Agenda 2002 11-25
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
AGENDA
TED DAVIS, JR., CHAIRMAN. ROBERT G. GREER VICE-CHAIRMAN
WILLIAM A. CASTER, COMMISSIONER. JULIA BOSEMAN, COMMISSIONER. NANCY PRITCHETT, COMMISSIONER
ALLEN O'NEAL, COUNTY MANAGER' WANDA COPLEY, COUNTY ATTORNEY' LUCIE F, HARRELL, CLERK TO THE BOARD
November 25, 2002
9:00 a.m.
MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.)
INVOCA TION
PLEDGE OF ALLEGIANCE
APPROVAL OF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9: 15 a.m. 1. Presentation of New Hanover County Service Awards 5
9:25 a.m. 2. Recognition of New Employees 7
9:35 a.m. 3. Consideration of Establishment of Electronic Monitoring for Pretrial Inmates 9
9:55 a.m. 4. Consideration of Staffing for Sheriffs Detention Facility 15
10:25 a.m. 5. Presentation on 2002 Activity at the Coast Line Convention Center 19
10:40 a.m. 6. Presentation on the MPA Program at UNCW 21
10:50 a.m. 7. Update on E-Payment Project for County and Consideration of Recommendations by 23
Staff
11:05 a.m. Break
11:15 a.m. 8. Consideration of Expenditure of $6,160 of Tidal Creeks Water Quality Enhancement 25
Project Funds on a Tidal Exchange Rate Study
11 :30 a.m. 9. Consideration of Amending Budget Due to Local Government Reimbursements Not 27
Being Included in the FY02-03 State Budget
11:45 a.m. 10. Committee Appointments: Zoning Board of Adjustment 31
12:00 p.m. Lunch Break
12:30 p.m. 11. Meeting of the Water and Sewer District 49
2:30 p.m. Non-Agenda Items
2:40 p.m. Additional Items:
County Commissioners
County Attorney
County Manager
2:50 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBL Y ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page No.
TIMES
12:30 p.m. 1. Approval of Minutes 51
12:35 p.m. 2. Consideration of A ward of Contract Number 02-0342 53
Construction of Water and Sewer Lines
Brookfield - Brierwood
Capital Project Ordinance and Budget Amendment
12:50 p.m. 3. Consideration of A ward of Contract Number 03-0045 and 03-0096 59
Construction of Water and Sewer Lines
Kings Grant - Section II and III
4. Consideration of Contract Administration and Inspection 63
1 :05 p.m. Kings Grant Section I and II
W. K. Dickson
Contract Number 01-0167B
5. Consideration of A ward of Contract Number 02-0262-1, 02-0262-2, 02-0262-3 65
1:20 p.m. Divisions I and II - Construction of Sewer Lines
Middle Sound
1 :35 p.m. 6. Consideration of Release and A ward of Contract 02-0262-2 75
Division II - Middle Sound
1 :50 p.m. 7. Consideration of Design of Four Million Gallon Per Day 79
Water Treatment Plant and Well Field
W. K. Dickson
2:20 p.m. Non-Agenda Items (limit 3 minutes)
2:30 p.m. ADJOURN
2
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page No.
1. Approval of Minutes 83
2. Approval to Apply for and Accept Senior Center Outreach Monies 85
3. Approval to Apply for and Accept Senior Center General Purpose Funds 89
4. Consideration of Authorization to Set Up New Bank Account with Bank of America 95
for New Hanover County Tourism Development Authority dba Cape Fear Coast
Convention and Visitors Bureau
5. Approval of Appointments to the Child Fatality Prevention Team 99
6. Approval to Apply for a Three-Year Grant from the North Carolina Health and 103
Wellness Trust Fund Commission for a Teen Tobacco Use Prevention and Cessation
Program
7. Approval of New Hanover County and New Hanover County Fire District 113
Collection Reports
8. Approval of Release of Tax Value 117
9. Approval of Appeal of Tax Value - R07908-003-055-000 119
10. Approval of Board of Education Capital Outlay Budget Amendment 121
11. Approval of Final Summary of State Budget Changes to Board of Education 129
FY02-03 Budget
Approval of Budget Amendments
12.1 #2003-18 141
12.2 #2003-19 143
12.3 #03-0072 145
3
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4
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 1 Estimated Time: Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are entitled to New Hanover County Service Awards due to their length of service with New Hanover
County: FIVE (5) YEAR: Bruce A. Walker -IT; Teresa A. Baughman - Social Services; Janice M. Chambers - Social Services;
Freddie J. Coley - Social Services; Jennifer B. Columby - Social Services; Hazel L. Humphrey - Social Services; Grace M. Lane-
Social Services; David E. Rice - Health Dept.; FIFTEEN (15) YEAR: Marlene M. Carney - Human Resources; Edward Young,
Jr. - Property Management; Barney W. LaCock, III - Sheriffs Dept.; Robert C. Sutton, Jr. - Inspections; Sharon F. Walters -
Library; and TWENTY (20) YEAR: Douglas A. Garrett - Inspections.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present service awards and thank employees for their service.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented awards.
5
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6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 2 Estimated Time: Page Number:
Department: Human Resources Presenter: Allen O'Neal
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize and welcome new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized and welcomed new employees.
7
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8
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 3 Estimated Time: Page Number:
Department: County Manager Presenter: Andy Atkinson
Contact: Andy Atkinson
SUBJECT:
Establishment of Electronic Monitoring for Pretrial Inmates
BRIEF SUMMARY:
In order to provide an additional option for the judges when dealing with an accused person, staff is recommending the
establishment of a system of electronic monitoring. The County's two pretrial screeners will review those held in the County
Jail to determine if they meet the criteria for release under this program. If they do, a recommendation will be made to the
Judge responsible for the case. If the Judge is in agreement, the accused person will be placed on electronic monitoring
until the time of their court appearance.
The advantage for this program to the County is that it reduces the cost for out of county transports. It is our intent to cut
dramatically the number of inmates having to be placed out of county. The cost for electronic monitoring is between $13 to
$14 per day per inmate compared to the $45 per day per inmate (not including transportation costs) for housing out of
county.
When the new jail opens, this will be an additional tool available to the County to keep the number of those incarcerated to
a minimum. Over time it should help delay opening a housing pod, thereby saving money for the County.
The Senior Resident Superior Court Judge, the Chief District Court Judge, the District Attorney and the Sheriffs
Department are supportive of this program.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the establishment of an electronic monitoring system for pretrial detainees in New Hanover County. Authorize the
County Manager to sign a contract with Reliant Monitoring Services to implement the full service program. The Contract is
for one year. No budget amendment is necessary.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: The Cost for this fiscal year is $122,137. The program can be funded from the administrative reserve money
budgeted for costs associated with the new jail.
ATTACHMENTS:
iii
iii
Electronic Monitoring 9
Electronic monitor:
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET:
HUMAN RESOURCES: N/A
9
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
10
New Hanover County Pretrial Release Program
Electronic Monitoring/GPS Component
The New Hanover County Pretrial Release Program
has, over the past seven years, successfully released
defendants from custody and monitored their
activities. At this moment, there are more than 60
releasees in the program. Unfortunately, the jail
population is continuing to rise.
At this time, New Hanover County is looking
at an alternative form of release, electronic
monitoring and Passive Global Positioning system.
If these alternatives are utilized, more inmates could
be released, resulting in additional savings of money
and bed space. The number of inmates and trips to
Burke and Rutherford counties could be greatly
reduced, if not all together eliminated. At this time
it costs New Hanover County $45 per day, plus
travel expenses to house our inmates in other
counties. At any given time there are more than 50
inmates housed out-of-county. If fully funded by the
county, the cost would be between $13-$14 per day,
depending on which system is utilized.
Supervision Per day Total
Cost Costs/Day
(50 units)
EMl $13 $650
PGPS2 $13.75 $687.50
Burke/Ruth $45* $2250
NHCo. Jail $51 $2550
* does not include transportation or personnel costs
Who is eli~ible?
Electronic monitoring would allow for the
release of defendants who do not currently meet the
Pretrial Release guidelines. Currently, those inmates
who have been charged with no higher than a class
G felony, have a nonviolent history, have a limited
criminal record, and/or do not have a history of
failing to appear are considered eligible for the
Pretrial Release Program. Those being held for civil
contempt (child support) are not considered.
EM/PGPS would expand the eligibility requirements
1 Electronic Monitoring
2 Passive Global Positioning Satellite
to include all inmates who fall in an II A cell on the
Structured Sentencing Grid3 with a few noted
exceptions:
"Y Inmates charged with a sell, distribution, or
trafficking of drugs
"Y Inmates charged with a violent offense such
as assault inflicting serious injury with the
intent to kill
"Y Inmates charged with a crime that involves a
child victim
"Y Inmates with a history ofDWI convictions
In the past, those inmates who have been held
for failing to pay their child support have had no
release options other than paying off the balance of
what they owe. In many cases, this is the best way
to collect the money that is owed. However, in
some cases the inmate may have a portion of the
money or may be able to arrange for a job but cannot
follow through because of current guidelines. With
EM/PGPS, these cases will be allowed to work and
pay their back support under constant supervision.
Those inmates who have been held for a specified
amount of time (ex. 30 days), have not been able to
pay what they owe, and have a j ob or can get a j ob in
a reasonable amount of time are released and placed
on a monitor. This not only frees up jail bed space
but it assist in the collection of back child support.
Under the present Pretrial Release
guidelines, a person's eligibility is greatly influenced
by their criminal history. In most cases, those
individuals with any sort of criminal background
would be excluded from eligibility. Because
EM/PGPS will allow for more enhanced supervision
of those who are released, inmates who are
considered to be in a "high risk" category in terms of
pretrial release, may be released under the standard.
3 classes E & F will now be considered for release as well as
G-I
11
New Hanover County Pretrial Release Program
Electronic Monitoring/GPS Component
The Process
The process that is presently used to release
inmates into the Pretrial Release Program will be
modified to include the necessary steps to ensure a
successful EM/PGPS release. The process will go as
follows4:
"Y Inmate is referred
"Y Attorney is notified (if not referral source)
"Y Initial interview is done by pretrial release
program
"Y Information is verified/criminal record check
performed
"Y EM/GPS staff is contacted and home visit
is done to verify living arrangement is
suitable and telephone line is working
"Y All verified information is taken to the
appropriate assistant district attorney
"Y Information is then taken to the appropriate
Court for consideration by the Judge
"Y Approved release is processed through the
pretrial release office
"Y EM/GPS staff is notified to report to the
jail to attach monitor to defendant
"Y SherifPs Deputy transports defendant to
designated residence
"Y EM/GPS staff meets deputy and
defendant at the residence, sets up
monitor and immediately assumes
monitoring responsibilities
The pretrial release program and the EM/GPS staff
would stay in constant contact in reference to each
defendant on a monitor. Any violations would be
handled by the pretrial release office. As the
program develops, it is likely that the procedures
will need to be "fine tuned" to ensure efficiency.
4 bold text represents steps necessary to accommodate
EM/PGPS
12
New Hanover County Pretrial Release Program
Electronic Monitoring/GPS Component
Inmate Eligibility:
Criminal Charges
"Y must fall w/in and VA cell on the structured sentencing grid (E-I)
"Y charges do not involve violence, sell or trafficking of drugs, or child victim
"Y while defendant may have criminal record, it must not be a history of violence
"Y first time DWI's, any DWI convictions will automatically exclude (unless a "No Leave" policy is
implemented)
"Y defendant must not have history of failing to appear
Civil Contempt
"Y inmate must have been in custody for no less than 30 days (this time period can be modified)
"Y inmate must be able to work and must gain and maintain employment
"Y any criminal charges must fall within the above guidelines or the PTR guidelines
"Y inmate must agree to payment schedule to be established before release
Release Process:
Preliminary Steps
"Y inmate is referred
"Y attorney is contacted (if not referral)
"Y initial interview is done by pretrial release program
"Y information is verified/criminal record check performed
"Y EM/GPS staff is contacted and home visit is done to verify living arrangement is suitable and
telephone line is working*
Court Process
"Y all verified information is taken to the appropriate assistant district attorney
"Y information is then taken to the appropriate Court for consideration by the Judge
Release and Monitoring Processes
"Y approved release is processed through the pretrial release office
"Y EM/GPS staff is notified to report to the jail to attach monitor to defendant
"Y Deputy Sheriff transports inmate from jail to designated residence
"Y EM/GPS staff sets up monitor and immediately assumes monitoring responsibilities
"Y All violations are handled through the pretrial release office
*bold items indicate steps necessary to
accommodate EM/GPS
13
/\ 107 /01-
RELIANT
Monitoring SeIVices
NEW HANOVER CONTINUOUS TRACKING/EM PROPOSAL
Passive GPS and RF Option
Combined GPS and RF Equipment
SERVICES Turnkey: Equipment lease, office lease, vehicle lease, human resources
advertising, program administration/reporting, inventory/shipping
transport/hookup/response, and general case management.
PRICING 30 GPS Units $13.75
20 RF Units $13.00
150 Unit Scenario
EM SeIVlce Dally Unit Composite
MONTH DAYS UNITS DAYS USE TOTAL
3A^ n/a startup n/a 0 10,500 $ 10,500
1 30 25 750 15/GP 10/RF $ 10,088
2 31 50 1,550 30/GP 20/RF $ 20,848
3 31 50 1,550 30/GP 20/RF $ 20,848
4 28 50 1 ,400 30/GP 20/RF $ 18,830
5 31 50 1,550 30/GP 20JRF $ 20,848
~ '" c. 6 30 50 1,500 30/GP 20/RF $ 20,175 /2.:Z., I ~7
7 31 50 1,550 30/GP 20/RF $ 20,848
8 30 50 1,500 30/GP 20/RF $ 20,175
9 31 50 1,550 30/GP 20/RF $ 20,848
10 31 50 1,550 30/GP 20/RF $ 20,848
11 30 50 1,500 30/GP 20/RF $ 20,175
12 31 50 1,550 30/GP 20/RF $ 20,848
TOTAL 365 575 17,500 60% GPS $ 245,879
40% RF
ImDact Davs Rate Cost
Current Daily Jail Bed Rate 17,500 $51 $ 892,500
For Same Days
Cost-Avoidance Savings $ 646,621 or 72%
Proposal 8
14
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 4 Estimated Time: Page Number:
Department: Sheriff Presenter: Major David Stevenson
Contact: Andy Atkinson
SUBJECT:
Staffing for Sheriff's Detention Facility
BRIEF SUMMARY:
The FY02-03 budget was adopted with an administrative reserve for funding the new jail. Staff has now developed a plan
for hiring additional personnel to operate the new jail. Staff requests that 34 positions be added in the Sheriffs department
and 5 positions be added in the Property Management Department for operation of the new jail. There will be 7 positions
eliminated in the Sheriffs Department and two positions will be transferred to Property Management from the Sheriffs
Department. Net increase in positions is 32. Staff requests 7 of these positions be approved to be filled 12/10/02, 4
positions be approved to be filled 5/27/03 and the remaining positions to be filled the first pay period of FY03-04.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend establishment of 37 new positions and the elimination of 5 positions (a net of 32 additional positions) for the
new jail.
FUNDING SOURCE:
Will above action result in: a) A New Position
Explanation: No additional funding is required for these positions in FY02-03. Of the $1 million administrative reserve for
the courthouse expansion and new jail: $536, 836 was transferred for courthouse security, $121,137 is recommended to
be transferred for the Electronic Monitoring of Pretrial Inmates, and $150,640 is recommended to be transferred for the
above positions to be hired in FY02-03. This will leave a balance of $191 ,387. This may not be sufficient if out of county
transport of inmates is required for the remainder of FY02-03.
The additional cost of the positions in FY03-04 will be $1.7 million or approximately 1 cent on the tax rate.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A
FINANCE: N/A
BUDGET:
HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Postponed until the December 16th meeting.
15
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17
{This page intentionally left blank}
18
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 5 Estimated Time: Page Number:
Department: County Manager Presenter: The Board of Directors of Coastline Management, Inc.
Contact: Neel Patrick, President and Jerry Gilson, Director
SUBJECT:
Presentation
BRIEF SUMMARY:
The Board requests the opportunity to update the Commissioners on 2002 activity at the Coast Line Convention Center.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: N/A
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
19
FROM COAST LINE CONVENTION CENTER
November 12, 2002
Mr. Allen O'Neal
New Hanover county Manager
320 Chestnut street
Wilmington, NC 28401
Dear Mr. O'Neal:
PHONE NO.
910 251 3531
Nov. 12 2002 04:15PM P2
~
COflSrl1nE
Ii:~r
\,~:I.';..,
The Board of Directors of Coast Line Convention Management, inc. request the
opportunity to give it brief presentation at the November 25. 2002 meeting of the New
Hanover County Commissioners.
The purpose of this presentation is to update the County Commissioners on 2002
activity at the Coast Line Convention Center. If you nfled additional information, please
contact Jerry Gilson, Director, at 763-6739.
20
H
-';1 ::
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 6 Estimated Time: Page Number:
Department: County Manager Presenter: Dr. Thomas Barth
Contact: Allen O'Neal
SUBJECT:
Presentation - MPA Program at UNCW
BRIEF SUMMARY:
The UNC-W MPA (Masters in Public Administration) Program is in its second year. The program focuzs is outlined in the
attached brochure. Dr. Tom Barth, the Program Director, will give a short presentation on the status of the program.
Wanda Coston, Commissioner and I serve on the Community Advisory Board. I serve as the chairman.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A
FINANCE:
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation. No action required.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation.
21
{This page intentionally left blank}
22
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 7 Estimated Time: Page Number:
Department: IT Presenter: Bill Clontz
Contact: Bill Clontz
Item Does Not Require Review
SUBJECT:
Update on E-Payment Project for County
BRIEF SUMMARY:
The County Commissioners adopted a goal for 2002-2003 of offering the citizens of New Hanover County the option of
paying for services they receive from the County with credit cards via the Internet. This is an update on that project.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Move that the recommendations contained in this update report be approved.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
ATTACHMENTS:
iii
Commissioners Update on the
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve e-payment project.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
23
An Update on the E-Payment Project
November 25,2002
The following bullets outline the E-Payment Project that the IT Department wishes to initiate for New Hanover
County.
· The Commissioners established this project in their Programmatic Goals that were part of the guidelines
for the 2002-2003 budget.
· The IT Department has been interested in this project for some time but hesitant that the underlying
technology was too immature.
· That fear has been reduced to the point where it is appropriate to move ahead with the project.
· We have informally surveyed the county departments and there seems to be a business case for this
proj ect.
· Some benefits the county expects from this project include:
o Citizen Convenience
o Reduced County Resources
o Promotes Progressive Image for County
o Improved Collection Rates
· A key issue associated with this project is that the state has put in place the necessary front end to the
financial institutions.
· NHC can use this facility to lower our rates and avoid having to build this feature ourselves.
· The project would allow citizens to pay for the services they receive from the county by using their
Personal Computer or their Telephone. They could use a Visa or Master Card for the payment.
· All costs would come from current budgets.
· I ask that you Approve the following recommendations:
o Formation of a Project Team to define and build our system.
o Authorize the Project Team to make a decision concerning rates and fees.
o Authorize the State Controller's Office as our Business Partner For this project
24
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 8 Estimated Time: Page Number:
Department: Planning Presenter: Chris O'Keefe
Contact: Chris O'Keefe
SUBJECT:
Expenditure of $6,160 of Tidal Creeks Water Quality Enhancement Project funds on a Tidal
Exchange Rate Study
BRIEF SUMMARY:
The Tidal Creek Watershed Management Advisory Board is considering a request by the Friends of Hewlett's Creek to help
fund a dredging project at the mouth of Hewlett's Creek. Dredging the mouth of the Creek could increase the tidal
exchange rate and possibly improve water quality in the Creek as it did in Futch Creek after a similar project. It was
recommended to the Tidal Creeks Advisory Board that before it considers the funding request, an "exchange rate study" be
performed, as described on the attached proposal. Exchange rate studies are fairly rudimentary and involve releasing dye
at several sites in the Creek and monitoring the movement of the dye over the course of 7 - 10 tides. Exchange rates are
determined from the reduction of dye over time. Results of this study will indicate if the quality of the water in the Creek
would likely be improved if the mouth of the Creek were cleared of shoals that have formed over time from various sources.
The Tidal Creek Advisory Board voted to recommend that the County approve and fund this tidal exchange rate study. The
study will be performed by the UNCW Center for Marine Science Research as part of their on-going work for the County.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize the expenditure of Tidal Creeks Water Quality Enhancement Project funds on a tidal exchange rate.
