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HomeMy WebLinkAboutAgenda 2002 11-25 NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC AGENDA TED DAVIS, JR., CHAIRMAN. ROBERT G. GREER VICE-CHAIRMAN WILLIAM A. CASTER, COMMISSIONER. JULIA BOSEMAN, COMMISSIONER. NANCY PRITCHETT, COMMISSIONER ALLEN O'NEAL, COUNTY MANAGER' WANDA COPLEY, COUNTY ATTORNEY' LUCIE F, HARRELL, CLERK TO THE BOARD November 25, 2002 9:00 a.m. MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.) INVOCA TION PLEDGE OF ALLEGIANCE APPROVAL OF CONSENT AGENDA ESTIMATED ITEMS OF BUSINESS Page TIMES No. 9: 15 a.m. 1. Presentation of New Hanover County Service Awards 5 9:25 a.m. 2. Recognition of New Employees 7 9:35 a.m. 3. Consideration of Establishment of Electronic Monitoring for Pretrial Inmates 9 9:55 a.m. 4. Consideration of Staffing for Sheriffs Detention Facility 15 10:25 a.m. 5. Presentation on 2002 Activity at the Coast Line Convention Center 19 10:40 a.m. 6. Presentation on the MPA Program at UNCW 21 10:50 a.m. 7. Update on E-Payment Project for County and Consideration of Recommendations by 23 Staff 11:05 a.m. Break 11:15 a.m. 8. Consideration of Expenditure of $6,160 of Tidal Creeks Water Quality Enhancement 25 Project Funds on a Tidal Exchange Rate Study 11 :30 a.m. 9. Consideration of Amending Budget Due to Local Government Reimbursements Not 27 Being Included in the FY02-03 State Budget 11:45 a.m. 10. Committee Appointments: Zoning Board of Adjustment 31 12:00 p.m. Lunch Break 12:30 p.m. 11. Meeting of the Water and Sewer District 49 2:30 p.m. Non-Agenda Items 2:40 p.m. Additional Items: County Commissioners County Attorney County Manager 2:50 p.m. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. MEETING OF THE WATER AND SEWER DISTRICT ASSEMBL Y ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMATED ITEMS OF BUSINESS Page No. TIMES 12:30 p.m. 1. Approval of Minutes 51 12:35 p.m. 2. Consideration of A ward of Contract Number 02-0342 53 Construction of Water and Sewer Lines Brookfield - Brierwood Capital Project Ordinance and Budget Amendment 12:50 p.m. 3. Consideration of A ward of Contract Number 03-0045 and 03-0096 59 Construction of Water and Sewer Lines Kings Grant - Section II and III 4. Consideration of Contract Administration and Inspection 63 1 :05 p.m. Kings Grant Section I and II W. K. Dickson Contract Number 01-0167B 5. Consideration of A ward of Contract Number 02-0262-1, 02-0262-2, 02-0262-3 65 1:20 p.m. Divisions I and II - Construction of Sewer Lines Middle Sound 1 :35 p.m. 6. Consideration of Release and A ward of Contract 02-0262-2 75 Division II - Middle Sound 1 :50 p.m. 7. Consideration of Design of Four Million Gallon Per Day 79 Water Treatment Plant and Well Field W. K. Dickson 2:20 p.m. Non-Agenda Items (limit 3 minutes) 2:30 p.m. ADJOURN 2 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ITEMS OF BUSINESS Page No. 1. Approval of Minutes 83 2. Approval to Apply for and Accept Senior Center Outreach Monies 85 3. Approval to Apply for and Accept Senior Center General Purpose Funds 89 4. Consideration of Authorization to Set Up New Bank Account with Bank of America 95 for New Hanover County Tourism Development Authority dba Cape Fear Coast Convention and Visitors Bureau 5. Approval of Appointments to the Child Fatality Prevention Team 99 6. Approval to Apply for a Three-Year Grant from the North Carolina Health and 103 Wellness Trust Fund Commission for a Teen Tobacco Use Prevention and Cessation Program 7. Approval of New Hanover County and New Hanover County Fire District 113 Collection Reports 8. Approval of Release of Tax Value 117 9. Approval of Appeal of Tax Value - R07908-003-055-000 119 10. Approval of Board of Education Capital Outlay Budget Amendment 121 11. Approval of Final Summary of State Budget Changes to Board of Education 129 FY02-03 Budget Approval of Budget Amendments 12.1 #2003-18 141 12.2 #2003-19 143 12.3 #03-0072 145 3 {This page intentionally left blank} 4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 1 Estimated Time: Page Number: Department: Human Resources Presenter: Allen O'Neal Contact: Rosetta Bryant Item Does Not Require Review SUBJECT: Presentation of New Hanover County Service Awards BRIEF SUMMARY: The following employees are entitled to New Hanover County Service Awards due to their length of service with New Hanover County: FIVE (5) YEAR: Bruce A. Walker -IT; Teresa A. Baughman - Social Services; Janice M. Chambers - Social Services; Freddie J. Coley - Social Services; Jennifer B. Columby - Social Services; Hazel L. Humphrey - Social Services; Grace M. Lane- Social Services; David E. Rice - Health Dept.; FIFTEEN (15) YEAR: Marlene M. Carney - Human Resources; Edward Young, Jr. - Property Management; Barney W. LaCock, III - Sheriffs Dept.; Robert C. Sutton, Jr. - Inspections; Sharon F. Walters - Library; and TWENTY (20) YEAR: Douglas A. Garrett - Inspections. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Present service awards and thank employees for their service. COMMISSIONERS' ACTIONS/COMMENTS: Presented awards. 5 {This page intentionally left blank} 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 2 Estimated Time: Page Number: Department: Human Resources Presenter: Allen O'Neal Contact: Marlene Carney Item Does Not Require Review SUBJECT: Recognition of New Employees BRIEF SUMMARY: A list of new employees will be made available at the meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recognize and welcome new employees. COMMISSIONERS' ACTIONS/COMMENTS: Recognized and welcomed new employees. 7 {This page intentionally left blank} 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 3 Estimated Time: Page Number: Department: County Manager Presenter: Andy Atkinson Contact: Andy Atkinson SUBJECT: Establishment of Electronic Monitoring for Pretrial Inmates BRIEF SUMMARY: In order to provide an additional option for the judges when dealing with an accused person, staff is recommending the establishment of a system of electronic monitoring. The County's two pretrial screeners will review those held in the County Jail to determine if they meet the criteria for release under this program. If they do, a recommendation will be made to the Judge responsible for the case. If the Judge is in agreement, the accused person will be placed on electronic monitoring until the time of their court appearance. The advantage for this program to the County is that it reduces the cost for out of county transports. It is our intent to cut dramatically the number of inmates having to be placed out of county. The cost for electronic monitoring is between $13 to $14 per day per inmate compared to the $45 per day per inmate (not including transportation costs) for housing out of county. When the new jail opens, this will be an additional tool available to the County to keep the number of those incarcerated to a minimum. Over time it should help delay opening a housing pod, thereby saving money for the County. The Senior Resident Superior Court Judge, the Chief District Court Judge, the District Attorney and the Sheriffs Department are supportive of this program. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the establishment of an electronic monitoring system for pretrial detainees in New Hanover County. Authorize the County Manager to sign a contract with Reliant Monitoring Services to implement the full service program. The Contract is for one year. No budget amendment is necessary. FUNDING SOURCE: Will above action result in: c) No Change In Position(s) Explanation: The Cost for this fiscal year is $122,137. The program can be funded from the administrative reserve money budgeted for costs associated with the new jail. ATTACHMENTS: iii iii Electronic Monitoring 9 Electronic monitor: REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A 9 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 10 New Hanover County Pretrial Release Program Electronic Monitoring/GPS Component The New Hanover County Pretrial Release Program has, over the past seven years, successfully released defendants from custody and monitored their activities. At this moment, there are more than 60 releasees in the program. Unfortunately, the jail population is continuing to rise. At this time, New Hanover County is looking at an alternative form of release, electronic monitoring and Passive Global Positioning system. If these alternatives are utilized, more inmates could be released, resulting in additional savings of money and bed space. The number of inmates and trips to Burke and Rutherford counties could be greatly reduced, if not all together eliminated. At this time it costs New Hanover County $45 per day, plus travel expenses to house our inmates in other counties. At any given time there are more than 50 inmates housed out-of-county. If fully funded by the county, the cost would be between $13-$14 per day, depending on which system is utilized. Supervision Per day Total Cost Costs/Day (50 units) EMl $13 $650 PGPS2 $13.75 $687.50 Burke/Ruth $45* $2250 NHCo. Jail $51 $2550 * does not include transportation or personnel costs Who is eli~ible? Electronic monitoring would allow for the release of defendants who do not currently meet the Pretrial Release guidelines. Currently, those inmates who have been charged with no higher than a class G felony, have a nonviolent history, have a limited criminal record, and/or do not have a history of failing to appear are considered eligible for the Pretrial Release Program. Those being held for civil contempt (child support) are not considered. EM/PGPS would expand the eligibility requirements 1 Electronic Monitoring 2 Passive Global Positioning Satellite to include all inmates who fall in an II A cell on the Structured Sentencing Grid3 with a few noted exceptions: "Y Inmates charged with a sell, distribution, or trafficking of drugs "Y Inmates charged with a violent offense such as assault inflicting serious injury with the intent to kill "Y Inmates charged with a crime that involves a child victim "Y Inmates with a history ofDWI convictions In the past, those inmates who have been held for failing to pay their child support have had no release options other than paying off the balance of what they owe. In many cases, this is the best way to collect the money that is owed. However, in some cases the inmate may have a portion of the money or may be able to arrange for a job but cannot follow through because of current guidelines. With EM/PGPS, these cases will be allowed to work and pay their back support under constant supervision. Those inmates who have been held for a specified amount of time (ex. 30 days), have not been able to pay what they owe, and have a j ob or can get a j ob in a reasonable amount of time are released and placed on a monitor. This not only frees up jail bed space but it assist in the collection of back child support. Under the present Pretrial Release guidelines, a person's eligibility is greatly influenced by their criminal history. In most cases, those individuals with any sort of criminal background would be excluded from eligibility. Because EM/PGPS will allow for more enhanced supervision of those who are released, inmates who are considered to be in a "high risk" category in terms of pretrial release, may be released under the standard. 3 classes E & F will now be considered for release as well as G-I 11 New Hanover County Pretrial Release Program Electronic Monitoring/GPS Component The Process The process that is presently used to release inmates into the Pretrial Release Program will be modified to include the necessary steps to ensure a successful EM/PGPS release. The process will go as follows4: "Y Inmate is referred "Y Attorney is notified (if not referral source) "Y Initial interview is done by pretrial release program "Y Information is verified/criminal record check performed "Y EM/GPS staff is contacted and home visit is done to verify living arrangement is suitable and telephone line is working "Y All verified information is taken to the appropriate assistant district attorney "Y Information is then taken to the appropriate Court for consideration by the Judge "Y Approved release is processed through the pretrial release office "Y EM/GPS staff is notified to report to the jail to attach monitor to defendant "Y SherifPs Deputy transports defendant to designated residence "Y EM/GPS staff meets deputy and defendant at the residence, sets up monitor and immediately assumes monitoring responsibilities The pretrial release program and the EM/GPS staff would stay in constant contact in reference to each defendant on a monitor. Any violations would be handled by the pretrial release office. As the program develops, it is likely that the procedures will need to be "fine tuned" to ensure efficiency. 4 bold text represents steps necessary to accommodate EM/PGPS 12 New Hanover County Pretrial Release Program Electronic Monitoring/GPS Component Inmate Eligibility: Criminal Charges "Y must fall w/in and VA cell on the structured sentencing grid (E-I) "Y charges do not involve violence, sell or trafficking of drugs, or child victim "Y while defendant may have criminal record, it must not be a history of violence "Y first time DWI's, any DWI convictions will automatically exclude (unless a "No Leave" policy is implemented) "Y defendant must not have history of failing to appear Civil Contempt "Y inmate must have been in custody for no less than 30 days (this time period can be modified) "Y inmate must be able to work and must gain and maintain employment "Y any criminal charges must fall within the above guidelines or the PTR guidelines "Y inmate must agree to payment schedule to be established before release Release Process: Preliminary Steps "Y inmate is referred "Y attorney is contacted (if not referral) "Y initial interview is done by pretrial release program "Y information is verified/criminal record check performed "Y EM/GPS staff is contacted and home visit is done to verify living arrangement is suitable and telephone line is working* Court Process "Y all verified information is taken to the appropriate assistant district attorney "Y information is then taken to the appropriate Court for consideration by the Judge Release and Monitoring Processes "Y approved release is processed through the pretrial release office "Y EM/GPS staff is notified to report to the jail to attach monitor to defendant "Y Deputy Sheriff transports inmate from jail to designated residence "Y EM/GPS staff sets up monitor and immediately assumes monitoring responsibilities "Y All violations are handled through the pretrial release office *bold items indicate steps necessary to accommodate EM/GPS 13 /\ 107 /01- RELIANT Monitoring SeIVices NEW HANOVER CONTINUOUS TRACKING/EM PROPOSAL Passive GPS and RF Option Combined GPS and RF Equipment SERVICES Turnkey: Equipment lease, office lease, vehicle lease, human resources advertising, program administration/reporting, inventory/shipping transport/hookup/response, and general case management. PRICING 30 GPS Units $13.75 20 RF Units $13.00 150 Unit Scenario EM SeIVlce Dally Unit Composite MONTH DAYS UNITS DAYS USE TOTAL 3A^ n/a startup n/a 0 10,500 $ 10,500 1 30 25 750 15/GP 10/RF $ 10,088 2 31 50 1,550 30/GP 20/RF $ 20,848 3 31 50 1,550 30/GP 20/RF $ 20,848 4 28 50 1 ,400 30/GP 20/RF $ 18,830 5 31 50 1,550 30/GP 20JRF $ 20,848 ~ '" c. 6 30 50 1,500 30/GP 20/RF $ 20,175 /2.:Z., I ~7 7 31 50 1,550 30/GP 20/RF $ 20,848 8 30 50 1,500 30/GP 20/RF $ 20,175 9 31 50 1,550 30/GP 20/RF $ 20,848 10 31 50 1,550 30/GP 20/RF $ 20,848 11 30 50 1,500 30/GP 20/RF $ 20,175 12 31 50 1,550 30/GP 20/RF $ 20,848 TOTAL 365 575 17,500 60% GPS $ 245,879 40% RF ImDact Davs Rate Cost Current Daily Jail Bed Rate 17,500 $51 $ 892,500 For Same Days Cost-Avoidance Savings $ 646,621 or 72% Proposal 8 14 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 4 Estimated Time: Page Number: Department: Sheriff Presenter: Major David Stevenson Contact: Andy Atkinson SUBJECT: Staffing for Sheriff's Detention Facility BRIEF SUMMARY: The FY02-03 budget was adopted with an administrative reserve for funding the new jail. Staff has now developed a plan for hiring additional personnel to operate the new jail. Staff requests that 34 positions be added in the Sheriffs department and 5 positions be added in the Property Management Department for operation of the new jail. There will be 7 positions eliminated in the Sheriffs Department and two positions will be transferred to Property Management from the Sheriffs Department. Net increase in positions is 32. Staff requests 7 of these positions be approved to be filled 12/10/02, 4 positions be approved to be filled 5/27/03 and the remaining positions to be filled the first pay period of FY03-04. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend establishment of 37 new positions and the elimination of 5 positions (a net of 32 additional positions) for the new jail. FUNDING SOURCE: Will above action result in: a) A New Position Explanation: No additional funding is required for these positions in FY02-03. Of the $1 million administrative reserve for the courthouse expansion and new jail: $536, 836 was transferred for courthouse security, $121,137 is recommended to be transferred for the Electronic Monitoring of Pretrial Inmates, and $150,640 is recommended to be transferred for the above positions to be hired in FY02-03. This will leave a balance of $191 ,387. This may not be sufficient if out of county transport of inmates is required for the remainder of FY02-03. The additional cost of the positions in FY03-04 will be $1.7 million or approximately 1 cent on the tax rate. ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: Approve COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Postponed until the December 16th meeting. 15 c .2 .!:!! .::: c - c (I) E Q,) 0') cu c: co ~ >- - 10. Q,) a.~ o l'I:I ~ E "0 g C:cn co c ~o 'n; :e .., III ~&. Q,) z - c: Q,) E t:: co a. 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" OLD~~~ ~~8~~ ~ ;,8~~ce- o co oq-"""'" x ~ y; II n "00 ~~QeB ~~~8~ .~ :E i ~ C i! 8 0 oll oll oll 8L!)~~~E ~ II II en OJ ~ -gC'?-..:t~~:O ('lj 0 0 en rc ("0 cN;;;~~ c Q)oOcZ'QJ E_i:::~~E a. -c .... ~ ~ ~ ~~~oo.;::; JT(j)i7j~~& '" C :J o o ;; oll c o -2 ro -a :J 2? 2 ~ ro en Ql C '" '" '" .b Oi ,., ;> C ro .g C iii o 0 U C1. ill 0 ~ " (I).... 17 {This page intentionally left blank} 18 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 5 Estimated Time: Page Number: Department: County Manager Presenter: The Board of Directors of Coastline Management, Inc. Contact: Neel Patrick, President and Jerry Gilson, Director SUBJECT: Presentation BRIEF SUMMARY: The Board requests the opportunity to update the Commissioners on 2002 activity at the Coast Line Convention Center. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. No action required. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. 19 FROM COAST LINE CONVENTION CENTER November 12, 2002 Mr. Allen O'Neal New Hanover county Manager 320 Chestnut street Wilmington, NC 28401 Dear Mr. O'Neal: PHONE NO. 910 251 3531 Nov. 12 2002 04:15PM P2 ~ COflSrl1nE Ii:~r \,~:I.';.., The Board of Directors of Coast Line Convention Management, inc. request the opportunity to give it brief presentation at the November 25. 2002 meeting of the New Hanover County Commissioners. The purpose of this presentation is to update the County Commissioners on 2002 activity at the Coast Line Convention Center. If you nfled additional information, please contact Jerry Gilson, Director, at 763-6739. 20 H -';1 :: NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 6 Estimated Time: Page Number: Department: County Manager Presenter: Dr. Thomas Barth Contact: Allen O'Neal SUBJECT: Presentation - MPA Program at UNCW BRIEF SUMMARY: The UNC-W MPA (Masters in Public Administration) Program is in its second year. The program focuzs is outlined in the attached brochure. Dr. Tom Barth, the Program Director, will give a short presentation on the status of the program. Wanda Coston, Commissioner and I serve on the Community Advisory Board. I serve as the chairman. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. No action required. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. 21 {This page intentionally left blank} 22 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 7 Estimated Time: Page Number: Department: IT Presenter: Bill Clontz Contact: Bill Clontz Item Does Not Require Review SUBJECT: Update on E-Payment Project for County BRIEF SUMMARY: The County Commissioners adopted a goal for 2002-2003 of offering the citizens of New Hanover County the option of paying for services they receive from the County with credit cards via the Internet. This is an update on that project. RECOMMENDED MOTION AND REQUESTED ACTIONS: Move that the recommendations contained in this update report be approved. FUNDING SOURCE: Will above action result in: c) No Change In Position(s) Explanation: ATTACHMENTS: iii Commissioners Update on the ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Approve e-payment project. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 23 An Update on the E-Payment Project November 25,2002 The following bullets outline the E-Payment Project that the IT Department wishes to initiate for New Hanover County. · The Commissioners established this project in their Programmatic Goals that were part of the guidelines for the 2002-2003 budget. · The IT Department has been interested in this project for some time but hesitant that the underlying technology was too immature. · That fear has been reduced to the point where it is appropriate to move ahead with the project. · We have informally surveyed the county departments and there seems to be a business case for this proj ect. · Some benefits the county expects from this project include: o Citizen Convenience o Reduced County Resources o Promotes Progressive Image for County o Improved Collection Rates · A key issue associated with this project is that the state has put in place the necessary front end to the financial institutions. · NHC can use this facility to lower our rates and avoid having to build this feature ourselves. · The project would allow citizens to pay for the services they receive from the county by using their Personal Computer or their Telephone. They could use a Visa or Master Card for the payment. · All costs would come from current budgets. · I ask that you Approve the following recommendations: o Formation of a Project Team to define and build our system. o Authorize the Project Team to make a decision concerning rates and fees. o Authorize the State Controller's Office as our Business Partner For this project 24 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 8 Estimated Time: Page Number: Department: Planning Presenter: Chris O'Keefe Contact: Chris O'Keefe SUBJECT: Expenditure of $6,160 of Tidal Creeks Water Quality Enhancement Project funds on a Tidal Exchange Rate Study BRIEF SUMMARY: The Tidal Creek Watershed Management Advisory Board is considering a request by the Friends of Hewlett's Creek to help fund a dredging project at the mouth of Hewlett's Creek. Dredging the mouth of the Creek could increase the tidal exchange rate and possibly improve water quality in the Creek as it did in Futch Creek after a similar project. It was recommended to the Tidal Creeks Advisory Board that before it considers the funding request, an "exchange rate study" be performed, as described on the attached proposal. Exchange rate studies are fairly rudimentary and involve releasing dye at several sites in the Creek and monitoring the movement of the dye over the course of 7 - 10 tides. Exchange rates are determined from the reduction of dye over time. Results of this study will indicate if the quality of the water in the Creek would likely be improved if the mouth of the Creek were cleared of shoals that have formed over time from various sources. The Tidal Creek Advisory Board voted to recommend that the County approve and fund this tidal exchange rate study. The study will be performed by the UNCW Center for Marine Science Research as part of their on-going work for the County. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize the expenditure of Tidal Creeks Water Quality Enhancement Project funds on a tidal exchange rate. FUNDING SOURCE: Will above action result in: Explanation: Tidal Creeks Water Quality Enhancement Project Funds - $6,160 ATTACHMENTS: iii Hewlett'sCree REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 25 Hewlett's Creek Tidal Exchange Rate Proposal The purpose of this research is to determine the tidal exchange rates of Hewlett's Creek. Tidal exchange rates will be used in conjunction with current and historical water quality data to determine if dredging of the creek mouth could improve water quality in the creek. Exchange rates will be determined using a dye tracer (Rhodamine WT). Dye will be released into the estuary and then samples will be taken for 7-10 tides after the release at several sites along the length of the estuary. Exchange rates will be determined from the reduction of dye over time and will be presented as a percent exchange per tidal cycle at each site. It is suggested that at least two studies be conducted during different tidal regimes because of the intended use of the information to be provided by this research (potential dredging). It would be most beneficial to have studies during an average tide range, a spring tide range and a neap tide range. Each study will require approximately three weeks, two part-time research technicians, travel and dye. A budget is presented here for two studies, but can be expanded on a pro-rated basis to support a third study if desired. In addition to the paid research technicians and undergraduate students will be involved in the research as part of Directed Independent Study credit with the University. P dB d ropose u l~et: 2 studies Dye 1,600 Research Tech III 2,400 Research Tech I 1,600 Travel 200 Fringe 360 Total 6,160 P.I. Jason Hales, M.S. Co-P.I. Dr. Lawrence B. Cahoon 26 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 9 Estimated Time: Page Number: Department: Budget Presenter: Cam Griffin Contact: Cam Griffin Item Does Not Require Review SUBJECT: Amending Budget due to Local Government Reimbursements not being included in the FY02- 03 State Budget BRIEF SUMMARY: The FY02-03 Budget included $4.5 million for State-collected local government reimbursements as a revenue. It was pointed out in the budget message that if reimbursements are not made to the County, changes to the budget will be required. The reimbursements were not included in the FY02-03 State budget. To make up for this revenue shortfall the County can: (1) budget fund balance in Fund 125 to fund the Schools' debt service, (2) enact the local option one half percent sales tax (3) reduce or eliminate non-mandated services, or (4) a combination of the first three options. Attached is a budget amendment that budgets fund balance in Fund 125 to fund the Schools' debt service. This would decrease the General Fund transfer to the Schools, thus decrease general fund expenditures. It would not impact the amount of funding recommended for the Schools, just the source of funding. The Fund 125 fund balance is a one-time revenue source. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider options for replacing State-collected local government reimbursements. FUNDING SOURCE: Will above action result in: c) No Change In Position(s) Explanation: ATTACHMENTS: iii BA #03-0066.wpc ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-1. Commissioner Boseman dissenting. 27 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Budget Amendment DEPARTM ENT: New Hanover County Schools/Finance/Tax BUDGET AMENDMENT #: 03-0066 ADJUSTMENT DEBIT CREDIT New Hanover County Schools: Transfers In/General Fund $4,475,970 Appropriate Fund Balance $4,475,970 Finance: Food Stamp Sales Tax Reimbursement $2,268,436 $93,240 Intangible Tax Tax: Inventory Tax Reimbursement $117,343 $1,996,951 Senior Citizens Exemption Education: Transfer To Public Schools Fund $4,475,970 EXPLANATION: To budget fund balance in Fund 125 for the County contribution to the Schools. This will not impact the amount of the County contribution to the Schools, but change the revenue source from the General Fund to Fund 125-Fund Balance. 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I..(j- L.O N~ cJ t.()" r:0 a" "..f (o')- OR co- {O- ~. ~~~M7~~N~~~ONM ~~~..-mom~ro ~"""Nm~~"""NW~~ ..- ~ N"-N~M~M~~W ,.....NN~Mro~~~N.,....~~ ~ ~ ~~ M ~ ~ ~ ~ 00 ~ ~ ~M N N ~ ~ ~ "'~ " (j Ul ~ ..c:: ~ ~ ffi I~ ~ ii' 'E m g CD ~~ ~ ~" ~%~ ~ c~ - ~~ Ig x ~~a,,~~fi~~g o. tE!g~ll w ~Cl." ~0 UeU;~!"Ec ~ m~II~U~:::;~~~om~~~i ~E~~~co~~~~~~ ~~~~~~ ~m~~~~~~~ I~ ~~~W~5o'~I~-g~~5m.cEE ~ ,~ ~ h: '0 oS! ~ E "5 C ;t; c al ~ ~r ~IE u c ~ ~ ~ (U Q) E t:: ~ QJ CD.D 'SI~ ~!!! ,~~.g ~ E ~ -0 iJ ~ ~ ::: ~ e e EI$ ~ o~Crn_~~om rn_c '~r~clIl~~~~~~09~Um!?~~2~~>ro~~~~O._O~~O~j~L ~~~c~ o:'5:u:::;O~UUQL:::;:::;~~m(f)C ~<v,~ ~~ -~~~U,~ >~mUQ:::;:::;ZO:O:(f)(f)'5:~u~'5:'5:; :i::ii :;;:!::::;; z z z 29 North Carolina Association of County Commissioners I i State Reimbursements for Local Taxes Repealed by General Assembly I County & City Amounts for 2000-01 I I 1 Lounty i Mumclpan IeS .nvenlOnes Homesteal! I .n anglo.es ~OOl! Mamps Total Martin I 601,160 44,030 I 252,162 40,718 ' 938,071 Bear Grass 234 96: 181 28 539 Everetts " 580 401 ! 483 I 76 1,540 , Hamilton -~ 1,635 i 582 1,347 211 3,774 Hassel! 212 I 94 94, 15 415 Jamesville 2,168 i 1,098 1,993 , 312 5,571 Oak City 1,280 611 1,187 186 ! 3,264 Parmele 831 678 592 93 2,194 Robersonville 27,170 ' 2,776 7,773 I 1,217 38,936 Williamston > 116,278 I 11,077 39,849 6,241 173,445 McDowell I 878,681 57,444 259,208 16,763 , 1,212,096 1!\1 arion 187,214 10,177 35,499 2,156 235,046 iOld Fort 139,080 671 8,141 422 148,314 Mecklenburg 12,994,138 158,525 11,297,163 231,437 24,681,263 Charlotte 7,892,383 109,746 , 5,373,149 109,402 13,484,680 Cornelius 48,11 0 : 1,498 II 2,149 2,270 164,027 Dayidson* 96,806 I 594 49,411 960 147,771 Huntersville ! 62,069 ' 1,165 124,002 2,510 189,746 Matthews 144,873 ; 534 120,927 2,448 268,783 IMintHilI 34.970 770 63,771 i 1,291 100,802 i Pineville 78,399 443 41,076 832 : 120,750 Mitchell I I 248,595 35,038 ! 132,058 15,022 I 430,713 ! Bakersville 1,889 674 ! 2,266 237 I 5,066 ISpruce Pine 56,466 3,621 , 22,875 i 2,395.l-~ 85,357 Montgomery 412,774 ! 22.590 I 212.487 ! 18,960 I 666.811 IBiscoe 31,992 1 1,171 9,968 1.274 44,405 1 Candor 13,402 I 516 4,525 577 19,(119 ,)lount Gilead I 38,168 ! I, 794 I 8,821 1.046 49,829 -IStar i 99,9(12 ' 515 ' 5,179 ! 671 106,267 ITroy 72,680 2,351 16,713 i 2,870 94,613 )loore I 680,989 37.054 2,030,672 32,215 2.780.930 : Aberdeen 67,774 2.777 i 110,706 1,681 182,937 Cameron 940 253 I 2,621 110 ! 3,924 Carthage 17,559 . 875 31,428 837 ; 50,699 Foxlire Village 1,859 : 14 10,661 ' 192 I 12,727 Pinebluff I 11,954 ' 508 16,180 i 446 i 29,087 Pinehurst I 47,827 83 314,780 " 3,783 i 366,474 iRobbins 31,928 1,684 24,311 ' 510 i 58,434 Southern Pines 187,770 8,746 I 353,900 ! 4,585 i 555,000 ITaylortown 2,374 614 i 10,295 I 335 , 13.618 Vass 8,354 I 772 I 15,(128 i 325 24,479 : Whispering Pines 8,802 mn_1 54,740 ! 794 M,335 l\ash i 1,346,112 48,370 1 1,140,354 i 72,165 2,607,000 Bailey 3,951 994 ! 5,585 : 453 10,983 Castalia 560 208 i 556 218 1.542 Dortches - ____I -~--- 742 . 742 Middlesex 4,730 i 138 i 8,628 794 14,890 Momcyer 467 -~~-~- 140 228 ' 834 NashviUe I 29,819 2,554 40,557 3,247 76,177 Red Oak - , -----~ w_____ I 2,131 2,131 Rocky Mount' 756,330 i 26,247 460,426 i 52,626 1,295,629 Sharpsburg* 5.238 BOO 7,666 1,314 15,018 Spring Hope 6,277 1,994 15,837 1,048 25,157 Whitakers' 3,687 1,031 i 5,593 i 830 11,141 New Hanover 1,996,951 93,240 , 2,268,436 i 140,125 4,498,752 Carollna Beach 20,635 1,396 57,149 3,440 82,620 I Kure Beach 5,323 680 18,886 I 1,137 26,027 ,Wilmington 1,130,099 58,722 877,727 :' 52,836 2,119,385 ,Wrightsville Beach 14,407 I 244 44,784 i 2,696 I 62,131 2120/2002 7 of 1 f cOi.mtyandcily01 reimbweb 30 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Regular Item #: 10 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie Harrell Contact: Lucie Harrell Item Does Not Require Review SUBJECT: Committee Appointments: Zoning Board of Adjustment BRIEF SUMMARY: Vacancies exist on the Zoning Board of Adjustment RECOMMENDED MOTION AND REQUESTED ACTIONS: Make Appointments FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: Committee Information sheets and Applications ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Make appointments. COMMISSIONERS' ACTIONS/COMMENTS: Michael Lee and Horace Malpass to Board. Alternates: Michael Jones and Carman Gintoli (4-1). All 5-0 unless noted otherwise. 31 COMMITTEE APPOINTMENTS ZONING BOARD OF ADJUSTMENT 2 VACANCIES 2 ALTERNATE VACANCIES APPLICATIONS ELIGIBLE FOR REAPPOINTMENT Randy Crow (Served as Alternate 5 yrs) Carmen Vincent Gintoli Michael S. Jones Michael V. Lee (Served as Alternate 1 yr.) Horace Malpass Dana E. Page For consideration as an Alternate (If Mr. Lee is appointed as a regular member, 3 alternates will need to be appointed.) Carmen Vincent Gintoli Michael S. Jones Horace Malpass Dana E. Page -. Attachments: Committee Information Sheets Applications 32 NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT Number of Members: 5 plus three alternates Ex-Officio: Planning Director Tenn of Office: three years Regular Meetings: Fourth Tuesday of each month at 5:30 p.m. in the Assembly Room, County Administration Building, 320 Chestnut Street. Compensation: $20.00 per member per meeting plus auto mileage Statute or cause creating Board: N.C. General Statutes 153-A-345, 266.17. The Commissioners increased to 3 alternates 11/21/94 (officially 4/1196). The Zoning Ordinance requires members to be appointed from different areas within the County's zoning jurisdiction. Brief on Functions: The Board of Adjustment is a recognition of human frailty. If it were possible for the legislative body to write a perfect zoning ordinance which would meet the needs of the community while at the same time avoiding hardship in individual cases, there would be no need for this board. Because that has been found near impossible, the Board of Adjustment has been introduced as an integral part of almost every smoothly operating zoning enforcement mechanism, serving as a "pop-off valve" to relieve pressures resulting from hardship cases. In New Hanover County, the duties of the Board fall into two general categories: Interpretation and Granting Variances. Interpretation: The function of the Board of Adjustment which is most closely similar to that of the courts is interpretation of the Ordinance. This function involves (a) interpreting the meaning of parts of the Ordinance which are unclear, (b) applying the Ordinance to particular fact situations, and, if necessary, (c) correcting any mistakes or abuses of discretion which the Building Inspector may have made in administering the Ordinance. In exercising this power, the basic principle for the Board to keep in mind is that it must not vary the Ordinance. Its function here is to interpret and apply what the governing body has written, not to vary that legislative pronouncement to fit its own ideas. Its decisions must be in accord with what the Board believes to be the actual meaning and intent of the Ordinance. Granting of Variances: General Statute 153A-345(d) provides that, "when practical difficulties or unnecessary hardships would result from carrying out the strict letter of a zoning ordinance, the Board of Adjustment may, in passing upon appeals, vary or modify any regulation or provision of the Ordinance relating to the use of land, so that the spirit of the Ordinance is observed, public safety and welfare secured, and substantial justice done". Basically, a variance is a permit, which the Board may grant in certain situations, enabling a property owner to make use of his property in some way which is in conflict with the literal provisions of the Ordinance. Sometimes a lot so small or so peculiarly shaped that the owner would have great difficulty in complying with the yard requirements and yet erecting a suitable 33 r 34 NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT (CONTINUED) building. Sometimes contours of the terrain are such as to create hardships in complying with these requirements. Sometimes the lot is located in a cluster of nonconforming uses which will prevent the owner from securing any reasonable return from his land if he complies with the Ordinance (as where a lot in a residential district is surrounded by nonconforming business structures). When the Board grants exemptions from harsh provisions, it is "granting a variance." Finally, it should be noted that there is a good bit of "law" connected with the duties and responsibilities of the Zoning Board of Adjustment. This is understandable, however, when one considers the importance of its decisions which expand or limit property values. These are issues which must not be dealt with casually or arbitrarily. The above has been largely excerpted from the Zoning Board of Adjustment in North Carolina by Michael B. Brough and Philip P. Green, JT. CURRENT MEMBERS TERM PRESENTLY SERVING TERI\1S EXPIRES Jeffrey R. Bellows 5419 Beretta Way Wilmington, NC 28409 392-2337 (H) 34-3 15?.ll (W) 3'1i '""~~ 'i $ Peter Michael DeVita 97 Pelican Point Road Wilmington, NC 28409 392-4641 (H) Second 12/1/2004 (Appt. unexpired term 2/17/97) (Appt. 11/23/98; reappt. 11/19/01) e 1211/2002 (Appt. 11/18/96; reappt. 12/6/99) Larry W. Flowers 5629 Oleander Drive, Suite 114-P - PMB199 Wilmington, NC 28403 350-0178(H) 763-5411(W) Second 12/1/2003 (A ppt. 11/18/96) (Reappt. 12/8/97 and 11/27/00) Myron Furman 5004 Crown Point Lane Wilmington, NC 28409 794-8483(H) First 12/1 /2004 (Appt. 11/19/01) >f Irving "Rod" L. Smith 316 N. Hampton Road Wilmington, NC 28409 395-2413(H) 791-3313(W) G~ 12/1/2002 (Appt. 11/18/96; reappt. 12/6/99) ~ * NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT (CONTINUED) CURRENT MEMBERS TERM PRESENTLY SERVING ALTERNATES: Rand y Crow 2119 Gloucester Place Wilmington, NC 28403 763-0029 (H) First TERMS EXPIRES 12/1/2002 (Appt. 2/17/97, reappt. 12/6/99) Michael V. Lee 4311 Scotland Lane Wilmington, NC 28409 313-0723(H) First (Appt. 11/19/01) Dallas J. Brown, Jr. 6003 Tassle Court Wilmington, NC 28405. 793-0836 Second 12/1 /2004 12/1/2002 (Appt. 12/16/96; reappt. 12/6/99) 11/01 file: \Zoning Staff: Inspections Director Jay Graham, Zoning Enforcement Officer Ann Hines 35 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (91 OJ 341-7149 FAX (910) 341-4130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: -:::3 0 n j n J Name: '~lj\A It C~ C.L',J Home Address: -,:).. \ \ <1 G- \ a \.1... c:... E: S\ t'r ~<;',("u-c.;:" ~ f- V\ ',. :-,-- r-t- 0 \ .~.....:-... '\ v-"-""") \, v V \<Lc..E::.- How long have you been a resident of New Hanover County? \ 'J... (.j Pn..f' c" \ Mat7ing Address: So... \/IIF_ o....s. C"__''o i:: ~e CiJ.ti._~t~; w ~ l-. \"Y, ~ f\ crt (rv-...... Zip Code: ',1.. 8 '-1 (j ~i Telephone: Home: 'I (<; ~ "C e J.... 7 Business: "Sex: YV'CL \€- , "Race: \.l.J ~ ~, e "Age:.s-~ "This inform8Cion is r"quested for (h" sole purpose of assuring that II cross-section of the community is appointed. .. "Employed by: '---T" ~ Q, VY\. ' \.. Q.,\.. '"A person curranlly employed by tha ag cy or department for which this application is made, must r"sign his;' 8r position with N8W Hanover County upon eppoJi,:ment, in eccordance with Article VI, Sec, 4 of the New Hanover County Personnel Policy. f Job Title: ~ ("\ ('~Il C.' c- \-. ; ,. _ (?'C Professional Activities: ki'l"'-.-=-'/"I~ Volunteer Activiti~: K- 0 S f ~ ce j C-":"'r- ,\ ,0 \'\ ~c~ l~ 1\.::1'1\ \) ;;; <c,' (:c~~r~ c-: (". _ ~. l---.. Why do you wish to serve on the Board, Committee, or Commission requested? \;'f'2.. ~,,\ ij~~ '( '-~ r L: ':h.d ~ I- t~, 'j" €., c' '-r c v--l \ l., v'" '> 1\ <\1G'v\ \ is /Vl Lt. h h..: i- K foe f) ;"t- ~, i I~,'" ~~)- - {,I '7 t"", (->... C-l.-t'n 0;;, ,il..l Wlli.~\ \ t) E.. ( er.:i r~ tj.Q eX ~ \ "7 What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? a.. 'S' "- '-, TlI e,'\ n ~ ("" What areas of concern would you like to see the Board, Committee, or Commission address? dE'i') c:; ,+ (.1 ) E',I ,:.,\ \'."" t VI"...q~-\Y \ Are you currently serving on another board or committee appointed by a municipality or a county? If so, please list: 'i\lo (Please use reverse side for edditional communtsl 1.1-7-(} G NOV Sionat~,.