03-21-2007
1 Board Members Present: Dean Gattone Linda Chapman Jack Mills Grace Byrd Ann Griffith Nancy Pritchett Chris Abrons John Haley Lowell Soucie Rachel Pace Don Fishero Absent: Virginia
Chiarello Bill Terrell Also Present: Ruth Haas, CFM Director The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, March
21, 2007 in the Williston Auditorium at the Cape Fear Museum. Bill Terrell, CFM Advisory Board Chair called the meeting to order at 4:03 PM. Approval of Minutes: Dean Gattone There were
no corrections to the minutes. Don Fishero moved approval of the February 21, 2007 minutes; John Haley seconded the motion; minutes were approved without opposition. Consideration of
Absences: Dean Gattone The following were excused from the meeting: Virginia Chiarello and Bill Terrell. Associates Report: Rachel Pace ) Response and Next Steps/Feasibility Study Raise
community awareness about the Museum, who we are and what we do. (Associates with Advisors) o Plan and host additional leadership breakfasts. o Develop a strategic plan for community
advocacy. o Develop marketing plan to address strategic goals. Move forward with efforts to acquire and prepare land to accommodate an expanded facility. (Advisors) o Meet with homeowners
to develop partnerships for land use. o Submit plan for using bond money by June 2007. Institute a program of prospect identification and evaluation. (Associates) o Recognize the need
to increase fundraising by adopting a more manageable goal for exhibit development/replacement; soliciting funds; and getting buy-in to the Museum with more modest short term fund raising.
MINUTES CFM Advisory Board Meeting March 21, 2007
2 o Create systematic procedures for identifying prospects, approaching prospects, and documenting prospect interest and ability to support goals. o Begin prospect identification with
members of the board. o Dedicate time at each Associates Board meeting to review and commit to follow-up with 3-5 prospects. Gain commitment from Board members to accompany staff member
on calls. Continue preliminary planning with the ultimate goad of implementing a campaign. (Long range goal) o Clarify campaign expectations: What will the County agree to do? Are there
other likely government funds? Are there grants and what are the requirements to get them? o Refine the case statement in response to feedback from Feasibility Study. o Continue board
development by clarifying expectations of board services, identification of skills that may be missing from current membership, and actively recruiting to fill needs. o When ready, establish
a Campaign Planning Task Group to focus on the ultimate goal of a major campaign. Help to identify and recruit effective members for task group. Develop clear guidelines for the
requirements of serving on this Task Group number of meetings, responsibilities, etc. Bill presented a draft on member
succession procedures and purpose to attract new board members. Discussion followed. The draft was tabled for future discussion and no official action was taken. Facilities Jack Mills
The North Carolina Transportation Museum will take possession of designated items in the Cape Fear Museum courtyard early in March. Financing is in place to refurbish the courtyard.
Strategic Planning Committee Report: Don Fishero (Reported by Ruth Haas) Accepting a position on the Advisory and Associates Boards requires a commitment of time and energy in order
to further the goals of the Cape Fear Museum. Being a board member is a decision that one should not take lightly. Significant time and energy are necessary to help make the Cape Fear
Museum the best it can be and an institution that we can all be proud of. (Fact sheet was distributed at the board meeting.) How you can support annual fundraising goals of Cape Fear
Museum: (Fact sheet was distributed at the board meeting.) o Become a member/encourage other to become members. o Become a supporting member of the Museum. o Personally support and promote
annual fundraising activities. o Help to identify and introduce business and corporate sponsors to the Museum. o Planned giving. How you can support advocacy goals of Cape Fear Museum
(Fact sheet was distributed at the board meeting.) o Be personally informed about the Museum. o Tell friends and acquaintances about the Museum. o
o Speak to county commissioners.
3 o Communicate with city council. o Represent the interests of the Museum at community planning meetings. o Communicate with elected state legislators. o Communicate with national representatives.
FY08 proposed budget is currently in process. Have requested additional 10K for advertising, equipment maintenance and repair.
Requested approximately 20K more overall. Requested Education Manager position be funded by the County rather than Grassroots Sciences grant. Ethics policy amendment was proposed. A
copy of the amended policy was distributed at the board meeting. With no opposition, the Board recommended the changes be sent for approval to the NHC Board of Commissioners. The next
regular board meeting will be on Wednesday, March 21, 2007 at 4:00 PM in the Williston Auditorium of Cape Fear Museum. The meeting was moved to adjourn at 5:00 PM by John Haley and seconded
by Jack Mills.