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HomeMy WebLinkAbout2006-12-18 Water & Sewer NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 18, 2006 BOOK 3 PAGE 205 ASSEMBLY The District Board of Commissioners of the New Hanover County Water and Sewer District met in Regular Session on Monday, December 18, 2006, at 11:31 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: District Chairman William A. Kopp, Ir.; District Vice-Chairman Robert G. Greer; District Commissioner William A. Caster; District Commissioner Ted Davis, Ir.; District Commissioner Nancy H. Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley and Clerk to the District Board Sheila L. Schult. NON-AGENDA ITEMS District Chairman Kopp announced that time had been reserved for anyone from the public to present an item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes. No items were presented. APPROVAL OF MINUTES District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District meeting held on December 4,2006, as presented by the Clerk to the District Board. Motion: District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the minutes of the Water and Sewer District meeting held on December 4,2006, as presented by the Clerk to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. AWARD OF CONTRACT FOR STREET OVERLAY PAVING AND ROAD CONSTRUCTION IN THE KINGS GRANT AND WESTBAY ESTATES SUBDIVISIONS County Engineer Greg Thompson reported that the last step in the Kings Grant area sewer project is the repaving of streets in Sections II and III-A impacted by the sewer installation including the construction of approximately 100 linear feet of asphalt roadway in the Westbay Estates subdivision connecting Putnam Drive and Bradfield Court and will finish the road left uncompleted by the subdivision developer. The surety bond that was posted by the developer for the roadway connector segment was retained by New Hanover County to pay for the construction of the uncompleted road. On November 30, 2006, bids were received for the street paving and road construction in these neighborhoods with the successful bid by Barnhill Contracting Company in the amount of $639,275. Staff requests the Board approve the award of contract #07-0176 to Barnhill Contracting Company in the amount of $639,275 for street repaving in Sections II and III-A including the construction of approximately 100 linear feet of asphalt roadway in the Westbay Estates subdivision connecting Putnam Drive and Bradfield Court and finishing the road left uncompleted by the subdivision developer and authorize the Chairman of the Water and Sewer District to execute the contract. After a brief question and answer period, District Chairman Kopp requested direction from the Board. Motion: District Chairman Kopp MOVED, SECONDED by District Commissioner Pritchett, to award contract #07-0176 to Barnhill Contracting Company in the amount of $639,275 for street repaving in Sections II and III-A including the construction of approximately 100 linear feet of asphalt roadway in the Westbay Estates subdivision connecting Putnam Drive and Bradfield Court and finishing the road left uncompleted by the subdivision developer and authorize the Chairman of the Water and Sewer District to execute the contract. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 18, 2006 BOOK 3 PAGE 206 APPROVAL OF PURCHASE OF WELL CASING AND CONSTRUCTION PROGRESS FUNDING AND THE ASSOCIATED BUDGET AMENDMENT County Engineer Greg Thompson reported that on December 4, 2006, the District Board heard a progress report on the Water Treatment Plant and Well Field design and permitting. The District Board approved funding to complete design and permitting for the project and expressed a desire for construction to progress without obstacles, in accordance with the schedule presented at that time. The water wells for the well field were designed with 14-inch casing. Supply and availability levels of the 14-inch casing are currently uncertain. If the 14-inch casing is not available for use, all of the wells will have to be redesigned, and it will be more expensive to construct with 16-inch casing. Securing a guaranteed source for this material will prevent the potential for costly redesign and construction with 16-inch casings saving an estimated $62,000. Cayton's Well Drilling and Pump Service, Inc. obtained two tractor loads of the 14-inch casing through the manufacturer to benefit the New Hanover County Project. Staff recommends purchasing the 14-inch casing material from Cayton's Well Drilling and Pump Service, Inc. in the amount of $127,375 so that it can be provided to the successful bidder of the remaining well installation project and approve amending the contract with Cayton's Well Drilling and Pump Service, Inc. for installation of wells at two additional sites to stay on schedule while permitting is completed and the bid package for the remaining sites is prepared and approve the associated budget amendment #2007-39. District Vice-Chairman Greer stated that he would prefer that the installation of the two well sites be put out to bid as