Agenda 2002 12-02
AGENDA
December 2, 2002
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
TED DAVIS, JR, CHAIRMAN ROBERT G, GREER VICE-CHAIRMAN
WILLIAM A CASTER, COMMISSIONER JULIA BOSEMAN, COMMISSIONER NANCY PRITCHETT, COMMISSIONER
ALLEN O'NEAL, COUNTY MANAGER' WANDA COPLEY, COUNTY ATTORNEY' LUCIE F, HARRELL, CLERK TO THE BOARD
5:30 p.m.Time
MEETING CALLED TO ORDER...... ......... ......... ......... ...... ......... ......... ...Chairman Ted Davis, Jr.
INVOCATION............................................... ..The Honorable James H. Faison, District Court Judge
PRESENTATION OF COLORS...... ...... ...... ...... ...... ...........Eugene Ashley High School Navy JROTC
PLEDGE OF ALLEGIANCE... ......... ...... ...... ...... ......... ...... ...... ......... ....... Chairman Ted Davis, Jr.
NATIONAL ANTHEM......................................................................................... .Amy Davis
ADMINISTRATION OF OATHS OF OFFICE
to Robert G. Greer and William A. Caster............ The Honorable 1. D. Hockenbury, Superior Court Judge
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
1. Election of Chairman and Vice-Chairman
Wanda M. Copley, County Attorney Presiding
2. Meeting of the Water and Sewer District
3. Election of Chairman and Vice-Chairman Water and Sewer District
Wanda M. Copley, County Attorney Presiding
4. APPROVAL OF CONSENT AGENDA
Public Hearin2s :
6:00 p.m. 5. Public Hearing on Preliminary Assessment Roll for the Relocation of Mason Inlet 5
6:45 p.m. 6.1 Road Renaming ("Tabled" Nov. 12 Mtg.) - Request by County Parks Advisory Board to 7
rename Veterans Drive to Halyburton Parkway located near the 6400 block of Carolina
Beach Road, west side. (SN-93, 11/02)
7:05 p.m. 6.2 Special Use Permit ("Tabled" Nov. 12 Mtg.) - Request by Amanda Smith to change an 11
existing Special Use Permit for a Pet Grooming operation to a Convenience Food
Store/Tea Shop in an R-15 Residential Zoning District located at 7903 Myrtle Grove
Road. (S-387-09/02)
7:35 p.m. Break
7:45 p.m. 6.3 Rezoning - Request by Ken Shanklin for Jeffrey Clark to rezone approximately 2.92 17
acres of property located at 4716 Carolina Beach Road from R-15 Residential to
CD(O&I) Conditional Use Office and Institution. (Z-746,07102)
8:15 p.m. 6.4 Rezoning - Request by Howard Capps for Matt Di Gioia to rezone approximately 3.80 23
acres of property located at 4607 Carolina Beach Road from R-15 Residential to R-l 0
Residential. (Z-756, 11/02)
8:35 p.m. 7. Consideration of Contract Award - Contract #03-0095 Mason Inlet Mitigation Site 27
8:50 p.m. 8. Consideration of Mason Inlet Change Order for Year Two Monitoring for Piping 31
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
Plovers
9:05 p.m. 9. Designation of Voting Delegate for Legislative Goals Conference 35
9:10 p.m. 10. Consideration of Purchase of Real Property 37
9:25 p.m. 11. Meeting of the Water and Sewer District 39
9:30 p.m. Non-Agenda Items
9:35 p.m. Additional Items:
County Commissioners
County Attorney
County Manager
9:45 p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page No.
Non-Agenda Items (limit 3 minutes) 39
ADJOURN
3
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page No.
1. Approval to Accept Additional Home and Community Block Grant Monies in the 43
Amount of $44,030 for the FY2003
2. Approval of Contract with BMS Architects to Provide Design Services for Airlie 57
Gardens
3. Approval of Lease Agreement Between Triton PCS Companv, L.L.C. and New 59
Hanover Regional Medical Center
4. Annual Review and Approval of Public Official Bonds 61
5. Approval to Contract for Library Security 67
4
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 5 Estimated Time: Page Number:
Department: Legal Presenter: Wanda Copley
Contact: Wanda Copley or Bruce Shell
SUBJECT:
Public Hearing on Mason Inlet Special Assessment
BRIEF SUMMARY:
On June 21, 1999 the Board of County Commissioners approved the preliminary resolution of the Mason I nlet Project. On
November 12, 2002 the Board approved the Determination of Cost for the project. As required by N.C. General Statute 153A-
195 , a public hearing is required to provide for public input. Upon completion of the public hearing the Board of County
Commissions will consider confirmation of the final assessment roll.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Conduct public hearing and consider confirmation of roll.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL:
FINANCE: Approve
BUDGET:
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Conduct public hearing and consider confirmation of roll.
COMMISSIONERS' ACTIONS/COMMENTS:
Conducted public hearing. Approved 5-0. Also established that bills will go out by April 15, 2003 due by July 1,2003. Interest
will begin accruing as of July 1, 2003.
5
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6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 6.1 Estimated Time: Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Sam Burgess
Item Does Not Require Review
SUBJECT:
SN-93, 11/02 Applicant: County Parks Advisory Board Road Renaming
BRIEF SUMMARY:
The applicant is interested in renaming the entire length of Veterans Drive that extends from Carolina Beach Road west to its
intersection with River Road. The renaming to Halyburton Parkway encompasses a length of approximately 1.6 miles and is
maintained by the County. Presently, this access serves several new schools, a residential subdivision and apartment
complex which is under construction. No other residential lots have frontage, although there is a large vacant undeveloped
parcel with frontage across from the apartment complex.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The New Hanover County Parks and Recreation Advisory Board has recommended that the road running through Veterans
Park be named after Mr. Halyburton in keeping with the theme already established in Veterans Park. Halyburton Parkway
has been approved by the County's E-911 Center. To date, several residents in the Heritage Woods development have voiced
concern that the renaming is unnecessary. They have suggested that other facilities near the Veterans Park campus be
named after Mr. Halyburton. If the renaming is adopted by the Board, address changes will need to be made by the
apartment complex and the existing schools. Typically, the County has allowed a two to three month grace period to make
necessary changes. The County will install new street signs.