~ G.~,~ Date: 36 A 16 c. 1 M'i ""/.. ((\ I r-Q <:, ;d-e.-\ t ~ oJ... , C C. Iv\' I'^Q (' <.. ~c~ ) Q.1--\.c..... rQ.c...- Cr-12c.:ti<.'V'-c~ ;1~Qd-~ -t.:D /Je cll::>"'-t'... lV)'tItt\~')e"V\1,~,", 6 c 'i:~t" ""t to- G\.. ~ ~ \' C. C a.. h b f.L Ce-n, -( l'-t. ~(E'-cR.. to R-e-rC~~J ~ ~l -_.--------~.. .--- <, 1 Q__ <...- Ca"~-~~~ - L "" ~ - cF S- 1~~L~~ 1~~1 -- --- ~ C --.:--:-:.:-.---- _~ ~ ::=' -- ~ ~~ ~ ? . ti\OLU 37 11-~(-2001 7,33AM FRCM GINTOLI 910 762 9679 P.l NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (910) 341-7149 FAX(910) 341-4130 ApPlication for AppointmeM to Boards, Committees. snd Commissions Appointed by the Now HanoV9l' County'Board of Camm;$$ionel'$. Request for Appointment to :Zoning Board of Adjustment Name: _Canrret1 V"mcent Gint.oJi How long have you been a rtl$ident of NtIW Hanover County? _3)18ars, 8 momh$ Home Address: 317 VBntula Drive Mailing Address: Same Dty and State: Wilmingirm, N. C. _ ZIp Code: _28412_ T9lephona~ Home:799w5S01Bu.s: 254 4325 +$ex: _Male -Race: _ltVhita_ "Aga:62 "ThiS Information Is requested for the sole PU1p(ISe of assuring that a cmS3~sectfon of t/'Ie community is appoirited. -Employed by: New Hanover County Schools '"A pliHSOn Cl,IlTflnfly employed by the agency or depsftment forwhich this application is made. must resign hislher position with New Hanover County upon appointment, in accordance with Afticfe VI, See. 4 oftfle New Hanover County Personnel Policy. Job Tille: Proiect Manaatlf Professional Activities: VoIuntear Acfivitkts; Past Member Villeae of Notth Palm Beach. FL P/annlna 8, Zonina Board. 38 11-07-2001 7:34AM FROM GINTOLI 910 762 9679 P.2 YWly da you wish to seNe on the Board, Committee, or Commission reql.lSSt9d7 f see a definite need for decisions for situafjQfTs requiring specmf co[lsiderations. W1Jat do you feel aro your quoJifications for serving On the Boan:!, Gammirte&, or CommisSion f8questad? J am a Rea/stared Architect in North Carolina and 3 other;$tattts. Mv.4() vnt"$ of ~xD6rience in mv /1~ion in various otJm of the country tJneblt;t me to brina to New HenoVt;Jr County the benerds ofth086 eX09riences. What areas d concern WOt.1kJ you like to S$9 the Board, Commitme. or Commission address? Growth' not manooed bv anne/ales that am blind 10 dfrle/oDment. but tho$e that mBnaQ9 bfincJ develoDment. Ant you currentJy serving on another boafri or commftt~ appointed by a municipality or a county? If so, pJea:re Ii~ . _None {l~ y. tj...: It., Data: November 7. 2001_ Signature REFERENCES: Please provide three focaJ personal references: Name Phone Number 1._ Vie Sikka, CcntractorlDeveloPf1r 262-1800 2. Eugene Varnes, Retail Businessman 762-4999 3. Warren Wilson, Architect 762-0064 39 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (910) 341-7149 FAX (910) 341-4130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. \"\,, <-\'oJ. e \ s. Zo ,,\.'. "j ':s:.-" '\ e .;,. '8,,,n;-~ cl- ~A~" '-\-.v\~ Ii\.\- Request for Appointment to: Name: Home Address: L.\l ~ \ L...\ \.. i e 1\. c t"'::' !. \) r Mailing Address: l1it...\ (<-1\\<''1' An..~-<!.s. City and State: W; \ M', r\'j~^. NL , Home: (q I D'") ,Cl ~ - q Ie? How long have you been a resident of New Hanover County? ;) 7 \')~ Telephone: Zip Code: J P, L.\D ~ Business: (qIC) "7S<, - q 10 ~ * Sex: M *Race: ~ *Age: ,':)/ . This info,mation is r8qu8st/Jd for th8 sol8 purpos/J of assuring that a cross-s/Jction 01 th8 community is appointed. **Employed by: \1: <,.:!"' ,.., ~ T Q. T \'\L ..A p8rson currently employed by th8 ag8ncy or d8partmant lor which this application is mad8, must r8sign his/h8r position with N8w Hsnov8' County upon sppointm8nt, in accordance with Artiels VI, S8C. 4 01 th8 New Hanover County P8rsonn81 Policy. Job Title: SrJ'~[. ~Q\e.. '\ e.e-,,{'\.\{ 'r...~' / L-, l ~ ;-.\- Sc> " \i; ( e '> , Professional Activities: ':t" ^\.I'r-....6.~It},..,'-<\ \,Jc.'\...~\"::. t\-."v'c ,.' ''rv\.\.j€ UC"\.<:'../.\ I',,^-,\ \'-n'_"M'-\ ,,--:\L.. ('f"Yi~;fu~ Volunteer Activities: ~f'.-\ ( (-c-<;.<,. S,,'" ,-,1"'''-'''( c....:- V',t ,,'" I N l. ~') ~"l"'{), "cn..\(',-~ ,..\."....:\.;.:'>. n\- M'( 5...,),"\';. <:Lkc\ Why do you wish to serve on the Board, Committee, or Commission requested? 'T.,. ~('-",\-- .~::> ~(> Ml')';--(. Uc:\<v~ ~.... \-\" c..\.:\r-\...e ii' ,"u'\ rl. ( r,..~'\ "",'--lV' ~ ~ . (S.. '. ,^L,f\(~\" ',J'" \0 -\l \, u.e.C\. ...J- . I "e.<,.\-~d ~,^~~-e.......\-- ,'^ '\h c.)\"c,-..:,\.l lY\\./ c.. ",.-\ r\.. ve....\ r1j) M.e.~+ -.!: ""' G... '-' L 0.. What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? A',. c"-: w\\-I{\~'-, ,'\-n~(> v~\- ~\r"\,-:r~ ,"f\~>> (,""... ).,~ -,' ~ ~'e\ T \-..<"b'<.' r. C'-I'M '=\,u.....\> Ov"'\ -\-\""e- \\~'!. C Cv;"""" \{G\....,Qv;,. CO""'Mv,^,~.es.. What areas of concern would you like to see the Board, Committee, or Commission addr~? ~iY'\c.~\ ~'\{'")L\)\\....I bc?>>..L' \ I :r:,.~t' c-Jc;:.. l'>,-~;- e_:x~\"\-\~ \,^\:~Ci<:,\-I,"".....x\-'l~Y' OCT 2 4 bya municipality or a county? If so, please list: \ Are you currently serving on anot ',' ofil',cof!1,mlt, t~f!i,r:app:,oi [I" ~_n Is 11," llc, " NEW I!M-IvVER CO BO Of COMMiSSIONERS ~711~ Date: 40 REFERENCES: Please provide three local personal references: Name 1. .\"'<<.' .:;- \\..,~"", RCl.\t"\\ e. R,..,'t--p !:\.11 '1"\ (\...\.1('"", \ ~(-, ~ ~ r. f'\E' <.. 2. 3. Applicant: /,~/,,;{ ~---- .-- / /' Phone Number (<1 \0 '> f",8'~- Rd3.~) (q \C~ .:lhL\ - YO\\ (9/0) '~lS - {;CI\<- 41 NEW HANOVER COUNrrY ::---_~--:-n~-.~~: II ~ r I---~~--'--~-_______, ; BOARD OF COMMISSIONE'RS ' 320 Chestnut Street, Room 3b!J. '~ . Wilmington, NC 28401-409113 ~,'i ".~';,';i" :'~ Telephone (910) 341-7149 , 8; ,-" 'Y',"",:C';;f!'; FAX (910) 341-4130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: Zoning Board of Adjustment Name: Michnel V. Lee How long have you been a resident of New Hanover County? _~_~J.!~and_J__n:)_o_\j~,c:L.~,?,c:_~_!g,_.,~,,~\.^J_I:ii3!.1.over County in July 2000, Prior to moving back last year, I was a County resident for approximately seven years. Home Address: 431 1 Scotland Lane Telephone: Home: 313-0723 ;201 N. FrQI{ t'5fc Su..,l~ oO~ ,c,-...-S-+ U-"\~O'" kW\.( ~ld",. Zip Code: ':t8409 BUSiness: --2e_i.9E~~ 7.:2 - /7 ~~ Mailing Address: Same as Home Address City and State: Wilmington, North Carolina . Sex: ___ Male~___________________~___ ~ Race: .. Caucasian ________.._____~ _____ * Age: ___.,...._';?1.__ ____________,_ 'This information is requested for the sole purpose of assuring that a cross-section of the community is appointed. * 'Employed by: _ .zi~~,:.~.!..J~",velll[Jmen! company, LLC La.t.J ~"M.. FIe..tc.A-tc R~ 'I-:5aJ-f"(<f,~ / (L. t..... /; '* A person currently employed by the agency or department for which this application is made, must reSign his/her position with New Hanover County upon appointment, in accordance with Article VI, Sec. 4 of the New Hanover County Personnel Policy. Job Title: Real Estate Counsel Profess i on a I Act i viti es: _~gE!lU;::~EQ!!..I1......9..L?_'?y_tJ..~_~!:l..r.gJ.jr::!.<!__~n d N ~\IiI_Ij~!~Q\j e r_C:Q~r::!.t.y"..,,~_'?!_~_s2Q..c:!"~.!:i,Q.rl~~__ Volunteer Activities: Why do you Wish to serve on the Board, Committee, or Commission requested? ____I have been looking for an opportunity to give back to the community in some manner. My real estate and lonlllg ~"'P3..ii~Q~e__~ILillIQ_\IiI_~~J()..eff~c:!l.\J..~1_Y__\IiI_()r..~..JQ!:_.!.b.8...S:_() m ~, u nit y__.~_-,.l"...!!.l.e.EQ~..5'!:...9...!..!..b..e..l:l,e._"",,"f:iiJ~l()Y.!3.L~g~E!_t..Y_ ZOrlJo..g Board of Adjustme~ 42 What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? I am a real estate lawyer with experience in commercial real estate and zoning issues. What areas of concern would you like to see the Board. Committee, or Commission address? There are no particular areas of concern that I would like to see the Board address as its function is not to create policy but l1l_erely_!o assist .L~~~_~IJ~!.~~ret~the N_~~ Han2ver COU_!~!y Zon~~l9...9~Qj~_nce..c Are you currently serving on another board or committee appointed by a municipality or a county? If so, please list: No Date: November 6, 2001 Signature '- ~ \ R E F_~BJ~J:J C E~~ Please provide three local personal references: Name Phone Number I. J eJTrev L Zimmer 763-4669 Richard Collier 61.2-5656 , 3. Susan McDaniel 509- 75.25 ----~.~~ ~ ill',lr,.\ [' r::.\ I:: " I'. ',: !" .i,'---,.!r-~ 1 \ r-->. ~ \1 ',', ~L~ 'J ~----'1'. i 1->1 ,.--J --l '.j r,"_ ~. ,\ ~ ,....'.' r R .n,"'1 "'-'1111 . Ii:' "', ______-- L------.--.------ ----------- 43 EDUCATION I graduated with a B. S. Degree in Chemical engineering from Rochester Institute of Techno)ogy in 1958, EMPLOYrvlENT HISTORY After graduation in 1958 I worked for Eastman Kodak Company in their Rubber and Plastic research laboratory From 1962 - 1980 I worked for Dynatherm Inc. a Rochester, N Y based sales agency. In 1980 I became a 50% owner of Dynatherm Inc. From 1980 to 1988 I turned the sales agency into one of the largest marketing and customer service organizations in the country. From 1988 - 1994 I was Vice President of Sales and Marketing for Ames Rubber Corporation in Hamburg, N. J At Ames I participated with the management team in developing and implementing a Total Quality Management process. I lead the Marketing and Customer satisfaction team that contributed to Ames Rubber winning the 1993 Malcolm Baldrige National Quality Award. In 1993 I formed Furman & Associates, a marking, customer service and product development consulting agency, PERSONAL My wife, Carole Sue, has a Master's Degree in Education and is an author of books for special education teachers. We have three grown children. I enjoy boating, fishing, and photography 44 10/26/2001 08:00 FAX 910 686 B185 llALPASS @001 NEW HANOVER COUNJ:Y BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 - Wilmington, Ne 28401-4093 Telephone ([)10) 341-7149 FAX (910) 347-4130 ApplicatIon for Appointment to Boards, Committees. and Commissions Appointsd b y- t/1f!l Ne.w H~nover County Board of Commfssloners. . .. . '. . .. .... . . . - - . . . Reques"", A"I'Dlntm"'rtD' z:r::::.. ~U -oF (;J,D:J tJ.STMti..(T '. ' Name: i/QR..A-c.~ M~__ 1~::s$: 22, S6D~fc'~T ~ ';J;i~. Mailing Address: ZZ/ 1?C&JKarJe C T, tJ"/M/I'/t/jtDtJ/ Ale. Telephone: Home: 910 -1oP..~- 9/75 Business: 9/0-10 7S~S~/cJ "Sex: JII/~L.5 "Race: CAtlrlJ:JlA-IJ '"Age: 54 -This information is r8qu8~t8d for th. ~G(. purp"s. of /J$$uring that a CtD3~~.<:tiGn Gf th. cGmmuniry is "ppoint.d. Haw long have you been a' I I' resident of New Hanover County? /'1 vrs. . City and Stare: Zip Cade: Z.~411 "'Employed by: ?:d;;JiE'I?AL El.Ec:J12Jc AJRc24FT eJ(;J;JES . . A PrnlOtr t;/Jff8ntly tItfI(JiOY8rt by th81lg11ncy Q/" daps,tnIl1nt fGr whl<:h rhfs <q>pll<:ariotr Is mllti8, must ra:rign hls/h.r position willi N8W Hi!JnD"'" County up'''' 6f'Poinrm8t1t, In flcc.ardlltr". with Anic", vr. SIIC. 4 of rh. N"w H""o"., County P.TsonnrJ/ PaJit;y. Job Title: L";SPECroR. A Professions! Activities: AvJ.' s 7JJ eC;-,'4JJJ.s AJMIN/Shr72.~' Cert.'h,'aA>f;<JN5 VolunteerAcrivities: dlJli:..h ehtJir S:'S'/e.4ch4.fJ /Ci;Ads;J~ L/tkrP"cJ:.-1Jf3 GiZ CtLruflA-1 Dill.~' ) GG li"t.Fu N r Why do you wish to serve on the Soard, Committee, or Commission requested? r lAfOt,' J I; ~t!. +rtJ ba. Q'" MIQ re s-ervi cp .fn MY CBJkM Uf.!; fr- "Z: hlW-ti h-ee. n'M -e ArJ J ~e I ~I- -z: CAN h~ Df. Senti ~ ~ ""1 "JJ~Iol;'r. lNlIet do you feel are your qualiffcations far serving on the BO/1rd, Committee, or Cammissian requested? X hA" e. -z: AAv'e A Poc. Ai- htJl'<'\iI.. ~-4!. Sfrr,,Jj A~tJi.s/f7U'lVt sK;J/s: ~iO'voJNJ.CAt-I;"".J PIA+'I~ WlJ(Ki PC. use What areas af concern would you like ta see the BOl1rd, Committee, or Commission address? r {l..io lJ J J. h ke 1c see. -t+..~ iJo1.J.e;ra'iy of: r-e5'iJdi-,A( C4J~~';tJa..i~ MAr'N~'Ai6i- bl!YkrCo~/,,*"7~I;Nj Are you currently serving an another board or committefl appointed by a municipality or a county?' If so. pJeasalist: NO Dare: cOcJ: 13 zoo I (PftJlISfI us. re""rsa sida/Qr iJddiliomtl.amm''''BI Signsture 45 10/26/2001 08:03 FAX 910 6B6 91B5 REFERENCES: MALPASS .. . Please provide. three local personal references: . . Name 1. Jo},~ ~eeAAN 2. CJ1Arles LevJ/s 3. ~ buf PAC e. APp~cant: ~ TlJ+') . . ~ . ...... \ .:...... ~ ~ -. ", . L ,. .... .. ..~ "I Phone Number 'I It) -If; 8fo- 47 '16 . C}//J-:" ~8t~ 'S(P'47 9Ia-7'lt-:85;at:;' ' . .. ~ > -.. ..... ~ -..:',. . .';,-', " ..... . . ".. ....... ... . , . ~ ~ . ~ '. i ~~. . .\ ~ . ' ( . . J. '. J .. .: . ..'~.I r J'"'..... ... ir.: :'...10,. ~ . ~ ;.. ,". ' '. t." =. " ~ . ~ .. .. .' . I . ."' '1 .. ~ ,I. ..l . ., . .. . . ~. . ~ . ~ I ''lI; - ... ..... . . " ..,. r.. 46 .'0 ..t: ," , W004 ,\-' .... NEW HANOVER COUNT BOARD OF COMMISSION 320 Chestnut Street, Room Wilmington, NC 28401-40 3 Telephone (91 OJ 341-7149 FAX (910J 341-4130 ~ rG lE, rl W rE fu' I II JtJN ; 9 ~i NfW ~1A'~CI~lfn co 8D Of CC)~".j~i~=SIONERS Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request fa, Appointment '!!.' ~ 0 " I ~ "&.w ~ of AA J \.. sf.rq- Name: 1:> Ci n {" t P Cil5 ~. ~~::ss: _tt I 0 va k '5, Mo~ 6"3 J) 'r. Mati'ingAddress:~ S VQ'f\ ....b \oj r-e City and Stat" Wi \ Inl ~" ) .., ~ C Telephone: Home: 3y - \ '1 j t Business: *Sex: ~ .. *Race: W , -Age: lj.{" . . * *EmP/~::: J:::ma(J~sted fp;;Je purpose ~f j~;U"b~~; cro.ss-~cS aft; comf; C ~pointed' .. A person currently employed b y the agency or depl1r~en t fa, which is application is made, must resign his/her position with New Hanove, COin upon appointment. in accordance wirh Arricle VI, Sec. 4 of rhe N9w Hanover County Personnel Policy. , COO Job Title: . -' Professional Activities: ~ .~( \rrr p N Volunteer Activities: -E:J ~ V 3 i vn-+ev< 3 'S' [ haJP Why do you wish to serve on the Board, Committee, or Commission requested? ~ e./v,y l'~( I CJ-~ \~ );)~ to {Jw-vtl%i~ e1\f(rr1'tlt~, It r!\~~ How long have you been a reSident of New Hanover County? bvivt t~t b Zip Code: ~6lt 0 5 } '8' ~~, What do you feel are your Qualifications for serving on the Board, Committee, or Commission requested? J (j[ bi;/1H,.tSS f41 S Tf'\ ) "-3 't-r' ~ k( 'yf ~ ;~ What areas of concern would you like to ~ the Board, Committee, or Commission address? SA 'v{, ~~~ iJJ~Le i Y\ tJ ~ t. Are yap currently serving on another board or committee appointed by a municipality or a county? If so, please list: NU Date: [, J )5 j 0) (Pleese use reverse side fo, additional comm9nts) Signature " 47 REFERENCES: Please provide three focal personal references: Name C{'fY'\ 13'i1 h r& 1. ~ \rJ~Y\C" 2. ,\i/{ LeJ LNvv6an L ~ . }--- Applicant; ~~ t. P n5V 3. 48 Phone Number Cc;j~ - 5 rGq 1q3 - if2Jlf~ fJi1 ~ S Jl{" MEETING OF THE WATER AND SEWER DISTRICT ASSEMBL Y ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMATED ITEMS OF BUSINESS Page No. TIMES 12:30 p.m. 1. Approval of Minutes 51 12:35 p.m. 2. Consideration of Award of Contract Number 02-0342 53 Construction of Water and Sewer Lines Brookfield - Brierwood Capital Project Ordinance and Budget Amendment 12:50 p.m. 3. Consideration of Award of Contract Number 03-0045 and 03-0096 59 Construction of Water and Sewer Lines Kings Grant - Section II and III 4. Consideration of Contract Administration and Inspection 63 1 :05 p.m. Kings Grant Section I and II W. K. Dickson Contract Number 01-0167B 5. Consideration of Award of Contract Number 02-0262-1,02-0262-2,02-0262-3 65 1:20 p.m. Divisions I and II - Construction of Sewer Lines Middle Sound 1 :35 p.m. 6. Consideration of Release and A ward of Contract 02-0262-2 75 Division II - Middle Sound 1 :50 p.m. 7. Consideration of Design of Four Million Gallon Per Day 79 Water Treatment Plant and Well Field W. K. Dickson 2:20 p.m. Non-Agenda Items (limit 3 minutes) 2:30 p.m. ADJOURN 49 {This page intentionally left blank} 50 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Water & Sewer Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell Item Does Not Require Review SUBJECT: Water and Sewer Agenda - Approval of Minutes BRIEF SUMMARY: Approval of minutes for the Regular Meeting held on November 12, 2002 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the minutes. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 51 {This page intentionally left blank} 52 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Water & Sewer Item #: 2 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Award of Contract Number 02-0342 Construction of Water and Sewer Lines Brookfield-Brierwood Capital Project Ordinance and budget amendment BRIEF SUMMARY: The Commissioners are requested to adopt the Capital Project Ordinance necessary to establish the budget for the Brookfield- Brierwood Sewer Collection and Water System. Staff has advertised and received bid proposals for the construction of the water and sewer systems in the Brookfield-Brierwood area. All bids are well below the original estimate. See attached map for location of project. The bids received are as follow: T.A. Loving Company Hendrix-Barnhill State Utility Contractors Dellinger, Inc. $1,628,957.00 $1,885,394.10 $2,152,856.00 $2,627,036.00 The low bids are divided in the following manner between water and sewer. Sewer Water $1,153,307.00 $ 475,650.00 $1,628,957.00 The attached budget amendment in the amount of $1 ,871 ,853 includes a ten percent contingency and street resurfacing. There are approximately 285 homes and lots in the area which equates to an approximate cost of $1,669 per home for the water system construction. Staff recommends that each connection pay the standard tap fee of $1,050 (5/8 meter) and development fee of $720 for a total cost of $1 ,770. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that Contract Number 02-0342 be awarded to T.A. Loving Co., in the amount of $1 ,628,957 with authorization for the Chairman to execute the contract; approve the associated budget amendment #2003-10; and adopt the Capital Project Ordinance. FUNDING SOURCE: Will above action result in: Explanation: 890-470-8900-6000 ATTACHMENTS: 53 . . CPBROOKFIELD.w];Location Map ba2003-10.w REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved as per recommendation from staff above (5-0). 54 PROJECT ORDINANCE BROOKFIELD/BRIERWOOD SEWER COLLECTION AND WATER DISTRIBUTION SYSTEMS BE IT ORDAINED, by the Board of Commissioners of the New Hanover County Water and Sewer District: 1. New Hanover County Water and Sewer District(District) is engaged in the Construction of the Brookfield, Brierwood Sewer Collection and Water Distribution Systems, which capital project involves the construction and/or acquisition of capital assets. 2. District desires to authorize and budget for said project in a project ordinance adopted pursuant to North Carolina General Statute $159-13.2, such ordinance to authorize all appropriations necessary for the completion of said project. NOW, THEREFORE, WITNESSETH THAT: 1. This project ordinance is adopted pursuant to North Carolina General Statute $159-13.2. 2. The project undertaken pursuant to this ordinance is the Construction of the Brookfield, Brierwood Sewer Collection and Water Distribution Systems, which project is herewith authorized. 3. The revenue that will finance said project is: Installment Loan Proceeds (COPS) $1,871,853 Total $1.871.853 4. The following appropriations necessary for the project are herewith made from the revenue listed above: Capital Project Expense $1,871,853 Total $1.871.853 55 5. This project ordinance shall be entered in the minutes of the Board of Commissioners of the New Hanover County Water and Sewer District. Within five days hereof, copies of this ordinance shall be filed with the finance and budget offices in New Hanover County, and with the Clerk to the Board of Commissioners of the New Hanover County Water and Sewer District. Adopted this _ day of ,2002. Clerk to the Board Robert G. Greer, Chairman Board of County Commissioners Water and Sewer District 56 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/21/02 Budget Amendment DEPARTM ENT: Brookfield/Brierwood Sewer/Water Systems BUDGET AMENDMENT #: 2003-10 ADJUSTMENT DEBIT $1,871,853 CREDIT Installment Loan Proceeds Capital Project Expense $1,871,853 EXPLANATION: To establish budget according to Capital Project Ordinance ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners 57 ----------~- ~/~--~ ';xl .