FUNDING SOURCE:
Will above action result in:
Explanation: Tidal Creeks Water Quality Enhancement Project Funds - $6,160
ATTACHMENTS:
iii
Hewlett'sCree
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
25
Hewlett's Creek
Tidal Exchange Rate Proposal
The purpose of this research is to determine the tidal exchange rates of Hewlett's Creek. Tidal exchange
rates will be used in conjunction with current and historical water quality data to determine if dredging of the
creek mouth could improve water quality in the creek.
Exchange rates will be determined using a dye tracer (Rhodamine WT). Dye will be released into the
estuary and then samples will be taken for 7-10 tides after the release at several sites along the length of the
estuary. Exchange rates will be determined from the reduction of dye over time and will be presented as a
percent exchange per tidal cycle at each site.
It is suggested that at least two studies be conducted during different tidal regimes because of the
intended use of the information to be provided by this research (potential dredging). It would be most beneficial
to have studies during an average tide range, a spring tide range and a neap tide range. Each study will require
approximately three weeks, two part-time research technicians, travel and dye. A budget is presented here for
two studies, but can be expanded on a pro-rated basis to support a third study if desired.
In addition to the paid research technicians and undergraduate students will be involved in the research as
part of Directed Independent Study credit with the University.
P dB d
ropose u l~et:
2 studies
Dye 1,600
Research Tech III 2,400
Research Tech I 1,600
Travel 200
Fringe 360
Total 6,160
P.I. Jason Hales, M.S.
Co-P.I. Dr. Lawrence B. Cahoon
26
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 9 Estimated Time: Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
Amending Budget due to Local Government Reimbursements not being included in the FY02-
03 State Budget
BRIEF SUMMARY:
The FY02-03 Budget included $4.5 million for State-collected local government reimbursements as a revenue. It was
pointed out in the budget message that if reimbursements are not made to the County, changes to the budget will be
required.
The reimbursements were not included in the FY02-03 State budget.
To make up for this revenue shortfall the County can: (1) budget fund balance in Fund 125 to fund the Schools' debt
service, (2) enact the local option one half percent sales tax (3)
reduce or eliminate non-mandated services, or (4) a combination of the first three options.
Attached is a budget amendment that budgets fund balance in Fund 125 to fund the Schools' debt service. This would
decrease the General Fund transfer to the Schools, thus decrease general fund expenditures. It would not impact the
amount of funding recommended for the Schools, just the source of funding. The Fund 125 fund balance is a one-time
revenue source.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider options for replacing State-collected local government reimbursements.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
ATTACHMENTS:
iii
BA #03-0066.wpc
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1. Commissioner Boseman dissenting.
27
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Budget Amendment
DEPARTM ENT: New Hanover County Schools/Finance/Tax
BUDGET AMENDMENT #: 03-0066
ADJUSTMENT
DEBIT
CREDIT
New Hanover County Schools:
Transfers In/General Fund
$4,475,970
Appropriate Fund Balance
$4,475,970
Finance:
Food Stamp Sales Tax Reimbursement
$2,268,436
$93,240
Intangible Tax
Tax:
Inventory Tax Reimbursement
$117,343
$1,996,951
Senior Citizens Exemption
Education:
Transfer To Public Schools Fund
$4,475,970
EXPLANATION: To budget fund balance in Fund 125 for the County contribution to the Schools. This will not
impact the amount of the County contribution to the Schools, but change the revenue source from the General
Fund to Fund 125-Fund Balance. The change is necessary to reduce General Fund expenditures since General
Fund revenue is reduced due to the FY 02-03 State budget not including reimbursements to local governments.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
28
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~ ,~ ~ h: '0 oS! ~ E "5 C ;t; c al ~ ~r ~IE u c ~ ~ ~ (U Q) E t:: ~ QJ CD.D 'SI~ ~!!! ,~~.g ~ E ~ -0 iJ ~ ~ ::: ~ e e EI$ ~
o~Crn_~~om rn_c '~r~clIl~~~~~~09~Um!?~~2~~>ro~~~~O._O~~O~j~L ~~~c~
o:'5:u:::;O~UUQL:::;:::;~~m(f)C ~<v,~ ~~ -~~~U,~ >~mUQ:::;:::;ZO:O:(f)(f)'5:~u~'5:'5:;
:i::ii :;;:!::::;; z z z
29
North Carolina Association of County Commissioners I i
State Reimbursements for Local Taxes Repealed by General Assembly I
County & City Amounts for 2000-01 I
I 1
Lounty i Mumclpan IeS .nvenlOnes Homesteal! I .n anglo.es ~OOl! Mamps Total
Martin I 601,160 44,030 I 252,162 40,718 ' 938,071
Bear Grass 234 96: 181 28 539
Everetts " 580 401 ! 483 I 76 1,540
,
Hamilton -~ 1,635 i 582 1,347 211 3,774
Hassel! 212 I 94 94, 15 415
Jamesville 2,168 i 1,098 1,993 , 312 5,571
Oak City 1,280 611 1,187 186 ! 3,264
Parmele 831 678 592 93 2,194
Robersonville 27,170 ' 2,776 7,773 I 1,217 38,936
Williamston > 116,278 I 11,077 39,849 6,241 173,445
McDowell I 878,681 57,444 259,208 16,763 , 1,212,096
1!\1 arion 187,214 10,177 35,499 2,156 235,046
iOld Fort 139,080 671 8,141 422 148,314
Mecklenburg 12,994,138 158,525 11,297,163 231,437 24,681,263
Charlotte 7,892,383 109,746 , 5,373,149 109,402 13,484,680
Cornelius 48,11 0 : 1,498 II 2,149 2,270 164,027
Dayidson* 96,806 I 594 49,411 960 147,771
Huntersville ! 62,069 ' 1,165 124,002 2,510 189,746
Matthews 144,873 ; 534 120,927 2,448 268,783
IMintHilI 34.970 770 63,771 i 1,291 100,802
i Pineville 78,399 443 41,076 832 : 120,750
Mitchell I I 248,595 35,038 ! 132,058 15,022 I 430,713
! Bakersville 1,889 674 ! 2,266 237 I 5,066
ISpruce Pine 56,466 3,621 , 22,875 i 2,395.l-~ 85,357
Montgomery 412,774 ! 22.590 I 212.487 ! 18,960 I 666.811
IBiscoe 31,992 1 1,171 9,968 1.274 44,405
1 Candor 13,402 I 516 4,525 577 19,(119
,)lount Gilead I 38,168 ! I, 794 I 8,821 1.046 49,829
-IStar i 99,9(12 ' 515 ' 5,179 ! 671 106,267
ITroy 72,680 2,351 16,713 i 2,870 94,613
)loore I 680,989 37.054 2,030,672 32,215 2.780.930
: Aberdeen 67,774 2.777 i 110,706 1,681 182,937
Cameron 940 253 I 2,621 110 ! 3,924
Carthage 17,559 . 875 31,428 837 ; 50,699
Foxlire Village 1,859 : 14 10,661 ' 192 I 12,727
Pinebluff I 11,954 ' 508 16,180 i 446 i 29,087
Pinehurst I 47,827 83 314,780 " 3,783 i 366,474
iRobbins 31,928 1,684 24,311 ' 510 i 58,434
Southern Pines 187,770 8,746 I 353,900 ! 4,585 i 555,000
ITaylortown 2,374 614 i 10,295 I 335 , 13.618
Vass 8,354 I 772 I 15,(128 i 325 24,479
: Whispering Pines 8,802 mn_1 54,740 ! 794 M,335
l\ash i 1,346,112 48,370 1 1,140,354 i 72,165 2,607,000
Bailey 3,951 994 ! 5,585 : 453 10,983
Castalia 560 208 i 556 218 1.542
Dortches - ____I -~--- 742 . 742
Middlesex 4,730 i 138 i 8,628 794 14,890
Momcyer 467 -~~-~- 140 228 ' 834
NashviUe I 29,819 2,554 40,557 3,247 76,177
Red Oak - , -----~ w_____ I 2,131 2,131
Rocky Mount' 756,330 i 26,247 460,426 i 52,626 1,295,629
Sharpsburg* 5.238 BOO 7,666 1,314 15,018
Spring Hope 6,277 1,994 15,837 1,048 25,157
Whitakers' 3,687 1,031 i 5,593 i 830 11,141
New Hanover 1,996,951 93,240 , 2,268,436 i 140,125 4,498,752
Carollna Beach 20,635 1,396 57,149 3,440 82,620
I Kure Beach 5,323 680 18,886 I 1,137 26,027
,Wilmington 1,130,099 58,722 877,727 :' 52,836 2,119,385
,Wrightsville Beach 14,407 I 244 44,784 i 2,696 I 62,131
2120/2002
7 of 1 f
cOi.mtyandcily01 reimbweb
30
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Regular Item #: 10 Estimated Time: Page Number:
Department: Governing Body Presenter: Lucie Harrell
Contact: Lucie Harrell
Item Does Not Require Review
SUBJECT:
Committee Appointments: Zoning Board of Adjustment
BRIEF SUMMARY:
Vacancies exist on the Zoning Board of Adjustment
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make Appointments
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
Committee Information sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Michael Lee and Horace Malpass to Board. Alternates: Michael Jones and Carman Gintoli (4-1). All 5-0 unless noted
otherwise.
31
COMMITTEE APPOINTMENTS
ZONING BOARD OF ADJUSTMENT
2 VACANCIES
2 ALTERNATE VACANCIES
APPLICATIONS
ELIGIBLE FOR
REAPPOINTMENT
Randy Crow (Served as Alternate 5 yrs)
Carmen Vincent Gintoli
Michael S. Jones
Michael V. Lee (Served as Alternate 1 yr.)
Horace Malpass
Dana E. Page
For consideration as an Alternate (If Mr. Lee is appointed as a regular
member, 3 alternates will need to be appointed.)
Carmen Vincent Gintoli
Michael S. Jones
Horace Malpass
Dana E. Page
-.
Attachments: Committee Information Sheets
Applications
32
NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT
Number of Members: 5 plus three alternates
Ex-Officio: Planning Director
Tenn of Office: three years
Regular Meetings: Fourth Tuesday of each month at 5:30 p.m. in the Assembly Room, County
Administration Building, 320 Chestnut Street.
Compensation: $20.00 per member per meeting plus auto mileage
Statute or cause creating Board: N.C. General Statutes 153-A-345, 266.17. The
Commissioners increased to 3 alternates 11/21/94 (officially 4/1196). The Zoning Ordinance
requires members to be appointed from different areas within the County's zoning jurisdiction.
Brief on Functions: The Board of Adjustment is a recognition of human frailty. If it were
possible for the legislative body to write a perfect zoning ordinance which would meet the needs
of the community while at the same time avoiding hardship in individual cases, there would be
no need for this board. Because that has been found near impossible, the Board of Adjustment
has been introduced as an integral part of almost every smoothly operating zoning enforcement
mechanism, serving as a "pop-off valve" to relieve pressures resulting from hardship cases.
In New Hanover County, the duties of the Board fall into two general categories: Interpretation
and Granting Variances.
Interpretation: The function of the Board of Adjustment which is most closely similar to that of
the courts is interpretation of the Ordinance. This function involves (a) interpreting the meaning
of parts of the Ordinance which are unclear, (b) applying the Ordinance to particular fact
situations, and, if necessary, (c) correcting any mistakes or abuses of discretion which the
Building Inspector may have made in administering the Ordinance. In exercising this power, the
basic principle for the Board to keep in mind is that it must not vary the Ordinance. Its function
here is to interpret and apply what the governing body has written, not to vary that legislative
pronouncement to fit its own ideas. Its decisions must be in accord with what the Board believes
to be the actual meaning and intent of the Ordinance.
Granting of Variances: General Statute 153A-345(d) provides that, "when practical difficulties
or unnecessary hardships would result from carrying out the strict letter of a zoning ordinance,
the Board of Adjustment may, in passing upon appeals, vary or modify any regulation or provision
of the Ordinance relating to the use of land, so that the spirit of the Ordinance is observed, public
safety and welfare secured, and substantial justice done".
Basically, a variance is a permit, which the Board may grant in certain situations, enabling a
property owner to make use of his property in some way which is in conflict with the literal
provisions of the Ordinance. Sometimes a lot so small or so peculiarly shaped that the owner
would have great difficulty in complying with the yard requirements and yet erecting a suitable
33
r
34
NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT (CONTINUED)
building. Sometimes contours of the terrain are such as to create hardships in complying with
these requirements. Sometimes the lot is located in a cluster of nonconforming uses which will
prevent the owner from securing any reasonable return from his land if he complies with the
Ordinance (as where a lot in a residential district is surrounded by nonconforming business
structures). When the Board grants exemptions from harsh provisions, it is "granting a variance."
Finally, it should be noted that there is a good bit of "law" connected with the duties and
responsibilities of the Zoning Board of Adjustment. This is understandable, however, when one
considers the importance of its decisions which expand or limit property values. These are issues
which must not be dealt with casually or arbitrarily.
The above has been largely excerpted from the Zoning Board of Adjustment in North Carolina
by Michael B. Brough and Philip P. Green, JT.
CURRENT MEMBERS
TERM
PRESENTLY
SERVING
TERI\1S
EXPIRES
Jeffrey R. Bellows
5419 Beretta Way
Wilmington, NC 28409
392-2337 (H) 34-3 15?.ll (W)
3'1i '""~~ 'i $
Peter Michael DeVita
97 Pelican Point Road
Wilmington, NC 28409
392-4641 (H)
Second
12/1/2004
(Appt. unexpired term 2/17/97)
(Appt. 11/23/98; reappt. 11/19/01)
e 1211/2002
(Appt. 11/18/96; reappt. 12/6/99)
Larry W. Flowers
5629 Oleander Drive, Suite 114-P - PMB199
Wilmington, NC 28403
350-0178(H) 763-5411(W)
Second
12/1/2003
(A ppt. 11/18/96)
(Reappt. 12/8/97 and 11/27/00)
Myron Furman
5004 Crown Point Lane
Wilmington, NC 28409
794-8483(H)
First
12/1 /2004
(Appt. 11/19/01)
>f
Irving "Rod" L. Smith
316 N. Hampton Road
Wilmington, NC 28409
395-2413(H) 791-3313(W)
G~
12/1/2002
(Appt. 11/18/96; reappt. 12/6/99)
~
*
NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT (CONTINUED)
CURRENT MEMBERS
TERM
PRESENTLY
SERVING
ALTERNATES:
Rand y Crow
2119 Gloucester Place
Wilmington, NC 28403
763-0029 (H)
First
TERMS
EXPIRES
12/1/2002
(Appt. 2/17/97, reappt. 12/6/99)
Michael V. Lee
4311 Scotland Lane
Wilmington, NC 28409
313-0723(H)
First
(Appt. 11/19/01)
Dallas J. Brown, Jr.
6003 Tassle Court
Wilmington, NC 28405.
793-0836
Second
12/1 /2004
12/1/2002
(Appt. 12/16/96; reappt. 12/6/99)
11/01
file: \Zoning
Staff: Inspections Director Jay Graham,
Zoning Enforcement Officer Ann Hines
35
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
320 Chestnut Street, Room 305
Wilmington, NC 28401-4093
Telephone (91 OJ 341-7149
FAX (910) 341-4130
Application for Appointment to Boards, Committees, and Commissions
Appointed by the New Hanover County Board of Commissioners.
Request for Appointment to: -:::3 0 n j n J
Name: '~lj\A It C~ C.L',J
Home
Address: -,:).. \ \ <1 G- \ a \.1... c:... E: S\ t'r
~<;',("u-c.;:"
~ f-
V\ ',. :-,--
r-t- 0 \ .~.....:-... '\ v-"-""") \,
v
V \<Lc..E::.-
How long have you been a
resident of New Hanover County? \ 'J... (.j Pn..f' c"
\
Mat7ing Address:
So... \/IIF_
o....s.
C"__''o i:: ~e
CiJ.ti._~t~;
w ~ l-. \"Y, ~ f\ crt (rv-......
Zip Code:
',1.. 8 '-1 (j ~i
Telephone: Home: 'I (<; ~ "C e J.... 7 Business:
"Sex: YV'CL \€- , "Race: \.l.J ~ ~, e "Age:.s-~
"This inform8Cion is r"quested for (h" sole purpose of assuring that II cross-section of the community is appointed.
.. "Employed by: '---T" ~ Q, VY\. ' \.. Q.,\..
'"A person curranlly employed by tha ag cy or department for which this application is made, must r"sign his;' 8r position with
N8W Hanover County upon eppoJi,:ment, in eccordance with Article VI, Sec, 4 of the New Hanover County Personnel Policy.
f
Job Title:
~ ("\ ('~Il
C.' c- \-. ; ,. _ (?'C
Professional Activities:
ki'l"'-.-=-'/"I~
Volunteer Activiti~:
K- 0 S f ~ ce j
C-":"'r- ,\ ,0 \'\
~c~
l~ 1\.::1'1\
\)
;;; <c,' (:c~~r~
c-: (". _ ~. l---..
Why do you wish to serve on the Board, Committee, or Commission requested?
\;'f'2.. ~,,\
ij~~
'( '-~ r L: ':h.d ~ I-
t~, 'j" €., c'
'-r c
v--l \ l., v'" '> 1\ <\1G'v\
\
is
/Vl Lt. h h..: i-
K foe f)
;"t-
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~~)-
- {,I
'7 t"", (->...
C-l.-t'n 0;;, ,il..l Wlli.~\
\
t) E..
( er.:i r~ tj.Q eX ~
\
"7
What do you feel are your qualifications for serving on the Board, Committee, or Commission requested?
a.. 'S' "- '-, TlI e,'\ n ~ (""
What areas of concern would you like to see the Board, Committee, or Commission address?
dE'i') c:; ,+ (.1 ) E',I ,:.,\ \'."" t VI"...q~-\Y
\
Are you currently serving on another board or committee appointed by a municipality or a county? If so, please list:
'i\lo
(Please use reverse side for edditional communtsl
1.1-7-(} G
NOV
Sionat~,.~
G.~,~
Date:
36
A 16 c. 1 M'i ""/.. ((\ I r-Q <:, ;d-e.-\ t ~ oJ... , C C. Iv\' I'^Q (' <.. ~c~ ) Q.1--\.c..... rQ.c...-
Cr-12c.:ti<.'V'-c~ ;1~Qd-~ -t.:D /Je cll::>"'-t'... lV)'tItt\~')e"V\1,~,",
6 c 'i:~t" ""t to- G\.. ~ ~ \' C. C a.. h b f.L Ce-n, -( l'-t. ~(E'-cR.. to
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37
11-~(-2001 7,33AM
FRCM GINTOLI 910 762 9679
P.l
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
320 Chestnut Street, Room 305
Wilmington, NC 28401-4093
Telephone (910) 341-7149
FAX(910) 341-4130
ApPlication for AppointmeM to Boards, Committees. snd
Commissions
Appointed by the Now HanoV9l' County'Board of Camm;$$ionel'$.
Request for Appointment to :Zoning Board of Adjustment
Name: _Canrret1 V"mcent Gint.oJi
How long have you been a rtl$ident of NtIW Hanover County? _3)18ars, 8 momh$
Home Address: 317 VBntula Drive
Mailing Address:
Same
Dty and State: Wilmingirm, N. C. _ ZIp Code: _28412_
T9lephona~ Home:799w5S01Bu.s: 254 4325
+$ex: _Male
-Race: _ltVhita_ "Aga:62
"ThiS Information Is requested for the sole PU1p(ISe of assuring that a cmS3~sectfon
of t/'Ie community is appoirited.
-Employed by: New Hanover County Schools
'"A pliHSOn Cl,IlTflnfly employed by the agency or depsftment forwhich this
application is made. must resign hislher position with New Hanover County upon
appointment, in accordance with Afticfe VI, See. 4 oftfle New Hanover County
Personnel Policy.
Job Tille: Proiect Manaatlf
Professional Activities:
VoIuntear Acfivitkts; Past Member Villeae of Notth Palm Beach. FL P/annlna 8,
Zonina Board.
38
11-07-2001 7:34AM
FROM GINTOLI 910 762 9679
P.2
YWly da you wish to seNe on the Board, Committee, or Commission reql.lSSt9d7
f see a definite need for decisions for situafjQfTs requiring specmf co[lsiderations.
W1Jat do you feel aro your quoJifications for serving On the Boan:!, Gammirte&, or
CommisSion f8questad?
J am a Rea/stared Architect in North Carolina and 3 other;$tattts. Mv.4() vnt"$ of
~xD6rience in mv /1~ion in various otJm of the country tJneblt;t me to brina to
New HenoVt;Jr County the benerds ofth086 eX09riences.
