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B042606 • New Hanover County Board of Social Services Minutes April 26, 2006 The New Hanover County Board of Social Services met in open session on Wednesday, April 26, 2006 at 9:00 a.m. in Multipurpose Room A. ATTENDING: Frankie Roberts, Chairman; Bill Caster, Vice Chairman; Ann Pitts; John Craig, F. Wayne Morris ALSO ATTENDING: LaVaughn Nesmith, Secretary to the Board; Stephanie Monteath, Assistant to the Director The Chairman called the meeting to order at 9:00 a.m. Mr. Roberts moved to approve the agenda. The motion was seconded by Mr. Caster and passed unanimously. Mr. Caster delivered the invocation and Mr. Craig led the pledge of allegiance. CONSENT AGENDA Mr. Caster moved for approval of the consent agenda. The motion was seconded by Mr. Craig and passed unanimously. ® INFORMATION AGENDA Service Awards Victoria McAniff was recognized for ten years of service. Beth Justice was recognized for twenty years of service. Personal Change Reports Stephanie Monteath introduced Mildred Camacho, new Economic Services Caseworker SSDI Mr. Caster asked about the missing transportation numbers. Stephanie Monteath explained that our numbers are dependent upon information from WAVE Transit and provided the statistics which were only available today. Bill Caster asked for an explanation of work permits. Mr. Oxendine and Mr. Nesmith shared the work permit process for children ages 14-18. County Budget Expenditures Mr. Oxendine gave an update on County Budget Expenditures and an update on the projected budget for FY06-07. Mr. Oxendine noted the day care numbers, as our agency Page 2 of 3 is still at 102% of spending according to the state figures. Ten thousand dollars was • received from Partnership for Children and we are hoping to receive an additional seven thousand dollars from that organization. Sam Lane updated the board noting that there are still 350 children on the waiting list for child care. Mr. Lane expounded on the possibility of additional funds from the governor which the agency won't see until next fall. As well, since the day care rating system has become more intense, the cost to provide service for children has gone up. Mr. Nesmith shared that the Medicaid positions originally requested in the FY06-07 budget were approved by the County Commissioners and we are currently recruiting for those positions in this fiscal year. For Your Information Mr. Nesmith shared the agency update which covered the employee climate survey conducted in 2004. Each member of the board was given a copy of the update. Mr. Caster suggested that the board members read over the update and discuss it at the next meeting. Strategic Action Agenda Julie Steinbeck introduced Toby Baccante, Lisa Roberts and Ronnie Roberts of the Foster Parent Association. Mr. Baccante discussed what the association does in acting as a support group for other foster parents. The Foster Parent Association recently moved their meetings out of DSS to a facility that provides free child care which has increased participation. As May is Foster Parent Appreciation month, Mr. Baccante read aloud the Foster Parent Proclamation which the board then adopted. Christine McNamee, Pat Jessup and Susan Sprenger gave a power point presentation and explained the different areas of Adult Services which include Adult Protective Services, Guardianship and Payeeship, Health Support, Adult Care Home Licensure and Monitoring, Adult Day Care/Day Health, In-Home Aide Service, Long Term Care Placement, Special Assistance In-Home Program, and Unclaimed Bodies. Mr. Nesmith closed by stating that a justification for an increase of Adult Services staff will be presented at a future date. Mr. Caster moved to approve the addition of new state indicators to our LBR goals on a trial basis. Mr. Craig seconded and the motion was passed unanimously. NEXT MEETING OBJECTIVES It was decided that the agency climate survey, child day care and Smart Start will be discussed at the next meeting. Janet Nelson from the Partnership for Children will be • invited to give a presentation. Page 3 of 3 is BOARD SELF EVALUATION The Board completed self evaluations. ADDITIONAL INFORMATION Ms. Talbutt explained that the Department's Motion to Quash the subpoena for agency computer records was dismissed. The situation was resolved amicably by a consent search in which the material to be reviewed was narrowed to material which originated between August 20, 2005, and October 20, 2005. On April 12, 2006, Ms. Talbutt and the Assistant DA from Forsyth County who represented the Sheriff's Department reviewed the material maintained on the County Server with members of the Sheriff's Department and ensured that all material unrelated to the case remained confidential. We have not been informed of the Assistant DA's recommendation to the Sheriff's Department about prosecution but hope the matter is closed. Mr. Nesmith shared that the agency is supporting Mr. Robert's candidacy for the Public Servant of the Year award. Mr. Roberts moved that John Craig be nominated for a second term to the Board. Mr. Morris seconded and the motion was passed unanimously. Being that there was no confidential information to consider as pursuant to G.S. 108A-80 and/or G.S. 154A-98, Mr. Roberts moved to adjourn the meeting and the motion was passed unanimously. The meeting adjourned at 10:12 a.m. Respectful u}itte , ~V LaVaughn Nesmith Secretary to the Board Frankie Roberts Chairman • Date approved: