2007-01-22 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, JANUARY 22, 2007
BOOK 3
PAGE 210
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, January 22,2007, at 11:43 a.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp, Jr.; District Vice-Chairman Robert G. Greer;
District Commissioner William A. Caster; District Commissioner Ted Davis, Jr.; District Commissioner Nancy H.
Pritchett; County Manager Bruce T. Shell; County Attorney Wanda M. Copley; and Clerk to the District Board
Sheila L. Schult.
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Regular Meeting of the Water
and Sewer District held on January 8, 2007, as presented by the Clerk to the District Board.
Motion: District Commissioner Caster MOVED, SECONDED by District Vice-Chairman Greer, to approve the
minutes of the Regular Meeting of the Water and Sewer District held on January 8,2007, as presented by the Clerk
to the District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF CONTRACT AMENDMENT WITH MUNICIPAL AND FINANCIAL SERVICES
GROUP AND THE ASSOCIATED BUDGET AMENDMENT
Finance Director Avril Pinder and County Engineer Greg Thompson reported that the Board of
Commissioners, at their April 18, 2006 meeting, approved a concurrent resolution with the City of Wilmington
identifying the need to hire a Project Manager and perform a rate study to facilitate the consolidation of the water
and sewer systems operated by the City of Wilmington and New Hanover County. The resolution established an
initial budget of $400,000 and identified equal contributions of $200,000 from the County and City of Wilmington.
The firm of Municipal and Financial Services Group was hired to serve as Project Manager.
As progress towards consolidation is made, additional tasks have been identified. A change order for the
additional work is necessary to cover the cost through June 30, 2007 for services provided by Municipal and
Financial Services Group. Consistent with the original agreement, the cost of the work will be split 50/50 between
the City of Wilmington and the County.
Staff requests approval of the change order to the contract with Municipal and Financial Services Group for
additional services through June 30, 2007 and the associated budget amendment #07-111 in the amount of$365,753
to cover 50% of the cost for the professional services.
After brief discussion concerning the need to continue progress towards consolidation, District Chairman
Kopp requested direction from the Board.
Motion: District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Caster, to approve the
change order to the contract with Municipal and Financial Services Group for additional professional services
through June 30, 2007 and the associated budget amendment #07-111 in the amount of $365,753. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT
REGULAR MEETING, JANUARY 22, 2007
BOOK 3
PAGE 211
APPROVAL OF CONTRACT WITH CAMP DRESSER AND MCKEE FOR FLOW MONITORING IN
THE NORTHEAST INTERCEPTOR SYSTEM SERVICE AREA AND THE ASSOCIATED BUDGET
AMENDMENT
County Engineer Greg Thompson reported that as requested by the State of North Carolina, the County is
making reasonable efforts to limit flows in the Northeast Interceptor System. Flows into the Northeast Interceptor
System through the Bradley Creek Pump Station exceed the rated capacity of the pumps at that station during major
storm events. Reduction of storm water in the s ewer system is important in preventing spills resulting from the
Northeast Interceptor System because it is possible for sewage to overflow out of manholes into the creek during
major storm events. Upstream gravity sewer lines need to be investigated to determine if they are a source of storm
water intrusion into the system.
The City of Wilmington is currently contracting with Camp Dresser and McKee to perform a flow
monitoring study on sewers that flow into the Northeast Interceptor System. County staff meets regularly with City
staff and Camp Dresser and McKee on this and other issues of mutual concern for public health and safety related to
sewers. The City's competitive selection process to determine the best qualified consultant coupled with critical
public health and safety concerns warrants an exemption for procurement of engineering services without a formal
competitive selection process by the County per N.C.G.S. ~143-64.32.
In conjunction with the City of Wilmington's study, County staff requested a proposal from Camp Dresser
and McKee to perform flow monitoring for the New Hanover County system serving the Northeast Interceptor at the
same time they monitor the City system. A unified approach is intended to provide consistent findings and some
cost advantages. This project's findings will identify areas in the system tributary to the Bradley Creek Outfall and
Northeast Interceptor where storm water intrudes. In-house camera inspections and smoking of sewer lines will be
focused on the areas identified by flow monitoring and damaged pipes or manholes will be repaired. The fee for this
service is $62,400.
Motion: District Vice-Chairman Greer MOVED, SECONDED by District Commissioner Caster, to award contract
#07-0275 for flow monitoring services to Camp Dresser and McKee in the amount of $62,400, approve the
associated budget amendment #07-110 in the amount of $62,400 and exempt the project from a formal competitive
selection process per N.C.G.S. ~143-64.32. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADJOURNMENT
Hearing no further business, District Chairman Kopp adjourned the meeting at 11:58 a.ill.
Respectfully submitted,
Sheila L. Schult
Clerk to the District Board