FUNDING SOURCE:
Will above action result in:
Explanation: NIA
ATTACHMENTS:
2
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0. Name as Halyburton Memorial Pkwy. Effective date March 2, 2003.
7
8
CASE:
SN -93~ 11/02
APPLICANT:
County Parks Advisory Board
SUBJECT:
Road Renaming - Veterans Drive to Halyburton Prkwy
LOCATION:
Near 6400 Block Carolina Beach Road (West side)
Staff Summary
The applicant is interested in renaming the entire length of Veterans Drive that extends
from Carolina Beach Road west to its intersection with River Road. The renaming to
Halyburton Parkway encompasses a length of approximately 1.6 miles and is maintained
by the County. Presently, this access serves several new schools, a residential subdivision
and apartment complex which is under construction.
William D. Halyburton, Jr. was one of four Medal of Honor recipients who spent most of
his life in New Hanover County. The New Hanover County Board of Education has named
two new schools at Veterans Park after Medal of Honor recipients who also resided in the
County. An elementary school is still planned for the site. Several individuals in the County
have suggested that Mr. Halyburton be honored in the same way.
Staff Comments
The New Hanover County Parks and Recreation Advisory Board has recommended that
the road running through Veterans Park be named after Mr. Halyburton in keeping with
the theme already established in Veterans Park. Halyburton Parkway has been approved
by the County's E-911 Center. To date, several residents in the Heritage Woods
development have voiced concerned over the proposed renaming. They have suggested that
other facilities near the Veterans Park campus be named after Mr. Halyburton. If the
renaming is adopted by the Board, address changes will need to be made by the apartment
complex and the existing schools. Typically, the County has allowed a two to three month
grace period to make necessary changes. The County will install new street signs.
9
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11
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 6.2 Estimated Time: Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: S-387, 09/02 Special Use Permit for: A Convenience Food Store/Tea Shop In an R-15
Zoning District
BRIEF SUMMARY:
Request by Amanda Smith to modify an existing Special Use Permit for a Pet Grooming operation to a Convenience Food
Store/Tea Shop in an R-15 Residential District located at 7903 Myrtle Grove Road.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
PLANNING BOARD RECOMMENDATION 09/05/02:
The petitioner, Ms. Smith, presented the request and provided some history about the structure and land use. No one spoke
in support or in opposition. The Planning Board was concerned about this request establishing a precedent for commercial
zoning along Myrtle Grove Road and south along Carolina Beach Road. The Board voted 6-0 to recommend Denial.
FUNDING SOURCE:
Will above action result in:
Explanation: NIA
ATTACHMENTS:
II
II
(4) S-387 Finding of Facts.doc S-387 Pet Sum.doc
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Failed 3-2. Against Davis, Boseman, and Pritchett.
12
Case: S-387, 09/02 Special Use Permit for: A Convenience Food Store / Tea Shop
In an R-15 Zoning District
PLANNING BOARD RECOMMENDATION 09/05/02:
The petitioner Mr. Smith presented the request and provided some history about the structure and land use. No one spoke in
support or in opposition. The Planning Board was concerned about this request establishing a precedent for commercial zoning along
Myrtle Grove Road and south along Carolina Beach Road. The Board voted 6-0 to recommend Denial.
Preliminary Staff Findings
1. The board must find that the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved.
A. The subject property is located within the Myrtle Grove VFD.
B. The site is served by individual well and septic. All restroom, kitchen and eating facilities will have to meet minimum health
codes.
c. Access to the site is from Myrtle Grove Road
D. There is an existing special use permit for a Pet Grooming Facility at this location.
2. The Board must find that the use meets all required conditions and specifications of the zoning ordinance.
A. The site is located in an R-15 Residential Zoning District. Convenience food stores are permitted by Special Use Permit
within the R-15 Residential Zoning District.
B. Required conditions of the zoning ordinance can be met.
C. No new structures are proposed.
D. No fuel sales or auto repair type services are permitted. The proposed convenience store use is to sell specialty breads,
crackers, cookies, coffee, tea and some associated accessory items.
3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that
the use is a public necessity.
A. No evidence has been presented that the proposed use will injure the value of adjoining or abutting property values.
B. Historically the site has been used for non-residential purposes including small engine repair and most recently as a pet
grooming facility.
4. The Board must find that the location and character of the use if developed according to the plan as submitted and
approved will be in harmony with the area in which it is to be located and in general conformity with the plan of
development for New Hanover County.
A. The New Hanover County Comprehensive Plan classifies the site as resource protection. The purpose of the Resource
Protection class is to provide for the preservation and protection of important natural, historic, scenic, wildlife and
recreational resources.
B. No Structural expansions are proposed.
STAFF COMMENTS:
a. The proposed convenience store shall only be used to sell specialty type food items and accessories and shall
not be converted into a standard Convenience store.
13
Case: 8-387, 09/02
Petition Summary Data
Owner/Petitioner: Amanda Smith
Existing Land Use: Pet Grooming
Zoning History: April 7, 1971 (Area "4")
Land Classification: Resource Protection
Water Type: Private
Sewer Type: Septic
Recreation Area: Vaterans Park
Access & Traffic V olurne: 3,300 Myrtle Grove Road (2001 ADT)
Fire District: Myrtle Grove
Watershed & Water Quality Classification: Myrtle Grove Sound
Aquifer Recharge Area: Shallow Water Table
Conservation/Historic/ Archaeologic Resources: none
Soils: Baymeade
Septic Suitability: Class II (Moderate Limitations)
Schools: Bellamy Elementary
14
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17
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 6.3 Estimated Time: Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: Z-746, 07/02, Rezoning
BRIEF SUMMARY:
Request by Ken Shanklin for Jeffrey Clark to rezone approximately 2.92 acres of property located at 4716 Carolina Beach
Road from R-15 Residential to CD (0&1) Conditional Use Office and Institutional.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
The petitioner's attorney, Ken Shanklin, presented the request. Mr. Shanklin explained that historically the property has
been used for a variety of commercial uses. Since zoning was established in 1971 all commercial activity on the site has
occurred as a non-conforming use. Mr. Shanklin stated that his client wants to expand his business and under the current
non-conforming classification he cannot expand.