-0 "> .-z. t'\/ '/0 ~.?3 58 -~- ^~- :{ v_;- Iv~~ <.:~~/: >------- i----- : ~ -- Et/, -----..- ! .", ~~ -'$II'{I:$$ , --~--::..--rt '_....._ ~~"cc.~~",-~?~,~? --(J -----... '1" ,'--- "'----------------.. , ("I -- ',0 /, r -s> /~ ',r~_ /<--.... tlI 0:::0 ',,(i'l tlI ';xl '0 . -z. Brierwood Subdivision .: I , ! "' I ' -,,' ....., ;....~........I~-",_-""-. ~ ' -------- ;:: ~" q,lf t------- ! I " I ':Cl " ;~j GALERG ~ _~ ,=;[:;~~~;~;:; """ ANTARES RD'~ '- __---.! ,~- ------_:__':____ ->"'-~:;.::; ""'-_ '__~~_ -:1: ,.=; ~=i.~~~~El!-.[)~~-~~'=-==- '~OY.EN1R'iElD -i)l-:-__ '0:; , ,~ --,--_~~ -==:-=~=~-=--=-=-i-i~_t--~9==---- _--;_ _____~'- __ .______~ L YNNWOOD D'R-:~" *=C".=:::.=-~~~J,yBE..q__E!.._ -.:=-..~--- --~, 8 "'-=-. , -=--=:"-:~ "~-.: ,o:.co -- -.--:-~ --;- - !if,"_ "-. ~ ~ --- -~=~-! :~~j~~~~'~~=~~=~f -- ,,.J ---, ;=-=----:-:-::-~~~~O!!!l'! __ --__ --------------- ~ '. -- ~,-_. .. ~---, -- &-.~// - --......,~v/ / ------ --/~ ~" / ; -",<f'/ f-'\o>/ "<",/ -~--:-----~ ;g' -~. ~' m J;. - x~_______. '----------.. '.. - ,//' / ' //_,/ .' GORQON RD ';xl /~." Ul ; o ?3 tlI' ~ --~_.'---,-_._~- --~ -.~=-DELLW.!U)DDR...... _ ~ ~ c:. .". -l. Brookfield Subdivision -'-~ ------:._--'---' o 200 400 - - 800 1,200 1 ,6~~et + October 7,2002 c ". -l. New Hanover County Site Location for Brookfield/Brierwood Water and Sewer Project NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Award of Contract Number 03-0045 and 03-0096 Construction of Water and Sewer Lines Kings Grant- Section II and III BRIEF SUMMARY: Bids have been requested and received for the construction of sewer lines in Section II of Kings Grant, which includes Crestwood, and also for the construction of water and sewer lines in Section III of Kings Grant including Springview and a portion of Churchill Estates (see attached map). The low bids are well within the project estimate. The bids received are as follows: Section II Bid Hendrix-Barnhill Co., Inc. T.A. Loving Company Triangle Grading and Paving State Utility Contractors Dellinger, Inc. $1,873,172 $2,206,298 $2,223,536 $2,309,619 $2,819,485 Section III Bid Triangle Grading and Paving, Inc. T.A. Loving Company State Utility Contractors, Inc. Dellinger, Inc. Park Construction Corporation $2,949,452.45 $3,502,912.00 $3,582,204.00 $4,596,940.00 $4,717,605.41 RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that Contract Number 03-0045 be awarded to Hendrix-Barnhill in the amount of $1 ,873,172 and Contract Number 03-0096 awarded to Triangle Grading and Paving, Inc. in the amount of $2,949,452.45. Please authorize the Chairman to execute the contract. In addition, please approve the associated budget amendment #2003-15 in the amount of $6,521 ,291. FUNDING SOURCE: Will above action result in: Explanation: COPS Financing The attached budget amendment in the amount of $6,521 ,291 includes a ten percent contingency and money for resurfacing the streets and engineering during construction. ATTACHMENTS: 59 . Location Map ba2 0 03 -15. w REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 60 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Budget Amendment DEPARTMENT: Kings Grant Sewer BUDGET AMENDMENT #: 2003-15 ADJUSTMENT DEBIT $6,521,291 CREDIT Installment Loan Proceeds Extended Project Expense $6,521,291 EXPLANATION: To increase project budget for anticipated costs of Sections II and III of the Kings Grant project ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners 61 j ~ ! 1 f ,~.~ \ cr-_' ~ \\ \)~o ,,~~/ ;~ /1\' I ~ , '.""'<'\Y.l' ;:'-u:':;: ~ J ~'''N/.:<Irn\--" % />~<(; y~ ~ ,.- V^,y~~" 3~ ! (/~',Vy ~ ' ,1 f' 0>Y h 1 'ilri ty ~ *UJ ~_\ [--, '" -: ,- Z t ~ >. ~ g.- J --j 5 rJl ~ !-. !~o~.. t: ~ C). ", ...l,,~ ~'IT0~ ': ~ "n ~(i ;\ '~~~,! @'Jlrillr~lWlt ~I U r " "" ''\\~'' \R I ~ 2'. ^".. . g) ~::~'~ I. :::..--- J f \><f -1-'{7~~~ Gf;:\ I "~,., ~~. Ir :1-- ...~ ~\~ ~0P l' <'l">;~>j~lLLr~ ':I'::J' n \>/ L2] ,/, r, >1" (If, ~ V<V:.1" C!::QJ:;. "fy ~ ~ V'><: ---\ Y ~~~dm (&1::~f[rJ; "'-I:: li~s= C~f- ^" .. rJI~ ,. f-arr= I r "1/ -ill ~ ~~ 2Br-R diU-"'1! I L J----\f OJ 1/ t L I ,~ -'""'~~N -qu ~ ~ rm;' "I ~ E '".Il , " m I' J.. m IL:L -J~"~)~Ri~~jE~r . ~ll~.iJ~~ffl '7~ j t · 'H - III ~ '" 'i'T"'t'l 0 A r)~ ....'j<;\ q~ 0fx: "i '1'I'j;"~ J ~ ~::}- / fJ:::;; , #/..: -'\ ~0~~) ~ h;~'-L ~'j \J ~<v. 62 ~ v ~~I\Y :\\1 jIII"'"~ i ~~Il ~~ c r---~ ~ ,.", ~o' r fz>j2V'/: ~'< /l.;;;;:T$I I-M.:'\'J:,^,- t::1:i~~ '--- f--<': '-I<;.;or \ Y C'" 1-[-, ;:;;. IE' """"" ,..' r-- ~j r. i '= In u t: II J I-- li-L mHjf II iJ- I- TT NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Water & Sewer Item #: 4 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Contract Administration & Inspection Kings Grant Section 1 and II W.K. Dickson Contract Number 01-0167B BRIEF SUMMARY: The construction of the first section of Kings Grant sewer system is scheduled to begin this month. The contract with W.K. Dickson provides for construction administration and inspection, but the contract must be amended to provide for funding. Contract administration and inspection is necessary to insure that the sewer system is properly constructed. The budget has been established, therefore, a budget amendment is not required. Staff has met with W.K. Dickson and agrees with a proposed not to exceed cost of $67,792 for contract administration and $156,750 for inspection. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that the contract amendment is approved in the amount of $224,542 with authorization for the County Manager to execute the amendment. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 63 {This page intentionally left blank} 64 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Water & Sewer Item #: 5 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Award of Contract Number 02-0262-1, 02-0262-2, 02-0262-3 Divisions I & II - Construction of Sewer Lines Middle Sound BRIEF SUMMARY: Bids have been received for sewer construction in the Middle Sound Area. The Middle Sound Bid was divided into Divisions I, II, and III (see attached map for locations.) Division IV is a single bid for the entire project. Division V was for the work around Middle Sound Loop Road only. The attached spread sheet indicates the bids received for each Division. Divisions I, II, and III include the entire project. Total Bids $ 5,054,217.50 $ 5,870,432.50 $ 946,773.24 $11,871,423.24 Division I Ralph Hodge Construction Division II - Ralph Hodge Construction Division III - D.F. King Construction Ralph Hodge Construction notified the County that a mistake was made in developing his bid for Division II (copy attached). He indicated that he did not add twenty (20) percent for overhead and profit. After looking at the information provided, it appears that a mistake did occur and the contractor should be allowed to withdraw his bid. This will be presented in a separate agenda item. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that Division I be awarded to Ralph Hodge Construction in the amount of $5,054,217.50 and that Division III be awarded to D.F. King Construction in the amount of $946,773.24. In addition, please authorize the Chairman to execute the contracts; and approve the associated budget amendment in the amount of $3,094,023. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: . location map ba2 0 03 -16. w REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A 65 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. Ms. Boseman recused. 66 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Budget Amendment DEPARTMENT: Middle Sound Sewer BUDGET AMENDMENT #: 2003-16 ADJUSTMENT DEBIT $3,094,023 CREDIT Installment Loan Proceeds Extended Project Expense $3,094,023 EXPLANATION: To increase project budgetfor anticipated costs of Division 1,2, and 3 of Middle Sound project ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners 67 '>1 4,. ~ <> ::':::i::; !~: z ;= 15m Iii' ~lll ;'-"'1-. '" " ~ ffi~ 00 ./: ::> Ia-.(~ .. "" 50,. " .. '"'" ~ ~ 0( , 0: ::> "'U 0: '-f;. :> (l;Q': " "- ~ A.. III ~ ~ 0 ;j III n ~~ -.1 " ~ ~ ~ ~ ~~ z u ~ :; /)-. / .( / \~. z - o ;;;: ....'" UlUJ ~~..,. o..tt.~ ~~e/ ~OO<J) ~lli?: "UJO ~ ~ <.J 1Il W ~ C>- z o ~ UJ CL ::;; ~~ w. ....0 Zz 5...._ CLW- ZWZ OIO u(IJu; ~lli~ u.UJO ~. <t J! (j ~0 .;,,0 < ~ e~ S~ :J; ~~ ~~ '" " ~, !~ ~ ~ ~ . ;~~ &>; a 8~[ ~. ~ ~~~. : ~ si 1~ ~ ~ ~ e~ ! >ft" · " .0 as ~~5 23 2 ~~~ ~ ~ ~ i~ ~.:1 "',a ~~ ~ ~2~ '< ~ ~ -.j ~~ ~o i i ~H ~i! ~ ~ ~:'A C l-- i!i~ ~_ i ~o, ~~.; ~~ ~ ~ iiJSl, ~ ; i ... 2~ ;1," ... '" C Q ~ 0( ~~. ~_ ~., ~ ~H> ~~ ~ ~~~~ H~ ~~ G ; ., %~o o[ ~'.l~'. ~~.. e2~ 0 . ~ ~ a .- l~ ~o ~ ~h S ~ ~ s ~ ~~~ ~p ; ~ . p2 ~;~ i! -~i ~~ ~ i ~ H ~ ~ ,.. ~ ~i~~~~ >~~t i!i!~',~,v'.2 ~'.~:;" e~ ~ 0 v, ~~e ~ d~ ~.,;~ ~E 0 < < - ~. $ ~ ~ S J< ~.~. : 50 .0. "~ . " , ~iH t.. j * !; ~ ~~ 0%0' ~~ l: ~:~ l~ ~ ~ l ~ t~~~ ..~ S ~; 8 :;; ~Ol if~ ~ ~::} ~~~ o:~ 1 i [ H~lHn p ~ ~ 'i~ ~~d~H~ Hn~ ~ ~ ~ is ..il' >~~. "j ~ t ~~ ~~~ ~h~ '11 g>' fg . ~ ~ >' ~i~~ ". 0 ~ " . ~ "" i,,03 ~.. >f ~! " ~ g~9~ I ~ ~ 3 ~ ~ ~8 ~~~ ! c ~ ~~ Q ~ ~ t .. ~ ~ ~ ~q l~ ~ P q ~~~ g2i lH~ 2~ ~gg ~~ ~ 8 ~ ~ '!;~a i!~ ~~ ! ~ ~ ~~.. i!~ ~~5' ~5 3~~ P ~ !; ~ ~ ~~~~ !i~:;~ : ~ ~ ~ :;:'1 ~~g ~t~n~- ~h v~ ~ ~ ~ !:Ih-I- ~\>l /;11- ~ C "- ct. ~;:~ ~~,S ~~ ~ ~;3 r-... ~ l .....j ~ i6 ~m ~I ~~ ~ ~ g ~ g2. ss~ am So ~ H i~ i i 5 .., ..; .,; -4- ,..- "". :! ~ ". 68 NEW HANOVER COUNTY MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS BID DATE: October 22,2002 at 2:00 PM M&C Project No. 00494-0017 DIVISION I LICENSE BID BASE AL TERNA TE BIDDER NO. BOND BID BID NO.1 Ralph Hodge Construction 6211 X $5,054,217.50" $5,154,217.50" Wilson, NC T. A. Loving Company 325 X $5,782,150,00 $5,872,150.00 Goldsboro, NC State Utility Contractors 17793 X $5,918,077.00 $6,026,327.00 Monroe, NC R.H. Moore Company 15276 X $6,624,827.00 $6,746,597.00 Murrells Inlet, SC Dellinger, Inc. 5992 X $8,311,705.00 $8,408,205.00 Monroe, NC O. F. King Construction 46550 NOBIO Wilmington, NC Thalle Construction Co., Inc, 35203 NOBIO Hillsborouqh, NC "Error, corrected as indicated. Certified as Correct: Anth~pA Project Manager . McKim & Creed, PA 5:\0494\00 17\54\BIDT AB. DOC .. ~MCKIM&CREEL 69 NEW HANOVER COUNTY MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS BID DATE: October 22,2002 at 2:00 PM M&C Project No. 00494-0017 DIVISION II LICENSE BID BASE ALTERNATE BIDDER NO. BOND BID BID NO.1 tRalph Hodge Construction Co. 6271 X $5,870,432,50 $5,970,432.50 Wilson, NC State Utility Contractors 17793 X $7,311,266.00 $7,425,016.00 Monroe, NC T. A. Loving Company 325 X $7,727,225.00 $7,819,225.00 Goldsboro, NC R. H. Moore Company 15276 X $8,904,877.00 $9,026,647.00 Murrells Inlet, SC Dellinger, Inc. 5992 X $10,536,835.00 $10,633,335.00 Monroe, NC D.F. King Construction 46550 NOBID WilminQton, NC Thalle Construction Co., Inc. 35203 NOBID Hillsborough, NC R.D. Braswell Construction Co. 25994 NO BID Smithfield, NC Certified as Correct: Anthon~/b~~ Project Manager McKim & Creed, PA tBidder has to requested to be withdrawn from this Division. S :\0494\0017\54\8 IDT AB. DOC .. ~MCKIM&CREEL 70 NEW HANOVER COUNTY MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS BID DATE: October 22, 2002 at 2:00 PM M&C Project No. 00494-0017 DIVISION III LICENSE BID BASE ALTERNATE BIDDER NO. BOND BID BID NO.1 D. F, King Construction 46550 X $946,773.24 $958,433.24 WilminQton, NC Ralph Hodge Construction Co. 6271 X $995,005.00 $1,006,005.00 Wilson, NC State Utility Contractors 17793 X $1,012,535.00 $1,024,035.00 Monroe, NC Dellinger, Inc. 5992 X $1,356,910.00" $1,367,710.00" Monroe, NC TA Loving Company 325 X $1,154,955.00 $1,164,955.00 Goldsboro, NC Hendrix-Barnhill Co., Inc. 4883 X $1,660,160.00 $1,678,990.00 Greenville, NC Thalle Construction Co., Inc, 35203 NO BID Hillsborough, NC "Error, corrected as indicated. Certified as Correct: AnthOnY~p.. L Project Manager McKim & Creed, PA 5:\0494\00 17\54\BIDT AB, DOC .. ~MCKIl\1&CREEL 71 NEW HANOVER COUNTY MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS BID DATE: October 22,2002 at 2:00 PM M&C Project No. 00494-0017 DIVISION IV - SINGLE PRIME LICENSE BID BASE ALTERNATE BIDDER NO. BOND BID BID NO.1 Ralph Hodge Construction Co. 6271 X $11,919,650.00* $12,130,650.00" Wilson, NC Dellinger, Inc. 5992 X $20,205,450.00* $22,409,250.00" Monroe, NC D. F. King Construction 46550 NO BID Wilmington, NC Ralph Hodge Construction Co. 6271 NO BID Wilson, NC State Utility Contractors 17793 NOBID Monroe, NC Thalle Construction Co" Inc. 35203 NOBIO Hillsborough, NC Triangle Grading & Paving, Inc. 17456 NO BID Wilminaton, NC *Error, corrected as indicated. Certified as Correct: Anthony Ci:N :!J.;(, Project Manager McKim & Creed, PA S:\0494\OO17\54\BIDT AB. DOC .. ~MCKIM&CREEC 72 NEW HANOVER COUNTY MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS BID DATE: October 22,2002 at 2:00 PM M&C Project No. 00494-0017 DIVISION V LICENSE BID BASE ALTERNATE BIDDER NO. BOND BID BID NO.1 Ralph Hodge Construction Co. 6271 X $1,948,167.50* $1,963,217.00 Wilson, NC T.A. Loving Company 325 X $1,979,760,00 $1,995,260.00 GOldsboro, NC R.H. Moore Company 15276 X $2,168,380.00* $2,185,345.00* Murrells Inlet, SC State Utility Contractors 17793 X $2,509,145.00 $2,533,645.00 Monroe, NC Dellinger, Inc. 5992 X $3,010,900.00* $3,025,150.00* Monroe, NC D.F, King Construction 46550 NOBID Wilminqton, NC Thalle Construction Co., Inc. 35203 NOBID Hillsborough, NC *Error, corrected as indicated. Certified as Correct: ~J:DJI Antho y W. Boahn, P.E. Project Manager McKim & Creed, PA $,\0494\OOl7154\BIDT AS. DOC .. ~MCKIM&CREED 73 {This page intentionally left blank} 74 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Water & Sewer Item #: 6 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard, Contact: Wyatt E. Blanchard SUBJECT: Release and Award of Contract 02-0262-2 Division II - Middle Sound BRIEF SUMMARY: Bid proposals were submitted for the Division II sewer work in Middle Sound. The attached sheet indicates the bids received. As indicated, Ralph Hodge Construction was low bidder in the amount of $5,870,432.50. Ralph Hodge has notified the County that an error was made when calculating his bid in the amount of twenty (20) percent. He said this is his overhead and profit. A copy of his request is attached. Based on review of the information, it appears that a legitimate error was made. Thus, negotiations ensued with the next bidder, State Utility Contractors. Staff negotiations with State Utilities resulted in a decrease of $218,235 for a total bid of $7,093.031 (copy attached). Staff maintains that rebidding the project would not have achieved such results. Therefore, staff recommends award to State Utilities. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that the request of Ralph Hodge Construction be granted releasing them from the contract requirements for Division II, including release of bid bond. Staff also recommends that Contract 02-0262-2 be awarded to State Utility Contractors. FUNDING SOURCE: Will above action result in: Explanation: COPS Financing ATTACHMENTS: Ralph Hodge request, State Utility bid REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0, Ms. Boseman recused. 75 RALPH HODGE CONSTRUCTION P.O. BOX 1179 WILSON, NC 27894-1179 TELEPHONE (252) 237-3663 FAX (252) 206-5789 October 25, 2002 F?I2C I'I^ 'l21V~D vr..1 < MCIO"" 8 ~ tic CI?,l:'- c12D Mr. Wyatt Blanchard New Hanover Co. Water & Sewer District 414 Chestnut Street Wilmington, N,C. 28401 Mr. Anthony W. BOaM, P.E. McKim & Creed, P.A. 200 MacKenan Court, Suite 200 Cary, N.C. 27511 Via Facsimile: 233-8031 Re: New Hanover County Water and Sewer District Middle Sound Regional Wastewater Facilities Improvements Dear Sirs: As you know, my company was a bidder on the above-referenced project on Tuesday, October 22, 2002. It appears, however, that my company bid relative to "Division 2" of the work was based upon a mistake constituting a substantial error. Since "Division 4" of the work is merely a compilation of Divisions 1-3, our "Division 4" bid is also substantially in error for the same reasons, and should be withdrawn as well. Therefore, please accept this letter as my request to withdraw our bid as to "Division 2" and "Division 4" without penalty pursuant to N.C.G.S. ~ 143-129. L In accordance with the statute, and in support of my request, I hereby submit the following: I. My bid was submitted in good faith. 2. The price bid was based upon a mistake which constituted a substantial error. 3. Credible evidence is submitted herewith showing that the error was clerical in nature as opposed to a judgment error and was actually due to an unintentional and substantial arithmetic error or an unintentional omission of substantial quantity of work, labor, material or services made directly in the compilation of the bid. 4. The error can be clearly shown by objective evidence drawn from inspection of the original work papers, documents or materials used in the preparations of the bid. 5. The request to withdraw is hereby made in writing within 72 after the opening of bids. It is clear from the bid tabulations for Division 2 work that the difference in bid between that submitted by my company and the next lowest company - a difference of approximately $1,440,00.00 - revealed a substantial mistake. I have attached hereto copies of computer worksheets prepared in the ordinary course of business by my company with regard to this bid. The bids were compiled hurriedly due to the late call-ins of subcontractor prices and the need to drive to Wilmington for bid opening by 2 o'clock. This resulted in the inadvertent mishandling of some of the prices. Specifically, in arriving at the fmal bid for Division 2, I neglected to add 20% to the unit prices shown on Exhibit A hereto, which would 76 have resulted in the prices shown on Exhibit B, resulting in a bid price higher by approximately $1,154,087.00. Due to pressure of time and packaging, I am unable to submit further work papers or documentation with this request. I would be glad to do so if you have further questions or if it will advance the credibility of this request. As I understand, the owner may hold a hearing on this request to withdraw at which time such documentation might be presented. In any event, for the foregoing reasons and upon such other grounds as may be brought before you in a hearing or otherwise, we hereby request the following: 1. That this request to withdraw our bid in Division 2 (and, of necessity, Division 4) be granted. 2. That the owner issue a ruling permitting my company to withdraw Division 2 and 4 bids without forfeiture of our bid security. 3. That the owner conduct a hearing in accordance with G.S. ~ 143-129.1, if necessary, to dispose of the issues herein. 4. That the owner accept and allow my company's bid with respect to Division 1 as a separate contractor. If you have any questions about any of the contents of this letter or if additional details or documentation would be necessl!fY or helpful, please feel free to contact me at your earliest opportunity. We stand ready to appear at a h~aring called by the owner if such would be appropriate or desired. Sincerely yours, ~?~ #~ President, Ralph Hodge Construction Company, Inc. 77 . STATE UTILITY CONTRACTORS. INc. P.O. BOX 5019 _ MONROE, N.C. 28111.5019 (104) 289-6400 FAX (104) 282-0590 Mr. Wyatt Blanchard New Hanover County Engineering Department 414 Chestnut Street Wilmington, NC 2840 1 ~4045 Re: Deducts for Middle Sound Division 2 Dear Mr. Blanchard, The following are items that we can deduct from our bid on Middle Sound Regional Wastewater Facilities Improvements Division 2. 