2006-12-18 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, DECEMBER 18, 2006
BOOK 3
PAGE 205
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, December 18, 2006, at 11:31 a.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Ir.; District Vice-Chairman Robert G. Greer;
District Commissioner William A. Caster; District Commissioner Ted Davis, Ir.; District Commissioner Nancy H.
Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley and Clerk to the District Board
Sheila L. Schult.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District
meeting held on December 4,2006, as presented by the Clerk to the District Board.
Motion: District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the
minutes of the Water and Sewer District meeting held on December 4,2006, as presented by the Clerk to the District
Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
AWARD OF CONTRACT FOR STREET OVERLAY PAVING AND ROAD CONSTRUCTION IN THE
KINGS GRANT AND WESTBAY ESTATES SUBDIVISIONS
County Engineer Greg Thompson reported that the last step in the Kings Grant area sewer project is the
repaving of streets in Sections II and III-A impacted by the sewer installation including the construction of
approximately 100 linear feet of asphalt roadway in the Westbay Estates subdivision connecting Putnam Drive and
Bradfield Court and will finish the road left uncompleted by the subdivision developer. The surety bond that was
posted by the developer for the roadway connector segment was retained by New Hanover County to pay for the
construction of the uncompleted road. On November 30, 2006, bids were received for the street paving and road
construction in these neighborhoods with the successful bid by Barnhill Contracting Company in the amount of
$639,275.
Staff requests the Board approve the award of contract #07-0176 to Barnhill Contracting Company in the
amount of $639,275 for street repaving in Sections II and III-A including the construction of approximately 100
linear feet of asphalt roadway in the Westbay Estates subdivision connecting Putnam Drive and Bradfield Court and
finishing the road left uncompleted by the subdivision developer and authorize the Chairman of the Water and
Sewer District to execute the contract.
After a brief question and answer period, District Chairman Kopp requested direction from the Board.
Motion: District Chairman Kopp MOVED, SECONDED by District Commissioner Pritchett, to award contract
#07-0176 to Barnhill Contracting Company in the amount of $639,275 for street repaving in Sections II and III-A
including the construction of approximately 100 linear feet of asphalt roadway in the Westbay Estates subdivision
connecting Putnam Drive and Bradfield Court and finishing the road left uncompleted by the subdivision developer
and authorize the Chairman of the Water and Sewer District to execute the contract. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, DECEMBER 18, 2006
BOOK 3
PAGE 206
APPROVAL OF PURCHASE OF WELL CASING AND CONSTRUCTION PROGRESS FUNDING AND
THE ASSOCIATED BUDGET AMENDMENT
County Engineer Greg Thompson reported that on December 4, 2006, the District Board heard a progress
report on the Water Treatment Plant and Well Field design and permitting. The District Board approved funding to
complete design and permitting for the project and expressed a desire for construction to progress without obstacles,
in accordance with the schedule presented at that time.
The water wells for the well field were designed with 14-inch casing. Supply and availability levels of the
14-inch casing are currently uncertain. If the 14-inch casing is not available for use, all of the wells will have to be
redesigned, and it will be more expensive to construct with 16-inch casing. Securing a guaranteed source for this
material will prevent the potential for costly redesign and construction with 16-inch casings saving an estimated
$62,000. Cayton's Well Drilling and Pump Service, Inc. obtained two tractor loads of the 14-inch casing through the
manufacturer to benefit the New Hanover County Project.
Staff recommends purchasing the 14-inch casing material from Cayton's Well Drilling and Pump Service,
Inc. in the amount of $127,375 so that it can be provided to the successful bidder of the remaining well installation
project and approve amending the contract with Cayton's Well Drilling and Pump Service, Inc. for installation of
wells at two additional sites to stay on schedule while permitting is completed and the bid package for the remaining
sites is prepared and approve the associated budget amendment #2007-39.
District Vice-Chairman Greer stated that he would prefer that the installation of the two well sites be put
out to bid as opposed to amending the contract with the current contractor.
District Commissioner Davis clarified with County Engineer Greg Thompson that the purchase of the 14-
inch casing material will provide the needed material for the installation of the remaining sixteen wells, including
the two in the current request. The material will become owner supplied when the bid package for the remaining
sites is prepared.
After a question and answer period, District Chairman Kopp requested direction from the Board.