Several members of the Planning Board felt that the request was logical and would not establish a precedent for future
commercial rezonings in the area. Other members of the Board thought the property should remain Residential and the
business should operate within the non-conforming classification. The Board voted 4-2 to recommend APPROVAL with the
condition that the proposed audio studio shall not operate after 10:00 pm.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: NIA
ATTACHMENTS:
II
II
II
(5) Z-746 Finding of Facts.doc Z-746 Pet Sum.doc Z-746 Sum.doc
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-2, Davis and Greer voting no. Conditional uses approved adding that it not be used after 10 pm. Passed 4-1, Davis
voting no.
18
Case: Z-746, 07/02 Special Use Permit for: Private Business & Professional Services (Computer Audio
video service, recording studio, & personal real estate rental office) in a
CD(O&I) District
Preliminary Staff Findings
1. The board must find that the use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved.
A The subject property is located within the Myrtle Grove VFD.
B. The site has direct access to Carolina Beach Road (U.S. 421)
C. The site is served by County sewer and Public water service is available nearby.
D. Only one new building is proposed for the rear of the property.
2. The Board must find that the use meets all required conditions and specifications of the zoning ordinance.
A Only one new structure is proposed. The proposed building shall be setback a minimum of (2. 75Xbuilding
height). Existing uses will continue within the existing buildings onsite.
B. Buffering for the proposed building is shown using a fence and landscape material. No trees will be removed
for the new construction.
C. The proposed uses are permitted within the Office and Institutional District.
3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or
that the use is a public necessity.
A Historically the existing building fronting on Carolina Beach Road has been used for a variety of commercial
uses prior to zoning in the area.
B. Only one new building is proposed.
C. The proposed uses are permitted within the 0&1 zoning district.
4. The Board must find that the location and character of the use if developed according to the plan as submitted
and approved will be in harmony with the area in which it is to be located and in general conformity with the
plan of development for New Hanover County.
A The subject property is located in the Developed Land Classification. The purpose of the Developed class is to
provide for continued intensive development and redevelopment of existing urban areas. Urban services are
already in place or scheduled within the immediate future. .
Planning Staff Concerns:
1) Rezoning this property may establish a precedent for future rezoning along this residential corridor.
2) There is not a defined entrance/exit on Carolina Beach Road.
3) Hours of operation for the recording studio shall be established to protect neighbors.
19
Case: Z-746, 07/02
Petition Summary Data
Owner/Petitioner: Ken Shanklin for Jeffrey Clark
Existing Land Use: Residential/small nonconforming business
Zoning History : April 7, 1971 (Area 4)
Land Classification: Developed
Water Type: Public Water (nearby)
Sewer Type: County
Recreation Area: Myrtle Grove Park
Access & Traffic V olurne: 26,000 @ Monkey Junction(1999 ADT)
Fire District: Myrtle Grove
Watershed & Water Quality Classification: Bamards Creek C(SW)
Aquifer Recharge Area: Transition between Primary and Secondary
Conservation/Historic/ Archaeologic Resources: Pacosin southwest end of property
Soils: Johnston, Craven, Wrightsboro, Woodington, Seagate
Septic Suitability: Class IV (Unsuitable), Class III(Severe Limitations),
Class II (Moderate Limitations)
Schools: Williams Elementary
20
CASE: Z-746,07/02; APPLICANT: Ken Shanklin for Jeffrey Clark
REQUEST: R-15 Residential to CD(O&I) Conditional Use Office and Institutional
ACREAGE: 2.92 Acres
LOCATION: 4716 Carolina Beach Road
LAND CLASS: Developed - The purpose of the Developed class is to provide for continued intensive development and
redevelopment of existing urban areas. These areas are already developed at a density approaching 1,500 dwelling
units per square mile. Urban services are already in place or scheduled within the immediate future. Density may
exceed 2.5 units per acre within the developed class, depending upon local zoning regulations.
PLANNING BOARD RECOMMENDATION 11/7/02:
The petitioner's attorney Ken Shanklin presented the request. Mr. Shanklin explained that historically the property has
been used for a variety of commercial uses. Since zoning was established in 1971 all commercial activity on the site has occurred
as a non-conforming use. Mr. Shanklin stated that his client wants to expand his business and under the current non-conforming
classification he cannot expand.
Several members of the Planning Board felt that the request was logical and would not establish a precedent for future
commercial rezonings in the area. Other members of the Bo ard thought the property should remain Residential and the business
should operate within the non-conforming classification. Ultimately the Board voted 4-2 to recommend approval with the
condition that the proposed audio studio shall not operate after 10:00 pm.
STAFF SUMMARY:
The subject property is located on the southwest side of Carolina Beach Road approximately 400 feet south of Silva
Terra Drive. The petitioner is requesting a CD(O&I) Conditional Use Office and Institutional Rezoning for approximately 2.92
acres of property. As with many parcels throughout the County the property has a long narrow form with approximately 140'
of road frontage and approximately 1140 feet of depth. Properties to the north and south of the subject property have a similar
form. Further south on Carolina Beach Road long narrow parcels with road frontage have been developed into successful
residential subdivisions. Because of the accessibility, these properties are also eligible for high density residential uses. There are
several properties of a similar size (5::1:: ac.) nearby.