1. Deduct for additional time: A. 120 additional calendar days deduct - $35,000.00 (This would include 30 additional days on Middle Sound Rd.) 2. Allow us to install all C900 for PVC pipe with DIP Bedding Deduct - $31,500.00 Deduct $1.00 per linear foot from all pipe for items 1 & 2 (68015 @$1.00/LF) $68,015.00 3. Asphalt pay items #27 & 28 - Change to SO.OO Deduct $2.00/LF (30,000 @ S2.00/LF) $60,000.00 4. Stone Bedding Foundation Pay Item #25 Deduct $0.25/LF (l2D,OOO @ $O.25/LF) $30,000.00 5. Select Backfill Pay Item #26 Deduct $2.00/LF (20,000 @ $2.00/LF) $40,000.00 1 6. All DIP Pay Items #3, 5 & 12 Deduct $4.00/LF (5055 @ $4.00/LF) $20,220.00 Swn of all deducts $218,235.00 78 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Water & Sewer Item #: 7 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Design of Four Million Gallon Per Day Water Treatment Plant and Well Field W.K. Dickson BRIEF SUMMARY: On September 16, 2002, a presentation was given by W.K. Dickson to the Commissioners concerning the feasibility of constructing a ground water treatment plant. After hearing the presentation, the Board voted unanimously to authorize staff to negotiate a contract with W.K. Dickson for a final design of a water treatment plant. Staff has met with W.K. Dickson and the attached sheet provides the proposed fees for design through construction of the ground water treatment plant. Attached is a proposed budget amendment in the amount of $814,515. (Information will also be prepared on discussion with the City concerning purchase of City water, and will be given to the Commissioners at the November 21 staff meeting.) RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that consideration be given to authorizing a contract amendment with W.K. Dickson in the amount of $814,515. In addition, authorize the associated budget amendment #2003-17. FUNDING SOURCE: Will above action result in: Explanation: COPS Financing ATTACHMENTS: . proposed design fees ba2 0 03 -17 . w REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 79 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Budget Amendment DEPARTMENT: Well Field and Treatment System BUDGET AMENDMENT #: 2003-17 ADJUSTMENT DEBIT $814,515 CREDIT Installment Loan Proceeds Extended Project Expense $814,515 EXPLANATION: To increase project budget for bid award to W. K. Dickson ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners 80 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ITEMS OF BUSINESS Page No. 1. Approval of Minutes 83 2. Approval to Apply for and Accept Senior Center Outreach Monies 85 3. Approval to Apply for and Accept Senior Center General Purpose Funds 89 4. Consideration of Authorization to Set Up New Bank Account with Bank of America 95 for New Hanover County Tourism Development Authority dba Cape Fear Coast Convention and Visitors Bureau 5. Approval of Appointments to the Child Fatality Prevention Team 99 6. Approval to Apply for a Three-Year Grant from the North Carolina Health and 103 Wellness Trust Fund Commission for a Teen Tobacco Use Prevention and Cessation Program 7. Approval of New Hanover County and New Hanover County Fire District 113 Collection Reports 8. Approval of Release of Tax Value 117 9. Approval of Appeal of Tax Value - R07908-003-055-000 119 10. Approval of Board of Education Capital Outlay Budget Amendment 121 11. Approval of Final Summary of State Budget Changes to Board of Education 129 FY02-03 Budget Approval of Budget Amendments 12.1 #2003-18 141 12.2 #2003-19 143 12.3 #03-0072 145 81 {This page intentionally left blank} 82 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell Item Does Not Require Review SUBJECT: Consent Agenda - Approval of Minutes BRIEF SUMMARY: Approval of minutes for the Regular Meeting held on November 12, 2002 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 83 {This page intentionally left blank} 84 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 2 Estimated Time: Page Number: Department: Aging Presenter: Annette Crumpton Contact: Annette Crumpton SUBJECT: Approval to apply for and accept Senior Center Outreach monies in the amount of $1,470 BRIEF SUMMARY: The Department of Aging is eligible to apply for a Senior Center Outreach grant (State monies) in the amount of $1 ,470. If approved, the Department of Aging will implement a medical equipmenUmedical supply program for elderly persons who are unable to afford the cost of these items. The grant does require a match of $163. The required match is in the Department of Aging's approved budget for 2003. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend Commissioners approve request to apply for and accept $1,470 in Senior Center Outreach grant monies; and approve required budget amendment, if funds are received. FUNDING SOURCE: Will above action result in: c) No Change In Position(s) Explanation: State funds Local Funds Total $1,470 $ 163 $1,633 ATTACHMENTS: Senior Center Outreach Application REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 85 Region 0 SENIOR CENTER OUTREACH - GRANT ALLOCATION S FY 02/03 Senior Center Receiving Funding: New Hanover County Senior Center Sponsoring Agency or Organization: New Hanover County Senior Center County: New Hanover BUDGET Total State Funding Awarded: Required Local Match (State Funding Awarded divided by .90 times 10%): $ 1,470.00 $ 163.00 Total Funding - Net Service Cost (State Funding Awarded divided by.90): $ 1,633.00 Total Allocation for SFY 2002/2003 $ 1,470.00 c: ..l)Xflrnyid',...' 86 Senior Center Outreach Funding Description of Proposed Activities Thc Ncw Hano\"cr County Dcpartlllcnt of Aging will usc Scnior Ccntcr Outrcaeh funds to nnplClllcnt a medical cquipmcnt/supplics program for low ineomc pcrsons who cannot afTord to purchasc these itcms becausc of limitcd incomc. Thc Dcpartmcnt of Aging has cxpcricnced an incrcase in rcqucsts for Illcdical cqnipmcnt/supplies (spccifically Dcpcnds and other incontincnt itcms) this fiscal ycar. Thc depal1mcnt does not havc thc financial rcsourecs 10 Illcct this rcqucst in thc existing budgct. Thc Senior Ccnter Outrcach funds will allow pcrsons to bc sCf\cd. Mcdical cquipll1cnt/supplics will bc available to pcrsons of low incolllc on a sliding scale and/or donation basis. Thc program will bc Illodclcd aftcr the Dcpcnds program in Brunswick County. Supplics will bc purchascd and sold to scniors (,()+ at cost or on thc donation/sliding scale. 87 {This page intentionally left blank} 88 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 3 Estimated Time: Page Number: Department: Aging Presenter: Annette Crumpton Contact: Annette Crumpton SUBJECT: Approval to apply for and accept Senior Center General Purpose funds in the amount of $7,631. BRIEF SUMMARY: The Department of Aging is eligible to apply for Senior General Purpose funds (state monies) in the amount of $7,631. These funds are available to all Senior Centers that are recognized as Senior Centers of Excellence. The Department of Aging Senior Center became a Senior Center of Excellence in 2001. The Department of Aging requests permission to apply for these funds. Funding does require 10% match. The $848 match is in the Department of Aging's approved budget for FY02/03. The $7,631 in Senior Center General Purpose funds will be placed in salaries line to offset the County's cost of the Senior Center Program Manager's salary. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend Commissioners approve request to apply for and accept Senior Center General Purpose funds in the amount of $7,631 with a match of $848; approve required budget amendment, if awarded; and authorize the chairman to execute the application. FUNDING SOURCE: Will above action result in: c) No Change In Position(s) Explanation: State Local Total $ 7,631 $ 848 $ 8479 ATTACHMENTS: Senior Center General Purpose application. REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 89 Region 0 Application Packet For Senior Center General Purpose Funding FY 2002/2003 New Hanover County Department of Aging 90 .\'enior Center General Purpm.e Funding FY 2()()2-20()3 Introduction and Background The Region 0 Area Agency on Aging is pleased to announce the availability of funds for use by senior centers to support and develop programming and general operations or to construct renovate, or maintain senior center facilities Senate Bill 1366. Section 12.18A authorized $1.000.D()() in general purpose funding for senior centers for the past fiscal years Due to budget shortfalls within the state, major reductions were necessary. For this budget year, a total of $862,316 will be allocated toward Senior Center General Purpose. This year. again. the funding will be allocated to the Area Agencics on Aging for distribution to the centers within the region which provide full time programs or ,villutilize the funding to develop full tIme programs. The Division has asked that funding be provided to the same centers as last year. Because of the funding reductions, no new centers will be added to the directory this year. The Division of Aging has worked to develop a new statewide certification process for senior centers with standards that encourage centers across thc state to strive for levels of 'merit - or . excellence -. It is felt that all viable senior centers in the state could meet the newly developed standards in a reasonable amount of time, The intent of the certifIcation process has been to eventually increasc base funding for thosc who have successfully completed the process, This ensures that funding is being well spent on readily identifiable programs and services and provides an incentive for centers that make investments to meet certification requirements. This year it has been decided to divide the annual appropriation into shares based 011 the total number of senior centers as determined by the Area Agencies on Aging plus extra shares for each senior center which was certified through June 3D. 2003. Uncertified, identified centers will receive one share, equal to $5,088. A 'Center of Merit" will receive an additional one quarter share ($6,630), and the 'Centers of Excellence' will receive an additional one half share ($7,631). For SFY 02-03, the samc 158 cxistmg and developing centers, as identIfied by the Area Agencies for SFY 01-02. will receive funding. The funding does require a 100;', local match of $565 for uncertified centers for a total of $5,653. The local match for Centers of Merit $707 for a total of $7,067 and for Centers of Excellence, $848 or a total of $8,479. 111e local matching resources for this funding must not be used to match any other state or federal funding that the agency may receive, The local match may be in the foml of cash and/or in-kind and must directly support the purpose for which thc funds arc being used. Organizations receiving funding for more than (I) center arc expected to expend funds designated for each center. unless a different expenditure arrangement is approved by the Division, This document has the following attachments: L Scnior ccntcr gencral purpose funding application 2. A dcscription of proposed acti\ itics (make copies of shcct as ncccssary for cach sitc) J. Copy of minutcs of relcvant govcrning body approving the acceptance of the funding and the rcsponsibilitics includcd m t his application. +. A budget for scnior center general purpose activities Note: An application ami budget form must be COmlJletcd for each senior center aplJlying for funding. 91 Senior Center General Purpose Funding Application County: New Hanover Senior Center; New Hanover County Senior Center Address: 2222 SouJh College Road Wilmington, NC 28403 Telephone; 910.452.6400 Your center is eligible to receive: FY 2002/2003 Senior Center General Purpose Funding $ 7,631 Local Match (10%) $ 848 Total $ 8,479 It is the responsibility of the applicant to certify the availability of the local match. The funds require a 10% local match (state funding divided by .90 X .10). The funds must be spent first before reimbursed and before June 30, 2003. A Contractor that receives, uses or expends State funds in the amount of three hundred thousand dollars ($300,000) or more annually, except when the funds are for the purchase of goods or services, must file annually with the State Auditor and the funding agency a financial statement in the form and on the schedule prescribed by the State Auditor. The financial statement must be audited in accordance with standards prescribed by the State Auditor to assure that State funds are used for the purposes provided by law. Contractors (except non-governmental for-profit corporations) that expend three hundred thousand dollars ($300,000) or more in federal funds for the fiscal year must have an audit conducted in accordance with the provision of OMB Circular A-133. An audit performed in accordance with OMB Circular A~133 will satisfy the reporting requirements identified in G.S. 143-6.1. AUDIT REPORTS SHOULD BE FILED WITH THE STATE AUDITOR AND THE FUNDING STATE AGENCIES WITHIN 30 DAYS AFTER ISSUANCE BY THE AUDITOR BUT NO LATER THAN NINE MONTHS AFTER THE CONTRACTOR'S FISCAL YEAR. Complying with Title VI and VIII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA) and all requirements imposed by Federal regulations, rules and guidelines issued pursuant to these Titles both personnel employed and clients served. Authorized Signature Title Printed Name Date 92 ,ft;en;or Center General Purpose Funding Budget FY 200212003 County: New Hanover Senior Center New Hanover Obiects of Expenditure Amount Supplies and Other Operating Costs $~M79~_ $ Salary and Fringe Benefits Equipment $ Capital Outlay (Real Estate, Construction, Renovation) $ Other $ Total Budget (Including Local Match) $~~79 Your agency is receiving $7,631, the total budget amount (including local match) is $8,479. Note: The total amount of the state appropriation and the tOo!.. local matching requirement must be reflected on the Total Budget line. Local match is computed as follows: $7,631 divided by .90 = $8,479. Local match is $848. Important The local D1atchingtesGutt~ f()r t}lis. {undingrtiusLnotbe used to match ~IlY o;t~er$tattot feder~lfulldingthat the agencymny re~eive. TheJocalmatcbnulybein the rot... Q(eash srJd/oJ' ill~kind and mustdirectlystJpport tbe purpose for wtJich tbe fundstlte being~~ed~, Ira different (rxil/t(l.diture arrun1!enumt is necessltrv written ;usti/icutiim mu$i flccolnouny this upplicaiion (ofconsitleration ora w"tl;tr from the Area Al!encv (in At!lnfl ami the Norlh Carolina 1Ji,';.viim ofAeinl!. 93 {This page intentionally left blank} 94 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 4 Estimated Time: Page Number: Department: Finance Presenter: Bruce T. Shell Contact: Bruce T. Shell SUBJECT: Authorization to Set Up New Bank Account with Bank of America for New Hanover County Tourism Development Authority dba Cape Fear Coast Convention and Visitors Bureau. BRIEF SUMMARY: Effective January 1, 2003 the New Hanover County Tourism Development Authority dba Cape Fear Coast Convention and Visitors Bureau will begin operations. In order to do this, the Board of County Commissioners must approve the Bank of America Certified Copy of Unincorporated Association Resolutions Opening and Maintaining Deposit Accounts and Services and the Business Signature Card for the New Hanover County Tourism Development Authority dba Cape Fear Coast Convention and Visitors Bureau. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Board of County Commissioners approve. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: The Bank of America Unincorporated Resolution and Business Signature Card is being submitted separately. REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 95 NOU 13 2002 15:55 FR BANK OF AMERIC~ TO 19103414025 P.02/04 Banko' America. ....- iAlII{ 01' ~ NA.l1H& "&IJOCj ~cN..~r 000691518668 AcoauDl T)Fe F ABC AllOIlUatTille NEW HANOVER COUNTY Tourism Development Authority nRA r.ape Fear Coast Convention & Visitors Bureau Business Silnlture Card o Temf'ON'Y Si....lun: CIIl"l Tax l_lificali"" Nwnber By lipins ....ow, IIwil ~ IMt lhi$ ...~ount is "". Ib.ll be JOvm1114 by me lcnn.lllld condiliow: ~t fbr1IIln the foUowing ~-Ia,. .. III1lmded D'om lime to time: (1) \be Depaslt AuMment .nd Di.c1-..., (2) tho &sinen Schedule or Fee., aDd (J) ill. MilOtlhm""", Fen tor DurBl_ AllOOllnb, and lIWIJ IiInbcr adaIowIcdp 1110 nr.",;pl o(~. 4o:umenll. By 3i2l\ille IIdow, lIwe certifY (1) llw all oflbe btoIow I\.OII\N pmon(.) IInl those I*'SQl\II <1Um:ntIl' cmpowaed t".a under Ihe rClOIUliOlls aadlor cOUlt 40ClllIDtIIW mdl... Olbet ",menls IUlbllriEiag tble ICCOI1tll, (1) thai the 11"l1ll1l\f1l $ipluro laC (ortll appwito tho name or cad1 penon Ie we * pulllnO. (3) the SlIbllituto Form W-' ~..aoa. Slll.tltute '"nil W-<J. CcrtiflClltioa . VlNlar JlHUUeI t>f~, J ~rUI'y that. (J) The Il_""r ohown 011 this (0.... U GuI ~0I'ft<< C-plIpr Id"'U\\!IIIllol'I namMf (or 111111 1fl'IIItIna f'Or a DlUIIbu ta .. ........ .. _), .... (2) 1 alii _ .....Jtd Co hdlup W'ltIlboWllll 1IcaI_: (A) I alll "_pi ~ .llCbp rihIIoldlDIo or (8) I ha"e nat IIcea IlOUIIIoI .y UN: '....mlllllnellao Semca. (IRS) m.t I .m ....jed III _...., w1t1lMl.~ III II nRIl oh &.II,,",," to ripe" aIIlnierNt .r lfiTfdeads, or (C) The IRS 11M ftUCUlu .... o.t I _ .. loneer ..llJtct to ndoep "ll#hIluIdIq, .... (3) J em a U.s. pen"" ~ . u.s. ....... .....). Cmtlleatlon InstradI..... You DI11l!I Q'ON out Itclm (2) abow if you bave bem notitied hy IIle lR.S !hat y"" are ~Jy subJo<< to 1lIIck"" witbholdlna boCIWC of undcrrcporl.ing ia~ 01' dlvid.llds on your laX relllnL (See 11110 IRS illSltlletions fill" Form W-9.) o Exmnpt(cbcdci/'applloable) Ta IIIttmlll Rev."ue Surio:e.ocs not re.ruln l"ar -..clo "'1 p~on or... d_nt ""er tb.n. tII~ cer1lflClltlona "'I..... to l1'li014 -kIlp wItIIhoWJnc. 4. 5. Jyli~pnQ M r.riffin TlHH th r.rizzel Charlene Teachey Deputy Fin Dir-NHC Director-CVB Admin ABsist-NHC Name (typed Or' printed) 1. Bruce T. Shell 2. 3. Title (if applicable) Finance Director-NHC A TMlDc:poolt/Cheek Card ....IIC !'rovldm Iha1 llIe ~l1t retorenClld above i~ eligible 10 receive autolll3led \olUcr machine cards anclfw Chtdc CanIs, 1(1$ autborized by Ibe raoJullOllllllldlor COllrl. duCllmenlS ...dlor othll' Igreemmla wbich Qutborizcthis 80_) hQ"llby requeol the I_c. orlllch cards to any of the aulllorizcd .isnon: on lhi. ."OOIlllt. Sl......... Title - 1b..1r ,..,.......&.. Ca.tOllltr 1 Name R.eviow lnfonnatioo CIato..- :z NI/Jto Revi.:w lnf.....-i/ln Dole: I I &IIkiD. Center NIUIlC: ~ooiILc'. Name: Aaaociate's Phone Number: '$-l"'OlI~MW 08-:1001 96 NOV 13 2002 15:55 FR BANK OF AMERICA TO 191034141325 P.03/04 Bank of America. ....w Ce~d Copy ofUDIDcorporated ~iation Resolutioos Openin~ and Mal.otaill....2 Deposit A~CMInts and Servica tiNl< OFAMDllCA,N.4.mtB~ Name ofUllinc:arporaled As.ocUdjon New Hanover COWlty Tour ism Deve lopmen t Aut ho r i ty 1. IIsa undorolllltd. It....b)' ccttl~ 10 Bank of America r..h:l i.nnan....__NHC_-.::EOarii""of (,J::Y COUWI C Ibollam lb~""dihe doesilllWe8 koepw oftbt rcoord.. and mia~ of New Hanover OUDty an troln""lJ'onted llIIoclati&ll whou principal addreu is ill the 8,* of North Carolina (lbe .. Alooei.1iOll"r. thal J lu.ve tilU a&rtbority 10 1lI&!lIolc' l'llptcsenl, lien fll(' &lid bind th. AIlsooialiG<>, that tile followinc i. IlN. oopyoCrnolutiom dilly ~opled by the governi.ng body ohald Asoocialion at "- meeting cI\Ily bllldOl1lM ~1fa3r of No""rnh<>r ?OO? . at whid:t.. quorum wa pteIe11lllld..ctdIf tbroupou1 ",...dopted by the llIIanUnOllS wriUen ~t oftllo govcmln, body; and tha1....,.. rc:solwCllll.... In tUlI foroe and dl'e<t and hIve Dot hecu a:I1o:11dll4 or rt5Ilinde<i I. RaoIved,!bat .Banko! America (Ihe"&nk"}[sha'<!by~ All I depository of tho AMolliltioa and thotdopGlit..ceounluU'orlima doposila{CDI) be opened tIId rnalnlalJIed in tho ""lMof1iLis AAoelaliOll wilblM BukIQ "QO</f~ with the tJmJs of1lle Bank', DlIpOIit AWeeDlQIII and Dl.clOOUrol and the applielbl. fUle. Ind rqulwOfllI for llUeb ~0IIDIa; Ibal an)' \>11" oflb~ raUowlni Aulborbed R..pPtil/fttaliveo "fdU. A.IIlCiAlion; Bruce T. Shell Name Finance Director-New Hanover County Title Deputy Finance Director-New Hanover County Title Director-Cape Fear Coast Convention & Vi:;litor', J;U,!.reau Tille Administrative Assistant -New Hanover County TItle Julianne M. Griffin Nlme Judith Grizzel NlIllle rh~rlpnp Teachey Nam. is lIereby authorized. on bc:lu.lf of Ibis Anociatillll and I~ ita lIuno, to oxeculA: and to sign MY application, de,,~l agr""~ .lenaltlro card SlId lilY OIber do;umeatatlon required by the BWIlt; ~ opta AId ICCOIlrU; lo sip> e~f. draIls. not... bills of .xcbaai~, lICC"I'tall_. lime d"l"'altl (CDs) Dr oLb.or ordaro for pl)'JJlQ\l of moaey; to endone chcd<a, drnfta, nol<tl. bill., llm. dlIposil$ (CO.) or other iMnlmeJU ownnl or b.ld by thll ~oa CDr depe_it wilh Bonk or for ",,1I.dion or di"OUCII by the 8aok; ID ~ draft.., I-QQtpwlOell, IIId olher iaswmtn16 pqoble at lbe Baak; to pi.... <<den: with lbo BlIlIk [or Ibe plII"chaso lAd sale offorc:ip> CIDTCIIele.s on bebalt oftllu. ARsocinticm; to ""aeut.a M.l deliver I" oloclroQi./und traMfm Ipnmellt ..nd 10 mIke tnuu;for. or wllbdraw.l. by ek:cllonie ~r... 011 behalf oftlte Ai....elI.don: 10 obtaln.... _ dnlco (1n..ludiJle but not Iimilcd ~ ~ l1llrd. code. or odIcr m...... of ....,...10 Ih. Auoolatio>n'. a_b) 1hat may h. _d for Ihe pIIl'pOfC of illitiatiog .Iectronle tbnd traDsfm lAuoclallOll ;zeNt_ lIDd """"owt.dges thai oolth.. m. Eloctn>alc I'lII\ds Tnllllfir Ad. (I' U.S.C. 1693 tit 1011-) nor ReaulMiOll E (1:Z C.F.R. P:lI'I :zO~) tr'Illpplicabl41 to any A1eh M_ d~iccl; to embli.b IIld maillll.io a oigbl dcpO$lt rolatioaahlp; 10 0>10_ Md deliver Do wire 1nllllfcr 'Ii'"""l1l<<1l alld 10 re'l"aoI, or to 'ppo>1nt or dtlaceto !rom time 10 time ..ell PCl"llDll~ who m.y r.qu.... wiU$ offu.....; to enlAl' in~ lIIIY .Ullcmenla with IlK Bank for the ptovi.io1> by the Bonk of vortws Tml&Wy MI/lI(_ lernclOllo IlLi, Moci.tlon &., _h Au1.bori..zod Rop.....lIIlllli.... may dclormitte. in Ida 01' hilt &Ill. di.....otioll. aaello fl.," IIlJ' &lid aU docu"",nlllllllf \ake aU aetloll-~ ~it.", by Bank I'l:lativ~ lo IIlch Trlalllry M_gClDOlll senticCl OT IlK pafOl'llllll" of the AMqcj.liitll'. "bliptillllS thereunder. and tllillUlY IUch T,OI\,I\Iry MlnIll"lnCClt ....NIII.nl(.) oball n:maill in filII forCfl and tll"oct WIlli '"Iitten noll.. 10 IA:nnuw.e elvlII in .