What areas d concern WOt.1kJ you like to S$9 the Board, Commitme. or Commission
address?
Growth' not manooed bv anne/ales that am blind 10 dfrle/oDment. but tho$e that
mBnaQ9 bfincJ develoDment.
Ant you currentJy serving on another boafri or commftt~ appointed by a municipality
or a county? If so, pJea:re Ii~ .
_None
{l~ y. tj...: It.,
Data: November 7. 2001_ Signature
REFERENCES:
Please provide three focaJ personal references:
Name Phone Number
1._ Vie Sikka, CcntractorlDeveloPf1r 262-1800
2. Eugene Varnes, Retail Businessman 762-4999
3. Warren Wilson, Architect 762-0064
39
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
320 Chestnut Street, Room 305
Wilmington, NC 28401-4093
Telephone (910) 341-7149
FAX (910) 341-4130
Application for Appointment to Boards, Committees, and Commissions
Appointed by the New Hanover County Board of Commissioners.
\"\,, <-\'oJ. e \
s.
Zo ,,\.'. "j
':s:.-" '\ e .;,.
'8,,,n;-~
cl-
~A~" '-\-.v\~ Ii\.\-
Request for Appointment to:
Name:
Home
Address: L.\l ~ \ L...\ \.. i e 1\. c t"'::' !. \) r
Mailing Address: l1it...\ (<-1\\<''1' An..~-<!.s.
City and State: W; \ M', r\'j~^. NL
,
Home: (q I D'") ,Cl ~ - q Ie?
How long have you been a
resident of New Hanover County? ;) 7
\')~
Telephone:
Zip Code: J P, L.\D ~
Business: (qIC) "7S<, - q 10 ~
* Sex: M *Race: ~ *Age: ,':)/
. This info,mation is r8qu8st/Jd for th8 sol8 purpos/J of assuring that a cross-s/Jction 01 th8 community is appointed.
**Employed by: \1: <,.:!"' ,.., ~ T Q. T \'\L
..A p8rson currently employed by th8 ag8ncy or d8partmant lor which this application is mad8, must r8sign his/h8r position with
N8w Hsnov8' County upon sppointm8nt, in accordance with Artiels VI, S8C. 4 01 th8 New Hanover County P8rsonn81 Policy.
Job Title: SrJ'~[. ~Q\e.. '\ e.e-,,{'\.\{ 'r...~' / L-, l ~ ;-.\- Sc> " \i; ( e '>
,
Professional Activities: ':t" ^\.I'r-....6.~It},..,'-<\ \,Jc.'\...~\"::. t\-."v'c ,.' ''rv\.\.j€ UC"\.<:'../.\ I',,^-,\ \'-n'_"M'-\ ,,--:\L.. ('f"Yi~;fu~
Volunteer Activities: ~f'.-\ ( (-c-<;.<,. S,,'" ,-,1"'''-'''( c....:- V',t ,,'" I N l. ~') ~"l"'{), "cn..\(',-~ ,..\."....:\.;.:'>. n\- M'( 5...,),"\';. <:Lkc\
Why do you wish to serve on the Board, Committee, or Commission requested? 'T.,. ~('-",\-- .~::> ~(> Ml')';--(.
Uc:\<v~ ~.... \-\"
c..\.:\r-\...e ii' ,"u'\ rl.
( r,..~'\ "",'--lV' ~ ~ .
(S.. '. ,^L,f\(~\" ',J'" \0 -\l \, u.e.C\.
...J- . I
"e.<,.\-~d ~,^~~-e.......\-- ,'^ '\h c.)\"c,-..:,\.l
lY\\./
c.. ",.-\
r\.. ve....\ r1j) M.e.~+
-.!: ""' G... '-' L 0..
What do you feel are your qualifications for serving on the Board, Committee, or Commission requested?
A',. c"-: w\\-I{\~'-, ,'\-n~(> v~\- ~\r"\,-:r~ ,"f\~>> (,""... ).,~ -,' ~ ~'e\ T \-..<"b'<.' r. C'-I'M
'=\,u.....\> Ov"'\ -\-\""e- \\~'!. C Cv;"""" \{G\....,Qv;,. CO""'Mv,^,~.es..
What areas of concern would you like to see the Board, Committee, or Commission addr~?
~iY'\c.~\ ~'\{'")L\)\\....I bc?>>..L' \ I :r:,.~t' c-Jc;:.. l'>,-~;- e_:x~\"\-\~ \,^\:~Ci<:,\-I,"".....x\-'l~Y'
OCT 2 4
bya municipality or a county? If so, please list:
\
Are you currently serving on anot
',' ofil',cof!1,mlt, t~f!i,r:app:,oi
[I" ~_n Is 11," llc,
"
NEW I!M-IvVER CO
BO Of COMMiSSIONERS
~711~
Date:
40
REFERENCES:
Please provide three local personal references:
Name
1.
.\"'<<.' .:;- \\..,~"", RCl.\t"\\ e.
R,..,'t--p !:\.11 '1"\ (\...\.1('"", \
~(-, ~ ~ r. f'\E' <..
2.
3.
Applicant: /,~/,,;{ ~----
.-- / /'
Phone Number
(<1 \0 '> f",8'~- Rd3.~)
(q \C~ .:lhL\ - YO\\
(9/0) '~lS - {;CI\<-
41
NEW HANOVER COUNrrY ::---_~--:-n~-.~~:
II ~ r I---~~--'--~-_______, ;
BOARD OF COMMISSIONE'RS '
320 Chestnut Street, Room 3b!J. '~ .
Wilmington, NC 28401-409113 ~,'i ".~';,';i" :'~
Telephone (910) 341-7149 , 8; ,-" 'Y',"",:C';;f!';
FAX (910) 341-4130
Application for Appointment to Boards, Committees, and Commissions
Appointed by the New Hanover County Board of Commissioners.
Request for Appointment to:
Zoning Board of Adjustment
Name:
Michnel V. Lee
How long have you been a resident of New Hanover County? _~_~J.!~and_J__n:)_o_\j~,c:L.~,?,c:_~_!g,_.,~,,~\.^J_I:ii3!.1.over
County in July 2000, Prior to moving back last year, I was a County resident for approximately seven years.
Home Address:
431 1 Scotland Lane
Telephone: Home: 313-0723
;201 N. FrQI{ t'5fc Su..,l~ oO~
,c,-...-S-+ U-"\~O'" kW\.( ~ld",.
Zip Code: ':t8409
BUSiness: --2e_i.9E~~ 7.:2 - /7 ~~
Mailing Address: Same as Home Address
City and State: Wilmington, North Carolina
. Sex: ___ Male~___________________~___ ~ Race: .. Caucasian ________.._____~ _____ * Age: ___.,...._';?1.__ ____________,_
'This information is requested for the sole purpose of assuring that a cross-section of the community is appointed.
* 'Employed by: _ .zi~~,:.~.!..J~",velll[Jmen! company, LLC La.t.J ~"M.. FIe..tc.A-tc R~ 'I-:5aJ-f"(<f,~
/ (L. t..... /;
'* A person currently employed by the agency or department for which this application is made, must reSign his/her
position with New Hanover County upon appointment, in accordance with Article VI, Sec. 4 of the New Hanover
County Personnel Policy.
Job Title:
Real Estate Counsel
Profess i on a I Act i viti es: _~gE!lU;::~EQ!!..I1......9..L?_'?y_tJ..~_~!:l..r.gJ.jr::!.<!__~n d N ~\IiI_Ij~!~Q\j e r_C:Q~r::!.t.y"..,,~_'?!_~_s2Q..c:!"~.!:i,Q.rl~~__
Volunteer Activities:
Why do you Wish to serve on the Board, Committee, or Commission requested?
____I have been looking for an opportunity to give back to the community in some manner. My real estate and lonlllg
~"'P3..ii~Q~e__~ILillIQ_\IiI_~~J()..eff~c:!l.\J..~1_Y__\IiI_()r..~..JQ!:_.!.b.8...S:_() m ~, u nit y__.~_-,.l"...!!.l.e.EQ~..5'!:...9...!..!..b..e..l:l,e._"",,"f:iiJ~l()Y.!3.L~g~E!_t..Y_ ZOrlJo..g
Board of Adjustme~
42
What do you feel are your qualifications for serving on the Board, Committee, or Commission requested?
I am a real estate lawyer with experience in commercial real estate and zoning issues.
What areas of concern would you like to see the Board. Committee, or Commission address?
There are no particular areas of concern that I would like to see the Board address as its function is not to
create policy but l1l_erely_!o assist .L~~~_~IJ~!.~~ret~the N_~~ Han2ver COU_!~!y Zon~~l9...9~Qj~_nce..c
Are you currently serving on another board or committee appointed by a municipality or a county? If so, please list:
No
Date: November 6, 2001
Signature
'-
~
\
R E F_~BJ~J:J C E~~
Please provide three local personal references:
Name
Phone Number
I.
J eJTrev L Zimmer
763-4669
Richard Collier
61.2-5656
,
3.
Susan McDaniel
509- 75.25
----~.~~
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L------.--.------ -----------
43
EDUCATION
I graduated with a B. S. Degree in Chemical engineering from Rochester Institute of
Techno)ogy in 1958,
EMPLOYrvlENT HISTORY
After graduation in 1958 I worked for Eastman Kodak Company in their Rubber and
Plastic research laboratory
From 1962 - 1980 I worked for Dynatherm Inc. a Rochester, N Y based sales agency.
In 1980 I became a 50% owner of Dynatherm Inc. From 1980 to 1988 I turned the sales
agency into one of the largest marketing and customer service organizations in the
country.
From 1988 - 1994 I was Vice President of Sales and Marketing for Ames Rubber
Corporation in Hamburg, N. J At Ames I participated with the management team in
developing and implementing a Total Quality Management process. I lead the Marketing
and Customer satisfaction team that contributed to Ames Rubber winning the 1993
Malcolm Baldrige National Quality Award.
In 1993 I formed Furman & Associates, a marking, customer service and product
development consulting agency,
PERSONAL
My wife, Carole Sue, has a Master's Degree in Education and is an author of books for
special education teachers. We have three grown children.
I enjoy boating, fishing, and photography
44
10/26/2001 08:00 FAX 910 686 B185
llALPASS
@001
NEW HANOVER COUNJ:Y
BOARD OF COMMISSIONERS
320 Chestnut Street, Room 305 -
Wilmington, Ne 28401-4093
Telephone ([)10) 341-7149
FAX (910) 347-4130
ApplicatIon for Appointment to Boards, Committees. and Commissions
Appointsd b y- t/1f!l Ne.w H~nover County Board of Commfssloners. .
.. . '. . .. .... . . . - - . . .
Reques"", A"I'Dlntm"'rtD' z:r::::.. ~U -oF (;J,D:J tJ.STMti..(T '. '
Name: i/QR..A-c.~ M~__
1~::s$: 22, S6D~fc'~T ~ ';J;i~.
Mailing Address: ZZ/ 1?C&JKarJe C T,
tJ"/M/I'/t/jtDtJ/ Ale.
Telephone: Home: 910 -1oP..~- 9/75 Business: 9/0-10 7S~S~/cJ
"Sex: JII/~L.5 "Race: CAtlrlJ:JlA-IJ '"Age: 54
-This information is r8qu8~t8d for th. ~G(. purp"s. of /J$$uring that a CtD3~~.<:tiGn Gf th. cGmmuniry is "ppoint.d.
Haw long have you been a' I I'
resident of New Hanover County? /'1 vrs.
.
City and Stare:
Zip Cade:
Z.~411
"'Employed by: ?:d;;JiE'I?AL El.Ec:J12Jc AJRc24FT eJ(;J;JES
. . A PrnlOtr t;/Jff8ntly tItfI(JiOY8rt by th81lg11ncy Q/" daps,tnIl1nt fGr whl<:h rhfs <q>pll<:ariotr Is mllti8, must ra:rign hls/h.r position willi
N8W Hi!JnD"'" County up'''' 6f'Poinrm8t1t, In flcc.ardlltr". with Anic", vr. SIIC. 4 of rh. N"w H""o"., County P.TsonnrJ/ PaJit;y.
Job Title: L";SPECroR. A
Professions! Activities: AvJ.' s 7JJ eC;-,'4JJJ.s AJMIN/Shr72.~' Cert.'h,'aA>f;<JN5
VolunteerAcrivities: dlJli:..h ehtJir S:'S'/e.4ch4.fJ /Ci;Ads;J~ L/tkrP"cJ:.-1Jf3 GiZ CtLruflA-1 Dill.~'
) GG li"t.Fu N r
Why do you wish to serve on the Soard, Committee, or Commission requested? r lAfOt,' J I; ~t!. +rtJ ba. Q'"
MIQ re s-ervi cp .fn MY CBJkM Uf.!; fr- "Z: hlW-ti h-ee. n'M -e ArJ J ~e I ~I- -z: CAN
h~ Df. Senti ~ ~ ""1 "JJ~Iol;'r.
lNlIet do you feel are your qualiffcations far serving on the BO/1rd, Committee, or Cammissian requested? X hA" e.
-z: AAv'e A Poc. Ai- htJl'<'\iI..
~-4!. Sfrr,,Jj A~tJi.s/f7U'lVt sK;J/s: ~iO'voJNJ.CAt-I;"".J PIA+'I~ WlJ(Ki PC. use
What areas af concern would you like ta see the BOl1rd, Committee, or Commission address? r {l..io lJ J J. h ke
1c see. -t+..~ iJo1.J.e;ra'iy of: r-e5'iJdi-,A( C4J~~';tJa..i~ MAr'N~'Ai6i- bl!YkrCo~/,,*"7~I;Nj
Are you currently serving an another board or committefl appointed by a municipality or a county?' If so. pJeasalist:
NO
Dare: cOcJ: 13 zoo I
(PftJlISfI us. re""rsa sida/Qr iJddiliomtl.amm''''BI
Signsture
45
10/26/2001 08:03 FAX 910 6B6 91B5
REFERENCES:
MALPASS
..
. Please provide. three local personal references:
. .
Name
1. Jo},~ ~eeAAN
2. CJ1Arles LevJ/s
3. ~ buf PAC e.
APp~cant: ~ TlJ+')
. . ~ . ...... \ .:......
~ ~ -. ",
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Phone Number
'I It) -If; 8fo- 47 '16
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46
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NEW HANOVER COUNT
BOARD OF COMMISSION
320 Chestnut Street, Room
Wilmington, NC 28401-40 3
Telephone (91 OJ 341-7149
FAX (910J 341-4130
~ rG lE, rl W rE fu'
I II
JtJN ; 9 ~i
NfW ~1A'~CI~lfn co
8D Of CC)~".j~i~=SIONERS
Application for Appointment to Boards, Committees, and Commissions
Appointed by the New Hanover County Board of Commissioners.
Request fa, Appointment '!!.' ~ 0 " I ~ "&.w ~ of AA J \.. sf.rq-
Name: 1:> Ci n {" t P Cil5 ~.
~~::ss: _tt I 0 va k '5, Mo~ 6"3 J) 'r.
Mati'ingAddress:~ S VQ'f\ ....b \oj r-e
City and Stat" Wi \ Inl ~" ) .., ~ C
Telephone: Home: 3y - \ '1 j t Business:
*Sex: ~ .. *Race: W , -Age: lj.{" . .
* *EmP/~::: J:::ma(J~sted fp;;Je purpose ~f j~;U"b~~; cro.ss-~cS aft; comf; C ~pointed'
.. A person currently employed b y the agency or depl1r~en t fa, which is application is made, must resign his/her position with
New Hanove, COin upon appointment. in accordance wirh Arricle VI, Sec. 4 of rhe N9w Hanover County Personnel Policy.
, COO
Job Title: . -'
Professional Activities: ~ .~( \rrr p N
Volunteer Activities: -E:J ~ V 3 i vn-+ev< 3 'S' [ haJP
Why do you wish to serve on the Board, Committee, or Commission requested? ~ e./v,y l'~( I CJ-~
\~ );)~ to {Jw-vtl%i~ e1\f(rr1'tlt~, It r!\~~
How long have you been a
reSident of New Hanover County?
bvivt t~t b
Zip Code: ~6lt 0 5
} '8' ~~,
What do you feel are your Qualifications for serving on the Board, Committee, or Commission requested? J (j[
bi;/1H,.tSS f41 S Tf'\ ) "-3 't-r' ~ k( 'yf ~ ;~
What areas of concern would you like to ~ the Board, Committee, or Commission address? SA 'v{, ~~~
iJJ~Le i Y\ tJ ~ t.
Are yap currently serving on another board or committee appointed by a municipality or a county? If so, please list:
NU
Date: [, J )5 j 0)
(Pleese use reverse side fo, additional comm9nts)
Signature
"
47
REFERENCES:
Please provide three focal personal references:
Name
C{'fY'\ 13'i1 h r&
1.
~ \rJ~Y\C"
2. ,\i/{
LeJ LNvv6an L ~
. }---
Applicant; ~~ t. P n5V
3.
48
Phone Number
Cc;j~ - 5 rGq
1q3 - if2Jlf~
fJi1 ~ S Jl{"
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBL Y ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page No.
TIMES
12:30 p.m. 1. Approval of Minutes 51
12:35 p.m. 2. Consideration of Award of Contract Number 02-0342 53
Construction of Water and Sewer Lines
Brookfield - Brierwood
Capital Project Ordinance and Budget Amendment
12:50 p.m. 3. Consideration of Award of Contract Number 03-0045 and 03-0096 59
Construction of Water and Sewer Lines
Kings Grant - Section II and III
4. Consideration of Contract Administration and Inspection 63
1 :05 p.m. Kings Grant Section I and II
W. K. Dickson
Contract Number 01-0167B
5. Consideration of Award of Contract Number 02-0262-1,02-0262-2,02-0262-3 65
1:20 p.m. Divisions I and II - Construction of Sewer Lines
Middle Sound
1 :35 p.m. 6. Consideration of Release and A ward of Contract 02-0262-2 75
Division II - Middle Sound
1 :50 p.m. 7. Consideration of Design of Four Million Gallon Per Day 79
Water Treatment Plant and Well Field
W. K. Dickson
2:20 p.m. Non-Agenda Items (limit 3 minutes)
2:30 p.m. ADJOURN
49
{This page intentionally left blank}
50
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Water & Sewer Item #: 1 Estimated Time: Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Water and Sewer Agenda - Approval of Minutes
BRIEF SUMMARY:
Approval of minutes for the Regular Meeting held on November 12, 2002
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the minutes.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
51
{This page intentionally left blank}
52
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Water & Sewer Item #: 2 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Award of Contract Number 02-0342
Construction of Water and Sewer Lines
Brookfield-Brierwood
Capital Project Ordinance and budget amendment
BRIEF SUMMARY:
The Commissioners are requested to adopt the Capital Project Ordinance necessary to establish the budget for the Brookfield-
Brierwood Sewer Collection and Water System. Staff has advertised and received bid proposals for the construction of the
water and sewer systems in the Brookfield-Brierwood area. All bids are well below the original estimate. See attached map for
location of project. The bids received are as follow:
T.A. Loving Company
Hendrix-Barnhill
State Utility Contractors
Dellinger, Inc.
$1,628,957.00
$1,885,394.10
$2,152,856.00
$2,627,036.00
The low bids are divided in the following manner between water and sewer.
Sewer
Water
$1,153,307.00
$ 475,650.00
$1,628,957.00
The attached budget amendment in the amount of $1 ,871 ,853 includes a ten percent contingency and street resurfacing.
There are approximately 285 homes and lots in the area which equates to an approximate cost of $1,669 per home for the water
system construction. Staff recommends that each connection pay the standard tap fee of $1,050 (5/8 meter) and development
fee of $720 for a total cost of $1 ,770.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that Contract Number 02-0342 be awarded to T.A. Loving Co., in the amount of $1 ,628,957 with
authorization for the Chairman to execute the contract; approve the associated budget amendment #2003-10; and adopt
the Capital Project Ordinance.
FUNDING SOURCE:
Will above action result in:
Explanation: 890-470-8900-6000
ATTACHMENTS:
53
.
.
CPBROOKFIELD.w];Location Map ba2003-10.w
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as per recommendation from staff above (5-0).
54
PROJECT ORDINANCE
BROOKFIELD/BRIERWOOD SEWER COLLECTION AND WATER
DISTRIBUTION SYSTEMS
BE IT ORDAINED, by the Board of Commissioners of the New Hanover County Water and Sewer
District:
1. New Hanover County Water and Sewer District(District) is engaged in the Construction of the
Brookfield, Brierwood Sewer Collection and Water Distribution Systems, which capital project involves the
construction and/or acquisition of capital assets.