Although there is an existing non-conforming use on the subject property, this side of Carolina Beach Road North of
Horn Road has several single family homes and is zoned R-15 Residential up to the City Limits. Section 40-1 of the Zoning
Ordinance establishes the general guidelines or intent of the ordinance as it pertains to non-conformities. "It is the intent of this
ordinance to permit these non-conformities to continue until they are removed, but not to encourage their continual use. "
Policies in the Comprehensive Plan discourage the striping out of our major corridors. Approving this would result in a
significant intrusion into surrounding residential properties. Staff is concerned that rezoning even part of this property as a
conditional use will establish a precedent for future commercial rezoning and will continue an undesirable pattern of strip
development along this stretch of Carolina Beach Road. Therefore, Staff Recommends Denial.
21
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23
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 6.4 Estimated Time: Page Number:
Department: Planning Presenter: Dexter Hayes
Contact: Baird Stewart
Item Does Not Require Review
SUBJECT:
Case: Z-756, 11/02, Rezoning
BRIEF SUMMARY:
Request by Howard Capps for Matt Di Gioia to rezone approximately 3.80 acres of property located at 4607 Carolina Beach
Road from R-15 Residential to R-10 Residential.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Planning Board recommendation 11/07/02:
Howard Capps the petitioner's Landscape Architect presented the request. One nearby neighbor spoke in support of the
petition. No one spoke in opposition. The property currently is accessible from an easement off Carolina Beach Road along
with another access from St. Andrews Drive. Neither of these access roads are improved.
Some of the Planning Board members were concerned about approving additional density on a parcel which had limited
access. The petitioner explained that he owned several of the abutting parcels and he would be able to improve access in the
future, when development proposals are submitted. Ultimately the Planning Board voted 4-2 to recommend APPROVAL.
FUNDING SOURCE:
Will above action result in:
Explanation: NIA
ATTACHMENTS:
II
Z-753 Pet Sum.doc
111
(3)
Z-753 sum.doc
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
24
Case: Z-756, 11/02
Petition Summary Data
Owner/Petitioner: Howard Capps for Mathew Di Gioia
Existing Land Use: Residential/Farm
Zoning History: October 15, 1969 (Masonboro)
Land Classification: Developed
Water Type: City
Sewer Type: County
Recreation Area: Myrtle Grove Park
Access & Traffic V olurne: 24,000 S. College Rd. @ Monkey Jnctn. (2001 ADT)
Fire District: Myrtle Grove
Watershed & Water Quality Classification: Barnards Creek C(SW)
Aquifer Recharge Area: Primary Recharge Area
ConservationlHistoric/Archaeologic Resources: None
Soils: Borrow Pit, Baymeade
Septic Suitability: Class II (Moderate Limitations),
Schools: Pine Valley Elementary
25
CASE: Z-756, 11/02;
APPLICANT: Howard Capps for Mathew Di Gioia
REQUEST: R-15 Residential to R-IO Residential
ACREAGE: 3.80 Acres
LOCATION: 4607 Carolina Beach Road
LAND CLASS: Developed - The purpose of the Developed class is to provide for continued intensive development and
redevelopment of existing urban areas. These areas are already developed at a density approaching 1,500 dwelling
units per square mile. Urban services are already in place or scheduled within the immediate future. Density may
exceed 2.5 units per acre within the developed class, depending upon local zoning regulations.
PLANNING BOARD RECOMMENDA nON 11/7/02:
Howard Capps the petitioner's Landscape Architect presented the request. One nearby neighbor spoke in support of the
petition. No one spoke in opposition. The property currently is accessible from an easement off Carolina Beach Road along with
another access from St. Andrews Drive. Neither of these accesses are improved.
Some of the Planning Board members were concerned about approving additional density on a parcel which had limited
access. The petitioner explained that he owned several of the abutting parcels and he would be able to improve access in the
future when development proposals are submitted. Ultimately the Planning Board voted 4-2 to recommend APPROVAL.
STAFF SUMMARY:
The applicant is requesting a rezoning from R-15 Residential to R-l 0 Residential for approximately 3.80 acres of
property located at 4607 Carolina Beach Road. This part of the County was originally zoned in 1969 when much of the area was
still utilized to raise livestock. Subsequently this area has become one of the more densely developed residential areas in the
County. The property is within the Urban Growth Boundary and is classified as Developed by the New Hanover County
Comprehensive Plan Update adopted in September 1999. Urban services are also available in the area.
The R-I0 zoning classification allows 3.3 dwelling units per acre. The subject property is in close proximity to other
developments that are developing at densities greater than 3.3 units per acre. The adjacent property was recently rezoned from
R-15 to R-I0 and the site is in close proximity to Johnson Farm, which is being developed as a High Density project with a
density of approximately 3.8 units per acre. There are several multi-family high-density projects fronting St. Andrews Drive
within the City limits just to the west of the property. The R-I0 zoning classification would allow 3 additional units.
Comprehensive Plan policies promote development within the urban services boundary where essential urban services
exist. Density may exceed 2.5 units per acre within the Developed Land Classification. The Comprehensive plan also supports
providing affordable housing opportunities throughout the County. The proposed rezoning is consistent with the Comprehensive
Plan, consistent with the surrounding development, and is in close proximity to urban services, Staff Recommends Approval.
26
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27
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 7 Estimated Time: Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Contract Award - Contract # 03-0095
Mason Inlet Mitigation Site
BRIEF SUMMARY:
General Condition No. 15 of the permit issued by the Corps of Engineers for the initial dredging of Mason Inlet requires that New
Hanover County implement wetland mitigation for the loss of habitat due to the project. Included within the permit documents is
New Hanover County's proposal to meet this requirement. As part of this proposal, the County identified the restoration of 3.8
acres of marsh habitat. A dredge disposal island located adjacent to the AIWW west of Figure Eight Island has been targeted for
restoration work. Mitigation will incorporate grading and planting activities to restore tidal flushing and marsh habitat within this
area. The Board of Commissioners has previously approved the design work for this project.
On November 15, 2002, New Hanover County opened bids for this work. ES&J Enterprises of Autryville, N.C. was the successful
low bidder with a bid of $774,170. The low bid was $117,880 less than the engineers estimate of $892,050. The project is
expected to generate approximately 85,000 cubic yards of sand which will be used to renourish the beach of Figure Eight Island.
