12-17-2008
1 Corrected 2/9/09 Board Members Present: Bill Terrell Bob Jones Jack Mills Ken Finch John Haley Ann Griffith Lowell Soucie Linda Chapman Dean Gattone Absent: Dawn McKernan Stuart Ball
Staff Present: Administration Ruth Haas, CFM Director Barbara Rowe, CFM Curator Janine Powell, CFM Development Coordinator The Cape Fear Museum Advisory
Board held its regular monthly meeting on Wednesday, December 17, 2008 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman Bill Terrell at
4:00 PM. Approval of Minutes: John Haley Official minutes of the November 2008 joint meeting were not taken. Notes, however, were prepared and shared with both boards. Motion for approval
of October 2008 minutes was made by Linda Chapman and seconded by Bob Jones. Motion passed. Consideration of Absences: John Haley Stuart Ball was excused absent. Collections Committee:
Lowell Soucie The Cameron Art Museum requested an extension of the toy exhibit to March 15, 2009. Committee Chair, Lowell Soucie, moved for approval. Motion passed. The final draft of
the Collections Policy was reviewed with discussion and approved. The new Image Reproduction Policy was reviewed with discussion. Approval was deferred to January 2009 meeting. Long
Range Planning Committee: John Haley The year 2006 needs to be removed from the Marketing category. Wording stands as printed in the Funding category. Wording stands as printed in the
Facilities category. The document should be dated in order to properly track future revisions. MINUTES MUSEUM ADVISORY BOARD MEETING December 17, 2008 2008 Board B.Terrell-Chrmn D.Gattone-V.C.
J.Haley-Sec Long Range Planning John Haley* Stuart Ball Bill Terrell Facilities Jack Mills* Ann Griffith Dawn McKernan Collections Lowell Soucie* Linda Chapman Nancy Pritchett Museum
Programs /Accreditation Bob Jones* Ken Finch Dean Gattone Ex-officio: Chris Reid
2 Museum Programs/Accreditation: Bob Jones The Code of Ethics was reviewed with questions, comments, clarification and changes. Changes will be made and the document will be sent to
the New Hanover County Commissioners. A breakfast meeting with the Commissioners at the Museum is proposed for the end of January 2009, and will include a PowerPoint® presentation of
accreditation documents. Ruth Haas Budget restraints with both the Grassroots Sciences and New Hanover County funding are still challenging. Four
proposals for the Forest Exhibit fabrication contract have been received and reviewed. Two were rejected. The remaining two companies will present oral presentations of their proposals
on January 5 and 6, 2009. CFMA, Inc. Report: Janine Powell The CFMA, Inc. will have a booth at the Wilmington Newcomers Club event on January 8, 2009. The CFMA, Inc. will be advertising
in the St. James Plantation Newcomers newsletter. The winter jazz concerts have been received extremely extremely well at the New Hanover County Government Complex. End of the year appeal
letters went out on December 17, 2008. The majority of these letters went out via email. Gala invitations are scheduled to go out the week after Christmas. Old/New Business: Bill Terrell
Jonathan Barfield, new County Commission, will fill the board vacancy of outgoing Commissioner Nancy Pritchett. Board members agreed to recognize Nancy Pritchett for her years of service
to the board. She will be invited back to a future meeting for this purpose. There being no further business Bill Terrell requested a motion to adjourn. Motion was made by Ken Finch
and seconded by Bob Jones. The meeting adjourned at 5:02 PM. The next board meeting will be on Wednesday, January 21, 2009 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.