. In conjunction with the show, an article on Dave Carnell
appeared in the July 16, 2008 issue of the Star-News. An article on Dave and the Simmons Sea Skiff also appeared in the July issue of Southport Magazine. The Simmons Sea Skiff Club will
meet at the Museum on Friday night, July 25, 2008. The Cape Fear Garden Club visited the Museum to view the courtyard in preparation for review of our grant request. Notification on
the IMLS grant should be forthcoming within the next two weeks. MINUTES MUSEUM ADVISORY BOARD MEETING JULY 16, 2008 2008 Board B.Terrell-Chrmn D.Gattone-V.C. J.Haley-Sec Long Range Planning
John Haley* Stuart Ball Bill Terrell Facilities Jack Mills* Ann Griffith Dawn McKernan Collections Lowell Soucie* Linda Chapman Nancy Pritchett Museum Programs /Accreditation Bob Jones*
Ken Finch Dean Gattone Ex-officio: Chris Reid
2 Collections Committee: Lowell Soucie No report this month. Museum Programs: Ruth Haas �
�August 23, 2008 from 9:00 AM 4:00 PM. Tickets are now on sale and board members were urged to get them soon. Facilities Committee:
Jack Mills Installation of the generator is moving forward. The generator will provide emergency power for collections storage. New lights have been installed as well so that in an emergency
we will have light to work and power to run recovery equipment. We are now registered with Munters, recovery service that is ready to provide additional support, including additional
generators, refrigerated trucks, security, trained cleaning crews, and extra equipment as needed after disasters. Beginning in FY09, the security codes for internal and external doors
will be changed in a proactive step to protect people and property. Five incidents of graffiti sprayed on Museum property have occurred since May. The incidents have been documented
and proper authorities are working with the Museum to find ways to protect the property. The damage has been removed using acetone and fresh paint. �
� Cape Fear Museum was very involved in the Hannah Block Historic USO Community Arts Center from early planning through to completion. The OCEAN exhibit in the North Gallery will
close as originally planned on January 5, 2009. A revisit of the tobacco Barn exhibit will be installed in the North Gallery until the Toy Time exhibit arrives in May 2009. This will
allow accommodation of school groups during the interim. Ruth thanked the board members for their efforts and elaborated on the Grassroots Science Museums Collaborative day at the legislature
in Raleigh. Bill Terrell distributed the Selected Participation/Revenue Comparisons chart Ruth Haas prepared for fiscal years 2006, 2007 and 2008. Jack Mills asked for clarification
on the decrease in education programs. Ruth offered detailed information regarding the numbers including the decrease in Pi Day participation. Museum fees will not be raised at this
time. Star-Lab is expected to increase because it is an outreach program. �
�presented in the chart. Outside meetings were not included because the revenue is minor and most groups are non-profit or government meetings which are exempt from rental fees.
Bill said the discussion of program statistics will continue at future meetings. He also expressed the prepared chart was a good start for this topic. Old/New Business: None �
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3 Bill encouraged all board members to begin advocating for new members to fill future board vacancies. FY2009 Action Visions Brainstorm Discussion o Collections: What do we need to
do to PRESERVE & PROTECT our existing collection? Showcase collections; tell NHC Commissioners our STORY Seek grant support; PR our grants; seek matching grants o Park Bonds
We understand the ground rules of the bond: Bond money must be used in support of park-related projects. A project supported by Parks Bonds must have at least a 30 year life. Need
to make a small start now: acquire land needed for expansion. Continue to talk to NHC officials on process & procedures. o Fundraising Support the CFMA, Inc. in capital fundraising
and mini-campaigns included in the development plan.. Support raising funds to offset gaps in museum operations budget. Friend-raising is also a working element of fundraising.
Advocacy with NC legislature is an element of fundraising. items would help fundraising: develop list of items in need
of conservation and PR to public. o Attendance: Complete draft copy of plan for board discussion and approval. Agree to accept Vista reports as basis for monitoring Ask Associates
Board to set goals for Membership & outside revenue. o Reaccreditation: Goal be an accredited museum Strongly supported by the Board. Complete self-study; get NHC Commissioners
approval to policy changes; and submit. o Needs List to
the Board. Nancy Pritchett suggested putting a Museum needs wish list on the NHC public website. Bill indicated that discussion would continue at the next meeting. Do we need Can
we do more? There being no further business Lowell Soucie offered a motion to adjourn and Linda Chapman seconded. The meeting adjourned at 5:09 PM. The next board meeting will be on
Wednesday, August 20, 2008 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.