Based on the previous agreement between the County and Figure 8, the County would be reimbursed $467,500. The final cost of
the mitigation island construction would be offset by this amount.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that Contract #03-0095 be awarded to ES&J Enterprises for $774,170 and authorize the Chairman to execute
the contract. Staff also recommends approval of the corresponding budget amendment #2003-20 for $813,000 which represents
the bid amount of $774,170 and an approximate 5% contingency of $38,830.
FUNDING SOURCE:
Will above action result in:
Explanation: Room Occupancy Tax to be reimbursed by special assessment at a later date.
ATTACHMENTS:
Bid Tabulation
Letter from Gahagan and Bryant Associates
.
ba2003-20.wpd
REVIEWED BY:
LEGAL: N/A
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
28
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Budget Amendment
DEPARTMENT: Masons Inlet
BUDGET AMENDMENT #: 2003-20
ADJUSTMENT
DEBIT
CREDIT
Masons Inlet
Transfer in from ROTS
$813,000
Extended Project Expense
$813,000
Room Occupancy Tax Fund
Appropriate Fund Balance
$813,000
Transfer to Capital Projects
$813,000
EXPLANATION: To increase budget for Masons Inlet Mitigation Site-contract to ES&J plus contingency.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
29
Gahagan & Bryant Associates, Inc.
7217 Ogden Business Lane, Unit 113
Wilmington, NC 28411
(910) 686-5884 Fax (910) 6B6-5877
gbanc@gba-inc.com
OM
ENGINEERS * SURVEYORS
www.gba-inc.com
11/16/02
Mr. Greg Thompson
New Hanover County Engineer's Office
230 Market Place Drive
Suite 160
Wilmington, NC 28403
Dear Mr. Thompson,
Please find enclosed a certified copy of the Bid Tabulation Sheet for the Mason Inlet
Re/ocation Project, Mitigation Island Preparation and Beach Nourishment. The low bid
of $774,170 received from ES&J Enterprises of Autreyville, NC has been reviewed and
is deemed mathematically accurate and responsive.
The low bid submitted was $117,880 less than the engineer's estimate of$892,050.
It is estimated that the project will result in the placement of approximately 85,000 cubic
yards of nourishment material of the southern beaches of Figure 8 Island. Based on
previous cost sharing agreements between the County and Figure 8 Island, Figure 8
Island will reimburse the County at a rate of $5.50/cy. Thus, the County will be
reimbursed $467,500 of the $774,170 project cost. The net cost to the County for
construction will be $306,670,
It is Gahagan & Bryant Associates recommendation that this bid be accepted and contract
awarded at the earlie t possible date to allow completion within the specified
environmental windows
w
rD) rn @ ~- '
unl N~~8 ZJQ2
E~,JGI N' F EI':) I ~.:-:
t I' .-,,' '_:
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Chris Gibson, PE
Enclosures
Bid Tabulation Sheet
Engineer's Estimate
Copies of Bid Packages
~IT
_....J
Baltimore, MD
(410) 682.5595
Houston, TX
(713) 267.2785
Los Angeles, CA
(310) 521-8127
Novato, CA
(415) 883-7683
Oakland, CA
(510) 547-3008
Tampa, FL
(813) 831.4408
Wilmington, DE
(302) 652-4948
30
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31
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 8 Estimated Time: Page Number:
Department: Engineering Presenter: Greg Thompson
Contact: Greg Thompson
SUBJECT:
Mason Inlet
Change Order for Year Two Monitoring
for Piping Plovers
BRIEF SUMMARY:
General Condition Number 12 of the permit issued for the Mason Inlet Projects requires that New Hanover County maintain
compliance with the biological opinion issued for this project. Included within this document is the requirement to monitor the
piping plover. The County has contracted with UNCWto perform this task. The contract must bew renewed annually. The County
has received a proposal for $31,813 to perform Piping Plover Monitoring for Year Two.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
County staff request approval of the associated budget amendment in the amount of $31,813. Upon approval, a change order to
Contract #02-0242 (Agreement) will be executed for this work.
FUNDING SOURCE:
Will above action result in:
Explanation: Room Occupancy Tax Fund
ATTACHMENTS:
Proposal - Year Two
.
ba2003-21.wpd
REVIEWED BY:
LEGAL: Approve
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
32
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Budget Amendment
DEPARTMENT: Masons Inlet
BUDGET AMENDMENT #: 2003-21
ADJUSTMENT
DEBIT
CREDIT
Masons Inlet
Transfer in from ROTS
$31,813
Extended Project Expense
$31,813
Room Occupancy Tax Fund
Appropriate Fund Balance
$31,813
Transfer to Capital Projects
$31,813
EXPLANATION: To increase budget for additional costs associated with Piping Plovers.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
33
MASON'S INLET RELOCA nON PROJECT
YEAR Two (21 Nov 2002-31 Dee 2003)
PROPOSED BUDGET
Overhead
34% salaries (off-campus rate)
$ ] 9,746
7.\88
12.558
2.999
1,869
1.130
200
UNCW
UNCW
UNCW
UNCW
2,154
1,059
1,095
6.7]4
Salaries
Principal Investigator
0.5 time/mth @ $3,594/mlh X 2 mth
Graduate Student
0.5 time/mth @, $966/mth X 13 mth
Benefits
Principal Investigator (26% salaries)
Graduate Student (9% salaries)
Supplies (batteries. sun screen. insect repellent, etc.)