opposed to amending the contract with the current contractor. District Commissioner Davis clarified with County Engineer Greg Thompson that the purchase of the 14- inch casing material will provide the needed material for the installation of the remaining sixteen wells, including the two in the current request. The material will become owner supplied when the bid package for the remaining sites is prepared. After a question and answer period, District Chairman Kopp requested direction from the Board. Motion: District Commissioner Pritchett MOVED, SECONDED by District Commissioner Caster, to amend the contract with Cayton's Well Drilling and Pump Service, Inc. approving the installation of two well sites and the purchase of 2,800 linear feet of 14-inch casing material in the amount of $127,375 and approve the associated budget amendment #2007-39. Upon vote, the MOTION CARRIED 3 TO 2. District Chairman Kopp, District Commissioner Caster and District Commissioner Pritchett voted in favor. Bud2et Amendment Number: 2007-39 Devartment: En2ineerin2 BE IT ORDAINED by the New Hanover County Commissioners that the following appropriation be made to the Water and Sewer District ordinance: Section 1. The following appropriation is hereby made to the Water and Sewer District Funds, and that the following revenue is estimated to be available to meet this appropriation. Expenditure Water and Sewer Administration: Transfer to Capital Project Wellfield Water Treatment Facility: Capital Project Expense Decrease Increase $380,845 $380,845 NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 18, 2006 BOOK 3 PAGE 207 Bud2et Amendment Number: 2007-39 (Cont.) Revenue Water and Sewer Finance: Appropriated Fund Balance Wellfield Water Treatment Facility: Transfer in Enterprise Decrease Increase $380,845 $380,845 Explanation: To purchase material for well casings at the Wellfield Water Treatment Facility site. APPROVAL OF CONTRACT AMENDMENT TO MCKIM AND CREED FOR PROFESSIONAL ENGINEERING SERVICES TO EVALUATE FLOW MANAGEMENT ALTERNATIVES ASSOCIATED WITH THE NORTHEAST INTERCEPTOR SYSTEM AND THE ASSOCIATED BUDGET AMENDMENT County Engineer Greg Thompson reported that Kimley-Horn and Associates, Inc. have recently completed their evaluation of the Northeast Interceptor System and provided recommendations for system modifications to improve redundancy, capacity and operation flexibility for the Northeast Interceptor. At the request of staff, McKim and Creed has submitted an amendment to their professional engineering services contract in the amount of $38,000 to prepare a comparative analysis of the following flow management strategies submitted by Kimley-Horn and Associates, Inc.: . Permanent diversion of Pump Station 77 to the Ogden Interceptor . Construction of a parallel force main from Pump Station 35 and Pump Station 34 to the Southside Waste Water Treatment Plant Study recommendations will include probable project cost for each alternative and be completed within sixty calendar days. The County Commissioners and staff are working in conjunction with the City of Wilmington and will continue to meet and pursue the consolidation of the water and sewer systems. District Chairman Kopp clarified with County Engineer Thompson that the study will not interfere with City of Wilmington plans to study and build parallel lines. After brief discussion, District Chairman Kopp requested direction from the Board. Motion: District Chairman Kopp MOVED, SECONDED by District Commissioner Caster, to approve amending the contract with McKim and Creed for the preparation of a comparative analysis of flow management strategies for the Northeast Interceptor System in the amount of $38,000 and the associated budget amendment #2007-49. Upon vote, the MOTION CARRIED UNANIMOUSLY. Bud2et Amendment Number: 2007-49 Devartment: En2ineerin2 BE IT ORDAINED by the New Hanover County Commissioners that the following appropriation be made to the Water and Sewer District ordinance: Section 1. The following appropriation is hereby made to the Water and Sewer District Funds, and that the following revenue is estimated to be available to meet this appropriation. Expenditure Water and Sewer Administration: Transfer to Capital Project Decrease Increase $38,000 NEW HANOVER COUNTY WATER AND SEWER DISTRICT REGULAR MEETING, DECEMBER 18, 2006 BOOK 3 PAGE 208 Bud2et Amendment Number: 2007-49 (Cont.) Expenditure General Water and Sewer Capital Project: Capital Project Expense Decrease Increase $38,000 Revenue Water and Sewer Finance: Appropriated Fund Balance General Water and Sewer Capital Project: Transfer in Enterprise Decrease Increase $38,000 $38,000 Explanation: Engineering services by McKim and Creed for the 2006 Wastewater Master Plan update. ADJOURNMENT Hearing no further business, District Chairman Kopp requested a motion to adjourn the meeting. Motion: District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to adjourn the meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. District Chairman Kopp adjourned the meeting at 12:21 p.m. Respectfully submitted, Sheila L. Schult Clerk to the District Board