<:cortlanD" with the lcrms oflUlY wch asro-lshall hiVe b..u received by \he Bank /IIId that sucb lenDinsllon shaU not mlI'cd 1/1)' ..sJon lakan by Ibo Bank ~rior to SlIeb Icrminatlon: LO r'llI or 1_ I sare deposit box II'Dm lilt Bank, to ClIceuIC the renW agt'ftJDent ." lcaw, to mlcr 1110 safe depDllit ....1I and 10 tcnninat. \be tenlal qre:emmt or leur. to W:c whatovel olbtr aotion. or itlter into whatever other 1(lfeC- rwlatlng to> th. ace_II or inVQtment oflilllds in IlIch aoeounll wil.b the &nk lUIrJ 10 executa, amend, """P!cmCIIlllld delivt:t ta Ballk .Ileh Ivecmcnts on behalf oftht Awlcia1iOl1 upoa such Lltm. and condltlOlll lla .suc:h Altthorizod RepreunL11i~ may doem apprcprWo and 10 ,,!,point allll dellgale, from time to lime, tnlCh pll'SOD(.) who may be a~.d to eater into ouch ncrCCll10nla Mollilko lID)' oth... .0liolUl pw"'UIIII ~ tiIIcb agre"llI.nl~ in wnnwlion wilh Mid .oCCClllftlS Withe A1lthorizld RlprelICnlatlvl UlInlC .....-ry: Md to waive presilltmeol, domlllld. prolc:at, .IIId OOlite o>f ~ or dUho"o>, of MY o:h.ck. note, bilL dnU'l, or otIIer in.ttumenl made. dr~_ o>r endotud by Ibi. AMoeidlioa; lIDd 2. Furtl1er Resolved, dIIt 1be Dank. be Illd is bcn:by .llIhorizerJ to honor. rec&lv... eertilY. ~y or ,xchange for MOM)' ordors or odler indrumcnts 311 inotrum""l$ lignod ill ~ wilb lb. ~inll .-,luti_ even tbo\I~ SUclb J"'YDl"nt may OI'Uto IlIl overdraft or even 1I1oup sueh InslnutlcnlS may be drawn or tmdonod 10 dI. order of iIII)' Aulborizid Rcpracnlati.... 8ia:nina the tlIIIle or tcndlO'td by IIUCh Authorized R'IlruenC.llive or I !bird par\)' for exchlllll;z or cashins. or III paymarl. of Ihe indi~dw.l oblig>tian oflll;lt AIrthorizad RepreoomIativo, or for deposit to $lIi;h Aulhorlzed Repra.matlve's pmanal..ccount lIOd BlIIIIc. shall BOI bo required or be undar I>rty obtiptlllft to lnquir'o III to llle DimmutulOVlJ of 1M Iasuanee or llU of any IlIl'InlmaIt olsnod in _onl.n= with lb. fbrceo;nc rnolutlOllll or \be .ppJicllllon or dilpositlon of such inRtJv.monl or lb. pmcllCds thereof; and. f\mher. Ihat 1ht Bank jg IWlho>ri2td 10 hoJIor lIDY 1asln.<ti0Dli rcprdin!: withchwa\.'l. orden; far pl)'lllllll m' tnnofDl'offuou whclhcr ~ by Iclephon_ orelectronio IIltaruI if..."" withdrawsl, ordm; or Inlnof'cr IN illililllccl by 11\ A\I1borlzed Rc:presl!llllllive; IJICI 3_ Furtber Resolved, tbat lb. Bank be lIllII is bereby reque&ed. lu1horind aocI directad 10 bonor ond lq tn.11 u authorlzcd. chew. drafts or other otclet't for the ~)'III.nt of money .n1N1l or purportedl)' draWl! in thj. AssocialiOll" 11311111, iIIc1udlnl,l tno_. payable ~ lIIe iodividual order of any ~n W"DOC nama lIppC&n Ihcrcoo .. aii/lCf \hereof, wh.... bUriilg or JI\Il1'orting 10 blat the fllClimi1c ';;nalIlrf of 311 Autharlzad Rejlrclonlatlvt a..thDriud in the S,re..lng r..oIuulIIl5 md l':lonk 0li:l11 be enlltl.d 10 honor, to ~ u ~.llIIIlo ~barc. tlWs ADocillliClCl for lIIeII eborckJo, drafts, or Olbe, orderll ra&Drdl... ofb;; whom or by wlw......... the actIIlll or purporwd &c:oillll1. 9iilll"ltlre thereon llllLY bav. been lffixed Ill.tela, ifJlUCII.ign;tiure rellombl..lhe r....imile lpecimen duly ecrt.ined 10 or filed with lit, Bank by \he Secrc:wy or A.a.I.....,t S_etaay Of olller officer or Oll Authorlzt4 R'Ilr..cntl1Ilve oflbi. ADoclalion or if 8Ueh faemniJe IlgMWre ruombl.. IllY fom.imile IIipature previously affixed to ....y oheck, draft, or 0111.,. order t1nwn in the Associ2tion', ~a, Mticb ebock, dr.U'l. or othcr order wu l~plA:d arad paid witlleut timely objection by lb. A..ocillion. th.reby ratifYin,l: the 11$0 of Illeh rlClimi.le lignl1uro; lIIIId the AMoeiali<nl hereby indrmoiflCl and lIo1d. tho BIlIk h=nl_ against lID)' and .11 loco. eOf!, lfamage or ""'_ IIIIfflll'Cd or mCUlTcd by lh.. Bank willg out of or in IU1)' _y related 10 lbe miillae or unlawC"l or WlallthoriliCCl uso by I penon Df suoh .liJ.e!llmil. aigBl>l.urc; atId Oo-l<I.9011MW 06.Jg99 Page J of2 97 NOV 13 2002 1S:SS FR BANK OF AMERICA TO 191133414025 P.04/la4 4_ Furtber Resolved, !hot endor'lielllCllls for deposit IIIlIj' b. cvidmOlld by \he ll&II\e qf lilt AuocilliOll being wri~ or lIlAmped on lIIc cbcdt 0' othl!l' inWu"'on\ 4,pOllittd. without d~1l1l1lian ofthc JW1y rn.-.king llle cndt>rsllllltllt, and Bank i. o.uthori:ud la lI\Ippl)' 1Ul)' cndOl'KMCftI ou ~y illJtn.llllenllcndcrcd tor deposit or cDllection; 1114 ~. Farther ReJolved, Ulatlhc s....clIly f1t Ani!iWll S_1aty or llIher duly &mhorized olllcct of this Auoci.li.." lUll cetll1y 10 the Sa~ l\Al'd.et ..d rlplllurel of'P4h<>DllWltIorized to lot "" bchalf ofthi. A.->dotioD ullder the f""'Colng r=\uliollS and WlI fi'011Ili.... III lime ~. III chanp in 1M idcnlily af Aid Authorized RJpresmWi...,. We mad., imIIIcdilllcly rwpotI, tbnIish 8tHf Cl7rlif.y sucb chaniCa \0 ~ and ~balJ .,hmi11o IMM a new Ill00Ulll sitJWurc WI! rdIcctinl $\ld! china. m order to make ...ch chan,u .fI'ilGti...e ."d lltnk Mall be full,. p.-..Im:tGd in rcl}'iD, "" tucll .oniliOlltiam ...d -hall blI indlllullOcd &fld M....d banaJw ll'om any cIai..... dlll\llll!s, txpetlles, lo..cJ, or dama&e. reoultine from. or crowing cut ot: bonarinllbc .lgnatutl ot aoy ADllIoriz.4 RepresealatiVi 10 ""Itified. Or rcfbr.!ns 10 lIonar any lignatuff 1101 S<I certified; and 6. Further Ruolved,lIllI1the raregoll\& r~lutiD115 tI1all mmin in 6.111 forc. and dliCl ""d the lIlI1lIorIty bmbl s1v,," 10 III of laid jlm.""" .hall ffmliD ,mv_bl. ... f... .. Bank it e""",mod unl11 ~ (3) ~lness dlys after Bank I. nolili... in writing ofth. revOCllliOll of lI\IcIIlWlborily end that roc.;pl. of such DOli.. ohalll1Ql &!r.ot any lIDtion 1aktll. by \he BMk prior lhen:lo; and 7, Furtber Resolved,lIw.1l tnnu..1ions by IIDY Authorized Roprcacnwlvl. omo... or amplo>"", <.>tlm. Alllociation on lIS htb&lfand in it. name with Bank prior 10 Ibe delivery.., Bank of a c:artifi.d 001')' of the foregoin. t=lutloru: ..... in Q\1 UlIpCCll, bcnby racilild, oooflmlCd, *l'prvvld and adopted: AlId s. Further R~lvedt WIth. SeCl'lltoltY I)( Assi!larlt SecrcWy bo and h;reby is, autboriud IlIId dlrt~ 10 certifY tbell' relIol..tiOll-' to Bank aDd that th. provisions heffilf lII1Iln conformilY with the Articles ot A.so.,;i!ion ChI1l10., lt1Ilcs and Bylaw. afthi. !\.osocialiOll. In Willie.. WlIercof,...d lnlOlldirlg 10 bind the AIJ3<l.ialiun. ] bave he"lIoto ..."-'bed 111)' name. u Ill. Chairman 0 f the New Hanove r County R08rd of County Commissioners x~ ofthi. As;aciatioll, Ihig 25th dayof November 2002 ~~ Chairman, New Hanover, County Board of County Commissioners Bank Information ~: I I &llJcin1: Center Name: Assocl&ll'. Name: Assoc~I.'. PhOlle Number: PaS' I on ** TOTAL PRGE.04 ** 98 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 5 Estimated Time: Page Number: Department: Health Presenter: Janet McCumbee Contact: Janet McCumbee Item Does Not Require Review SUBJECT: Appointment of Dr. Sonja Brown and Donna Brown Smith, Wilmington Police, to the Child Fatality Prevention Team BRIEF SUMMARY: Vacancies exist on the Child Fatality Prevention Team. Appointments must be ratified by the Board of County Commissioners. These vacancies are required to be filled by a law enforcement officer and a representative of the general community. The Team reviews child deaths in the community and recommends ways to prevent future deaths. These recommendations are submitted to the Division of Health and Human Services. Past recommendations have resulted in requirements for use of bike helmets and the graduated licensing for teens. RECOMMENDED MOTION AND REQUESTED ACTIONS: Ratify Appointments FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: Applications ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 99 NOV-04-2002 MON 01:38 PM HEALTH DEPT ADMIN, -.-. -,._"-"~. .._!l~Lt0B2 12:1:3 9182!S6':1:3:36 I\OO-21-20()2 WEl) ltl4S t\l1. KEttllll 1V\V- 8-a6 I'QK 8: I~ .- FAX NO, 9103414146 p, 03 f N'!E. 62 r. Ui! P.02 BROWN fAX MO, 9103.4\4U6 ~. Ie). tL~\413G - - .."...~ ".,....". ..........1 v.,."....,. ,Al9Mff'l: ~ ",... ... ........ ~ ." 100 NOV-04-2002 MON 01:38 PM HEALTH DEPT ADMIN. FAX NO. 9103414146 ____~B/~~I.~~e2 12~13 9182559336 BROWN P. 04 f 'ilI!E. 83 SON) sHANLEY B1l0WN, M.D. 2805 ~Stteet ~~ OB~ To tel'V'I tM comm\Jtlity .. . ytic:ilJl U14 cid1d .~te EXmUENCi 2002 ThI c.ou.el CIdkI 1996001997 lOO1.~ 1997 thA8&oC1aWt PasNly~daJtJ, ~ Ne Phylidan-JIlew ~ Hulth N~ ~crrrint;~ f1/nortnma New ~ Cmudy to ~- . t.- outpttimt Mtrinp CUnI~ St. Maty't o.urcb. WUmingtal'l. NC ~",..NdiaIUY butipnt",.",ts of~ 1"7-2001 1991-1997 CHILD ABUS"E G 2002 NalioMl Chit A4voQt:1 c.nw Medi,* "l"raiM13 Acadesny St Paul. MN 29.5""" MfIiod T...mmg ~ Chill ~ 2001-2002 Mmthll T.~~Mo ~ with raeulty atUNCOuIPel am Odld MecB BvaludOr ~......dI\ - V...,.. tqpicl em oM /Jbw1e 14ltmmJMorJ sNbm Babr~me Confennce - ~ by tJ'NC Couta1. Af{I!C. " ,.,. 1" Camplet10n ~ UNC..c.h.apm Hill Courte padt on C1lild AbuR 20~ \ i I i i I I ! 2001 2001 101 WPD ISD 91~~S43-SS26 OC1-23-2002 WED 12:29 PM HEALTH DEPT ADMIN. nAY~ 8~95 HOH 9;15 NHC COMnISSIONERS 10/24102 03;29P P.~~2 FAX NO. l:l1U:.:lQjqI4tl FJ1): 00. 9103414\30 r, Ut P.02 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chtlstnut Sfr..', RDDm 306 Wilm/n9fCNJ, NC 2840'-4093 TeIwphon' '"0114'-71''' 'AX IS,OJ ,"'-f '30 AppNcatlon for "ppo/IItm~nt tD ."d., C""",,,tt.~. attd Comm/S$rrlnl' AppOInted by r/NI N.w MHt"..,., County BOMd Df CfH1Wtt/8slo".,.. Reqwrt fM AppolfttmlNlt '0: C1.. : I ol F ~ 1- c.2 I +'J ct.o.. I ~ !Wi1M: .II" 'A...."'- 13 t1.0l# " ~ ~+L. ~ ' ~~~~~. ~ Mdr,s.: S--l1- i3~ J" ~-lV' ,20( rHifhntolN.wH;mov.,C.,fPIrv1 L~'i 1- 0<,040 M~'" Addl,n: S'~ CifY'fldStlt40~~ WA("f~04......J iJC T"fPhQ(l': Home: lo.y.../.P - S 2:l.....<) -S#:t: r 'R.c,: J,{) "Ag.: ft. J... .~ fII,..".,.tidll ill "1fUH1H"'" lit ,.,. 'fiI1"Il" 01 ....... IIIIr ,~IiP" /h# ~ III .,,,,lnfM "EmplOyed by: 1>>; / r?'\ ~P- fJ L\ .. . . 'A,,_ _,."IIy""'~ .,.,...; iN ~,., wJt/rIII "* ".,.../Ion.... -,'.... '*IfN(/I'oMriotI wI//t IJr,M ~., C....... _ ."er..-" .. ..___. ... MWf " .... 4., tM ".." ~n' eo..lY ,....".'" I'tlIIq. . Job Th,.,. IJdtdi~ 5u(..:J'''''''''''+ Vp CO.; .<.:3'1-6"0 1twJII.u: 3f3 - 3(, ~ 'j Prof...killal AciNlri..r VQfunlfe, ACIr...h'..: WIly do yoll wish '0 ItIYI rm 1/1. BDNd. Comnti4tH. or CtlhlMllMfNI ,'qIJ.t.d~ r ~v ~ , ~ .1)~1Ai'~/{0 ~~I'J?-ft;~ (-*""~+ ~ W);-n.. ~+tA., jJl:J ~t do you f.eI." yow que/i(k.tlorll "" servfnf ~ rh, BfHnJ, CommittH. at Cammlu/on ,~"ted~ .Q ~ \a~ ~ lA~ ~~ ::5~G4-' (13:2- o-d. ~v;~ ~V~I f<< ~!+- ......"., at..., .,( com:.rn VoIlXIkI)'ou ,,.1, to ,Ie ,".. BNfd. COmOI'", 01 QlmnN,i{tn .ddrllll' - Atl you CUfrfflr/y IM/lng on "'01"-' bowrI or oommit... ~rJirt,.,s by. ~/irr Of. counlY? N '0. pi.... 1111: o.Ie; J O~J.C)7..... ' tI'tH" ~. ,..,. 1M ....liPnM _l1li StgJur&n ~.o. J3 . ~ I fl. ..." 102 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 6 Estimated Time: Page Number: Department: Health Presenter: Elisabeth Constandy, Health Educator Contact: Elisabeth Constandy, 343-6658 SUBJECT: Grant Application for $300,000 from the North Carolina Health and Wellness Trust Fund Commission - Teen Tobacco Use Prevention and Cessation Program BRIEF SUMMARY: The Board of Health has approved and we are requesting Board of County Commissioner approval to apply for a grant totalling $300,000 from the North Carolina Health and Wellness Trust Fund Commission (NCHWTFC) for a Teen Tobacco Use Prevention and Cessation Program. Funds will be used for public education and to contract with New Hanover County Schools, UNCW, and other Community youth organizations to provide more intensive youth tobacco prevention programs. If approved, the state will appropriate $100,000 per year for each of 3 years. A Tobacco Use Prevention Educator will be hired and housed within the school system to provide direct contact, service, and consultation to students and faculty. Attached is a more detailed summary and a budget page. No local match is required. There is no requirement for the County to continue to fund the program after the grant funding has ended. There is one position which will end when the grant funds end. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve grant application and associated budget amendment if awarded. FUNDING SOURCE: Will above action result in: a) A New Position Explanation: There will be one new grant funded position, a Tobacco Use Prevention Health Educator. The position will be eliminated when grant funding terminates. ATTACHMENTS: 8 pages-an Executive summary and budget page and 6 letters of support. REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval with the provision that the position will be eliminated when grant funding terminates. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 103 . North Carolina Health and Wellness Trust Fund Commission Teen Tobacco Use Prevention and Cessation Program Community/School Prevention Programs Initiative Executive Summary The New Hanover County Health Department will be applying to the NC HWTFC to fund ongoing youth tobacco prevention initiative in New Hanover County. NHCHD has hosted the New Hanover/Brunswick Project ASSIST Coalition since its inception a decade ago, and has proven to provide consistent quality leadership in this role for both counties. For the purposes of this grant application, NHCHD will be applying for funding for NHC only; Brunswick will be submitting a separate application. This decision was based on funding guidelines, not due to lack of cooperation or agreement. NHCHD is requesting the full grant amount of $100,000 per year for 3 years, to contract with NHC Schools, UNCW, and other community youth organizations, to provide more intensive youth tobacco prevention programs within the framework 'of the organizations listed. NHCHD will contract with NHC Schools to hire a Tobacco Use Prevention Educator to be housed within the school system, to provide direct contact, service, and consultation to students and faculty. There has long been a demonstrated need for a more comprehensive presence in the school system regarding tobacco use. Many programs, such as Alternatives to Suspension, Tobacco Awareness Month, Teens Against Tobacco Use, and the Not On Tobacco cessation curriculum would have been much more successful had there been a point of contact within the schools to coordinate the events and initiatives. There are many avenues that have not been explored due to the lack of time and resources, that this position and initiative could more effectively address, most notably the Tobacco Free Schools Initiative, for which NHC has received much publicity, and the establishment of Tobacco Free student organizations and programs. In addition to the 1 FTE within NHC Schools, NHCHD will contract with UNCW Crossroads Co-Op Substance Abuse Prevention Program's peer educators to help facilitate campaigns such as Social Norms and student focus groups, and to provide technical assistance on trainings for the Alternatives to Suspension and Teens Against Tobacco Use curricula. Coastal Horizons Center is available to contract for cessation services, both for youth that desire cessation and for faculty and staff of NHC Schools. Additional partners have been identified for this grant, including the Community and the Brigade Boys and Girts Clubs. Project ASSIST Coalition activities will be supported by the HWTFC grant funds to expand prevention services to these 104 agencies, such as awareness campaigns, media advocacy, and underage youth access to tobacco activities. Locally, New Hanover County haS~nefited from the Question Why Youth Tobacco Center, house at Wilmington alth Access for Teens. That program is available for additional technical assista ee, skills and capacity building exercises, and presentation purposes. Please refer to the Draft Budget below: 1 FTE Tobacco Prevention Coordinator New Hanover County Schools (Salary and Fringe) $50,000.00 UNCW Crossroads Co-Op Technical Assistance and Training $2500.00 Social Norms Campaign (Including data collection, printing, travel, and distribution of results) $7500.00 Coastal Horizons Center Cessation Classes, group quote ($500 per group; per year adult 5 per year youth) $5000.00 Program Costs: Tobacco Awareness Month for NHC Schools (incentives, advertisement, supplies) $15,000.00 Start-Up Stipend for School Based Clubs ($1500 per school, estimated 3 per year, to purchase supplies and educational materials, develop logos, etc) $4500.00 Coalition Advertising and Media Costs (radio spot development, studio and production costs for youth developed media, air time) $10,000.00 Training and Travel Costs $5500.00 TOTAL $100,000,00 105 ~, .' ...- ,. lNCW THE UNIVERSITY OF NORTH CAROLINA AT WILMINGTON October 28,. 2002 Health and Wellness Trust Fund Commission 116 WestJones Street, Suite 1156 Raleigh, NC 27603 Dear Health and Wellness Trust Fund Commissioners: It is with great pleasure that I write this letter of support for New Hanover County Health Department's grant proposal. As an avid and consistent member ofthe Project ASSIST Coalition, I believe the New Hanover County Health Department (NHCHD) has tremendous capability to coordinate comprehensive teen tobacco prevention interventions in the schools and the larger community. Funding would allow for service partnerships to strategically implement tobacco education, advocacy, policy enforcement plans, cessation and social norms marketing. UNCW CROSSROADS CO-OP, a substance abuse prevention and peer education program, is willing to be an active consultant with the New Hanover County Health Department. The CO-OP's parent program, CROSSROADS, is a department ofthe University's Student Development Services, which has five years experience in substance abuse prevention and education. Our programming model is based in prevention and environmental management theory. The CO-OP has demonstrated results over the past three years in peer education programming for the public schools. The peer program provides presentations, events, material and referral resources and a social norms campaign to all county high school teens. Due to funding reductions the CO-OP has reduced its efforts to acting as a resource to the county school administration, faculty, and staff. The staff of CROSSROADS and CROSSROADS CO-OP is available for consultation on the continued development of a tobacco Social Norms poster. We also have expertise in data collection, focus group implementation, and peer education program development and delivery. We look forward to the opportunity to develop and expand innovative tobacco prevention efforts in this community. After all, today's teens are tomorrow's college students! Sincerely, ~S~'-l c.-- ~~-rc- Jessica Burtt Outreach Coordinator UNCW CROSSROADS DIVISION OF STUDENT AFFAIRS SUBSTANCE ABUSE PREVENTION & EDUCATION PROGRAM WI SOI.1lH COLLEGE ROAD. WILMINGTON, NORTI-i CAROLINA 28403-3297 . 