Equipment
GPS unit
Spotting scope
l3inocu lars
Mileage ($0.365/mi)
Piping Plovers (75 mi/wk X 58 wk)
Colonial waterbird/shorebirds (75 mild X 40 d)
TOTAL
$ 31,813
The following budget proposal covcrs expenses necessary to monitor Wrightsville Beach and Figure
Eight Island for Piping Plovers, nesting shorebirds and colonial waterbirds, and sea beach amal"anthus
during the second year of the Mason's Inlet Relocation Project. The following monitoring plan complies
with the permit stipulations established by the U.S. Fish and Wildlife Service (USFWS), Raleigh Oftlee. in
consultation with the N.C Wildlife Resources Commission (NCWRC). Briefly. both the north and south
ends of both islands. including all areas altered during the relocation project, wi II be 1110n itorcd once each
week for Piping Plovers during the period from 21 November 2002 to 3] Oecembcr 2003. USFWS and
NCWRC will be notified each time a Piping Plover is located in the project areas and behavior. nesting
activity, leg band, and GPS data will be collected for each Piping Plover encountered, During the colonial
waterbird and shorebird nesting season (I April though 31 August), additional surveys will be conducted
every two to three days in the same areas on all islands to monitor all nests to determine the fate of each
egg laid. Sea beach amaranth us surveys will be conducted in Junc, August. and October in the same areas
on all islands, Surveys for other endangered species-sea turtles and mat'ine mammals will be funded by
the Figure'S' l3each Homeowners' Association.
34
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35
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 9 Estimated Time: Page Number:
Department: County Manager Presenter: Allen O'Neal
Contact: Allen O'Neal
SUBJECT:
Designation of Voting Delegate for Legislative Goals Conference
BRIEF SUMMARY:
The North Carolina Association of County Commissioners has requested that each Board of County Commissioners
designate a commissioner or other official as a voting delegate for the Legislative Goals Conference. The Conference will be
held at the Sheraton Imperial Hotel & Convention Center in Research Triangle Park, N.C. January 16-17,2003.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Designate a voting delegate.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
Memo from NCACC
REVIEWED BY:
LEGAL: N/A
FINANCE: N/A
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Designate a voting delegate as requested by the NCACC.
COMMISSIONERS' ACTIONS/COMMENTS:
Bobby Greer designated as voting delegate.
36
Memorandum
North Carolina Association of County Commissioners
Mailing Address: P. O. Box 1488, Raleigh, NC 27602-1488
Street Address: Albert Coates Local Government Center, 215 N. Dawson Street, Raleigh, NC 27603
Telephone: 919-715-2893. Fax: 919-733-1065. Emai/: NCACC@NCACC,org
Home Page Address: http://www.ncacc.org
RETURN FORM BY JANUARY 10.2003
VOTING DELEGATE DESIGNATION FORM
LEGISLATIVE GOALS CONFERENCE
JANUARY 16-17,2003
NOTE: Please place this action on your board meeting agenda.
Each Board of County Commissioners is hereby requested to designate a commissioner or other official as a voting
delegate. Each voting delegate should complete and sign the following statement and RETURN IT TO THE
ASSOCIATION NO LATER THAN JANUARY 10,2003.
I,
, hereby certify that I am the duly designated voting
delegate for
County at the North Carolina Association of County Commissioners
Legislative Goals Conference at the Sheraton Imperial Hotel & Convention Center in the Research Triangle Park,
North Carolina.
Signed:
Title:
Article VI, Section of the Association's Constitution provides:
"On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall
be the majority expression of the delegates of the county. The vote of any county commissioner who is present at the
time the vote is taken, provided, ifno commissioner be present, such vote may be cast by another county official,
elected or appointed, who is formally designated by the board of county commissioners. These provisions shall
likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the
current year's dues."
37
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Regular Item #: 10 Estimated Time: Page Number:
Department: Finance Presenter: Bruce T. Shell
Contact: Bruce T. Shell
SUBJECT:
Purchase of Real Property
BRIEF SUMMARY:
New Hanover County staff has made an offer to purchase real property for public purpose. A proposed buy-sell agreement
will be presented to the board of County Commissioners. Any obligation to purchase is contingent on the approval of the
Board of County Commissioners.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider buy-sell agreement.
FUNDING SOURCE:
Will above action result in:
Explanation: Budget Amendment is attached.
ATTACHMENTS:
.
ba03-0079.wpd
REVIEWED BY:
LEGAL: N/A
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved along with budget amendment # 03-0079. Vote was 5-0.
38
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39
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ITEMS OF BUSINESS Page No.
Non-Agenda Items (limit 3 minutes)
ADJOURN
40
(This page intentionally left blank)
41
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page No.
1. Approval to Accept Additional Home and Community Block Grant Monies in the 43
Amount of $44,030 for the FY2003
2. Approval of Contract with BMS Architects to Provide Design Services for Airlie 57
Gardens
3. Approval of Lease Agreement Between Triton PCS Company, L.L.C. and New 59
Hanover Regional Medical Center
4. Annual Review and Approval of Public Official Bonds 61
5. Approval to Contract for Library Security 67
42
(This page intentionally left blank)
43
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Consent Item #: 1 Estimated Time: Page Number:
Department: Aging Presenter: Annette Crumpton
Contact: Annette Crumpton
SUBJECT:
Approval to accept additional Home and Community Block Grant monies in the amount of
$44,030 for the FY 2003.
BRIEF SUMMARY:
New Hanover County is eligible for $44,030 additional Home and Community Block Grant monies for the 2003 FY. The Home
and Community Block Grant Advisory Committee met on November 18, 2002 and is recommending the following distribution
of funds for your consideration:
1) Transportation $7,573; 2) Home Delivered Meals $9,994; 3)Congregate Nutrition $7,705; 4)Case Assisted/l&R $1,849; 5)
Coastal Adult Day Care $88; 6) In Home Aide $11,758; 7) Elderhaus Adult Day Care $4,006; 8) Elderhaus Group Respite
$176; 9) Elderhaus Adult Day Health $881.
There is a required 10% match, $4,892, for the funds. Monies to cover the match are in the approved Department of Aging
budget for FY02/03 ($3,013). Coastal Adult Day Care, DMS Services (In Home Aide Services) and Elderhaus, Inc. will each
be required to cover the 10% match for funding allocated to their respective agencies.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners approve request to accept the additional Home and Community Care Block Grant funds in the
amount of $44,030, accept the allocation recommendations of the Home and Community Care Block Grant Advisory
Committee and approve corresponding budget amendments.