2. District desires to authorize and budget for said project in a project ordinance adopted pursuant to
North Carolina General Statute $159-13.2, such ordinance to authorize all appropriations necessary for the
completion of said project.
NOW, THEREFORE, WITNESSETH THAT:
1. This project ordinance is adopted pursuant to North Carolina General Statute $159-13.2.
2. The project undertaken pursuant to this ordinance is the Construction of the Brookfield, Brierwood
Sewer Collection and Water Distribution Systems, which project is herewith authorized.
3. The revenue that will finance said project is:
Installment Loan Proceeds (COPS) $1,871,853
Total $1.871.853
4. The following appropriations necessary for the project are herewith made from the revenue listed
above:
Capital Project Expense
$1,871,853
Total $1.871.853
55
5. This project ordinance shall be entered in the minutes of the Board of Commissioners of the New
Hanover County Water and Sewer District. Within five days hereof, copies of this ordinance shall be filed with
the finance and budget offices in New Hanover County, and with the Clerk to the Board of Commissioners of the
New Hanover County Water and Sewer District.
Adopted this _ day of
,2002.
Clerk to the Board
Robert G. Greer, Chairman
Board of County Commissioners
Water and Sewer District
56
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 10/21/02
Budget Amendment
DEPARTM ENT: Brookfield/Brierwood Sewer/Water Systems
BUDGET AMENDMENT #: 2003-10
ADJUSTMENT
DEBIT
$1,871,853
CREDIT
Installment Loan Proceeds
Capital Project Expense
$1,871,853
EXPLANATION: To establish budget according to Capital Project Ordinance
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
57
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October 7,2002
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New Hanover County
Site Location for
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Water and Sewer Project
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Water & Sewer Item #: 3 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Award of Contract Number 03-0045 and 03-0096
Construction of Water and Sewer Lines
Kings Grant- Section II and III
BRIEF SUMMARY:
Bids have been requested and received for the construction of sewer lines in Section II of Kings Grant, which includes
Crestwood, and also for the construction of water and sewer lines in Section III of Kings Grant including Springview and a portion
of Churchill Estates (see attached map). The low bids are well within the project estimate. The bids received are as follows:
Section II Bid
Hendrix-Barnhill Co., Inc.
T.A. Loving Company
Triangle Grading and Paving
State Utility Contractors
Dellinger, Inc.
$1,873,172
$2,206,298
$2,223,536
$2,309,619
$2,819,485
Section III Bid
Triangle Grading and Paving, Inc.
T.A. Loving Company
State Utility Contractors, Inc.
Dellinger, Inc.
Park Construction Corporation
$2,949,452.45
$3,502,912.00
$3,582,204.00
$4,596,940.00
$4,717,605.41
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that Contract Number 03-0045 be awarded to Hendrix-Barnhill in the amount of $1 ,873,172 and Contract
Number 03-0096 awarded to Triangle Grading and Paving, Inc. in the amount of $2,949,452.45. Please authorize the
Chairman to execute the contract. In addition, please approve the associated budget amendment #2003-15 in the amount
of $6,521 ,291.
FUNDING SOURCE:
Will above action result in:
Explanation: COPS Financing
The attached budget amendment in the amount of $6,521 ,291 includes a ten percent contingency and money for
resurfacing the streets and engineering during construction.
ATTACHMENTS:
59
.
Location Map ba2 0 03 -15. w
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
60
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Budget Amendment
DEPARTMENT: Kings Grant Sewer
BUDGET AMENDMENT #: 2003-15
ADJUSTMENT
DEBIT
$6,521,291
CREDIT
Installment Loan Proceeds
Extended Project Expense
$6,521,291
EXPLANATION: To increase project budget for anticipated costs of Sections II and III of the Kings Grant project
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
61
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Water & Sewer Item #: 4 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Contract Administration & Inspection
Kings Grant Section 1 and II
W.K. Dickson
Contract Number 01-0167B
BRIEF SUMMARY:
The construction of the first section of Kings Grant sewer system is scheduled to begin this month. The contract with W.K.
Dickson provides for construction administration and inspection, but the contract must be amended to provide for funding.
Contract administration and inspection is necessary to insure that the sewer system is properly constructed. The budget
has been established, therefore, a budget amendment is not required. Staff has met with W.K. Dickson and agrees with a
proposed not to exceed cost of $67,792 for contract administration and $156,750 for inspection.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the contract amendment is approved in the amount of $224,542 with authorization for the County
Manager to execute the amendment.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
63
{This page intentionally left blank}
64
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Water & Sewer Item #: 5 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Award of Contract Number 02-0262-1, 02-0262-2, 02-0262-3
Divisions I & II - Construction of Sewer Lines
Middle Sound
BRIEF SUMMARY:
Bids have been received for sewer construction in the Middle Sound Area. The Middle Sound Bid was divided into
Divisions I, II, and III (see attached map for locations.) Division IV is a single bid for the entire project. Division V was for
the work around Middle Sound Loop Road only. The attached spread sheet indicates the bids received for each Division.
Divisions I, II, and III include the entire project.
Total Bids
$ 5,054,217.50
$ 5,870,432.50
$ 946,773.24
$11,871,423.24
Division I Ralph Hodge Construction
Division II - Ralph Hodge Construction
Division III - D.F. King Construction
Ralph Hodge Construction notified the County that a mistake was made in developing his bid for Division II (copy attached).
He indicated that he did not add twenty (20) percent for overhead and profit.
After looking at the information provided, it appears that a mistake did occur and the contractor should be allowed to
withdraw his bid. This will be presented in a separate agenda item.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that Division I be awarded to Ralph Hodge Construction in the amount of $5,054,217.50 and that
Division III be awarded to D.F. King Construction in the amount of $946,773.24. In addition, please authorize the Chairman
to execute the contracts; and approve the associated budget amendment in the amount of $3,094,023.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
.
location map ba2 0 03 -16. w
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET:
HUMAN RESOURCES: N/A
65
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0. Ms. Boseman recused.
66
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Budget Amendment
DEPARTMENT: Middle Sound Sewer
BUDGET AMENDMENT #: 2003-16
ADJUSTMENT
DEBIT
$3,094,023
CREDIT
Installment Loan Proceeds
Extended Project Expense
$3,094,023
EXPLANATION: To increase project budgetfor anticipated costs of Division 1,2, and 3 of Middle Sound project
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
67
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68
NEW HANOVER COUNTY
MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS
BID DATE: October 22,2002 at 2:00 PM
M&C Project No. 00494-0017
DIVISION I
LICENSE BID BASE AL TERNA TE
BIDDER NO. BOND BID BID NO.1
Ralph Hodge Construction 6211 X $5,054,217.50" $5,154,217.50"
Wilson, NC
T. A. Loving Company 325 X $5,782,150,00 $5,872,150.00
Goldsboro, NC
State Utility Contractors 17793 X $5,918,077.00 $6,026,327.00
Monroe, NC
R.H. Moore Company 15276 X $6,624,827.00 $6,746,597.00
Murrells Inlet, SC
Dellinger, Inc. 5992 X $8,311,705.00 $8,408,205.00
Monroe, NC
O. F. King Construction 46550 NOBIO
Wilmington, NC
Thalle Construction Co., Inc, 35203 NOBIO
Hillsborouqh, NC
"Error, corrected as indicated.
Certified as Correct:
Anth~pA
Project Manager .
McKim & Creed, PA
5:\0494\00 17\54\BIDT AB. DOC
..
~MCKIM&CREEL
69
NEW HANOVER COUNTY
MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS
BID DATE: October 22,2002 at 2:00 PM
M&C Project No. 00494-0017
DIVISION II
LICENSE BID BASE ALTERNATE
BIDDER NO. BOND BID BID NO.1
tRalph Hodge Construction Co. 6271 X $5,870,432,50 $5,970,432.50
Wilson, NC
State Utility Contractors 17793 X $7,311,266.00 $7,425,016.00
Monroe, NC
T. A. Loving Company 325 X $7,727,225.00 $7,819,225.00
Goldsboro, NC
R. H. Moore Company 15276 X $8,904,877.00 $9,026,647.00
Murrells Inlet, SC
Dellinger, Inc. 5992 X $10,536,835.00 $10,633,335.00
Monroe, NC
D.F. King Construction 46550 NOBID
WilminQton, NC
Thalle Construction Co., Inc. 35203 NOBID
Hillsborough, NC
R.D. Braswell Construction Co. 25994 NO BID
Smithfield, NC
Certified as Correct:
Anthon~/b~~
Project Manager
McKim & Creed, PA
tBidder has to requested to be withdrawn from this Division.
S :\0494\0017\54\8 IDT AB. DOC
..
~MCKIM&CREEL
70
NEW HANOVER COUNTY
MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS
BID DATE: October 22, 2002 at 2:00 PM
M&C Project No. 00494-0017
DIVISION III
LICENSE BID BASE ALTERNATE
BIDDER NO. BOND BID BID NO.1
D. F, King Construction 46550 X $946,773.24 $958,433.24
WilminQton, NC
Ralph Hodge Construction Co. 6271 X $995,005.00 $1,006,005.00
Wilson, NC
State Utility Contractors 17793 X $1,012,535.00 $1,024,035.00
Monroe, NC
Dellinger, Inc. 5992 X $1,356,910.00" $1,367,710.00"
Monroe, NC
TA Loving Company 325 X $1,154,955.00 $1,164,955.00
Goldsboro, NC
Hendrix-Barnhill Co., Inc. 4883 X $1,660,160.00 $1,678,990.00
Greenville, NC
Thalle Construction Co., Inc, 35203 NO BID
Hillsborough, NC
"Error, corrected as indicated.
Certified as Correct:
AnthOnY~p.. L
Project Manager
McKim & Creed, PA
5:\0494\00 17\54\BIDT AB, DOC
..
~MCKIl\1&CREEL
71
NEW HANOVER COUNTY
MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS
BID DATE: October 22,2002 at 2:00 PM
M&C Project No. 00494-0017
DIVISION IV - SINGLE PRIME
LICENSE BID BASE ALTERNATE
BIDDER NO. BOND BID BID NO.1
Ralph Hodge Construction Co. 6271 X $11,919,650.00* $12,130,650.00"
Wilson, NC
Dellinger, Inc. 5992 X $20,205,450.00* $22,409,250.00"
Monroe, NC
D. F. King Construction 46550 NO BID
Wilmington, NC
Ralph Hodge Construction Co. 6271 NO BID
Wilson, NC
State Utility Contractors 17793 NOBID
Monroe, NC
Thalle Construction Co" Inc. 35203 NOBIO
Hillsborough, NC
Triangle Grading & Paving, Inc. 17456 NO BID
Wilminaton, NC
*Error, corrected as indicated.
Certified as Correct:
Anthony Ci:N :!J.;(,
Project Manager
McKim & Creed, PA
S:\0494\OO17\54\BIDT AB. DOC
..
~MCKIM&CREEC
72
NEW HANOVER COUNTY
MIDDLE SOUND REGIONAL WASTEWATER FACILITIES IMPROVEMENTS
BID DATE: October 22,2002 at 2:00 PM
M&C Project No. 00494-0017
DIVISION V
LICENSE BID BASE ALTERNATE
BIDDER NO. BOND BID BID NO.1
Ralph Hodge Construction Co. 6271 X $1,948,167.50* $1,963,217.00
Wilson, NC
T.A. Loving Company 325 X $1,979,760,00 $1,995,260.00
GOldsboro, NC
R.H. Moore Company 15276 X $2,168,380.00* $2,185,345.00*
Murrells Inlet, SC
State Utility Contractors 17793 X $2,509,145.00 $2,533,645.00
Monroe, NC
Dellinger, Inc. 5992 X $3,010,900.00* $3,025,150.00*
Monroe, NC
D.F, King Construction 46550 NOBID
Wilminqton, NC
Thalle Construction Co., Inc. 35203 NOBID
Hillsborough, NC
*Error, corrected as indicated.
Certified as Correct:
~J:DJI
Antho y W. Boahn, P.E.
Project Manager
McKim & Creed, PA
$,\0494\OOl7154\BIDT AS. DOC
..
~MCKIM&CREED
73
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74
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Water & Sewer Item #: 6 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard,
Contact: Wyatt E. Blanchard
SUBJECT:
Release and Award of Contract 02-0262-2
Division II - Middle Sound
BRIEF SUMMARY:
Bid proposals were submitted for the Division II sewer work in Middle Sound. The attached sheet indicates the bids
received. As indicated, Ralph Hodge Construction was low bidder in the amount of $5,870,432.50. Ralph Hodge has
notified the County that an error was made when calculating his bid in the amount of twenty (20) percent. He said this is his
overhead and profit. A copy of his request is attached.
Based on review of the information, it appears that a legitimate error was made. Thus, negotiations ensued with the next
bidder, State Utility Contractors. Staff negotiations with State Utilities resulted in a decrease of $218,235 for a total bid of
$7,093.031 (copy attached).
Staff maintains that rebidding the project would not have achieved such results. Therefore, staff recommends award to
State Utilities.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the request of Ralph Hodge Construction be granted releasing them from the contract requirements
for Division II, including release of bid bond. Staff also recommends that Contract 02-0262-2 be awarded to State Utility
Contractors.
FUNDING SOURCE:
Will above action result in:
Explanation: COPS Financing
ATTACHMENTS:
Ralph Hodge request, State Utility bid
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0, Ms. Boseman recused.
75
RALPH HODGE CONSTRUCTION
P.O. BOX 1179
WILSON, NC 27894-1179
TELEPHONE (252) 237-3663
FAX (252) 206-5789
October 25, 2002
F?I2C
I'I^ 'l21V~D
vr..1 <
MCIO"" 8 ~
tic CI?,l:'-
c12D
Mr. Wyatt Blanchard
New Hanover Co. Water & Sewer District
414 Chestnut Street
Wilmington, N,C. 28401
Mr. Anthony W. BOaM, P.E.
McKim & Creed, P.A.
200 MacKenan Court, Suite 200
Cary, N.C. 27511
Via Facsimile: 233-8031
Re: New Hanover County Water and Sewer District Middle Sound Regional Wastewater
Facilities Improvements
Dear Sirs:
As you know, my company was a bidder on the above-referenced project on Tuesday, October 22,
2002. It appears, however, that my company bid relative to "Division 2" of the work was based upon a
mistake constituting a substantial error. Since "Division 4" of the work is merely a compilation of
Divisions 1-3, our "Division 4" bid is also substantially in error for the same reasons, and should be
withdrawn as well. Therefore, please accept this letter as my request to withdraw our bid as to "Division 2"
and "Division 4" without penalty pursuant to N.C.G.S. ~ 143-129. L
In accordance with the statute, and in support of my request, I hereby submit the following:
I. My bid was submitted in good faith.
2. The price bid was based upon a mistake which constituted a substantial error.
3. Credible evidence is submitted herewith showing that the error was clerical in nature as
opposed to a judgment error and was actually due to an unintentional and substantial
arithmetic error or an unintentional omission of substantial quantity of work, labor,
material or services made directly in the compilation of the bid.
4. The error can be clearly shown by objective evidence drawn from inspection of the
original work papers, documents or materials used in the preparations of the bid.
5. The request to withdraw is hereby made in writing within 72 after the opening of bids.
It is clear from the bid tabulations for Division 2 work that the difference in bid between that
submitted by my company and the next lowest company - a difference of approximately $1,440,00.00 -
revealed a substantial mistake. I have attached hereto copies of computer worksheets prepared in the
ordinary course of business by my company with regard to this bid. The bids were compiled hurriedly due
to the late call-ins of subcontractor prices and the need to drive to Wilmington for bid opening by 2
o'clock. This resulted in the inadvertent mishandling of some of the prices. Specifically, in arriving at the
fmal bid for Division 2, I neglected to add 20% to the unit prices shown on Exhibit A hereto, which would
76
have resulted in the prices shown on Exhibit B, resulting in a bid price higher by approximately
$1,154,087.00.
Due to pressure of time and packaging, I am unable to submit further work papers or
documentation with this request. I would be glad to do so if you have further questions or if it will advance
the credibility of this request. As I understand, the owner may hold a hearing on this request to withdraw at
which time such documentation might be presented.
In any event, for the foregoing reasons and upon such other grounds as may be brought before you
in a hearing or otherwise, we hereby request the following:
1. That this request to withdraw our bid in Division 2 (and, of necessity, Division 4) be
granted.
2. That the owner issue a ruling permitting my company to withdraw Division 2 and 4 bids
without forfeiture of our bid security.
3. That the owner conduct a hearing in accordance with G.S. ~ 143-129.1, if necessary, to
dispose of the issues herein.
4. That the owner accept and allow my company's bid with respect to Division 1 as a
separate contractor.
If you have any questions about any of the contents of this letter or if additional details or
documentation would be necessl!fY or helpful, please feel free to contact me at your earliest opportunity.
We stand ready to appear at a h~aring called by the owner if such would be appropriate or desired.
Sincerely yours,
~?~ #~
President, Ralph Hodge
Construction Company, Inc.
77
.
STATE UTILITY CONTRACTORS. INc.
P.O. BOX 5019 _ MONROE, N.C. 28111.5019 (104) 289-6400 FAX (104) 282-0590
Mr. Wyatt Blanchard
New Hanover County
Engineering Department
414 Chestnut Street
Wilmington, NC 2840 1 ~4045
Re: Deducts for Middle Sound Division 2
Dear Mr. Blanchard,
The following are items that we can deduct from our bid on Middle Sound Regional
Wastewater Facilities Improvements Division 2.
1. Deduct for additional time:
A. 120 additional calendar days deduct - $35,000.00
(This would include 30 additional days on Middle Sound Rd.)
2. Allow us to install all C900 for PVC pipe with DIP Bedding
Deduct - $31,500.00
Deduct $1.00 per linear foot from all pipe for items 1 & 2 (68015 @$1.00/LF) $68,015.00
3. Asphalt pay items #27 & 28 - Change to SO.OO
Deduct $2.00/LF (30,000 @ S2.00/LF) $60,000.00
4. Stone Bedding Foundation Pay Item #25
Deduct $0.25/LF (l2D,OOO @ $O.25/LF) $30,000.00
5. Select Backfill Pay Item #26
Deduct $2.00/LF (20,000 @ $2.00/LF) $40,000.00
1
6. All DIP Pay Items #3, 5 & 12
Deduct $4.00/LF (5055 @ $4.00/LF) $20,220.00
Swn of all deducts $218,235.00
78
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Water & Sewer Item #: 7 Estimated Time: Page Number:
Department: Water & Sewer District Presenter: Wyatt E. Blanchard
Contact: Wyatt E. Blanchard
SUBJECT:
Design of Four Million Gallon Per Day
Water Treatment Plant and Well Field
W.K. Dickson
BRIEF SUMMARY:
On September 16, 2002, a presentation was given by W.K. Dickson to the Commissioners concerning the feasibility of
constructing a ground water treatment plant. After hearing the presentation, the Board voted unanimously to authorize staff
to negotiate a contract with W.K. Dickson for a final design of a water treatment plant.
Staff has met with W.K. Dickson and the attached sheet provides the proposed fees for design through construction of the
ground water treatment plant. Attached is a proposed budget amendment in the amount of $814,515.
(Information will also be prepared on discussion with the City concerning purchase of City water, and will be given to the
Commissioners at the November 21 staff meeting.)
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that consideration be given to authorizing a contract amendment with W.K. Dickson in the amount of
$814,515. In addition, authorize the associated budget amendment #2003-17.
FUNDING SOURCE:
Will above action result in:
Explanation: COPS Financing
ATTACHMENTS:
.
proposed design fees ba2 0 03 -17 . w
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
79
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Budget Amendment
DEPARTMENT: Well Field and Treatment System
BUDGET AMENDMENT #: 2003-17
ADJUSTMENT
DEBIT
$814,515
CREDIT
Installment Loan Proceeds
Extended Project Expense
$814,515
EXPLANATION: To increase project budget for bid award to W. K. Dickson
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
80
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page No.
