B042705
NEW HANOVER COUNTY
BOARD OF SOCIAL SERVICES
MINUTES
APRIL 27, 2005
The New Hanover County Board of Social Services met in open session on Wednesday,
April 27, 2005, 9:00 a.m. in the Multipurpose Room of the New Hanover County
Department of Social Services.
ATTENDING: Dallas Brown, Chairman; Bill Caster; Ann Pitts; Frankie
Roberts
ALSO ATTENDING: LaVaughn Nesmith, Secretary to the Board; Anne Marie
White, Assistant to the Director
The Chairman called the meeting to order at 9:05 a.m. Mrs. Pitts moved to approve the
agenda as presented. The motion was seconded by Mr. Caster and passed unanimously.
Mr. Roberts delivered the invocation. Mrs. Pitts led the Pledge of Allegiance.
CONSENT AGENDA
Mr. Roberts moved to approve the items on the consent agenda as presented. The motion
was seconded by Mr. Caster and passed unanimously. Approved were the minutes of
March 30, 2005, the proclamation declaring May as Foster Care month and revised day
care policy.
INFORMATION AGENDA
Personnel Change Report
The Director introduced new employees, Rebecca Hewitt and Esther Watson-Hall.
Monica Frink and Patricia Reynard were recognized for their recent promotions. Barbara
Allen and Rebecca Spaven were recognized for their transfers.
Service Awards
he following employees were recognized for their years of service to New Hanover
County.
5 ears
Marla Hubbard
Phyllis Reynolds
• Donna Willetts
Minutes
April 27, 2005
Page 2 of 4
® Significant Service Delivery Indicators for March 2005 and County Budget
Expenditures Report for March 2005
Day Care is currently spending at 102% and there is no waiting list. Staff anticipates
additional funding from the New Hanover County Partnership for Children. The Board
discussed Work First Family Assistance, Adoption Assistance and medical
transportation.
Budget Update
James Oxendine, Business Officer, stated that the three additional requested positions
have been reinserted in the budget which is the same budget approved by the Board on
March 3, 2005.
Foster & Adoptive Parent Appreciation Event
The Board was reminded of the event planned for Tuesday, May 10, 6:00 p.m. - 8:00
p.m. at Winter Park Baptist Church. Wanda Neidig, Assistant Director for Social Work
read the proclamation declaring May as Foster Care Month.
Recognition
• The Director recognized Child Welfare staff for their hard work in meeting criteria to be
removed from the program improvement plan that resulted from the Child and Family
Services Review conducted in January 2004.
Board Appointment
Mr. Brown will complete the form regarding his reappointment to the Board for a second
term. Mr. Brown's appointment is made by the Social Services Commission.
STRATEGIC/ACTION AGENDA
Revise Indicators and Approve Targets
Staff continues to work Result #4, Indicator 4h, which establishes the annual percentage
of children in custody for whom paternity has been established. The target date should be
established by the next meeting.
After discussion regarding Result #5, Indicator 5e, which establishes the annual
percentage of affordable housing units in the county, Mr. Brown stated that he may have
some information that would be helpful. Establishing a target for this indicator will be
• postponed for a couple of months.
Item 2 Page 2
Minutes
April 27, 2005
Page 3 of 4
Develop Agenda for Leading by Results Community Forum
The forum and the June Board meeting is scheduled for June 14, 2005. The forum will
be held at the County Commissioner's Assembly Room in the Old Courthouse instead of
the Department due to the availability of the video equipment. The agenda will include
presentation of gathered data and a highlight of developed results and indicators and the
effort to move towards achieving them.
First Baptist Church Request
After discussion, the Board requested that a letter be drafted to the First Baptist Church
expressing appreciation for the invitation to establish satellite offices in the old law
enforcement facility, but noting that we would have to conduct more research before
making a commitment.
Supplanting Child Support
After discussion, the Board by consensus, decided not to convene the child support
committee to determine how to supplant approximately $8,000. The Director is
authorized to work with the Chairman on the response that is due by May 14, 2005. The
Director will request an extension, so the decision can go before the County
Commissioner's on May 16, 2005.
NEXT MEETING OBJECTIVES
• Client Transportation Policy and Procedure
• Revise Indicators and Approve Targets
• Finalize Agenda for Leading by Results Forum
BOARD SELF-EVALUATION
The Board completed the self evaluation.
Future Agendas
The Chairman will forward the draft agenda for scheduled meetings to the Board. The
agenda will also be posted on the agency website.
Fifth Board Member Appointment
After discussion, Mr. Caster nominated John Craig to fill the vacancy on the Board due to
the resignation of Phyllis Gorham. Ms. Gorham's term will expire June 30, 2006. The
motion was seconded by Mr. Brown and passed unanimously. The Chairman requested
• that a letter be drafted to Mr. Craig and the other applicant.
Item 2 Page 3
Minutes
April 27, 2005
Page 4 of 4
The Board by consensus, entered closed session as provided in G.S. 143-318.11, to
consider information that is confidential pursuant to G.S. 108A-80 and/or G.S. 154A-98.
The Board entered closed session 10:16 a.m.
The Board returned to open session at 10:43 a.m. There being no further business, the
Board adjourned at 10:44 a.m.
Respectfully submitted
V
V
LaVaughn Nesmith
Secretary to the Board
alias ro J
Chairm ,
Date approved:
LN:amw
B042705
Item 2 Page 4