Request Commissioners approve related budget amendment.
Signatures needed on the Division of Aging budget forms
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
Federal
State
Local
41,828
2,202
4,892
ATTACHMENTS:
III
BA.tmIJJT7NIfXJ
Division of Aging budget forms, documentation of Home and Community Care Block Grant meeting.
REVIEWED BY:
44
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 5-0.
45
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Budget Amendment
DEP ARTM ENT: Ag ing/Transportation/Nutrition-Home Del ivered/N utrition -Co ng reg ate/Case Mana geme nt/I n -Home
Aid/Adult Day Care
BUDGET AMENDMENT #: 03-0077
ADJUSTMENT
DEBIT
CREDIT
Aging/Transportation:
CDBG-Social
$7,573
Contracted Services
$2,000
$5,573
Salaries and Wages
Aging/Nutrition-Home Delivered:
Nutrition-CDBG
$9,994
Contracted Services-Meals
$9,994
Ag i ng/Nutrition-Con g reg ate :
Nutrition-CDBG
$7,705
Contracted Services-Meals
$3,705
$4,000
Salaries and Wages
Aging/Case Management:
CDBG-Social
$1,849
Salaries and Wages
$1,849
Aging/In-Home Aid:
CDBG-Social
$11,758
Contracted Services
$11,758
Aging/Adult Day Care:
46
CDBG-Social
$5,151
Contracted Services
$5,151
EXPLANATION: To budget additional Federal and State Home and Community Block Grant funds received in the
amount of $44,030. There is a required 10% match of $4,892. The New Hanover County portion of this match
($3,013) is already allocated in the approved Department of Aging budget for FY 02-03. Coastal Adult Day Care,
DMS Services (In-Home Aid Services), and Elderhaus are required to cover the 10% match for funding allocated to
their respective agencies.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
47
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49
Home and Community Block Grant Committee
New Hanover County
Members Present: Jane Barefoot Elizabeth Grace, Bert Kring, Susie Springer. Ruth Parenteau, Melissa
Richardson, Jane Jones, Annette Crumpton, Louise Siler, Holly Henderson, Christy Raley.
Ruth Parenteau called the meeting to order and welcomed the members. Max Fenson has accepted a part time
job and was unable to attend the meeting.
Annette Crumpton informed the HCCBG Committee that New Hanover County had $44,030 additional dollars
for the 2003 FY. The allocations for 2003 as recommended by the HCCBG Committee in May, were distributed
for the review Melissa Richardson distributed a spreadsheet of current spending for each HCCBG recipient. At
this time, all agencies expect Coastal Adult Day Carc are showing an overspent status.
Bert Kring recommended the Committee calculate the percentage each agency is currently recciving and use
this percentage to determine allocations for the additional dollars. Louise Siler said she agreed that this was the
fairest means of allocation. Bascd on this recommendation the following amounts were presented for
discussion.
Proposed
Transportation
Home Delivered Meals
Congregate Meals
Case Assisted! I&R
Senior Center
Coastal Adult Day Carc
In Home Aide Services
Elderhaus Adult Day Care
Elderhaus Group Respite
Elderhaus Adult Day Health
6,032
9,994
7.705
1,849
1,541
88
11.758
4.006
176
~
44,030
Accepted
Transportation
Home Delivered Meals
Congregate Meals
Case Assisted! I&R
Senior Center
Coastal Adult Day Care
In Home Aide Services
Elderhaus Adult Day Care
Elderhaus Group Respite
Elderhaus Adult Day Health
7,573
9,994
7,705
1,849
o
88
11.758
4.1)06
176
~
44,030
Annette rcquested permission to put money recommended for Senior Center into the transportation budget.
Senior Center recently received State General Purpose money, The transportation budget is in desperate need of
additional funds.
Betty Grace suggested that Elderhaus have flexibility to put their funds in the service of greatest need. The
Committee agreed.
The motion was made by Louise Siler and seconded by Betty Grace to accept Bert's proposal to base allocations
of new monies on the current funding percentage. Money allocated to Senior Center would be added to the
transportation allocation. The motion was carried.
Jane Jones commented that while the percentage formula worked for the additional 03 funds, the Committee
might want to look at funding allocation differently in the 04 FY. Monies will be very tight and the needs will
be greater,
Annette informed the Committee that Department of Aging would be going out for bid for In Home Aide and
Nutrition services for the 04 year. The bid packets should be ready early in 2003,
The Committee was thanked for their work. The meeting was adjourned.
50
County: New Hanover
Date: 11118/02
SFY 2002/2003
HOME & COMMUNITY CARE BLOCK GRANT COMMITTEE
WORKSHEET April 30, 2001
DECISIONS
Is this a budget revision?
x Yes
No
Federal/State Home & Community Care Block Grant Funding:
Total $44,030
SFY 2003
What amount of monies should these identified services receive?
Service Provider Allocation
Transportation Department of Aging 7573
Home Delivered Meals Department of Aging 9994
Congregate Nutrition Department of Aging 7705
Case Assistance/I&R Department of Aging 1849
Senior Center Operations Department of Aging 0
Adult Day Care Coastal Adult Day Care 88
In-Home Aide Services OMS Services Inc. 11,758
Adult Day Care Elderhaus 4006
Group Respite Elderhaus 176
Adult Day Health Elderhaus 881
Total $44,030
bllx:k.gra
51
DOA Administrative Letter No. 02-15
To:
County Manager
Subject:
Final A ward of SFY 02-03 Home and Community Care Block Grant (HCCBG) Funding
Date:
November 1,2002
Attached, please find the final allocation of SFY 02-03 Home and Community Care Block Grant
(HCCBG) funds for your county. This funding represents your county's share of funding based upon
2002 intrastate funding formula data and all funding currently available through the Block Grant. This
letter is provided as follow up to information that was provided to county managers in DOA
Administrative Letter 02-4, which is attached.