1. Approval of Minutes 83
2. Approval to Apply for and Accept Senior Center Outreach Monies 85
3. Approval to Apply for and Accept Senior Center General Purpose Funds 89
4. Consideration of Authorization to Set Up New Bank Account with Bank of America 95
for New Hanover County Tourism Development Authority dba Cape Fear Coast
Convention and Visitors Bureau
5. Approval of Appointments to the Child Fatality Prevention Team 99
6. Approval to Apply for a Three-Year Grant from the North Carolina Health and 103
Wellness Trust Fund Commission for a Teen Tobacco Use Prevention and Cessation
Program
7. Approval of New Hanover County and New Hanover County Fire District 113
Collection Reports
8. Approval of Release of Tax Value 117
9. Approval of Appeal of Tax Value - R07908-003-055-000 119
10. Approval of Board of Education Capital Outlay Budget Amendment 121
11. Approval of Final Summary of State Budget Changes to Board of Education 129
FY02-03 Budget
Approval of Budget Amendments
12.1 #2003-18 141
12.2 #2003-19 143
12.3 #03-0072 145
81
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82
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 1 Estimated Time: Page Number:
Department: Governing Body Presenter: Lucie F. Harrell
Contact: Lucie F. Harrell
Item Does Not Require Review
SUBJECT:
Consent Agenda - Approval of Minutes
BRIEF SUMMARY:
Approval of minutes for the Regular Meeting held on November 12, 2002
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
83
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84
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 2 Estimated Time: Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Approval to apply for and accept Senior Center Outreach monies in the amount of $1,470
BRIEF SUMMARY:
The Department of Aging is eligible to apply for a Senior Center Outreach grant (State monies) in the amount of $1 ,470. If
approved, the Department of Aging will implement a medical equipmenUmedical supply program for elderly persons who
are unable to afford the cost of these items.
The grant does require a match of $163. The required match is in the Department of Aging's approved budget for 2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners approve request to apply for and accept $1,470 in Senior Center Outreach grant monies; and
approve required budget amendment, if funds are received.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: State funds
Local Funds
Total
$1,470
$ 163
$1,633
ATTACHMENTS:
Senior Center Outreach Application
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
85
Region 0
SENIOR CENTER OUTREACH - GRANT ALLOCATION
S FY 02/03
Senior Center Receiving Funding: New Hanover County Senior Center
Sponsoring Agency or Organization: New Hanover County Senior Center
County: New Hanover
BUDGET
Total State Funding Awarded:
Required Local Match
(State Funding Awarded divided by .90 times 10%):
$ 1,470.00
$ 163.00
Total Funding - Net Service Cost
(State Funding Awarded divided by.90):
$ 1,633.00
Total Allocation for SFY 2002/2003
$ 1,470.00
c: ..l)Xflrnyid',...'
86
Senior Center Outreach Funding
Description of Proposed Activities
Thc Ncw Hano\"cr County Dcpartlllcnt of Aging will usc Scnior Ccntcr Outrcaeh funds to nnplClllcnt a medical
cquipmcnt/supplics program for low ineomc pcrsons who cannot afTord to purchasc these itcms becausc of limitcd
incomc. Thc Dcpartmcnt of Aging has cxpcricnced an incrcase in rcqucsts for Illcdical cqnipmcnt/supplies
(spccifically Dcpcnds and other incontincnt itcms) this fiscal ycar. Thc depal1mcnt does not havc thc financial
rcsourecs 10 Illcct this rcqucst in thc existing budgct. Thc Senior Ccnter Outrcach funds will allow pcrsons to bc
sCf\cd.
Mcdical cquipll1cnt/supplics will bc available to pcrsons of low incolllc on a sliding scale and/or donation basis. Thc
program will bc Illodclcd aftcr the Dcpcnds program in Brunswick County. Supplics will bc purchascd and sold to
scniors (,()+ at cost or on thc donation/sliding scale.
87
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88
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 3 Estimated Time: Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Approval to apply for and accept Senior Center General Purpose funds in the amount of $7,631.
BRIEF SUMMARY:
The Department of Aging is eligible to apply for Senior General Purpose funds (state monies) in the amount of $7,631.
These funds are available to all Senior Centers that are recognized as Senior Centers of Excellence. The Department of
Aging Senior Center became a Senior Center of Excellence in 2001. The Department of Aging requests permission to apply
for these funds.
Funding does require 10% match. The $848 match is in the Department of Aging's approved budget for FY02/03.
The $7,631 in Senior Center General Purpose funds will be placed in salaries line to offset the County's cost of the Senior
Center Program Manager's salary.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners approve request to apply for and accept Senior Center General Purpose funds in the amount
of $7,631 with a match of $848; approve required budget amendment, if awarded; and authorize the chairman to execute
the application.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
State
Local
Total
$ 7,631
$ 848
$ 8479
ATTACHMENTS:
Senior Center General Purpose application.
REVIEWED BY:
LEGAL: N/A
FINANCE: Approve
BUDGET:
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
89
Region 0 Application Packet
For
Senior Center General Purpose Funding
FY 2002/2003
New Hanover County Department of Aging
90
.\'enior Center General Purpm.e Funding
FY 2()()2-20()3
Introduction and Background
The Region 0 Area Agency on Aging is pleased to announce the availability of funds for use by senior
centers to support and develop programming and general operations or to construct renovate, or maintain
senior center facilities Senate Bill 1366. Section 12.18A authorized $1.000.D()() in general purpose
funding for senior centers for the past fiscal years Due to budget shortfalls within the state, major
reductions were necessary. For this budget year, a total of $862,316 will be allocated toward Senior
Center General Purpose. This year. again. the funding will be allocated to the Area Agencics on Aging
for distribution to the centers within the region which provide full time programs or ,villutilize the funding
to develop full tIme programs. The Division has asked that funding be provided to the same centers as last
year. Because of the funding reductions, no new centers will be added to the directory this year.
The Division of Aging has worked to develop a new statewide certification process for senior centers with
standards that encourage centers across thc state to strive for levels of 'merit - or . excellence -. It is felt that
all viable senior centers in the state could meet the newly developed standards in a reasonable amount of
time, The intent of the certifIcation process has been to eventually increasc base funding for thosc who
have successfully completed the process, This ensures that funding is being well spent on readily
identifiable programs and services and provides an incentive for centers that make investments to meet
certification requirements.
This year it has been decided to divide the annual appropriation into shares based 011 the total number of
senior centers as determined by the Area Agencies on Aging plus extra shares for each senior center which
was certified through June 3D. 2003. Uncertified, identified centers will receive one share, equal to
$5,088. A 'Center of Merit" will receive an additional one quarter share ($6,630), and the 'Centers
of Excellence' will receive an additional one half share ($7,631).
For SFY 02-03, the samc 158 cxistmg and developing centers, as identIfied by the Area Agencies for SFY
01-02. will receive funding. The funding does require a 100;', local match of $565 for uncertified
centers for a total of $5,653. The local match for Centers of Merit $707 for a total of $7,067 and for
Centers of Excellence, $848 or a total of $8,479.
111e local matching resources for this funding must not be used to match any other state or federal funding
that the agency may receive, The local match may be in the foml of cash and/or in-kind and must directly
support the purpose for which thc funds arc being used. Organizations receiving funding for more than (I)
center arc expected to expend funds designated for each center. unless a different expenditure arrangement
is approved by the Division,
This document has the following attachments:
L Scnior ccntcr gencral purpose funding application
2. A dcscription of proposed acti\ itics (make copies of shcct as ncccssary for cach sitc)
J. Copy of minutcs of relcvant govcrning body approving the acceptance of the funding and the rcsponsibilitics
includcd m t his application.
+. A budget for scnior center general purpose activities
Note: An application ami budget form must be COmlJletcd for each senior center aplJlying for funding.
91
Senior Center General Purpose Funding Application
County: New Hanover
Senior Center; New Hanover County Senior Center
Address: 2222 SouJh College Road
Wilmington, NC 28403
Telephone; 910.452.6400
Your center is eligible to receive:
FY 2002/2003 Senior Center General Purpose Funding $ 7,631
Local Match (10%) $ 848
Total $ 8,479
It is the responsibility of the applicant to certify the availability of the local match. The
funds require a 10% local match (state funding divided by .90 X .10). The funds must be
spent first before reimbursed and before June 30, 2003.
A Contractor that receives, uses or expends State funds in the amount of three hundred thousand
dollars ($300,000) or more annually, except when the funds are for the purchase of goods or
services, must file annually with the State Auditor and the funding agency a financial statement
in the form and on the schedule prescribed by the State Auditor. The financial statement must be
audited in accordance with standards prescribed by the State Auditor to assure that State funds
are used for the purposes provided by law. Contractors (except non-governmental for-profit
corporations) that expend three hundred thousand dollars ($300,000) or more in federal funds for
the fiscal year must have an audit conducted in accordance with the provision of OMB Circular
A-133. An audit performed in accordance with OMB Circular A~133 will satisfy the reporting
requirements identified in G.S. 143-6.1. AUDIT REPORTS SHOULD BE FILED WITH THE
STATE AUDITOR AND THE FUNDING STATE AGENCIES WITHIN 30 DAYS AFTER
ISSUANCE BY THE AUDITOR BUT NO LATER THAN NINE MONTHS AFTER THE
CONTRACTOR'S FISCAL YEAR.
Complying with Title VI and VIII of the Civil Rights Act of 1964, Section 504 of the
Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 (ADA) and all
requirements imposed by Federal regulations, rules and guidelines issued pursuant to these Titles
both personnel employed and clients served.
Authorized Signature
Title
Printed Name
Date
92
,ft;en;or Center General Purpose Funding Budget
FY 200212003
County: New Hanover
Senior Center New Hanover
Obiects of Expenditure
Amount
Supplies and Other Operating Costs
$~M79~_
$
Salary and Fringe Benefits
Equipment
$
Capital Outlay (Real Estate, Construction, Renovation)
$
Other
$
Total Budget (Including Local Match)
$~~79
Your agency is receiving $7,631, the total budget amount (including local match) is $8,479.
Note: The total amount of the state appropriation and the tOo!.. local matching
requirement must be reflected on the Total Budget line. Local match is computed as
follows:
$7,631 divided by .90 = $8,479. Local match is $848.
Important
The local D1atchingtesGutt~ f()r t}lis. {undingrtiusLnotbe used to match ~IlY o;t~er$tattot
feder~lfulldingthat the agencymny re~eive. TheJocalmatcbnulybein the rot... Q(eash
srJd/oJ' ill~kind and mustdirectlystJpport tbe purpose for wtJich tbe fundstlte being~~ed~,
Ira different (rxil/t(l.diture arrun1!enumt is necessltrv written ;usti/icutiim mu$i flccolnouny this
upplicaiion (ofconsitleration ora w"tl;tr from the Area Al!encv (in At!lnfl ami the Norlh
Carolina 1Ji,';.viim ofAeinl!.
93
{This page intentionally left blank}
94
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 4 Estimated Time: Page Number:
Department: Finance Presenter: Bruce T. Shell
Contact: Bruce T. Shell
SUBJECT:
Authorization to Set Up New Bank Account with Bank of America for New Hanover County
Tourism Development Authority dba Cape Fear Coast Convention and Visitors Bureau.
BRIEF SUMMARY:
Effective January 1, 2003 the New Hanover County Tourism Development Authority dba Cape Fear Coast Convention and
Visitors Bureau will begin operations. In order to do this, the Board of County Commissioners must approve the Bank of
America Certified Copy of Unincorporated Association Resolutions Opening and Maintaining Deposit Accounts and
Services and the Business Signature Card for the New Hanover County Tourism Development Authority dba Cape Fear
Coast Convention and Visitors Bureau.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of County Commissioners approve.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
The Bank of America Unincorporated Resolution and Business Signature Card is being submitted separately.
REVIEWED BY:
LEGAL: Approve
FINANCE: Approve
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
95
NOU 13 2002 15:55 FR BANK OF AMERIC~
TO 19103414025
P.02/04
Banko' America. ....-
iAlII{ 01' ~ NA.l1H& "&IJOCj
~cN..~r 000691518668
AcoauDl T)Fe F ABC
AllOIlUatTille NEW HANOVER COUNTY Tourism Development Authority
nRA r.ape Fear Coast Convention & Visitors Bureau
Business Silnlture Card
o Temf'ON'Y Si....lun: CIIl"l
Tax l_lificali"" Nwnber
By lipins ....ow, IIwil ~ IMt lhi$ ...~ount is "". Ib.ll be JOvm1114 by me lcnn.lllld condiliow: ~t fbr1IIln the foUowing ~-Ia,. .. III1lmded D'om lime to
time: (1) \be Depaslt AuMment .nd Di.c1-..., (2) tho &sinen Schedule or Fee., aDd (J) ill. MilOtlhm""", Fen tor DurBl_ AllOOllnb, and lIWIJ IiInbcr
adaIowIcdp 1110 nr.",;pl o(~. 4o:umenll. By 3i2l\ille IIdow, lIwe certifY (1) llw all oflbe btoIow I\.OII\N pmon(.) IInl those I*'SQl\II <1Um:ntIl' cmpowaed t".a
under Ihe rClOIUliOlls aadlor cOUlt 40ClllIDtIIW mdl... Olbet ",menls IUlbllriEiag tble ICCOI1tll, (1) thai the 11"l1ll1l\f1l $ipluro laC (ortll appwito tho name or cad1
penon Ie we * pulllnO. (3) the SlIbllituto Form W-' ~..aoa.
Slll.tltute '"nil W-<J. CcrtiflClltioa . VlNlar JlHUUeI t>f~, J ~rUI'y that. (J) The Il_""r ohown 011 this (0.... U GuI ~0I'ft<< C-plIpr Id"'U\\!IIIllol'I
namMf (or 111111 1fl'IIItIna f'Or a DlUIIbu ta .. ........ .. _), .... (2) 1 alii _ .....Jtd Co hdlup W'ltIlboWllll 1IcaI_: (A) I alll "_pi ~ .llCbp
rihIIoldlDIo or (8) I ha"e nat IIcea IlOUIIIoI .y UN: '....mlllllnellao Semca. (IRS) m.t I .m ....jed III _...., w1t1lMl.~ III II nRIl oh &.II,,",," to ripe"
aIIlnierNt .r lfiTfdeads, or (C) The IRS 11M ftUCUlu .... o.t I _ .. loneer ..llJtct to ndoep "ll#hIluIdIq, .... (3) J em a U.s. pen"" ~ . u.s.
....... .....).
Cmtlleatlon InstradI.....
You DI11l!I Q'ON out Itclm (2) abow if you bave bem notitied hy IIle lR.S !hat y"" are ~Jy subJo<< to 1lIIck"" witbholdlna boCIWC of undcrrcporl.ing ia~ 01'
dlvid.llds on your laX relllnL (See 11110 IRS illSltlletions fill" Form W-9.)
o Exmnpt(cbcdci/'applloable)
Ta IIIttmlll Rev."ue Surio:e.ocs not re.ruln l"ar -..clo "'1
p~on or... d_nt ""er tb.n. tII~ cer1lflClltlona "'I..... to
l1'li014 -kIlp wItIIhoWJnc.
4.
5.
Jyli~pnQ M r.riffin
TlHH th r.rizzel
Charlene Teachey
Deputy Fin Dir-NHC
Director-CVB
Admin ABsist-NHC
Name (typed Or' printed)
1. Bruce T. Shell
2.
3.
Title (if applicable)
Finance Director-NHC
A TMlDc:poolt/Cheek Card ....IIC
!'rovldm Iha1 llIe ~l1t retorenClld above i~ eligible 10 receive autolll3led \olUcr machine cards anclfw Chtdc CanIs, 1(1$ autborized by Ibe raoJullOllllllldlor COllrl.
duCllmenlS ...dlor othll' Igreemmla wbich Qutborizcthis 80_) hQ"llby requeol the I_c. orlllch cards to any of the aulllorizcd .isnon: on lhi. ."OOIlllt.
Sl.........
Title
-
1b..1r ,..,.......&..
Ca.tOllltr 1
Name
R.eviow lnfonnatioo
CIato..- :z
NI/Jto
Revi.:w lnf.....-i/ln
Dole:
I
I
&IIkiD. Center NIUIlC:
~ooiILc'. Name:
Aaaociate's Phone Number:
'$-l"'OlI~MW 08-:1001
96
NOV 13 2002 15:55 FR BANK OF AMERICA
TO 191034141325
P.03/04
Bank of America. ....w
Ce~d Copy ofUDIDcorporated ~iation Resolutioos
Openin~ and Mal.otaill....2 Deposit A~CMInts and Servica
tiNl< OFAMDllCA,N.4.mtB~
Name ofUllinc:arporaled As.ocUdjon New Hanover COWlty Tour ism Deve lopmen t Aut ho r i ty
1. IIsa undorolllltd. It....b)' ccttl~ 10 Bank of America
r..h:l i.nnan....__NHC_-.::EOarii""of (,J::Y COUWI C
Ibollam lb~""dihe doesilllWe8 koepw oftbt rcoord.. and mia~ of New Hanover OUDty
an troln""lJ'onted llIIoclati&ll whou principal addreu is ill the 8,* of North Carolina (lbe .. Alooei.1iOll"r. thal J lu.ve tilU a&rtbority
10 1lI&!lIolc' l'llptcsenl, lien fll(' &lid bind th. AIlsooialiG<>, that tile followinc i. IlN. oopyoCrnolutiom dilly ~opled by the governi.ng body ohald Asoocialion at "-
meeting cI\Ily bllldOl1lM ~1fa3r of No""rnh<>r ?OO? . at whid:t.. quorum wa pteIe11lllld..ctdIf tbroupou1 ",...dopted by the llIIanUnOllS
wriUen ~t oftllo govcmln, body; and tha1....,.. rc:solwCllll.... In tUlI foroe and dl'e<t and hIve Dot hecu a:I1o:11dll4 or rt5Ilinde<i
I. RaoIved,!bat .Banko! America (Ihe"&nk"}[sha'<!by~
All I depository of tho AMolliltioa and thotdopGlit..ceounluU'orlima doposila{CDI) be opened tIId rnalnlalJIed in tho ""lMof1iLis AAoelaliOll wilblM BukIQ
"QO</f~ with the tJmJs of1lle Bank', DlIpOIit AWeeDlQIII and Dl.clOOUrol and the applielbl. fUle. Ind rqulwOfllI for llUeb ~0IIDIa; Ibal an)' \>11" oflb~
raUowlni Aulborbed R..pPtil/fttaliveo "fdU. A.IIlCiAlion;
Bruce T. Shell
Name
Finance Director-New Hanover County
Title
Deputy Finance Director-New Hanover County
Title
Director-Cape Fear Coast Convention & Vi:;litor',
J;U,!.reau
Tille
Administrative Assistant -New Hanover County
TItle
Julianne M. Griffin
Nlme
Judith Grizzel
NlIllle
rh~rlpnp Teachey
Nam.
