08-20-2008
1 Board Members Present: Bill Terrell Nancy Pritchett Jack Mills Stuart Ball John Haley Ken Finch Lowell Soucie Linda Chapman Dean Gattone Absent: Bob Jones Ann Griffith Dawn McKernan
Staff Present: Administration Ruth Haas, CFM Director Barbara Rowe, CFM Curator The Cape Fear Museum Advisory Board held its regular monthly meeting
on Wednesday, August 20, 2008 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Bill Terrell at 4:04 PM. Approval of Minutes: John Haley
Motion for approval of June 2008 corrected minutes was made by John Haley and seconded by Lowell Soucie and Jack Mills. Motion passed. The Board requested a definition of what is considered
the official minutes of the meeting, those approved or the actual recorded tape. Ruth Haas agreed to check with the Clerk for County Commissioners and report at the September 2008 meeting.
Consideration of Absences: John Haley Bob Jones, Ann Griffith and Dawn McKernan were excused absences. Motion for approval of July 2008 minutes with one correction, to change the word
approved to excused under Consideration of Absences, was made by John Haley and seconded by Stuart Ball. Collections Committee: Lowell Soucie Work on the Collections Policy for accreditation
is progressing on schedule. The Louise Cameron Art Museum has requested seven (7) toys. Two (2) of these will require restricted display. The Collections Committee recommended approving
the loan. Passed without opposition. A motion to approve the loan of Eighteenth Century reproductions from the demonstration collection to Randall Library at UNCW was made by the Collections
Committee. Passed without opposition. A motion to approve the purchase of an Eighteenth Century mahogany card table at an offer of $3,000 but no more than $5,000 was made by the Collections
Committee. Passed without opposition. MINUTES MUSEUM ADVISORY BOARD MEETING August 20, 2008 2008 Board B.Terrell-Chrmn D.Gattone-V.C. J.Haley-Sec Long Range Planning John Haley* Stuart
Ball Bill Terrell Facilities Jack Mills* Ann Griffith Dawn McKernan Collections Lowell Soucie* Linda Chapman Nancy Pritchett Museum Programs /Accreditation Bob Jones* Ken Finch Dean
Gattone Ex-officio: Chris Reid
2 The Cape Fear Museum Associates, Inc. will be invited by the Cape Fear Museum Advisory Board for a joint board meeting
on November 19, 2008 from 4:00 PM 6:00 PM. The Long Range Planning Committee will be asked to plan the agenda in collaboration with the Associates. Bill distributed a draft of the
Plan for Tracking Strategic Achievement Indicators. Bill led a review and provided a definition of the document. Some terminology needs clarification and Bill asked the members to review
the document in detail and return to the next board meeting with suggestions. This report will be presented to the board on a quarterly basis.
Should they be carried
over to FY09 Action Visions? Dean Gattone suggested the possibility that some of items be assigned to Board committees. Further discussion will occur at the next meeting.
Ruth Haas Cape Fear Museum received the IMLS Grant! There is a matching funds provision within the grant. NCHC grant is being utilized very well. Expenses for speakers have
been lower than expected and we will be able to bring in additional guest speakers for the fall and winter programs. There was a 10% increase in summer visitation compared to 2007. Ruth
distributed the July 2008 attendance/revenue indicators for review and discussion. The CFMA, Inc. Development Plan was mailed to all CFMAB members. Ruth gave an overview of the school
educational programs for the 08/09 school year. gram for all NHC 4th grades will be presented again this year.
Due to the economy, we may lose some school groups outside NHC this year. There being no further business Nancy Pritchett offered a motion to adjourn and Lowell Soucie seconded. The
meeting adjourned at 5:06 PM. The next board meeting will be on Wednesday, September 17, 2008 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.