06-18-2008
1 CORRECTED Board Members Present: Bill Terrell Nancy Pritchett Bob Jones Stuart Ball Ann Griffith John Haley Lowell Soucie Linda Chapman Dean Gattone Dawn McKernan Jack Mills Absent:
Ken Finch Staff Present: Barbara Rowe, CFM Curator Ruth Haas, CFM Director Chris Coudriet, Assistant County Manager The
Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, June 18, 2008 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order by Chairman
Bill Terrell at 4:03 PM. Approval of Minutes: John Haley Motion for approval made by John Haley and seconded by Lowell Soucie. Motion passed. Consideration of Absences: John Haley Ken
Finch was absent. Committee Reports: Bill Terrell Nominating Committee Bill Terrell o The slate of officers presented for FY 08/09 is Bill Terrell, Chair; Dean Gattone, Vice-Chair;
John Haley, Secretary. There being no opposition motion for approval was made by Stuart Ball and seconded by John Haley. Long Range Planning Committee Bill Terrell o
Attendance, Programs/Exhibits, Membership, Revenue , which the board members received last month to review prior to the June meeting, was presented and discussed.
o The Committee would like to see this document become a part of the CFM policy. o Board members expressed a desire to receive the report on a monthly basis. o �
�software that might give the board the requested information. The report can be run on a monthly
basis. MINUTES MUSEUM ADVISORY BOARD MEETING June 18, 2008 2008 Board B.Terrell-Chrmn D.Gattone-V.C. J.Haley-Sec Long Range Planning John Haley* Stuart Ball Bill Terrell Facilities Jack
Mills* Ann Griffith Dawn McKernan Collections Lowell Soucie* Linda Chapman Nancy Pritchett Museum Programs /Accreditation Bob Jones* Ken Finch Dean Gattone Ex-officio: Chris Reid
2 o Stuart Ball noted the information from these monthly reports could be instrumental in aiding the accreditation process, working with CFMA, Inc. on the ten year plan, and aiding the
CFMA board members in performing their duties on the board. o Dean Gattone expressed concern estimates for the addition may need to be reevaluated due to the ten year plan. o Nancy Pritchett
suggested a bond issue in conjunction with the NHC Library as a continuing option for raising the capital funds. o Bill Terrell asked for a motion to move forward with finalizing the
document into policy. Motion for approval made by Lowell Soucie. There being no opposition the motion passed. Collections Committee Lowell Soucie/Barbara Rowe o Collection Policy
rewrite: Nine policies have been completed and there are four to be completed. o Deaccession of Trolley Trestles & Track: In order to landscape and beautify the grounds these items need
to be moved. The Wrightsville Beach Museum is very interested in taking them. The NHC Parks and and Recreation Department may also be contacted to determine their interest. The CFM will
keep one cross tie. Motion was made by Lowell Soucie on behalf of the Collections Committee to approve the deaccession, and seconded by John Haley. The motion passed. Re-accreditation
Timeline Update: Bob Jones Re-accreditation is progressing on time, however, we did receive a deadline extension from February 2009 to April 2009 if needed. Due to the upcoming November
election and the desire to fully engage the Commissioners in the re-accreditation process, the extension will be needed. CFMA Inc. Report: Ruth Haas (for Janine Powell) The CFMA Inc.
Annual Meeting was held on Monday, June 16, 2008. The same slate of officers for FY08 will remain in office for FY09. The Museum received a total of $38,000 from CFMA, Inc. during FY08.
A $3,000 grant from International Paper was been awarded for the Forest Exhibit. A grant proposal for $6,000 has been submitted to the Landfall Foundation for the Toy Time Exhibit. A
grant proposal has been submitted to the Cape Fear Garden Club for redoing and landscaping the courtyard. The GRSMC Day at
the Legislature was very successful. Thanks to Nancy Pritchett, Bill Terrell, and Janine Powell for attending. Virginia Howell, Museum Educator, also attended to work at the CFM table
top display. NCDNR was required to cut 1% from their budget. The GRSMC received a 2.73% cut, however, there is a strong possibility the cut will be restored through legislative vote.
The NHC FY09 budget was approved. The non-mandated departments received the highest cuts. As a result the museum took a 3% cut, but the impact to our operating budget is over 25%.
3 The Education Manager position has been approved to move from grant funding to NHC funding. This move will free up needed funds from the GRSMC grant. Approval has been received to
fund a part-time 30 hours/week position in the Collections Department. A 2% market increase was approved by the NHC Commissions for all eligible employees effective January 2009. Old/New
Business Stuart Ball offered congratulations and thanks to Ruth Haas for her excellent presentation to the CFMA, Inc. Annual Meeting. There being no further business Jack Mills offered
a motion to adjourn. The meeting adjourned at 5:08 PM. The next board meeting will be on Wednesday, July 16, 2008 at 4:00 PM in the Williston Auditorium, Cape Fear Museum.