is lIereby authorized. on bc:lu.lf of Ibis Anociatillll and I~ ita lIuno, to oxeculA: and to sign MY application, de,,~l agr""~ .lenaltlro card SlId lilY OIber
do;umeatatlon required by the BWIlt; ~ opta AId ICCOIlrU; lo sip> e~f. draIls. not... bills of .xcbaai~, lICC"I'tall_. lime d"l"'altl (CDs) Dr oLb.or ordaro for
pl)'JJlQ\l of moaey; to endone chcd<a, drnfta, nol<tl. bill., llm. dlIposil$ (CO.) or other iMnlmeJU ownnl or b.ld by thll ~oa CDr depe_it wilh Bonk or for
",,1I.dion or di"OUCII by the 8aok; ID ~ draft.., I-QQtpwlOell, IIId olher iaswmtn16 pqoble at lbe Baak; to pi.... <<den: with lbo BlIlIk [or Ibe plII"chaso lAd sale
offorc:ip> CIDTCIIele.s on bebalt oftllu. ARsocinticm; to ""aeut.a M.l deliver I" oloclroQi./und traMfm Ipnmellt ..nd 10 mIke tnuu;for. or wllbdraw.l. by ek:cllonie
~r... 011 behalf oftlte Ai....elI.don: 10 obtaln.... _ dnlco (1n..ludiJle but not Iimilcd ~ ~ l1llrd. code. or odIcr m...... of ....,...10 Ih. Auoolatio>n'. a_b)
1hat may h. _d for Ihe pIIl'pOfC of illitiatiog .Iectronle tbnd traDsfm lAuoclallOll ;zeNt_ lIDd """"owt.dges thai oolth.. m. Eloctn>alc I'lII\ds Tnllllfir Ad. (I'
U.S.C. 1693 tit 1011-) nor ReaulMiOll E (1:Z C.F.R. P:lI'I :zO~) tr'Illpplicabl41 to any A1eh M_ d~iccl; to embli.b IIld maillll.io a oigbl dcpO$lt rolatioaahlp; 10
0>10_ Md deliver Do wire 1nllllfcr 'Ii'"""l1l<<1l alld 10 re'l"aoI, or to 'ppo>1nt or dtlaceto !rom time 10 time ..ell PCl"llDll~ who m.y r.qu.... wiU$ offu.....; to enlAl' in~
lIIIY .Ullcmenla with IlK Bank for the ptovi.io1> by the Bonk of vortws Tml&Wy MI/lI(_ lernclOllo IlLi, Moci.tlon &., _h Au1.bori..zod Rop.....lIIlllli.... may
dclormitte. in Ida 01' hilt &Ill. di.....otioll. aaello fl.," IIlJ' &lid aU docu"",nlllllllf \ake aU aetloll-~ ~it.", by Bank I'l:lativ~ lo IIlch Trlalllry M_gClDOlll senticCl OT
IlK pafOl'llllll" of the AMqcj.liitll'. "bliptillllS thereunder. and tllillUlY IUch T,OI\,I\Iry MlnIll"lnCClt ....NIII.nl(.) oball n:maill in filII forCfl and tll"oct WIlli '"Iitten
noll.. 10 IA:nnuw.e elvlII in .<:cortlanD" with the lcrms oflUlY wch asro-lshall hiVe b..u received by \he Bank /IIId that sucb lenDinsllon shaU not mlI'cd 1/1)'
..sJon lakan by Ibo Bank ~rior to SlIeb Icrminatlon: LO r'llI or 1_ I sare deposit box II'Dm lilt Bank, to ClIceuIC the renW agt'ftJDent ." lcaw, to mlcr 1110 safe
depDllit ....1I and 10 tcnninat. \be tenlal qre:emmt or leur. to W:c whatovel olbtr aotion. or itlter into whatever other 1(lfeC- rwlatlng to> th. ace_II or
inVQtment oflilllds in IlIch aoeounll wil.b the &nk lUIrJ 10 executa, amend, """P!cmCIIlllld delivt:t ta Ballk .Ileh Ivecmcnts on behalf oftht Awlcia1iOl1 upoa such
Lltm. and condltlOlll lla .suc:h Altthorizod RepreunL11i~ may doem apprcprWo and 10 ,,!,point allll dellgale, from time to lime, tnlCh pll'SOD(.) who may be
a~.d to eater into ouch ncrCCll10nla Mollilko lID)' oth... .0liolUl pw"'UIIII ~ tiIIcb agre"llI.nl~ in wnnwlion wilh Mid .oCCClllftlS Withe A1lthorizld RlprelICnlatlvl
UlInlC .....-ry: Md to waive presilltmeol, domlllld. prolc:at, .IIId OOlite o>f ~ or dUho"o>, of MY o:h.ck. note, bilL dnU'l, or otIIer in.ttumenl made. dr~_ o>r
endotud by Ibi. AMoeidlioa; lIDd
2. Furtl1er Resolved, dIIt 1be Dank. be Illd is bcn:by .llIhorizerJ to honor. rec&lv... eertilY. ~y or ,xchange for MOM)' ordors or odler indrumcnts 311 inotrum""l$
lignod ill ~ wilb lb. ~inll .-,luti_ even tbo\I~ SUclb J"'YDl"nt may OI'Uto IlIl overdraft or even 1I1oup sueh InslnutlcnlS may be drawn or tmdonod 10 dI.
order of iIII)' Aulborizid Rcpracnlati.... 8ia:nina the tlIIIle or tcndlO'td by IIUCh Authorized R'IlruenC.llive or I !bird par\)' for exchlllll;z or cashins. or III paymarl. of Ihe
indi~dw.l oblig>tian oflll;lt AIrthorizad RepreoomIativo, or for deposit to $lIi;h Aulhorlzed Repra.matlve's pmanal..ccount lIOd BlIIIIc. shall BOI bo required or be undar
I>rty obtiptlllft to lnquir'o III to llle DimmutulOVlJ of 1M Iasuanee or llU of any IlIl'InlmaIt olsnod in _onl.n= with lb. fbrceo;nc rnolutlOllll or \be .ppJicllllon or
dilpositlon of such inRtJv.monl or lb. pmcllCds thereof; and. f\mher. Ihat 1ht Bank jg IWlho>ri2td 10 hoJIor lIDY 1asln.<ti0Dli rcprdin!: withchwa\.'l. orden; far pl)'lllllll m'
tnnofDl'offuou whclhcr ~ by Iclephon_ orelectronio IIltaruI if..."" withdrawsl, ordm; or Inlnof'cr IN illililllccl by 11\ A\I1borlzed Rc:presl!llllllive; IJICI
3_ Furtber Resolved, tbat lb. Bank be lIllII is bereby reque&ed. lu1horind aocI directad 10 bonor ond lq tn.11 u authorlzcd. chew. drafts or other otclet't for
the ~)'III.nt of money .n1N1l or purportedl)' draWl! in thj. AssocialiOll" 11311111, iIIc1udlnl,l tno_. payable ~ lIIe iodividual order of any ~n W"DOC nama lIppC&n
Ihcrcoo .. aii/lCf \hereof, wh.... bUriilg or JI\Il1'orting 10 blat the fllClimi1c ';;nalIlrf of 311 Autharlzad Rejlrclonlatlvt a..thDriud in the S,re..lng r..oIuulIIl5 md
l':lonk 0li:l11 be enlltl.d 10 honor, to ~ u ~.llIIIlo ~barc. tlWs ADocillliClCl for lIIeII eborckJo, drafts, or Olbe, orderll ra&Drdl... ofb;; whom or by wlw.........
the actIIlll or purporwd &c:oillll1. 9iilll"ltlre thereon llllLY bav. been lffixed Ill.tela, ifJlUCII.ign;tiure rellombl..lhe r....imile lpecimen duly ecrt.ined 10 or filed with
lit, Bank by \he Secrc:wy or A.a.I.....,t S_etaay Of olller officer or Oll Authorlzt4 R'Ilr..cntl1Ilve oflbi. ADoclalion or if 8Ueh faemniJe IlgMWre ruombl.. IllY
fom.imile IIipature previously affixed to ....y oheck, draft, or 0111.,. order t1nwn in the Associ2tion', ~a, Mticb ebock, dr.U'l. or othcr order wu l~plA:d arad paid
witlleut timely objection by lb. A..ocillion. th.reby ratifYin,l: the 11$0 of Illeh rlClimi.le lignl1uro; lIIIId the AMoeiali<nl hereby indrmoiflCl and lIo1d. tho BIlIk
h=nl_ against lID)' and .11 loco. eOf!, lfamage or ""'_ IIIIfflll'Cd or mCUlTcd by lh.. Bank willg out of or in IU1)' _y related 10 lbe miillae or unlawC"l or
WlallthoriliCCl uso by I penon Df suoh .liJ.e!llmil. aigBl>l.urc; atId
Oo-l<I.9011MW 06.Jg99
Page J of2
97
NOV 13 2002 1S:SS FR BANK OF AMERICA
TO 191133414025
P.04/la4
4_ Furtber Resolved, !hot endor'lielllCllls for deposit IIIlIj' b. cvidmOlld by \he ll&II\e qf lilt AuocilliOll being wri~ or lIlAmped on lIIc cbcdt 0' othl!l'
inWu"'on\ 4,pOllittd. without d~1l1l1lian ofthc JW1y rn.-.king llle cndt>rsllllltllt, and Bank i. o.uthori:ud la lI\Ippl)' 1Ul)' cndOl'KMCftI ou ~y illJtn.llllenllcndcrcd tor
deposit or cDllection; 1114
~. Farther ReJolved, Ulatlhc s....clIly f1t Ani!iWll S_1aty or llIher duly &mhorized olllcct of this Auoci.li.." lUll cetll1y 10 the Sa~ l\Al'd.et ..d
rlplllurel of'P4h<>DllWltIorized to lot "" bchalf ofthi. A.->dotioD ullder the f""'Colng r=\uliollS and WlI fi'011Ili.... III lime ~. III chanp in 1M idcnlily
af Aid Authorized RJpresmWi...,. We mad., imIIIcdilllcly rwpotI, tbnIish 8tHf Cl7rlif.y sucb chaniCa \0 ~ and ~balJ .,hmi11o IMM a new Ill00Ulll sitJWurc WI!
rdIcctinl $\ld! china. m order to make ...ch chan,u .fI'ilGti...e ."d lltnk Mall be full,. p.-..Im:tGd in rcl}'iD, "" tucll .oniliOlltiam ...d -hall blI indlllullOcd &fld M....d
banaJw ll'om any cIai..... dlll\llll!s, txpetlles, lo..cJ, or dama&e. reoultine from. or crowing cut ot: bonarinllbc .lgnatutl ot aoy ADllIoriz.4 RepresealatiVi 10
""Itified. Or rcfbr.!ns 10 lIonar any lignatuff 1101 S<I certified; and
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R08rd of County Commissioners
x~ ofthi. As;aciatioll, Ihig
25th dayof
November 2002
~~
Chairman, New Hanover, County Board of County Commissioners
Bank Information
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98
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 5 Estimated Time: Page Number:
Department: Health Presenter: Janet McCumbee
Contact: Janet McCumbee
Item Does Not Require Review
SUBJECT:
Appointment of Dr. Sonja Brown and Donna Brown Smith, Wilmington Police, to the Child
Fatality Prevention Team
BRIEF SUMMARY:
Vacancies exist on the Child Fatality Prevention Team. Appointments must be ratified by the Board of County
Commissioners. These vacancies are required to be filled by a law enforcement officer and a representative of the general
community. The Team reviews child deaths in the community and recommends ways to prevent future deaths. These
recommendations are submitted to the Division of Health and Human Services. Past recommendations have resulted in
requirements for use of bike helmets and the graduated licensing for teens.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Ratify Appointments
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
99
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102
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 6 Estimated Time: Page Number:
Department: Health Presenter: Elisabeth Constandy, Health Educator
Contact: Elisabeth Constandy, 343-6658
SUBJECT:
Grant Application for $300,000 from the North Carolina Health and Wellness Trust Fund Commission - Teen
Tobacco Use Prevention and Cessation Program
BRIEF SUMMARY:
The Board of Health has approved and we are requesting Board of County Commissioner approval to apply for a grant
totalling $300,000 from the North Carolina Health and Wellness Trust Fund Commission (NCHWTFC) for a Teen Tobacco
Use Prevention and Cessation Program. Funds will be used for public education and to contract with New Hanover County
Schools, UNCW, and other Community youth organizations to provide more intensive youth tobacco prevention programs.
If approved, the state will appropriate $100,000 per year for each of 3 years. A Tobacco Use Prevention Educator will be
hired and housed within the school system to provide direct contact, service, and consultation to students and faculty.
Attached is a more detailed summary and a budget page.
No local match is required.
There is no requirement for the County to continue to fund the program after the grant funding has ended.
There is one position which will end when the grant funds end.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve grant application and associated budget amendment if awarded.
FUNDING SOURCE:
Will above action result in: a) A New Position
Explanation: There will be one new grant funded position, a Tobacco Use Prevention Health Educator. The position will be
eliminated when grant funding terminates.
ATTACHMENTS:
8 pages-an Executive summary and budget page and 6 letters of support.
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval with the provision that the position will be eliminated when grant funding terminates.
COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0.
103
.
North Carolina Health and Wellness Trust Fund Commission Teen Tobacco
Use Prevention and Cessation Program
Community/School Prevention Programs Initiative
Executive Summary
The New Hanover County Health Department will be applying to the NC HWTFC
to fund ongoing youth tobacco prevention initiative in New Hanover County.
NHCHD has hosted the New Hanover/Brunswick Project ASSIST Coalition since
its inception a decade ago, and has proven to provide consistent quality
leadership in this role for both counties. For the purposes of this grant
application, NHCHD will be applying for funding for NHC only; Brunswick will be
submitting a separate application. This decision was based on funding
guidelines, not due to lack of cooperation or agreement.
NHCHD is requesting the full grant amount of $100,000 per year for 3 years, to
contract with NHC Schools, UNCW, and other community youth organizations, to
provide more intensive youth tobacco prevention programs within the framework
'of the organizations listed. NHCHD will contract with NHC Schools to hire a
Tobacco Use Prevention Educator to be housed within the school system, to
provide direct contact, service, and consultation to students and faculty.
There has long been a demonstrated need for a more comprehensive presence
in the school system regarding tobacco use. Many programs, such as
Alternatives to Suspension, Tobacco Awareness Month, Teens Against Tobacco
Use, and the Not On Tobacco cessation curriculum would have been much more
successful had there been a point of contact within the schools to coordinate the
events and initiatives. There are many avenues that have not been explored due
to the lack of time and resources, that this position and initiative could more
effectively address, most notably the Tobacco Free Schools Initiative, for which
NHC has received much publicity, and the establishment of Tobacco Free
student organizations and programs.
In addition to the 1 FTE within NHC Schools, NHCHD will contract with UNCW
Crossroads Co-Op Substance Abuse Prevention Program's peer educators to
help facilitate campaigns such as Social Norms and student focus groups, and to
provide technical assistance on trainings for the Alternatives to Suspension and
Teens Against Tobacco Use curricula. Coastal Horizons Center is available to
contract for cessation services, both for youth that desire cessation and for
faculty and staff of NHC Schools.
Additional partners have been identified for this grant, including the Community
and the Brigade Boys and Girts Clubs. Project ASSIST Coalition activities will be
supported by the HWTFC grant funds to expand prevention services to these
104
agencies, such as awareness campaigns, media advocacy, and underage youth
access to tobacco activities. Locally, New Hanover County haS~nefited from
the Question Why Youth Tobacco Center, house at Wilmington alth Access for
Teens. That program is available for additional technical assista ee, skills and
capacity building exercises, and presentation purposes.
Please refer to the Draft Budget below:
1 FTE Tobacco Prevention Coordinator
New Hanover County Schools
(Salary and Fringe)
$50,000.00
UNCW Crossroads Co-Op
Technical Assistance and Training
$2500.00
Social Norms Campaign
(Including data collection, printing, travel,
and distribution of results)
$7500.00
Coastal Horizons Center
Cessation Classes, group quote
($500 per group; per year adult
5 per year youth)
$5000.00
Program Costs:
Tobacco Awareness Month for NHC Schools
(incentives, advertisement, supplies) $15,000.00
Start-Up Stipend for School Based Clubs
($1500 per school, estimated 3 per year, to
purchase supplies and educational materials,
develop logos, etc) $4500.00
Coalition Advertising and Media Costs
(radio spot development, studio and production costs
for youth developed media, air time) $10,000.00
Training and Travel Costs $5500.00
TOTAL $100,000,00
105
~,
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lNCW
THE UNIVERSITY OF NORTH CAROLINA AT WILMINGTON
October 28,. 2002
Health and Wellness Trust Fund Commission
116 WestJones Street, Suite 1156
Raleigh, NC 27603
Dear Health and Wellness Trust Fund Commissioners:
It is with great pleasure that I write this letter of support for New Hanover County Health
Department's grant proposal. As an avid and consistent member ofthe Project ASSIST
Coalition, I believe the New Hanover County Health Department (NHCHD) has
tremendous capability to coordinate comprehensive teen tobacco prevention interventions
in the schools and the larger community. Funding would allow for service partnerships to
strategically implement tobacco education, advocacy, policy enforcement plans, cessation
and social norms marketing.
UNCW CROSSROADS CO-OP, a substance abuse prevention and peer education
program, is willing to be an active consultant with the New Hanover County Health
Department. The CO-OP's parent program, CROSSROADS, is a department ofthe
University's Student Development Services, which has five years experience in substance
abuse prevention and education. Our programming model is based in prevention and
environmental management theory. The CO-OP has demonstrated results over the past
three years in peer education programming for the public schools. The peer program
provides presentations, events, material and referral resources and a social norms
campaign to all county high school teens. Due to funding reductions the CO-OP has
reduced its efforts to acting as a resource to the county school administration, faculty, and
staff.
The staff of CROSSROADS and CROSSROADS CO-OP is available for consultation on
the continued development of a tobacco Social Norms poster. We also have expertise in
data collection, focus group implementation, and peer education program development
and delivery.
We look forward to the opportunity to develop and expand innovative tobacco prevention
efforts in this community. After all, today's teens are tomorrow's college students!
Sincerely,
~S~'-l c.-- ~~-rc-
Jessica Burtt
Outreach Coordinator
UNCW CROSSROADS
DIVISION OF STUDENT AFFAIRS
SUBSTANCE ABUSE PREVENTION & EDUCATION PROGRAM
WI SOI.1lH COLLEGE ROAD. WILMINGTON, NORTI-i CAROLINA 28403-3297 . 910-962-4136. FAX 910.962-7374
106
COASTAL HORIZONS CENTER, INC.
Margaret Weller-Stargell
Prcsi,fcrl( (lull CEO
(lJ5ShirrYl.fnl i3l-~'d,
\\"i!lIIirl!;(IJ1t,SC'-:S'-l1:!
Administration
(910) 79G-0187
(910) 79G-0189 Fax
Crisis L-ine
Open House
RapeCri,is Center
(910) 392~9J6
First Call for Help
(910) 3974197
Outdoor Adventure
(910) 392-7306
(910) 392-0628 Fa<
Outpatient Tre.a~menl
Community Outreach
Prevention
(910) 343-0145
(910) 341-5779 Fax
TASC
Day Sentencing Center
Post Impact Program
(910) 762-5ll3
(910)341-5783 Fax
'::.\~~ ;,: ~ :f''-;:':':~i:0
& -,.----...., .~
COfT
~::!~;\'~~
"Pmmocing choicc:;for I1ca/chier live:; und safercommunicies"
October 31,2002
Health and Wellness Trust Fund Commission
116 West Jones Street, Suite 1156
Raleigh, NC 27603
Dear Trust Fund Commission:
Coastal Horizons Center, Inc. supports the New Hanover County Health Department in their
application for funding to reduce smoking among youth and to improve the lives of North
Carolinians. The New Hanover County Health Department and Coastal Horizons Center have
a long standing partnership through the Project ASSIST Coalition to improve the health and
lives of community members. Coastal Horizons Center has been involved with the Project
ASSIST Coalition since 1993 and continues to remain actively engaged in coalition activities.
The Project ASSIST Coalition has cooperatively conducted many activities and events aimed
at tobacco as a health concem including: Teens Against Tobacco Use (TATU) Programs;
Health Awareness Campaigns such as the Great American Smoke Out, Kick Butts Day,.
Tobacco Awareness Month, Tobacco Free Night at the Pal1\., Smoke Free Dining, and Commit
to Quit; Policy Change Efforts; Community Education Events such as Health Fairs and
Presentations; and Merchant Education Events.
The mission of Coastal Horizons Center is to promote choices for healthier lives and safer
communities by providing professional assistance to those in need of prevention, crisiS
intervention, criminal justice altematives, community outreach, and substance abuse treatment
services. Coastal Horizons Center offers smoking cessation for adults and teens on a contract
or, fee basis. Facilitators are trained in Not On Tobacco (NOl) for youth smoking cessation
and have specialized programs for adult smokers seeking cessation.
If you have further questions about Coastal Horizons Center or its involvement with the New
Hanover County Health Department initiatives, I can be reached at (910) 343-0145.
Sincerely,
~
Kenny House, CCAS, CCS
Clinical Director
'Promoting Choices for Healthier Lives and Safer Communities"
cc: Margaret Weller-Stargell, President/CEO
(::\1\F _ \:1[1011:11 (',(llllmi:-:~inll .\L-...:r.,:Ji(:llillll fllr Ikh:tbili(.Hi\"L' LICilicHil ~ll
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\lL'hdrl" ,.\.llll"l....:,..; \\.\\-'\-,l,.'l';I~( ~dl1, Irill)Il~.llr~
o
Unil:edWay
107
Dr. Steven J. Treman DDS
Dr. Michael C. Treman DDS
1801 S. 16th Street
Wilmington, NC 28401
910-762-4867
Beautiful-smile.com
DENTAL CARE
October 28, 2002
Health and We1lness trust Fund Commission, Inc.
116 West Jones Street
Raleigh, NC 27603
Dear Commissioners:
Please accept this letter of support for a New Hanover County Schools Prevention
Program grant. The New Hanover County Health Department and the New Hanover
County Schools are working together to provide tobacco use prevention leadership. This
grant will enable our county to focus tobacco use prevention efforts on our middle and
high school youth.
Funding will support the New Hanover County Health Department's Project Assist and a
Tobacco Use Prevention Specialist in the New Hanover County Schools. The
collaboration between our schools, health department and other community agencies and
groups will produce a comprehensive approach (involving prevention as well as
cessation, treatment and reduction of second hand smoke) to reducing tobacco use, in all
forms, by our young people. The impetus provided by three years of grant funding from
the Health and Wellness Trust Fund Conunission, Inc. will develop an infrastructure for
ongoing tobacco use prevention.
It is fantastic to see tobacco settlement dollars being directed towards prevention! Thank
you for your consideration and your very important work!