910-962-4136. FAX 910.962-7374 106 COASTAL HORIZONS CENTER, INC. Margaret Weller-Stargell Prcsi,fcrl( (lull CEO (lJ5ShirrYl.fnl i3l-~'d, \\"i!lIIirl!;(IJ1t,SC'-:S'-l1:! Administration (910) 79G-0187 (910) 79G-0189 Fax Crisis L-ine Open House RapeCri,is Center (910) 392~9J6 First Call for Help (910) 3974197 Outdoor Adventure (910) 392-7306 (910) 392-0628 Fa< Outpatient Tre.a~menl Community Outreach Prevention (910) 343-0145 (910) 341-5779 Fax TASC Day Sentencing Center Post Impact Program (910) 762-5ll3 (910)341-5783 Fax '::.\~~ ;,: ~ :f''-;:':':~i:0 & -,.----...., .~ COfT ~::!~;\'~~ "Pmmocing choicc:;for I1ca/chier live:; und safercommunicies" October 31,2002 Health and Wellness Trust Fund Commission 116 West Jones Street, Suite 1156 Raleigh, NC 27603 Dear Trust Fund Commission: Coastal Horizons Center, Inc. supports the New Hanover County Health Department in their application for funding to reduce smoking among youth and to improve the lives of North Carolinians. The New Hanover County Health Department and Coastal Horizons Center have a long standing partnership through the Project ASSIST Coalition to improve the health and lives of community members. Coastal Horizons Center has been involved with the Project ASSIST Coalition since 1993 and continues to remain actively engaged in coalition activities. The Project ASSIST Coalition has cooperatively conducted many activities and events aimed at tobacco as a health concem including: Teens Against Tobacco Use (TATU) Programs; Health Awareness Campaigns such as the Great American Smoke Out, Kick Butts Day,. Tobacco Awareness Month, Tobacco Free Night at the Pal1\., Smoke Free Dining, and Commit to Quit; Policy Change Efforts; Community Education Events such as Health Fairs and Presentations; and Merchant Education Events. The mission of Coastal Horizons Center is to promote choices for healthier lives and safer communities by providing professional assistance to those in need of prevention, crisiS intervention, criminal justice altematives, community outreach, and substance abuse treatment services. Coastal Horizons Center offers smoking cessation for adults and teens on a contract or, fee basis. Facilitators are trained in Not On Tobacco (NOl) for youth smoking cessation and have specialized programs for adult smokers seeking cessation. If you have further questions about Coastal Horizons Center or its involvement with the New Hanover County Health Department initiatives, I can be reached at (910) 343-0145. Sincerely, ~ Kenny House, CCAS, CCS Clinical Director 'Promoting Choices for Healthier Lives and Safer Communities" cc: Margaret Weller-Stargell, President/CEO (::\1\F _ \:1[1011:11 (',(llllmi:-:~inll .\L-...:r.,:Ji(:llillll fllr Ikh:tbili(.Hi\"L' LICilicHil ~ll .-\ I,:j IlltT~II..'{ :-1-L'n"io...",: ol~mLrlH-,:\:,ti..~rI1 CL'l1[cr lllr \111 [1J) & ;";.-\S .\ \ -nil'-'1.1 \\":,,- P:lnt1l.:r _\~Clll'\' ~ll.ltbl.';I:-:IL'rl1 "\.;.'psnrl;; [nrYnlllh "nJ F;II11i1y :-';~5\'il..''':~ :.kmb<.:'r Till-' .\I1h.:ril.::.ln .'\~~I.,:i:l(irlll nil ~uidJnlrlr:::' \lL'Ulbl,.'r \lL'hdrl" ,.\.llll"l....:,..; \\.\\-'\-,l,.'l';I~( ~dl1, Irill)Il~.llr~ o Unil:edWay 107 Dr. Steven J. Treman DDS Dr. Michael C. Treman DDS 1801 S. 16th Street Wilmington, NC 28401 910-762-4867 Beautiful-smile.com DENTAL CARE October 28, 2002 Health and We1lness trust Fund Commission, Inc. 116 West Jones Street Raleigh, NC 27603 Dear Commissioners: Please accept this letter of support for a New Hanover County Schools Prevention Program grant. The New Hanover County Health Department and the New Hanover County Schools are working together to provide tobacco use prevention leadership. This grant will enable our county to focus tobacco use prevention efforts on our middle and high school youth. Funding will support the New Hanover County Health Department's Project Assist and a Tobacco Use Prevention Specialist in the New Hanover County Schools. The collaboration between our schools, health department and other community agencies and groups will produce a comprehensive approach (involving prevention as well as cessation, treatment and reduction of second hand smoke) to reducing tobacco use, in all forms, by our young people. The impetus provided by three years of grant funding from the Health and Wellness Trust Fund Conunission, Inc. will develop an infrastructure for ongoing tobacco use prevention. It is fantastic to see tobacco settlement dollars being directed towards prevention! Thank you for your consideration and your very important work! Si;:j;Z S~~ : Treman, DD 108 MYQTLE CQOVI MKDDLE OCtlOOL A School of Distinction With Exemplary Growth Robin D. Meiers, Principal Ivy L. Murrain, Ass!. Principal Oavid B. Ryan, Ass!. Principal October 29, 2002 Health and Wellness Trust Fund Commission, Inc. 116 W. Jones SL Raleigh, NC 27603 Dear Commissioners, Please accept this letter of support for a New Hanover County CommunitylSchools Prevention Program grant. The New Hanover County Health Department and the New Hanover County Schools are working together to provide tobacco use prevention leadership. This grant will enable our county to focus tobacco use prevention efforts on our middle and high school youth. Funding will support the New Hanover County Health Department's Project Assist and a Tobacco Use Prevention Specialist in the New Hanover County Schools. The collaboration between our schools, health department and other community agencies and groups will produce a comprehensive approach (involving prevention as well as cessation, treatment and reduction of secondhand smoke) to reducing tobacco use, in all forms, by our young people. The impetus provided by three years of grant funding from the Health and Wellness Trust Fund Commission, Inc. will develop an infrastructure for ongoing tobacco use prevention. We are pleased that tobacco settlement dollars will be directed toward prevention. Thank you for your consideration and for your very important work. Sincerely, -Q.::sh~~ Robin D. Meiers Principal 901 Piner Road. Wilmington, North Carolina 28409. 910/350-2100. fax 910/350-2104 109 OFFICE OF THE SUPERINTENDENT . DR D_ JOHN MORRIS, JR Superintendent October 31, 2002 Health and Wellness Tru&t Fund Commission, Inc. 116 W. Jones St. Raleigh, NC 27603 Dear Commissioners: Please accept this letter of support for a New Hanover County Community/Schools Prevention Program grant. New Hanover County , Schools looks forward to working closely with The New Hanover County Health Department on this tobacco use prevention grant. This grant will provide our school system with a Tobacco Use Prevention Specialist who will focus hislher efforts on our middle and high school youth. The collaboration between our schools, health department and other commrmity agencies and groups will produce a comprehensive approach (involving prevention as well as cessation, treatment and reduction of secondhand smoke) to reducing tobacco use, in all forms, by our young people. The impetus provided by three years of grant funding from the Health and Wellness Trust Fund Commission, Inc. will develop an infrastructure for ongoing tobacco use prevention. I am encouraged that tobacco settlement dollars are being directed towards prevention! Thank you for your consideration and your very important work! ~----------- . John Morris, Jr. 6410 CAROLINA BEACH ROAD WILMINGTON. NORTH CAROLINA 28412 ' PHONE 1(10)7635431 FAX (9101254-4226 110 NEW HANOVER RADIATION ONCOLOGY CENTER 1988 SOUTH 16TH STREET WILMINGTON, NORTH CAROLINA 28401 (910) 251-1839 . FAX (910) 251-8286 B ME MARTIN. YERSON, M.D. CHARLES R. NEAL, M.D. PATRICKD. MAGUIRE, M.D. H. SCOrf URQUHART, M.M.Sc. PAMELA W. GARMON, M.P. October 31, 2002 Health and Wellness Trust Fund Commission, Inc. 116 West lones Street Raleigh, North Carolina 27603 Dear Commissioners: I am writing in support of the grant for New Hanover Community/Schools Prevention Program. As a practicing radiation oncologist, I am well aware of the importance ofreducing tobacco use, I see that the collaboration between schools, Health Department, community agents, and medical community would be invaluable in the reduction of tobacco use in this region. The best approach for preventing lung cancer is to reduce tobacco usage. I am pleased to see tobacco settlement dollars being directed toward prevention and hope you will strongly consider supporting the New Hanover County Schools' and New Hanover County Health Department's plan for prevention. If I may be of further assistance, please feel free to contact me. Sincerely. c(Lrz~L Charles R. Neal, M.D. CRN/dp cc: Edmund Beau McCaffray/Safe and Drug-Free Schools Coordinator, New Hanover County Schools, 6410 Carolina Beach Rd., Wilmington, NC 28412 (fax) 254-4352 111 {This page intentionally left blank} 112 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 7 Estimated Time: Page Number: Department: TAX Presenter: None Required Contact: Patricia Raynor Item Does Not Require Review SUBJECT: New Hanover County and New Hanover County Fire District Collection Reports BRIEF SUMMARY: Collection reports as of October 31, 2002. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request approval of these reports. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: . Oct03NHCColrpt.wp( ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Approve reports. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 113 NEW HANOVER COUNTY TAX COLLECTIONS COLLECTIONS THRU 10/31/02 CURRENT TAX YEAR - 2002 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADDED LESS ABATEMENTS TOTAL TAXES CHARGED AD VALOREM $ 104,590,762.69 1,239,664.15 71,474.01 $ 105,758,952.83 ADVERTISING FEES CHARGED LISTING PENAL TIES CHARGED CLEANING LIENS CHARGED TOTAL LEVY COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENT AGE COLLECTED .00 68,350.28 .00 $ 105,827,303.11 - 15,120,783.31 $ 90,706,519.80 14.29%* BACK TAXES REAL ESTATE AND PERSONAL PROPERTY CHARGES ADDED LESS ABATEMENTS TOTAL TAXES DUE COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENT AGE COLLECTED $ 4,109,991.72 59,768.71 136,400.25 $ 4,033,360.18 1,044,176.03 $ 2,989,184.15 25.89% RENTAL VEHICLE TAX COLLECTIONS ROOM OCCUPANCY TAX COLLECTIONS PRIVILEGE LICENSE COLLECTIONS $ OCT 2002 19,014.29 215,508.13 2,316.48 CONSENT AGENDA DATE: 11/25/02 ITEM NO. 7 MOTOR VEHICLE $ 3,925,894.17 10,122.98 42,142.29 $ 3,893,874.86 .00 .00 .00 $ 3,893,874.86 - 2,607,031.45 $ 1,286,843.41 66.95%* FISCAL YTD $ 91,310.97 1,515,251.84 9,662.10 TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER COUNTY, CITY OF WILMINGTON, WRIGHTSVILLE BEACH, CAROLINA BEACH AND KURE BEACH TO DATE - $28,424.721.20. THIS REPORT IS FOR FISCAL YEAR BEGINNING JUL Y 1,2002. RESPECTFULL Y SUBMITTED, PATRICIAJ. RAYNOR COLLECTOR OF REVENUE COMBINED COLLECTION PERCENTAGE -16.16% 114 CONSi::NT AGI::NDA uATE:_________ I T I:: 1'1 i~U. ______ NEW HANOVEM COUNTY FIRE DISTRICT TAX CUlLECTIUNS CGLLECTIONS THKU 10/31/02 CURK~NT TAX YEAR - 2002 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADDEO LESS Al3ATCMENTS TOTAL TAXES CHARGEe LISTING PENALTIES CHARGED IOTA L LEV'" COLLECTIONS TO DATE OUTSTANDING tlALANCI:: PERCENTAGE COLLECTED (3ACK TAXES REAL ESTATE ANJ PERSONAL PROPERTY CHARGES ADDED LESS ABATEMENTS TOTAL fAXES DUl:: COLLECTIONS TO DATL AD VALOREM MorDk VEHIl.lE: $ 2,670,179.32 $ 67,969.51 46,572.07- 121,291.74 4d5.:>7 1,339.30- ~ 2,691,576.76 2,324.98 -~-----....-..._..._.. $ 2,693,901.74 415,8')0.31- ..._"'*"-~------..---- $ 120,444.01 .00 $ 126,444.01 86,325.30- -----------...-.-.... $ 2,278,051.31_ ~ 15.441,,* 40,118.71 68.2r~* . '10,980.41 2,260.90 4,547.84- --------------- $ 96,693.47 23,635.20- ___4I;or;....ap__4II........~..,..NIIIII $ 13,056.27 24.44}~ OUTSTANDING BALANCE PERCeNTAGE CULLECftO TH"I S REPORT IS FOR Frs, CA,~" , Y, BEGINNING RESPECTFULLY SUbMITTED, ( \ ') .' i"""- 'fJ.. ,. _M., -,. . '.,-",", I ,,'---' ~'\-" \ '.' ......^'. '._,-',,, I ,""-' 7'.'} \ ',' PA TRICIA J. KAY'NLR COLLECTOR OF REVENUE JULY 1, 2002. * COMBINED CULlECTION PERCENTAGt - 17.81% 115 {This page intentionally left blank} 116 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 8 Estimated Time: Page Number: Department: TAX Presenter: None Required Contact: Robert Glasgow Item Does Not Require Review SUBJECT: Release of Value BRIEF SUMMARY: Request the following late list penalties be released as this was the taxpayer's first offense or they certified they mailed their listing on time: Brinson, Phillip Edna $ 5.58 Catch an Experience, Inc. O'Leary, Sean P. Kathy L. CTI of North Carolina, Inc. Power Play Amusements, Inc. Williamsville Brewery, Ltd. 262.20 315.00 5,846.00 14.18 6,4 77.46 Request the following taxpayers be granted the Senior CitizenlDisability Exclusion: (applications and letters explaining late filing available upon request) Caldwell, Doris Turner Conway, Rosina A. Flowers, Virginia Furches, Mary C. Holmes, Willie Franklin Johnson, Elizabeth C. Johnson, Rebecca Luegge, Harriette R. McDonald, Elisha C. Nigro, Magdalena Redmond, Mary S. Wilson, Alice Mae Wilson, Betty C.64,229 $64,089 52,978 18,244 64,664 26,728 45,085 20,000 50,936 18,571 65,662 51,516 31,764 Request approval of the following delinquent applications for exemption from property tax for the following organization: (application and letter explaining late filing available upon request) New Covenant Holiness Church R0541 0-023-007-000 R0541 0-023-009-000 R05423-023-010-000 R0541 0-029-027-000 RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval. FUNDING SOURCE: 117 Will above action result in: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval as requested by Tax Administrator. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 118 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 9 Estimated Time: Page Number: Department: TAX Presenter: Bob Glasgow Contact: Bob Glasgow SUBJECT: Appeal of value for Robert Warren Fehr - R07908-003-055-000 BRIEF SUMMARY: Mr. Fehr appealed his real estate value to the 2001 Board of Equalization and Review based on his 1996 purchase price of $170,000. The assessed value assigned by the Tax Department was $191,455. The 2001 Board of E&R upheld the Tax Department's value. Mr. Fehr did not appeal to the Property Tax Commission and the value remained at $191,455. Mr. Feher appealed this same value to the 2002 Board of E& R based on the same facts. During the Tax Department's review of the property to present evidence to the Board, it was discovered that a clerical error had been made on the building characteristics which would reduce the value from $191,455 to $177,979. Mr. Fehr has agreed to this value and has requested a refund for 1999, 2000 and 2001 over payment of taxes. This refund will be $84.98 for 1999; $90.00 for 2000 and $101.71 for 2001. Since the $191,455 value was upheld by the Board of E&R, based upon the facts presented to them by the Tax Department, approval must be granted to make the change in the value and refund the difference. RECOMMENDED MOTION AND REQUESTED ACTIONS: It is recommended that Board approve the corrected value for 1999 thru 2001 and refund of any overpayment of taxes paid by Mr. Fehr. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Concur with Tax Assessor and recommend approval and refund as noted above. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 119 {This page intentionally left blank} 120 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 10 Estimated Time: Page Number: Department: Budget Presenter: Cam Griffin Contact: Cam Griffin SUBJECT: Board of Education Capital Outlay Budget Amendment BRIEF SUMMARY: Board of Education Budget Amendment #1 carries over unexpended County capital outlay funds from FY01-02 to FY02-03. Board of Education Budget Amendment #2 reduces carryover budget amendment for amounts accrued back to 2001/02. No additional County funds are required. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Board of Education Budget Amendments #1 and #2 FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: Board of Education Budget Amendments #1 and #2. REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 121 Budget Amendment #1 New Hanover County Administrative Unit Capital Outlay Fund The New Hanover County Board of Education at a meeting on the 5th day of August 2002, passed the following resolution. Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year ending June 3D, 2003. Code Number Description of Code Various See attached Revenue: 4.4110.000.000 County Appropriation Explanation: To carryover Capital Outlay project balances Total Appropriation in Current Budget Amount of Increase/(Decrease) of above Amendment Total Appropriation in Current Amended Budget Amount Increase (Decl'ease) $18,907,673.47 $18,907,673.47 $ 3,033,894.00 18.90z.?73.41 $21,941,567.47 -/1, Passed by majority vote of the Board of Education of New Hanover County on the 6 day of ~-r 20~, Ir-,~::""-,', ._-~, I_--;~-~nr':;---';--- :: ! ~ rl ~ .. !!. I'; ) i 11" . ,I f' Ii ,! 6 122 ~~~~ Chairman, Board of Edu Ion (/ '- Capital Outlay Amendment # 1 To Carryover Capital Outlay Project Balances: Public School Building Bond 4.9104.078.529.342,945 Hoggard Renovations 4.9105.078.xxx.354.945 lakeside Renovations 4.9109.078.xxx.xxx.945 ADA Renovations 4.9114.078.529.351.945 My tie Grove Re-roofing 4.9115.078.529.356.945 Ogden Re-roofing 4.9125.078.xxx.350.945 Noble Re-roofing 4.9135.078.511.000,945 land Acquisition - School C 4.9137.078.511.000,945 land Acquisition - School D 4.9139.078.511.000.945 land Acquisition - School E 4,9140.078.526.326.945 Laney Re-roofing Regular Capital Outlay 4.9117.401.xxx.xxx.931 4.9120.401.xxx.xxx.931 4.9124.401.xxx.xxx.931 4.9126.401,xxx.xxx.931 4.9129.401.xxx.xxx.931 4.9129.401.xxx.xxx.945 4.9131.401.529.000.931 4.9140.401.522.000.945 4.9144.401.529.000.931 4.9147.401.529.000.931 4.9148.401.xxx.xxx.931 4.9149.401.xxx.xxx.945 4.9168.401.525.000.931 4.9170.401.529.00093'1 4.9171.401.529.00C ,931 4,9173.401.526.000.942 4,'] i 74.401,529.000.931 4.9178.401,529.000.931 4.9179.401.529.000.931 4.9180.401.526.000.942 4.9182.401.xxx.xxx.945 4.9183.401.529.000.931 4.9184.401.xxx.xxx.931 4.9185.401.529.000.931 4.9186.401.529.000.931 4.9187.401.529.000.931 4.9188.401.xxx.xxx.931 4.9189.401.529.000.931 4.9190.401.529.000.931 4.9191.401.529.xxx.931 4.9191.401.529.xxx.945 4.9192.401.529.000.931 4.9193.401.xxx.xxx.931 4.9194.401.529.000.931 4.9195.401.529.000.931 4.9196.401.xxx.xxx.945 4.9197.401,529.000.931 4.9198.401.529.000.931 4.9119.401.529.000.931 98/99 Bldg Renov - Hoggard 98/99 Work Force Dev Renovations 98/99 PA System Upgrades 00/01 HVAC Upgrades 98/99 HV AC Replacement Hoggard Athletic Addition 00/01 Kitchen Renovations 00/01 ADA Transition Plan Renovations 00/01 Plumbing Repairs 00/01 Maint Covered Vehicle Playground Renovatinos New Central Office Admin Building Sewer Tie-in Projects Termite Damage Repairs Paintin Allowance 97i98 Facility Study Electrical Upgrades ADA Project Allowance Partition Allowance 96/97 Feasibility Analysis Pine Valley Renoations IAQ Project Allowance 01/02 Renovations 99/00 OSHA Requirement 99/00 Life Health Safety 99/00 Fire Safety 99/00 School Renovations 99/00 Electrical Safety Allowance Security Systems Allowance 00/01 School Renovations 00101 School Renovations 00/01 OSHA Requirements 01/02 Life Health Safety Fire Safety Projects 00/01 Mobile Units Spencer Complex Renovations 00/01 Boiler Renovations 01/02 Roof Repairs Electrical Upgrades Capital Outlay 1 393.32 11,634.30 992,481.12 100,000.00 57.99 130,692.76 750,000.00 728,228.26 1,077,405.00 2,690.00 3,793,582.75 1,890.00 25,000.00 1,067.50 140,652.72 1,338.00 65,534,89 738,365.71 179,456.91 36,017.00 18,200.00 112,900.70 52,278.87 15,756.00 87,725.21 180,532.70 89,361.55 21,890.14 3,578.23 4,326.69 35,211.92 127,240.04 23,181.78 629,570.92 21,010.50 5,410.00 244,915.51 15,268.27 21,514.73 43,435.85 282,633.00 163,242.13 63,390.52 231,463.15 220,094.42 292,199.77 11,389.72 4,400.00 70,336.00 27,396.57 123 4.9201.401.xxx.xxx.933 4.9202.401.xxx.xxx.911 4.9229.401.xxx.342.945 4.9301.401,551.000.923 4.9100.483.699.000.945 4.9150.483.xxx.xxx.945 4.9151.483.xxx.xxx.945 4.9152.483.xxx.xxx.945 4.9153.483.xxx.xxx.945 4.9154.483.xxx.xxx.945 4.9155.483.xxx.xxx.945 4.9156.483.xxx.xxx.945 4.9157.483.xxx.xxx.945 4.9158.483.xxx.xxx.945 4.9159.483.xxx.xxx.945 4.9163.483.xxx.xxx.945 4.9250.483.xxx.xxx.945 4.9251.483.xxx.xxx.945 4.9252.483,xxx.xxx.945 4.9253.483.xxx.xxx.945 4.9254.483.xxx.xxx.945 4.9255.483.xxx.xxx.945 4.9256.483.xxx.xxx.945 4.9264.483.xxx.xxx.911 4.9265.483.xxx.xxx.911 4.9266.483.xxx.xxx.911 4.9267.483.411.xxx.911 4.9269A83xxx.xxx.911 4.9910.483.xxx.xxx,xxx revenue: 4.4110.000,000 124 Furniture Technology Hoggard Field House Vehicles Program Contingency Ashley Murray Parsley Freeman NHHS Renovations Williston Renovations Snipes Renovations Veteran's Park Stadium Hoggard Stadium Laney Field House Program Management Ashley - Category II Murray - Category II Parsley - Category II Freeman - Category II NHHS Renovations - Category II Williston Renovations - Category II Snipes Renovations - Category II Phone Systems Networking Computer Equipment AV Equipment Media Distribution System Program Mgrnt Fringe Benefits County Appropriation Capital Outlay 2 234,278.83 30,484.10 23,843.09 17,170.30 4,614,953.94 812,778.38 1,908,881.72 689,809.70 538,495.29 78,057.10 901,579.11 2,489,002.97 117,685.61 44,145.36 183,471.61 12,655.31 923,834.77 146,868.53 61,912.14 9,175.00 11,869.92 217,580.95 152,854.08 55,419.12 47,375.55 145,555.36 905,904.57 5,886.52 274.77 38,063.34 10,499,136.78 18,907,673.47 (18,907,673.47) Budget Amendment #2 New Hanover County Administrative Unit Capital Outlay Fund The New Hanover County Board of Education at a meeting on the 9\11 day of September 2002, passed the following resolution. Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year ending June 30, 2003. Code Number Descrt tion of Code Various See attached $1,272,641.64 Revenue: 4.4110,000.000 County Appropriation $ 1,272,641.64 Explanation: To reduce carryover for expenditures accrued back to 2001/02 Total Appropriation in Current Budget Amount of Increase/{Decrease) of above Amendment Total Appropriation in Current Amended Budget $ 21,941.567.47 (1,272.641,64) $ 20,668,925.83 ~ssed by majority vote of the Board of Education of New Hanover County on the '1 fI1 day of 200~ - - ~f3.~~. Chairman, Board of Education ~__'_'_._M_~'--~--~---' \r, r;: r\ R [I n r; .- I! !' I ,r, ,,11, : [c , I j 1 ; r-- ~ - - _..~~ _.~._.- .." I -, Ii c' , ,: n 0 .,,- 125 / / Capital Outlay Amendment # 2 To reduce carryover for expenditures. accrued back. to 2001/02. 4.9109.078.526.392.945.00 4.9109.078.529.353.945.00 4.9114.078.529.351,945.00 4.9124.401.529.000.931.00 4.9125.078.526.350,945.00 4.9125.078.529.350.945.00 4.9129.401.522.342,945.00 4.9131.401.529.000.931.00 4.9144.401.529.000.931.00 4.9147.401.529.000.931.00 4.9148.401.529.000.931.10 4.9149.401.529.000.94500 4.9150.483.526.000.945.00 4.9150.483.529.000.945.00 4.9151.483.529.000945.00 4.9152.483.526.000.945.00 4.9152.483.529.000.945.00 4.9154.401.529.000.931.00 4,9154.483.522,000.945.00 4.9154.483.522.000.945.00 4.9154.483.526.000.945.00 4.9155.483.522.000.945.00 4.9155.483.523.000.945.00 4.9155.483.524.000.945.00 4.9155,483.525.000.945.00 4.9155.483.526.000.945.00 4.9155.483.529.000.945.00 4.9156.483.526.000.945.00 4.9156.483.529.000.945.00 4.9163.483.529.000.945.00 4.9170.401.529.000.931.00 4.9171.401.529.000,931.00 4.9182.401.526.362.945.00 4.9182.401.529.362945.00 4.9184.401.529.324.931.00 4.9184.401.529.352.931.00 4,9184.401.529.364.931.00 4.9184.401.529.400.931.00 4.9187.401.529.000.931.00 4.9191.401.526.342.945.00 4.9191.401.526.352.945.00 4.9191.401.529.326.931.00 4.9191.401.529.332.93100 4.9191.401.529.384.931.00 4.9193.401.529.000.931.00 4.9193.401.529.404.931.10 126 ADA Renovations ADA Renovations Myrtle Grove Re-roofing 98/99 PA System Upgrades Noble Re-rooflng Noble Re-roofing 98/99 HV AC Replacement 00/01 Kitchen Renovations 00/01 Plumbing Repairs 00/01 Maint Covered Vehicle Playground Renovations New Central Office Admin Bldg. Ashley Ashley Murray Parsley Parsley NHHS Renovations NHHS Renovations NHHS Renovations NHHS Renovations Williston Renovations Williston Renovations Williston Renovations Wiiliston Renovations Williston Renovations Williston Renovations Snipes Renovations Snipes Renovations Program Management Termite Damage Repairs Painting Allowance Pine Valley Renovations Pine Valley Renovations 01/02 Renovations 01/02 Renovations 01/02 Renovations 01/02 Renovations 99/00 Fire Safety 00/01 School Renovations 00/01 School Renovations 00/01 School Renovations 00/01 School Renovations 00/01 School Renovations 01/02 Life Health Safety 01/02 Life Health Safety - Wrightsboro Capital Outlay 1 (925.00) (1,313.77) (85,628.70) (1,067.50) (5,913.00) (40,791.60) (13,888.01 ) (98,257.00) (890.00) (17,200.00) (7,308.33) (1,166.98) (5,826.44) (2,335.00) (80.00) (3,315.00) (7,076.93) (12,096.90) (86,079.27) (71,823.60) (5,794.36) (199,944.00) (9,582.00) (86,457.90) (3,285.00) (4,199.52) (6,982.59) (3,096,99) (2,384.00) (5,381.25) (9,405.00) (56,435.40) (1,452.50) (503,25) (9,481.50) (590.00) (48,672.00) (53,391.21 ) (19,512.30) (121.60) (4,970.00) (15,000.00) (9,354.90) (15,437.50) (32,572.72) (33,001.50) 4.9195.401.529.000.931.00 4.9198.401.529.000.931.10 4.9199.401.529.000.931.10 4.9201.401.412.000.933.00 4.9229.401.541.342.945.00 4.9250.483.411.327,945.00 4.9250.483.412.327.945.00 4.9250.483.541.327.945.00 4.9250.483.561.327.945.00 4.9251.483.411.310.945.00 4.9254.483.412.000,945.00 4.9255.483.541.000.945.00 4.9256.483.542.000.945.00 4.9265.483.529.000.911.00 4.9267.483541.000.911.00 revenue: 4.4110.000.000 00/01 Mobile Units 01/02 Roof Repairs 01/02 Electrical Upgrades Furniture and Equipment Hoggard Field House Ashley - Category II Ashley - Category II Ashley - Category 1\ Ashley - Category II Murray - Category II NHHS Renovations - Category II Williston Renovations - Category II Snipes Renovations - Category II Networking AV Equipment County Appropriation Capital Outlay 2 (1.350.00) (2,720.00) (7,000.00) (20,206.81 ) (10,472.48) (452.51 ) (108.63) (1,649.53) (2.539.22) (462,62) (1.837.55) (49,726.88) (39,979.04 ) (33,572.60) (571.75) (1,272,641.64) 1,272,641.64 127 {This page intentionally left blank} 128 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Consent Item #: 11 Estimated Time: Page Number: Department: Budget Presenter: Cam Griffin Contact: Cam Griffin Item Does Not Require Review SUBJECT: Final Summary of State Budget Changes to Board of Education FY02-03 Budget. BRIEF SUMMARY: The Board of Education adopted their FY02-03 Budget prior to the state adopting the state budget. The Schools FY02-03 Budget Resolution on the 8/19/02 agenda was based on the best information available at the time and noted adjustments might be necessary following the adoption of the state budget. The following budget amendments adjust the Board of Education Budget to comply with the final state budget. RECOMMENDED MOTION AND REQUESTED ACTIONS: These amendments are presented for information purposes only. FUNDING SOURCE: Will above action result in: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: No approval required. For informational purposes only. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 129 APPENDIX D NEW HANOVER COUNTY BOARD OF EDUCATION Finance November 4, 2002 Subject: 2002/2003 Budget Amendments Staff Member(s) Present: Finance Officer Fiscallmp1ications: $ 2,279,462.00 State Public School Fund # 2 & Transfers $ 1,310,365.11 Local School Fund # 4 & Transfers $ Capital Outlay Transfers Recommendation: Approval- November 4, 2002 130 Budget Amendment #2 New Hanover County Administrative Unit State Public School Fund The New Hanover County Board of Education at a meeting on the 4th day of November 2002, passed the following resolution, Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year ending June 30, 2003. Amount Code Number Description of Code Increase (Decrease) Various See attached $ 2,279,462.00 Revenue 1.3100 State Revenue $ 2,279,462,00 Explanation: To record State Rev'lsions Total Appropriation in Current Budget $ 89,376,617.00 Amount of Increase/(Decrease) of above Amendment 2.279.462.00 Total Appropriation in Current Amended Budget $ 91,656.079,00 --f~assed by majority vole of the Board of Education of New Hanover County on the 171 day of f~ _ 20{)2., ra~0~3 . ..t:-/l~ 5e J tary, Board of Education 131 State Budget Amendment # 2 To record State Revisions # 1 - 4 and Discretionary Reductions: Teachers 1.5100.001.121 Teachers 1.5910.001.211 Social Security 1,5910.001,221 Retirement Net increase for raises and reduction in retirement contribution Central Office Administration 1.6210,002113,000.926 Instructional Supervisor/Director 1.6910.002.211 Social Security 1.6910.002.221 Retirement 1.6910.002.231 Hospitalization To record State reduction and Discretionary Reduction Non-Instructional Support 1,6540,003173.000.942 Custodians 1,6910,003211.000942 Social Security 1.6910,003.221.000,942 Retirement 1.6910,003,231,000,942 Hospitalization Discretionary Reduction (5 positions) 1.6540.003.173.000,942 Custodians 1,6910.003.211.000.942 Social Security 1,6910.003.221.000.942 Retirement 1.6910.003.231 ,000,942 Hospital ization 1,5910.003.221,000.942 Hospitalization - Custodians (rate reduction) 1.5910.003.221.000.927 Hospitalization - Clerical (rate reduction) Initial Allotment Reduction (6 positions), retirement rate reduction and substitute reimbursements subtotal prc 003 School Building Administration 1.6410.005,116.000926 Assistant Principals 1,6910.005.221,000,926 Retirement Net increase for raises and reduction in retirement contribution Instructional Support 1.5810.007.121000.903 Media Specialist 1.5820.007,139,000.903 Social Worker 1.5890,007121,000.903 Guidance Counselor 1.5850.007.139000903 Pychologist 16910007.211000903 Social Security 16910007,221.000,903 Retirement Net increase for raises and reduction in retirement contribution State 1 132 996,084.95 76,200.50 (705,476.45) 366,809.00 (95,319.00) (7,292.00) (2,88800) (2,933.00) (108,432.00) (97,500.00) (7,458.75) (4,87:=- I (15,166,25) (125,000.00) (117,00000) (8,950.50) (4,086.72) (14,665,00) (41,307,75) (28,553.03) (214,563,00) (339,563.00) 76,021.00 (70,000.00) 6,021.00 28,384,00 8,921.00 42,170.00 8,11000 6,700.25 (91,233.25) 3,052.00 State Budget Amendment # 2 Driver Training 1.5100,012.121.000.929 State Reduction Teachers Career Technical Education - Months of Employment 1.5100.013.121.000.905 Teachers 1.5910.013.221.000.905 Retirement Net increase for raises and reduction in retirement contribution Career Technical Education Support 1.5100.014.411.000.905 Instructional Supplies State Reduction Teacher Assistants: 1.5100027.142.000927 Teacher Assistants 1.5910,027.211.000.927 Social Security 1.5910.027.221.000.927 Retirement 1.5910.027.231,000.927 Hospitalization Discretionary Reduction (20 positions) 1.5910.027.221.000.927 Hospitalization Reduction in Retirement Rate Subtotal PRe 027 Staff Development 1.5930.028.312000.939 State Reduction Workshops Behavioral Support 1,5200029.121.000.909 1,5200.029.142.000.909 1.5200,029.311.000,909 1.5910,029.211.000.909 1.5910.029.221.000.909 1.5910.029.231.000.909 Teachers Teacher Assistants Contracted Services Social Security Retirement Hospitalization Children with Special Needs 1.5200.032121.000909 Teachers 1.5910.032.211.000.909 Social Security 1.5910.032.221,000.909 Retirement Net increase for teachers raises and reduction in retirement contribution Academicalfy/lntelfectua//y Gifted 1.5200,034.121.000909 Teachers 15910034.221.000.909 Retirement Net decrease for teachers raises and reduction in retirement contribution State 2 (473,00) 75,899.00 (72,89000) 3,009.00 (669.00) (360,75000) (27,597.38) (18,037.50) (57,715.12) (464,100.00) (85,839.00) (549,939.00) (1,797.00) 45,688.00 16,976.00 52,787.00 4,794,00 3,133.00 7,626.00 131,004.00 186,664.00 14,280.00 (94,344.00) 106,600.00 6,460.00 (9,503,00) (3,043.00) 133 State Budget Amendment # 2 Incentive Pay 1.5100.033.183 Bonus Pay 1.5200.033.183 Bonus Pay 1.5810.033.183 Bonus Pay 1.5820.033.183 Bonus Pay 1.5830.033.183 Bonus Pay 1.5840.033.183 Bonus Pay 1.5850.033.183 Bonus Pay 1.5860.033.183 Bonus Pay 15870033.183 Bonus Pay 1.5880.033.183 Bonus Pay 1.5890.033.183 Bonus Pay 1.5910.033.211 Social Security 1.5910.033.221 Retirement 1.6410.033.183 Bonus Pay 1.6910.033.211 Social Security 16910.033221 Retirement Initial Allocation for this Program 1,176,772.04 203,334.06 34,302.75 15,972.00 53,226.75 1,500,00 9,756.75 18,405.75 3,000.00 2,241.00 6,802.39 116,689.40 45,241.59 78,049.50 5,929,96 2,365.06 1,773,589.00 Limited English (LEP) 1,5930054.312.000.940 State Reduction Workshops (7~ 2.lJiJ) Instructional Supplies 1.5100.061.411000.926 State Reduction Instructional Suppiies (37,456,00) Regional Assistant Funding 1.5930.062.312.000.939 Workshops Program Eliminated (28,982.00) Special Program Funds - EC 1.5200.063.311.000.909 Contracted Services Initial Allocation for this Program 311,811.00 Assistant Principal Interns 1.6390.066.199.000.000 Assistant Principal Interns 1.6910.066.211.000.000 Social Security Initial Allocation for this Program 96,780.00 7,404.00 104,184.00 At-Risk/Remediation 1.5200.069.129.000.926 1.5200.069.311,000.903 State Reduction Lead Teachers Contracted Services (3,311.00) (12,524.00) (15,835.00) Improving Student Accountability 1.5200.072.411.000000 Instructional Supplies Initial Allocation for this Program Net Increase 560,28400 2,279,462.00 State 3 134 State Transfers Non-Instructional Support 1.6540.003173.000.942 Custodians 1.6910.003.211.000.942 Social Security 1.6910.003.221.000.942 Retirement 1.6910.003.231.000.942 Hospitalization 1.5100.003.182.000.927 Substitutes 1 .5910.003.211.000.927 Social Security Non-Instructional Support funds may be used for custodial, clerical or substitutes. We have historically allocated both State and Local for all three purposes. This transfer, along with a similar Local transfer, will move all substitutes to local and move 24 custodial positions to State. This change will maximize local resources in the event of another State freeze and will a/so save on non-contributory benefits for these positions such as annual/eave payoff and disability. State Transfers 1 468,000.00 35,802.00 14,180.00 74,093.00 (550,ODO.DO) (42,075.00) 135 Budget Amendment #4 New Hanover County Administrative Unit Local Fund The New Hanover County Board of Education at a meeting on the 4tl1 day of November 2002, passed the following resolution. Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year ending June 30, 2003. Amount Code Number Description of Code Increase (Decrease) Various See attached $1,310,365.11 Revenue: Various See attached $ 1,310,365,11 Explanation: To set up budget for facility repairs and insurance revenue, To record budget for State Textbooks and carryover for Rehab Therapy Grant. Total Appropriation in Current Budget Amount of Increase/(Decrease) of above Amendment Total Appropriation in Current Amended Budget $ 53,777,741.57 1,310,365.11 $ 55,088,106.68 Ee~sed by majoely vote of the Board of Education of New Hanover County on the 'I (f, day of ~ 2062.. - - ~4f~i~n 2T 136 Local School Fund Amendment # 4 To set up budget for facility repairs related to community use: 2.6510.002.325.000.942 Facility Repairs revenue: 2.4420.000.000.000.943 2.4420.000.000000.904 Facility Rentals Athletic Rentals To record budget for State Textbooks: 2.5100.465.421.xxx Textbooks revenue: 2.3211.465.000000 State Textbooks Revenue To record carryover for Rehab Therapy Grant: 2.5100.775.411.000.909 Instructional Supplies revenue: 2.4910.000.000 Fund Balance Appropriation To record set up budget for insurance revenue: 2.6580.802.325.000.931 Contracted Repairs 2.6580.802.311.000.931 Contracted Services revenue: 2.4840.000.000 Insurance Revenue 24,000.00 (12,000.00) (12,000.00) (24,000.00) 1,237,050.00 (1,237,050.00) 125.19 (12519) 39,539.92 9,650.00 49,189.92 (49,189.92) Local School Fund 1 137 Local Current Expense Transfers Non-Instructional Support 2,6540.003.173000.942 Custodians 2.6910.003.211.000,942 Social Security 2.6910.003.221.000.942 Retirement 2.6910.003.231.000.942 Hospitalization 2.5100.003.182.000.927 Substitutes 2.5910.003.211.000.927 Social Security Non-Instructional Support funds may be used for custodial, clerical or substitutes. We have historically allocated both State and Local for all three purposes. This transfer, along with a similar State transfer, will move all substitutes to local and move 24 custodial positions to State. This change will maximize local resources in the event of another State freeze and will also save on non-contributory benefits for these positions such as annual leave payoff and disability. In addition, 5 custodians allocated to Pre-K Center transferred to PRe 705, and another 9 un allocated positions used to fund increases below. Teachers 2.5100.001.121.000.000 Teachers 25910.001.211.000.000 Social Security 2.5910.001.221.000.000 Retirement 2.5910.001.231.000.000 Hospitalization Transfer to create additional teaching position at Snipes for 7 months. Central Office Administration: 2.6210.002113.000,926 Instructional Supervisor/Director 2,6210.002.139.000,926 Instructional Lead Teachers 2.6520.002.151.000.932 Grant Writer 2.6910.002.211.000.000 Social Security 2.6910,002.221.000.000 Retirement 2.6910.002.231.000.000 Hospitalization Transfer to cover State reductions in CO Admin funding and new grant writer position. Position Transfer: 2.6210,028.113.000.939 Staff Development Director 2.6910.028.211.000,939 Social Security 2.6910.028221.000.939 Retirement 2.6910.028.231,000.939 Hospitalization 2.6110002,113000903 Support Services Director 2.6910.002.211 Social Security 2,6910.002.221 Retirement 2.6910.002.231 Hospitalization To transfer salary of Director of School Safety and Student Hearings as per reorganization. Local Transfers 1 138 (741,000.00) (56,687.00) (22,452"00) (59,926.00) 550,000.00 42,075.00 (287,990.00) 26,600.00 2,035.00 806.00 1,711.00 31,152,00 100,204.00 (100,204.00) 50,000.00 3,825.00 1,515,00 2,933.00 58,273.00 (63,108.00) (4,828.00) (3,155.00) (2,933.00) 63,108.00 4,828.00 3,155.00 2,933.00 Local Current Expense Transfers Transfer for Pre-K Centers: 2.6210.705.113.000.950 Director Salaries (Principals) 20% Howe and 25% Roe 2.6210.705.151.840.950 Clerical 20% Howe and 25% Roe 2.6540.705.173.000.950 Custodial Salaries (6 positions) 2.5 at Blount; 2.5 at Roe; and 1 at Howe 2.6910.705.211.000.950 Social Security 2.6910.705.221.000.950 Retirement 2.6910.705.231.000.950 Hospitalization To set up local budget to cover the portion of Pre-K administrative support not allowable under Title I ($75,987) In addition, transfer 5 custodial positions at Blount and Roe already funded from local 003 ($122,578). Net Local Transfers Local Transfers 2 30,641.00 13,478.00 117,00000 12,326.00 4,882.00 20,238.00 198,565.00 139 140 Capital Outlay Transfers 4.9101.401.529.364.931.00 Roland Grise - Steam Pipe Project 4.9198.401.529.342.931.00 Hoggard Roof Repairs Transfer from Roland Grise Steam Pipe Replacement Project to fund higher priority need at Hoggard. Capital Outlay 1 (190,000.00) 190,000.00 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Budget Amendment Consent Item #: 12.1 Estimated Time: Page Number: DEPARTM ENT: Sheriff-Controlled Substance Tax BUDGET AMENDMENT #: 2003-18 ADJUSTMENT Controlled Substance Tax DEBIT $9,859 CREDIT Extended Project Expense $9,859 EXPLANATION: To increase budget for additional revenue received 10-03-02, 10-24-02, and 11-12-02. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 141 {This page intentionally left blank} 142 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Budget Amendment Consent Item #: 12.2 Estimated Time: Page Number: DEPARTMENT: Sheriff-Federal Forfeited Property BUDGET AMENDMENT #: 2003-19 ADJUSTMENT Federally Forfeited Property DEBIT $9,578 CREDIT Extended Project Expense $9,578 EXPLANATION: To increase budget for additional revenue received 10-24-02 and 10-29-02. Federally Forfeited Property funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 143 {This page intentionally left blank} 144 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 11/25/02 Budget Amendment Consent Item #: 12.3 Estimated Time: Page Number: DEPARTMENT: Museum/Grassroots Science Grant BUDGET AMENDMENT #: 03-0072 ADJUSTMENT Grassroots Science Grant DEBIT $180,653 CREDIT Administrative Reserve $180,653 EXPLANATION: To increase budget for Grassroots Science Grant allocation funds for FY 02-03. Funds will be used for future museum expenditures. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 145