Motion: District Commissioner Pritchett MOVED, SECONDED by District Commissioner Caster, to amend the
contract with Cayton's Well Drilling and Pump Service, Inc. approving the installation of two well sites and the
purchase of 2,800 linear feet of 14-inch casing material in the amount of $127,375 and approve the associated
budget amendment #2007-39. Upon vote, the MOTION CARRIED 3 TO 2. District Chairman Kopp, District
Commissioner Caster and District Commissioner Pritchett voted in favor.
Bud2et Amendment Number: 2007-39
Devartment: En2ineerin2
BE IT ORDAINED by the New Hanover County Commissioners that the following appropriation be made
to the Water and Sewer District ordinance:
Section 1. The following appropriation is hereby made to the Water and Sewer District Funds, and that the
following revenue is estimated to be available to meet this appropriation.
Expenditure
Water and Sewer Administration:
Transfer to Capital Project
Wellfield Water Treatment Facility:
Capital Project Expense
Decrease
Increase
$380,845
$380,845
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, DECEMBER 18, 2006
BOOK 3
PAGE 207
Bud2et Amendment Number: 2007-39 (Cont.)
Revenue
Water and Sewer Finance:
Appropriated Fund Balance
Wellfield Water Treatment Facility:
Transfer in Enterprise
Decrease
Increase
$380,845
$380,845
Explanation: To purchase material for well casings at the Wellfield Water Treatment Facility site.
APPROVAL OF CONTRACT AMENDMENT TO MCKIM AND CREED FOR PROFESSIONAL
ENGINEERING SERVICES TO EVALUATE FLOW MANAGEMENT ALTERNATIVES ASSOCIATED
WITH THE NORTHEAST INTERCEPTOR SYSTEM AND THE ASSOCIATED BUDGET AMENDMENT
County Engineer Greg Thompson reported that Kimley-Horn and Associates, Inc. have recently completed
their evaluation of the Northeast Interceptor System and provided recommendations for system modifications to
improve redundancy, capacity and operation flexibility for the Northeast Interceptor.
At the request of staff, McKim and Creed has submitted an amendment to their professional engineering
services contract in the amount of $38,000 to prepare a comparative analysis of the following flow management
strategies submitted by Kimley-Horn and Associates, Inc.:
. Permanent diversion of Pump Station 77 to the Ogden Interceptor
. Construction of a parallel force main from Pump Station 35 and Pump Station 34 to the Southside Waste
Water Treatment Plant
Study recommendations will include probable project cost for each alternative and be completed within
sixty calendar days. The County Commissioners and staff are working in conjunction with the City of Wilmington
and will continue to meet and pursue the consolidation of the water and sewer systems.
District Chairman Kopp clarified with County Engineer Thompson that the study will not interfere with
City of Wilmington plans to study and build parallel lines.
After brief discussion, District Chairman Kopp requested direction from the Board.
Motion: District Chairman Kopp MOVED, SECONDED by District Commissioner Caster, to approve amending
the contract with McKim and Creed for the preparation of a comparative analysis of flow management strategies for
the Northeast Interceptor System in the amount of $38,000 and the associated budget amendment #2007-49. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
Bud2et Amendment Number: 2007-49
Devartment: En2ineerin2
BE IT ORDAINED by the New Hanover County Commissioners that the following appropriation be made
to the Water and Sewer District ordinance:
Section 1. The following appropriation is hereby made to the Water and Sewer District Funds, and that the
following revenue is estimated to be available to meet this appropriation.
Expenditure
Water and Sewer Administration:
Transfer to Capital Project
Decrease
Increase
$38,000
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, DECEMBER 18, 2006
BOOK 3
PAGE 208
Bud2et Amendment Number: 2007-49 (Cont.)
Expenditure
General Water and Sewer Capital Project:
Capital Project Expense
Decrease
Increase
$38,000
Revenue
Water and Sewer Finance:
Appropriated Fund Balance
General Water and Sewer Capital Project:
Transfer in Enterprise
Decrease
Increase
$38,000
$38,000
Explanation: Engineering services by McKim and Creed for the 2006 Wastewater Master Plan update.
ADJOURNMENT
Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting.
Motion: District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to adjourn the
meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY.
District Chairman Kopp adjourned the meeting at 12:21 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board