Si;:j;Z
S~~ : Treman, DD
108
MYQTLE CQOVI MKDDLE OCtlOOL
A School of Distinction With Exemplary Growth
Robin D. Meiers, Principal
Ivy L. Murrain, Ass!. Principal
Oavid B. Ryan, Ass!. Principal
October 29, 2002
Health and Wellness Trust Fund Commission, Inc.
116 W. Jones SL
Raleigh, NC 27603
Dear Commissioners,
Please accept this letter of support for a New Hanover County CommunitylSchools
Prevention Program grant. The New Hanover County Health Department and the New
Hanover County Schools are working together to provide tobacco use prevention
leadership. This grant will enable our county to focus tobacco use prevention efforts on
our middle and high school youth.
Funding will support the New Hanover County Health Department's Project Assist and a
Tobacco Use Prevention Specialist in the New Hanover County Schools. The
collaboration between our schools, health department and other community agencies and
groups will produce a comprehensive approach (involving prevention as well as
cessation, treatment and reduction of secondhand smoke) to reducing tobacco use, in all
forms, by our young people. The impetus provided by three years of grant funding from
the Health and Wellness Trust Fund Commission, Inc. will develop an infrastructure for
ongoing tobacco use prevention.
We are pleased that tobacco settlement dollars will be directed toward prevention. Thank
you for your consideration and for your very important work.
Sincerely,
-Q.::sh~~
Robin D. Meiers
Principal
901 Piner Road. Wilmington, North Carolina 28409. 910/350-2100. fax 910/350-2104
109
OFFICE OF THE SUPERINTENDENT
.
DR D_ JOHN MORRIS, JR
Superintendent
October 31, 2002
Health and Wellness Tru&t Fund Commission, Inc.
116 W. Jones St.
Raleigh, NC 27603
Dear Commissioners:
Please accept this letter of support for a New Hanover County
Community/Schools Prevention Program grant. New Hanover County
, Schools looks forward to working closely with The New Hanover County
Health Department on this tobacco use prevention grant. This grant will
provide our school system with a Tobacco Use Prevention Specialist who
will focus hislher efforts on our middle and high school youth.
The collaboration between our schools, health department and other
commrmity agencies and groups will produce a comprehensive approach
(involving prevention as well as cessation, treatment and reduction of
secondhand smoke) to reducing tobacco use, in all forms, by our young
people. The impetus provided by three years of grant funding from the
Health and Wellness Trust Fund Commission, Inc. will develop an
infrastructure for ongoing tobacco use prevention.
I am encouraged that tobacco settlement dollars are being directed towards
prevention! Thank you for your consideration and your very important
work!
~-----------
. John Morris, Jr.
6410 CAROLINA BEACH ROAD WILMINGTON. NORTH CAROLINA 28412 ' PHONE 1(10)7635431 FAX (9101254-4226
110
NEW HANOVER RADIATION ONCOLOGY CENTER
1988 SOUTH 16TH STREET
WILMINGTON, NORTH CAROLINA 28401
(910) 251-1839 . FAX (910) 251-8286 B ME
MARTIN. YERSON, M.D.
CHARLES R. NEAL, M.D.
PATRICKD. MAGUIRE, M.D.
H. SCOrf URQUHART, M.M.Sc.
PAMELA W. GARMON, M.P.
October 31, 2002
Health and Wellness Trust Fund Commission, Inc.
116 West lones Street
Raleigh, North Carolina 27603
Dear Commissioners:
I am writing in support of the grant for New Hanover Community/Schools Prevention Program.
As a practicing radiation oncologist, I am well aware of the importance ofreducing tobacco use,
I see that the collaboration between schools, Health Department, community agents, and medical
community would be invaluable in the reduction of tobacco use in this region. The best approach
for preventing lung cancer is to reduce tobacco usage.
I am pleased to see tobacco settlement dollars being directed toward prevention and hope you
will strongly consider supporting the New Hanover County Schools' and New Hanover County
Health Department's plan for prevention.
If I may be of further assistance, please feel free to contact me.
Sincerely.
c(Lrz~L
Charles R. Neal, M.D.
CRN/dp
cc: Edmund Beau McCaffray/Safe and Drug-Free Schools Coordinator, New Hanover
County Schools, 6410 Carolina Beach Rd., Wilmington, NC 28412 (fax) 254-4352
111
{This page intentionally left blank}
112
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 7 Estimated Time: Page Number:
Department: TAX Presenter: None Required
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Collection reports as of October 31, 2002.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
.
Oct03NHCColrpt.wp(
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Approve reports.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
113
NEW HANOVER COUNTY TAX COLLECTIONS
COLLECTIONS THRU 10/31/02
CURRENT TAX YEAR - 2002
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDED
LESS ABATEMENTS
TOTAL TAXES CHARGED
AD VALOREM
$ 104,590,762.69
1,239,664.15
71,474.01
$ 105,758,952.83
ADVERTISING FEES CHARGED
LISTING PENAL TIES CHARGED
CLEANING LIENS CHARGED
TOTAL LEVY
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENT AGE COLLECTED
.00
68,350.28
.00
$ 105,827,303.11
- 15,120,783.31
$ 90,706,519.80
14.29%*
BACK TAXES
REAL ESTATE AND PERSONAL PROPERTY
CHARGES ADDED
LESS ABATEMENTS
TOTAL TAXES DUE
COLLECTIONS TO DATE
OUTSTANDING BALANCE
PERCENT AGE COLLECTED
$ 4,109,991.72
59,768.71
136,400.25
$ 4,033,360.18
1,044,176.03
$ 2,989,184.15
25.89%
RENTAL VEHICLE TAX COLLECTIONS
ROOM OCCUPANCY TAX COLLECTIONS
PRIVILEGE LICENSE COLLECTIONS
$
OCT 2002
19,014.29
215,508.13
2,316.48
CONSENT AGENDA
DATE: 11/25/02
ITEM NO. 7
MOTOR VEHICLE
$ 3,925,894.17
10,122.98
42,142.29
$ 3,893,874.86
.00
.00
.00
$ 3,893,874.86
- 2,607,031.45
$ 1,286,843.41
66.95%*
FISCAL YTD
$ 91,310.97
1,515,251.84
9,662.10
TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER COUNTY, CITY OF WILMINGTON,
WRIGHTSVILLE BEACH, CAROLINA BEACH AND KURE BEACH TO DATE - $28,424.721.20.
THIS REPORT IS FOR FISCAL YEAR BEGINNING JUL Y 1,2002.
RESPECTFULL Y SUBMITTED,
PATRICIAJ. RAYNOR
COLLECTOR OF REVENUE
COMBINED COLLECTION PERCENTAGE -16.16%
114
CONSi::NT AGI::NDA
uATE:_________
I T I:: 1'1 i~U. ______
NEW HANOVEM COUNTY FIRE DISTRICT TAX CUlLECTIUNS
CGLLECTIONS THKU 10/31/02
CURK~NT TAX YEAR - 2002
ORIGINAL TAX LEVY PER SCROLL
DISCOVERIES ADDEO
LESS Al3ATCMENTS
TOTAL TAXES CHARGEe
LISTING PENALTIES CHARGED
IOTA L LEV'"
COLLECTIONS TO DATE
OUTSTANDING tlALANCI::
PERCENTAGE COLLECTED
(3ACK TAXES
REAL ESTATE ANJ PERSONAL PROPERTY
CHARGES ADDED
LESS ABATEMENTS
TOTAL fAXES DUl::
COLLECTIONS TO DATL
AD VALOREM
MorDk VEHIl.lE:
$ 2,670,179.32 $
67,969.51
46,572.07-
121,291.74
4d5.:>7
1,339.30-
~ 2,691,576.76
2,324.98
-~-----....-..._..._..
$ 2,693,901.74
415,8')0.31-
..._"'*"-~------..----
$
120,444.01
.00
$ 126,444.01
86,325.30-
-----------...-.-....
$ 2,278,051.31_ ~
15.441,,*
40,118.71
68.2r~*
.
'10,980.41
2,260.90
4,547.84-
---------------
$ 96,693.47
23,635.20-
___4I;or;....ap__4II........~..,..NIIIII
$ 13,056.27
24.44}~
OUTSTANDING BALANCE
PERCeNTAGE CULLECftO
TH"I S REPORT IS FOR Frs, CA,~" , Y, BEGINNING
RESPECTFULLY SUbMITTED,
( \ ') .' i"""- 'fJ.. ,. _M.,
-,. . '.,-",", I ,,'---' ~'\-" \ '.'
......^'. '._,-',,, I ,""-' 7'.'} \ ','
PA TRICIA J. KAY'NLR
COLLECTOR OF REVENUE
JULY 1, 2002.
* COMBINED CULlECTION PERCENTAGt - 17.81%
115
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116
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 8 Estimated Time: Page Number:
Department: TAX Presenter: None Required
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following late list penalties be released as this was the taxpayer's first offense or they certified they mailed their
listing on time:
Brinson, Phillip Edna $ 5.58
Catch an Experience, Inc.
O'Leary, Sean P. Kathy L.
CTI of North Carolina, Inc.
Power Play Amusements, Inc.
Williamsville Brewery, Ltd.
262.20
315.00
5,846.00
14.18
6,4 77.46
Request the following taxpayers be granted the Senior CitizenlDisability Exclusion: (applications and letters explaining late
filing available upon request)
Caldwell, Doris Turner
Conway, Rosina A.
Flowers, Virginia
Furches, Mary C.
Holmes, Willie Franklin
Johnson, Elizabeth C.
Johnson, Rebecca
Luegge, Harriette R.
McDonald, Elisha C.
Nigro, Magdalena
Redmond, Mary S.
Wilson, Alice Mae
Wilson, Betty C.64,229
$64,089
52,978
18,244
64,664
26,728
45,085
20,000
50,936
18,571
65,662
51,516
31,764
Request approval of the following delinquent applications for exemption from property tax for the following organization:
(application and letter explaining late filing available upon request)
New Covenant Holiness Church R0541 0-023-007-000
R0541 0-023-009-000
R05423-023-010-000
R0541 0-029-027-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval.
FUNDING SOURCE:
117
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval as requested by Tax Administrator.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
118
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 9 Estimated Time: Page Number:
Department: TAX Presenter: Bob Glasgow
Contact: Bob Glasgow
SUBJECT:
Appeal of value for Robert Warren Fehr - R07908-003-055-000
BRIEF SUMMARY:
Mr. Fehr appealed his real estate value to the 2001 Board of Equalization and Review based on his 1996 purchase price of
$170,000. The assessed value assigned by the Tax Department was $191,455. The 2001 Board of E&R upheld the Tax
Department's value. Mr. Fehr did not appeal to the Property Tax Commission and the value remained at $191,455. Mr.
Feher appealed this same value to the 2002 Board of E& R based on the same facts. During the Tax Department's review
of the property to present evidence to the Board, it was discovered that a clerical error had been made on the building
characteristics which would reduce the value from $191,455 to $177,979.
Mr. Fehr has agreed to this value and has requested a refund for 1999, 2000 and 2001 over payment of taxes. This refund
will be $84.98 for 1999; $90.00 for 2000 and $101.71 for 2001.
Since the $191,455 value was upheld by the Board of E&R, based upon the facts presented to them by the Tax
Department, approval must be granted to make the change in the value and refund the difference.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
It is recommended that Board approve the corrected value for 1999 thru 2001 and refund of any overpayment of taxes paid
by Mr. Fehr.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: N/A
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with Tax Assessor and recommend approval and refund as noted above.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
119
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120
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 10 Estimated Time: Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
SUBJECT:
Board of Education Capital Outlay Budget Amendment
BRIEF SUMMARY:
Board of Education Budget Amendment #1 carries over unexpended County capital outlay funds from FY01-02 to FY02-03.
Board of Education Budget Amendment #2 reduces carryover budget amendment for amounts accrued back to 2001/02.
No additional County funds are required.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve Board of Education Budget Amendments #1 and #2
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
Board of Education Budget Amendments #1 and #2.
REVIEWED BY:
LEGAL: N/A
FINANCE: Approve
BUDGET:
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
121
Budget Amendment
#1
New Hanover County Administrative Unit
Capital Outlay Fund
The New Hanover County Board of Education at a meeting on the 5th day of August 2002, passed
the following resolution.
Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year
ending June 3D, 2003.
Code Number
Description of Code
Various
See attached
Revenue:
4.4110.000.000
County Appropriation
Explanation:
To carryover Capital Outlay project balances
Total Appropriation in Current Budget
Amount of Increase/(Decrease) of above Amendment
Total Appropriation in Current Amended Budget
Amount
Increase (Decl'ease)
$18,907,673.47
$18,907,673.47
$ 3,033,894.00
18.90z.?73.41
$21,941,567.47
-/1,
Passed by majority vote of the Board of Education of New Hanover County on the 6 day of
~-r 20~,
Ir-,~::""-,', ._-~, I_--;~-~nr':;---';--- :: !
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11" .
,I f'
Ii ,!
6
122
~~~~
Chairman, Board of Edu Ion
(/ '-
Capital Outlay Amendment # 1
To Carryover Capital Outlay Project Balances:
Public School Building Bond
4.9104.078.529.342,945 Hoggard Renovations
4.9105.078.xxx.354.945 lakeside Renovations
4.9109.078.xxx.xxx.945 ADA Renovations
4.9114.078.529.351.945 My tie Grove Re-roofing
4.9115.078.529.356.945 Ogden Re-roofing
4.9125.078.xxx.350.945 Noble Re-roofing
4.9135.078.511.000,945 land Acquisition - School C
4.9137.078.511.000,945 land Acquisition - School D
4.9139.078.511.000.945 land Acquisition - School E
4,9140.078.526.326.945 Laney Re-roofing
Regular Capital Outlay
4.9117.401.xxx.xxx.931
4.9120.401.xxx.xxx.931
4.9124.401.xxx.xxx.931
4.9126.401,xxx.xxx.931
4.9129.401.xxx.xxx.931
4.9129.401.xxx.xxx.945
4.9131.401.529.000.931
4.9140.401.522.000.945
4.9144.401.529.000.931
4.9147.401.529.000.931
4.9148.401.xxx.xxx.931
4.9149.401.xxx.xxx.945
4.9168.401.525.000.931
4.9170.401.529.00093'1
4.9171.401.529.00C ,931
4,9173.401.526.000.942
4,'] i 74.401,529.000.931
4.9178.401,529.000.931
4.9179.401.529.000.931
4.9180.401.526.000.942
4.9182.401.xxx.xxx.945
4.9183.401.529.000.931
4.9184.401.xxx.xxx.931
4.9185.401.529.000.931
4.9186.401.529.000.931
4.9187.401.529.000.931
4.9188.401.xxx.xxx.931
4.9189.401.529.000.931
4.9190.401.529.000.931
4.9191.401.529.xxx.931
4.9191.401.529.xxx.945
4.9192.401.529.000.931
4.9193.401.xxx.xxx.931
4.9194.401.529.000.931
4.9195.401.529.000.931
4.9196.401.xxx.xxx.945
4.9197.401,529.000.931
4.9198.401.529.000.931
4.9119.401.529.000.931
98/99 Bldg Renov - Hoggard
98/99 Work Force Dev Renovations
98/99 PA System Upgrades
00/01 HVAC Upgrades
98/99 HV AC Replacement
Hoggard Athletic Addition
00/01 Kitchen Renovations
00/01 ADA Transition Plan Renovations
00/01 Plumbing Repairs
00/01 Maint Covered Vehicle
Playground Renovatinos
New Central Office Admin Building
Sewer Tie-in Projects
Termite Damage Repairs
Paintin Allowance
97i98 Facility Study
Electrical Upgrades
ADA Project Allowance
Partition Allowance
96/97 Feasibility Analysis
Pine Valley Renoations
IAQ Project Allowance
01/02 Renovations
99/00 OSHA Requirement
99/00 Life Health Safety
99/00 Fire Safety
99/00 School Renovations
99/00 Electrical Safety Allowance
Security Systems Allowance
00/01 School Renovations
00101 School Renovations
00/01 OSHA Requirements
01/02 Life Health Safety
Fire Safety Projects
00/01 Mobile Units
Spencer Complex Renovations
00/01 Boiler Renovations
01/02 Roof Repairs
Electrical Upgrades
Capital Outlay 1
393.32
11,634.30
992,481.12
100,000.00
57.99
130,692.76
750,000.00
728,228.26
1,077,405.00
2,690.00
3,793,582.75
1,890.00
25,000.00
1,067.50
140,652.72
1,338.00
65,534,89
738,365.71
179,456.91
36,017.00
18,200.00
112,900.70
52,278.87
15,756.00
87,725.21
180,532.70
89,361.55
21,890.14
3,578.23
4,326.69
35,211.92
127,240.04
23,181.78
629,570.92
21,010.50
5,410.00
244,915.51
15,268.27
21,514.73
43,435.85
282,633.00
163,242.13
63,390.52
231,463.15
220,094.42
292,199.77
11,389.72
4,400.00
70,336.00
27,396.57
123
4.9201.401.xxx.xxx.933
4.9202.401.xxx.xxx.911
4.9229.401.xxx.342.945
4.9301.401,551.000.923
4.9100.483.699.000.945
4.9150.483.xxx.xxx.945
4.9151.483.xxx.xxx.945
4.9152.483.xxx.xxx.945
4.9153.483.xxx.xxx.945
4.9154.483.xxx.xxx.945
4.9155.483.xxx.xxx.945
4.9156.483.xxx.xxx.945
4.9157.483.xxx.xxx.945
4.9158.483.xxx.xxx.945
4.9159.483.xxx.xxx.945
4.9163.483.xxx.xxx.945
4.9250.483.xxx.xxx.945
4.9251.483.xxx.xxx.945
4.9252.483,xxx.xxx.945
4.9253.483.xxx.xxx.945
4.9254.483.xxx.xxx.945
4.9255.483.xxx.xxx.945
4.9256.483.xxx.xxx.945
4.9264.483.xxx.xxx.911
4.9265.483.xxx.xxx.911
4.9266.483.xxx.xxx.911
4.9267.483.411.xxx.911
4.9269A83xxx.xxx.911
4.9910.483.xxx.xxx,xxx
revenue:
4.4110.000,000
124
Furniture
Technology
Hoggard Field House
Vehicles
Program Contingency
Ashley
Murray
Parsley
Freeman
NHHS Renovations
Williston Renovations
Snipes Renovations
Veteran's Park Stadium
Hoggard Stadium
Laney Field House
Program Management
Ashley - Category II
Murray - Category II
Parsley - Category II
Freeman - Category II
NHHS Renovations - Category II
Williston Renovations - Category II
Snipes Renovations - Category II
Phone Systems
Networking
Computer Equipment
AV Equipment
Media Distribution System
Program Mgrnt Fringe Benefits
County Appropriation
Capital Outlay 2
234,278.83
30,484.10
23,843.09
17,170.30
4,614,953.94
812,778.38
1,908,881.72
689,809.70
538,495.29
78,057.10
901,579.11
2,489,002.97
117,685.61
44,145.36
183,471.61
12,655.31
923,834.77
146,868.53
61,912.14
9,175.00
11,869.92
217,580.95
152,854.08
55,419.12
47,375.55
145,555.36
905,904.57
5,886.52
274.77
38,063.34
10,499,136.78
18,907,673.47
(18,907,673.47)
Budget Amendment
#2
New Hanover County Administrative Unit
Capital Outlay Fund
The New Hanover County Board of Education at a meeting on the 9\11 day of September 2002,
passed the following resolution.
Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year
ending June 30, 2003.
Code Number
Descrt tion of Code
Various
See attached
$1,272,641.64
Revenue:
4.4110,000.000
County Appropriation
$ 1,272,641.64
Explanation:
To reduce carryover for expenditures accrued back to 2001/02
Total Appropriation in Current Budget
Amount of Increase/{Decrease) of above Amendment
Total Appropriation in Current Amended Budget
$ 21,941.567.47
(1,272.641,64)
$ 20,668,925.83
~ssed by majority vote of the Board of Education of New Hanover County on the '1 fI1 day of
200~
- - ~f3.~~.
Chairman, Board of Education
~__'_'_._M_~'--~--~---'
\r, r;: r\ R [I n r; .-
I! !' I ,r, ,,11, : [c ,
I j 1 ; r-- ~ - - _..~~ _.~._.- .."
I -,
Ii c' ,
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125
/
/
Capital Outlay Amendment # 2
To reduce carryover for expenditures. accrued back. to 2001/02.
4.9109.078.526.392.945.00
4.9109.078.529.353.945.00
4.9114.078.529.351,945.00
4.9124.401.529.000.931.00
4.9125.078.526.350,945.00
4.9125.078.529.350.945.00
4.9129.401.522.342,945.00
4.9131.401.529.000.931.00
4.9144.401.529.000.931.00
4.9147.401.529.000.931.00
4.9148.401.529.000.931.10
4.9149.401.529.000.94500
4.9150.483.526.000.945.00
4.9150.483.529.000.945.00
4.9151.483.529.000945.00
4.9152.483.526.000.945.00
4.9152.483.529.000.945.00
4.9154.401.529.000.931.00
4,9154.483.522,000.945.00
4.9154.483.522.000.945.00
4.9154.483.526.000.945.00
4.9155.483.522.000.945.00
4.9155.483.523.000.945.00
4.9155.483.524.000.945.00
4.9155,483.525.000.945.00
4.9155.483.526.000.945.00
4.9155.483.529.000.945.00
4.9156.483.526.000.945.00
4.9156.483.529.000.945.00
4.9163.483.529.000.945.00
4.9170.401.529.000.931.00
4.9171.401.529.000,931.00
4.9182.401.526.362.945.00
4.9182.401.529.362945.00
4.9184.401.529.324.931.00
4.9184.401.529.352.931.00
4,9184.401.529.364.931.00
4.9184.401.529.400.931.00
4.9187.401.529.000.931.00
4.9191.401.526.342.945.00
4.9191.401.526.352.945.00
4.9191.401.529.326.931.00
4.9191.401.529.332.93100
4.9191.401.529.384.931.00
4.9193.401.529.000.931.00
4.9193.401.529.404.931.10
126
ADA Renovations
ADA Renovations
Myrtle Grove Re-roofing
98/99 PA System Upgrades
Noble Re-rooflng
Noble Re-roofing
98/99 HV AC Replacement
00/01 Kitchen Renovations
00/01 Plumbing Repairs
00/01 Maint Covered Vehicle
Playground Renovations
New Central Office Admin Bldg.
Ashley
Ashley
Murray
Parsley
Parsley
NHHS Renovations
NHHS Renovations
NHHS Renovations
NHHS Renovations
Williston Renovations
Williston Renovations
Williston Renovations
Wiiliston Renovations
Williston Renovations
Williston Renovations
Snipes Renovations
Snipes Renovations
Program Management
Termite Damage Repairs
Painting Allowance
Pine Valley Renovations
Pine Valley Renovations
01/02 Renovations
01/02 Renovations
01/02 Renovations
01/02 Renovations
99/00 Fire Safety
00/01 School Renovations
00/01 School Renovations
00/01 School Renovations
00/01 School Renovations
00/01 School Renovations
01/02 Life Health Safety
01/02 Life Health Safety - Wrightsboro
Capital Outlay 1
(925.00)
(1,313.77)
(85,628.70)
(1,067.50)
(5,913.00)
(40,791.60)
(13,888.01 )
(98,257.00)
(890.00)
(17,200.00)
(7,308.33)
(1,166.98)
(5,826.44)
(2,335.00)
(80.00)
(3,315.00)
(7,076.93)
(12,096.90)
(86,079.27)
(71,823.60)
(5,794.36)
(199,944.00)
(9,582.00)
(86,457.90)
(3,285.00)
(4,199.52)
(6,982.59)
(3,096,99)
(2,384.00)
(5,381.25)
(9,405.00)
(56,435.40)
(1,452.50)
(503,25)
(9,481.50)
(590.00)
(48,672.00)
(53,391.21 )
(19,512.30)
(121.60)
(4,970.00)
(15,000.00)
(9,354.90)
(15,437.50)
(32,572.72)
(33,001.50)
4.9195.401.529.000.931.00
4.9198.401.529.000.931.10
4.9199.401.529.000.931.10
4.9201.401.412.000.933.00
4.9229.401.541.342.945.00
4.9250.483.411.327,945.00
4.9250.483.412.327.945.00
4.9250.483.541.327.945.00
4.9250.483.561.327.945.00
4.9251.483.411.310.945.00
4.9254.483.412.000,945.00
4.9255.483.541.000.945.00
4.9256.483.542.000.945.00
4.9265.483.529.000.911.00
4.9267.483541.000.911.00
revenue:
4.4110.000.000
00/01 Mobile Units
01/02 Roof Repairs
01/02 Electrical Upgrades
Furniture and Equipment
Hoggard Field House
Ashley - Category II
Ashley - Category II
Ashley - Category 1\
Ashley - Category II
Murray - Category II
NHHS Renovations - Category II
Williston Renovations - Category II
Snipes Renovations - Category II
Networking
AV Equipment
County Appropriation
Capital Outlay 2
(1.350.00)
(2,720.00)
(7,000.00)
(20,206.81 )
(10,472.48)
(452.51 )
(108.63)
(1,649.53)
(2.539.22)
(462,62)
(1.837.55)
(49,726.88)
(39,979.04 )
(33,572.60)
(571.75)
(1,272,641.64)
1,272,641.64
127
{This page intentionally left blank}
128
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Consent Item #: 11 Estimated Time: Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
Item Does Not Require Review
SUBJECT:
Final Summary of State Budget Changes to Board of Education FY02-03 Budget.
BRIEF SUMMARY:
The Board of Education adopted their FY02-03 Budget prior to the state adopting the state budget. The Schools FY02-03
Budget Resolution on the 8/19/02 agenda was based on the best information available at the time and noted adjustments
might be necessary following the adoption of the state budget. The following budget amendments adjust the Board of
Education Budget to comply with the final state budget.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
These amendments are presented for information purposes only.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
No approval required. For informational purposes only.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
129
APPENDIX D
NEW HANOVER COUNTY
BOARD OF EDUCATION
Finance
November 4, 2002
Subject:
2002/2003 Budget Amendments
Staff Member(s) Present:
Finance Officer
Fiscallmp1ications:
$ 2,279,462.00
State Public School Fund # 2 & Transfers
$ 1,310,365.11
Local School Fund # 4 & Transfers
$
Capital Outlay Transfers
Recommendation:
Approval- November 4, 2002
130
Budget Amendment
#2
New Hanover County Administrative Unit
State Public School Fund
The New Hanover County Board of Education at a meeting on the 4th day of November 2002,
passed the following resolution,
Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year
ending June 30, 2003.
Amount
Code Number
Description of Code
Increase
(Decrease)
Various
See attached
$ 2,279,462.00
Revenue
1.3100
State Revenue
$ 2,279,462,00
Explanation: To record State Rev'lsions
Total Appropriation in Current Budget
$ 89,376,617.00
Amount of Increase/(Decrease) of above Amendment
2.279.462.00
Total Appropriation in Current Amended Budget
$ 91,656.079,00
--f~assed by majority vole of the Board of Education of New Hanover County on the 171 day of
f~ _ 20{)2.,
ra~0~3
. ..t:-/l~
5e J tary, Board of Education
131
State Budget Amendment # 2
To record State Revisions # 1 - 4 and Discretionary Reductions:
Teachers
1.5100.001.121 Teachers
1.5910.001.211 Social Security
1,5910.001,221 Retirement
Net increase for raises and reduction in retirement contribution
Central Office Administration
1.6210,002113,000.926 Instructional Supervisor/Director
1.6910.002.211 Social Security
1.6910.002.221 Retirement
1.6910.002.231 Hospitalization
To record State reduction and Discretionary Reduction
Non-Instructional Support
1,6540,003173.000.942 Custodians
1,6910,003211.000942 Social Security
1.6910,003.221.000,942 Retirement
1.6910,003,231,000,942 Hospitalization
Discretionary Reduction (5 positions)
1.6540.003.173.000,942 Custodians
1,6910.003.211.000.942 Social Security
1,6910.003.221.000.942 Retirement
1.6910.003.231 ,000,942 Hospital ization
1,5910.003.221,000.942 Hospitalization - Custodians (rate reduction)
1.5910.003.221.000.927 Hospitalization - Clerical (rate reduction)
Initial Allotment Reduction (6 positions), retirement rate reduction and
substitute reimbursements
subtotal prc 003
School Building Administration
1.6410.005,116.000926 Assistant Principals
1,6910.005.221,000,926 Retirement
Net increase for raises and reduction in retirement contribution
Instructional Support
1.5810.007.121000.903 Media Specialist
1.5820.007,139,000.903 Social Worker
1.5890,007121,000.903 Guidance Counselor
1.5850.007.139000903 Pychologist
16910007.211000903 Social Security
16910007,221.000,903 Retirement
Net increase for raises and reduction in retirement contribution
State 1
132
996,084.95
76,200.50
(705,476.45)
366,809.00
(95,319.00)
(7,292.00)
(2,88800)
(2,933.00)
(108,432.00)
(97,500.00)
(7,458.75)
(4,87:=- I
(15,166,25)
(125,000.00)
(117,00000)
(8,950.50)
(4,086.72)
(14,665,00)
(41,307,75)
(28,553.03)
(214,563,00)
(339,563.00)
76,021.00
(70,000.00)
6,021.00
28,384,00
8,921.00
42,170.00
8,11000
6,700.25
(91,233.25)
3,052.00
State Budget Amendment # 2
Driver Training
1.5100,012.121.000.929
State Reduction
Teachers
Career Technical Education - Months of Employment
1.5100.013.121.000.905 Teachers
1.5910.013.221.000.905 Retirement
Net increase for raises and reduction in retirement contribution
Career Technical Education Support
1.5100.014.411.000.905 Instructional Supplies
State Reduction
Teacher Assistants:
1.5100027.142.000927 Teacher Assistants
1.5910,027.211.000.927 Social Security
1.5910.027.221.000.927 Retirement
1.5910.027.231,000.927 Hospitalization
Discretionary Reduction (20 positions)
1.5910.027.221.000.927 Hospitalization
Reduction in Retirement Rate
Subtotal PRe 027
Staff Development
1.5930.028.312000.939
State Reduction
Workshops
Behavioral Support
1,5200029.121.000.909
1,5200.029.142.000.909
1.5200,029.311.000,909
1.5910,029.211.000.909
1.5910.029.221.000.909
1.5910.029.231.000.909
Teachers
Teacher Assistants
Contracted Services
Social Security
Retirement
Hospitalization
Children with Special Needs
1.5200.032121.000909 Teachers
1.5910.032.211.000.909 Social Security
1.5910.032.221,000.909 Retirement
Net increase for teachers raises and reduction in retirement contribution
Academicalfy/lntelfectua//y Gifted
1.5200,034.121.000909 Teachers
15910034.221.000.909 Retirement
Net decrease for teachers raises and reduction in retirement contribution
State 2
(473,00)
75,899.00
(72,89000)
3,009.00
(669.00)
(360,75000)
(27,597.38)
(18,037.50)
(57,715.12)
(464,100.00)
(85,839.00)
(549,939.00)
(1,797.00)
45,688.00
16,976.00
52,787.00
4,794,00
3,133.00
7,626.00
131,004.00
186,664.00
14,280.00
(94,344.00)
106,600.00
6,460.00
(9,503,00)
(3,043.00)
133
State Budget Amendment # 2
Incentive Pay
1.5100.033.183 Bonus Pay
1.5200.033.183 Bonus Pay
1.5810.033.183 Bonus Pay
1.5820.033.183 Bonus Pay
1.5830.033.183 Bonus Pay
1.5840.033.183 Bonus Pay
1.5850.033.183 Bonus Pay
1.5860.033.183 Bonus Pay
15870033.183 Bonus Pay
1.5880.033.183 Bonus Pay
1.5890.033.183 Bonus Pay
1.5910.033.211 Social Security
1.5910.033.221 Retirement
1.6410.033.183 Bonus Pay
1.6910.033.211 Social Security
16910.033221 Retirement
Initial Allocation for this Program
1,176,772.04
203,334.06
34,302.75
15,972.00
53,226.75
1,500,00
9,756.75
18,405.75
3,000.00
2,241.00
6,802.39
116,689.40
45,241.59
78,049.50
5,929,96
2,365.06
1,773,589.00
Limited English (LEP)
1,5930054.312.000.940
State Reduction
Workshops
(7~ 2.lJiJ)
Instructional Supplies
1.5100.061.411000.926
State Reduction
Instructional Suppiies
(37,456,00)
Regional Assistant Funding
1.5930.062.312.000.939 Workshops
Program Eliminated
(28,982.00)
Special Program Funds - EC
1.5200.063.311.000.909 Contracted Services
Initial Allocation for this Program
311,811.00
Assistant Principal Interns
1.6390.066.199.000.000 Assistant Principal Interns
1.6910.066.211.000.000 Social Security
Initial Allocation for this Program
96,780.00
7,404.00
104,184.00
At-Risk/Remediation
1.5200.069.129.000.926
1.5200.069.311,000.903
State Reduction
Lead Teachers
Contracted Services
(3,311.00)
(12,524.00)
(15,835.00)
Improving Student Accountability
1.5200.072.411.000000 Instructional Supplies
Initial Allocation for this Program
Net Increase
560,28400
2,279,462.00
State 3
134
State Transfers
Non-Instructional Support
1.6540.003173.000.942 Custodians
1.6910.003.211.000.942 Social Security
1.6910.003.221.000.942 Retirement
1.6910.003.231.000.942 Hospitalization
1.5100.003.182.000.927 Substitutes
1 .5910.003.211.000.927 Social Security
Non-Instructional Support funds may be used for custodial, clerical or
substitutes. We have historically allocated both State and Local for
all three purposes. This transfer, along with a similar Local transfer, will
move all substitutes to local and move 24 custodial positions to State.
This change will maximize local resources in the event of another State
freeze and will a/so save on non-contributory benefits for these positions
such as annual/eave payoff and disability.
State Transfers 1
468,000.00
35,802.00
14,180.00
74,093.00
(550,ODO.DO)
(42,075.00)
135
Budget Amendment
#4
New Hanover County Administrative Unit
Local Fund
The New Hanover County Board of Education at a meeting on the 4tl1 day of November 2002, passed
the following resolution.
Be it resolved that the following amendments be made to the Budget Resolution for the fiscal year
ending June 30, 2003.
Amount
Code Number Description of Code Increase (Decrease)
Various
See attached
$1,310,365.11
Revenue:
Various
See attached
$ 1,310,365,11
Explanation: To set up budget for facility repairs and insurance revenue, To record budget for State
Textbooks and carryover for Rehab Therapy Grant.
Total Appropriation in Current Budget
Amount of Increase/(Decrease) of above Amendment
Total Appropriation in Current Amended Budget
$ 53,777,741.57
1,310,365.11
$ 55,088,106.68
Ee~sed by majoely vote of the Board of Education of New Hanover County on the 'I (f, day of
~ 2062..
- -
~4f~i~n 2T
136
Local School Fund Amendment # 4
To set up budget for facility repairs related to community use:
2.6510.002.325.000.942 Facility Repairs
revenue:
2.4420.000.000.000.943
2.4420.000.000000.904
Facility Rentals
Athletic Rentals
To record budget for State Textbooks:
2.5100.465.421.xxx Textbooks
revenue:
2.3211.465.000000
State Textbooks Revenue
To record carryover for Rehab Therapy Grant:
2.5100.775.411.000.909 Instructional Supplies
revenue:
2.4910.000.000
Fund Balance Appropriation
To record set up budget for insurance revenue:
2.6580.802.325.000.931 Contracted Repairs
2.6580.802.311.000.931 Contracted Services
revenue:
2.4840.000.000
Insurance Revenue
24,000.00
(12,000.00)
(12,000.00)
(24,000.00)
1,237,050.00
(1,237,050.00)
125.19
(12519)
39,539.92
9,650.00
49,189.92
(49,189.92)
Local School Fund 1
137
Local Current Expense Transfers
Non-Instructional Support
2,6540.003.173000.942 Custodians
2.6910.003.211.000,942 Social Security
2.6910.003.221.000.942 Retirement
2.6910.003.231.000.942 Hospitalization
2.5100.003.182.000.927 Substitutes
2.5910.003.211.000.927 Social Security
Non-Instructional Support funds may be used for custodial, clerical or
substitutes. We have historically allocated both State and Local for
all three purposes. This transfer, along with a similar State transfer, will
move all substitutes to local and move 24 custodial positions to State.
This change will maximize local resources in the event of another State
freeze and will also save on non-contributory benefits for these positions
such as annual leave payoff and disability.
In addition, 5 custodians allocated to Pre-K Center transferred to
PRe 705, and another 9 un allocated positions used to fund increases
below.
Teachers
2.5100.001.121.000.000 Teachers
25910.001.211.000.000 Social Security
2.5910.001.221.000.000 Retirement
2.5910.001.231.000.000 Hospitalization
Transfer to create additional teaching position at Snipes for 7 months.
Central Office Administration:
2.6210.002113.000,926 Instructional Supervisor/Director
2,6210.002.139.000,926 Instructional Lead Teachers
2.6520.002.151.000.932 Grant Writer
2.6910.002.211.000.000 Social Security
2.6910,002.221.000.000 Retirement
2.6910.002.231.000.000 Hospitalization
Transfer to cover State reductions in CO Admin funding and
new grant writer position.
Position Transfer:
2.6210,028.113.000.939 Staff Development Director
2.6910.028.211.000,939 Social Security
2.6910.028221.000.939 Retirement
2.6910.028.231,000.939 Hospitalization
2.6110002,113000903 Support Services Director
2.6910.002.211 Social Security
2,6910.002.221 Retirement
2.6910.002.231 Hospitalization
To transfer salary of Director of School Safety and Student
Hearings as per reorganization.
Local Transfers 1
138
(741,000.00)
(56,687.00)
(22,452"00)
(59,926.00)
550,000.00
42,075.00
(287,990.00)
26,600.00
2,035.00
806.00
1,711.00
31,152,00
100,204.00
(100,204.00)
50,000.00
3,825.00
1,515,00
2,933.00
58,273.00
(63,108.00)
(4,828.00)
(3,155.00)
(2,933.00)
63,108.00
4,828.00
3,155.00
2,933.00
Local Current Expense Transfers
Transfer for Pre-K Centers:
2.6210.705.113.000.950 Director Salaries (Principals)
20% Howe and 25% Roe
2.6210.705.151.840.950 Clerical
20% Howe and 25% Roe
2.6540.705.173.000.950 Custodial Salaries (6 positions)
2.5 at Blount; 2.5 at Roe; and 1 at Howe
2.6910.705.211.000.950 Social Security
2.6910.705.221.000.950 Retirement
2.6910.705.231.000.950 Hospitalization
To set up local budget to cover the portion of Pre-K
administrative support not allowable under Title I ($75,987)
In addition, transfer 5 custodial positions at Blount and Roe already
funded from local 003 ($122,578).
Net Local Transfers
Local Transfers 2
30,641.00
13,478.00
117,00000
12,326.00
4,882.00
20,238.00
198,565.00
139
140
Capital Outlay Transfers
4.9101.401.529.364.931.00 Roland Grise - Steam Pipe Project
4.9198.401.529.342.931.00 Hoggard Roof Repairs
Transfer from Roland Grise Steam Pipe Replacement Project to
fund higher priority need at Hoggard.
Capital Outlay 1
(190,000.00)
190,000.00
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Budget Amendment
Consent Item #: 12.1 Estimated Time: Page Number:
DEPARTM ENT: Sheriff-Controlled Substance Tax
BUDGET AMENDMENT #: 2003-18
ADJUSTMENT
Controlled Substance Tax
DEBIT
$9,859
CREDIT
Extended Project Expense
$9,859
EXPLANATION: To increase budget for additional revenue received 10-03-02, 10-24-02, and 11-12-02. Controlled
Substance Tax funds are budgeted as received and must be used for law enforcement activities as the Sheriff
deems necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
141
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142
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Budget Amendment
Consent Item #: 12.2 Estimated Time: Page Number:
DEPARTMENT: Sheriff-Federal Forfeited Property
BUDGET AMENDMENT #: 2003-19
ADJUSTMENT
Federally Forfeited Property
DEBIT
$9,578
CREDIT
Extended Project Expense
$9,578
EXPLANATION: To increase budget for additional revenue received 10-24-02 and 10-29-02. Federally Forfeited
Property funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems
necessary.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
143
{This page intentionally left blank}
144
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 11/25/02
Budget Amendment
Consent Item #: 12.3 Estimated Time: Page Number:
DEPARTMENT: Museum/Grassroots Science Grant
BUDGET AMENDMENT #: 03-0072
ADJUSTMENT
Grassroots Science Grant
DEBIT
$180,653
CREDIT
Administrative Reserve
$180,653
EXPLANATION: To increase budget for Grassroots Science Grant allocation funds for FY 02-03. Funds will be
used for future museum expenditures.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
145