In comparison to Home and Community Care Block Grant funding available through June 30, 2002, the
attached county allocation for the HCCBG takes into account an additional $1,244,373 in federal Older
Americans Act funding. We are pleased that the General Assembly did not reduce SFY 02-03 state
funds available for the Home and Community Care Block Grant, Federal and state funding tor the
HCCBG has increased from $42,697,741 on July I sl to $44,950,287 currently. This is an increase of
$2,252,546. (The initial SFY 02-03 allocation reflected the loss of $1,008,173 in state HCCBG funding
through June 30, 2002.)
As we have indicated to area agencies on aging, county lead agencies will use their discretion as to
whether county commissioners' approval is necessary for the budgeting of this revised funding, provided
that lead agencies have convened at least one planning meeting for SFY 02-03 funding. We recognize
that some counties held meetings to plan HCCBG funds while others have waitcd to hold meetings until
after amended funding was allocated. This guidance is consistent with discretion given to county lead
agencies in previous years when additional state appropriations were provided during the fiscal year.
Additional local match will be required for counties receiving additional funding.
By November 12, 2002, the Division will update the Aging Resources Management System (ARMS) to
accept revised HCCBG data.
Please contact your area agency on aging director with any questions concerning the Home and
Community Care Block Grant.
Sincerely,
~z~
Karen E. Gottovi, Director
Division of Aging
Attachments
cc: Area Agency on Aging Directors
Chair, County Board of Commissioners (letter only)
Co. Department of Health Directors (letter only)
County Department of Social Services Directors (letter only)
Local Aging Service Providers (letter only)
DOA Staff
52
DOA Administrative Letter No. 02-4
To:
County Manager
Subject:
County Aging Services Data; and County Budget Instructions
Date:
February 15,2002
Attached, please find the materials to be provided to the lead agency for planning and
coordination of the Home and Community Care Block Grant in your county. These materials should be
provided to the lead agency no later than the first week of March. The packet contains the fonowing:
[, SFY 01-02 County Data Packet containing:
-County service utilization data for SFY 00-01
n. Home and Community Care Block Grant (HCCBG) Instructions. Block Grant
instructions are unchanged from jast year, except that emphasis is being placed on providers
submitting service costs development worksheets and the current USDA supplement rate for
home delivered and congregate meals is $.5975. You will be notified through your area
agency on aging if the rate changes later this year.
During late January, you received a letter (DOA Administrative Letter No. 02-1) which indicated that
due to uncertainties regarding state budget reductions, Home and Community Care Block Grant
allocations would be delayed for two (2) to three (3) weeks. At the time that this letter was prepared we
still do not know if there will be any reductions in HCCBG funding for the remainder ofSFY 01-02 or
for SFY 02-03. The division plans to have allocations to counties by March 15,2002.
The information enclosed should give counties the opportunity to prepare for the upcoming HCCBG
planning process and not be affected by the lateness of the SFY 02-()3 allocations.
Please contact your area agency on aging director with any questions concerning the Home and
Community Care Block Grant
Sincerely,
~;? /J~
Karen E. Gottovi, Director
Division of Aging
KEGI ghc
Attachments
ce: Area Agency on Aging Directors
Chair, County Board of Commissioners (letter only)
Co, Department of Health Directors (letter only)
County Department of Social Services Directors (letter only)
Local Aging Service Providers (letter only)
DOA Staff
53
HOME AND COMMUNITY CARE BLOCK GRANT SFY 02-03
REGION 0
Total Local Grand
COUNTY DOA/ AAA AOC In-Home H&CCBG Match Total
NEW HANOVER 725,380 24,466 21, 153 770,999 85,667 856,666
Minimum Budget Requirements
Local
H&CCBG Match Total
Access Services 50,643 5,627 56,270
In-Home Services 42,203 4,689 46,892
Congregate Nutrition 100,149 11 , 128 111,277
Home Delivered Meals 87,065 9,674 96,739
54
HOME AND COMMUNITY CARE BLOCK GRANT SFY 02-03
REGION 0
TOTAL LOCAL GRAND
COUNTY DOA/ AAA ADC IN-HOME H&CC8G MATCH TOTAL
BRUNSWICK 559,581 0 28,796 588,377 65,375 653,752
COLUMBUS 471,073 0 46,456 517,529 57,503 575,032
NEW HANOVER 725,380 24,466 21,153 770,999 85,667 856,666
PENDER 328,664 0 16,804 345,468 38,385 383,853
REGION 0 2,084,698 24,466 113,209 2,222,373 246,930 2,469,303
55
NEW HANOVER COUNTY
HOME & COMMUNITY BLOCK GRANT
MEETING
NEW HANOVER COUNTY DEPARTMENT OF AGING
SIGN-IN-SHEET
DATE:
NAME
REPRESENTING
Vu~A-,-
Kf1-f c.,.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Consent Item #: 2 Estimated Time: Page Number:
Department: Airlie Presenter: Thomas Herrera-Mishler
Contact: Thomas Herrera-Mishler
SUBJECT:
Approval of Contract with BMS Architects
BRIEF SUMMARY:
The Airlie Gardens Foundation Board of Directors recommends the award of a contract to BMS Architects to provide design
services for Airlie Gardens consistent with the adopted master plan. BMS will design the new Garden Services Building
(maintenance facility), and public restrooms. These facilities are in the existing Airlie Capital Project budget.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve contract with BMS Architects
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: Funding for this project will come from Airlie Gardens multi-year Capital Project budget. Agency 495, Project -
Airlie Gardens. The estimated cost of the design services is $47,300. Funds are in the current budget.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-1, Commissioner Boseman nay.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Consent Item #: 3 Estimated Time: Page Number:
Department: County Manager Presenter: Andy Atkinson
Contact: Andy Atkinson
SUBJECT:
Approval of Lease Agreement Between Triton PCS Company, L.L.C. and New Hanover Regional
Medical Center
BRIEF SUMMARY:
Triton PCS has requested to be placed on the Board of Commissioners agenda for lease approval and execution by the
County. The lease agreement will be on the Hospital Board's 11/26/02 agenda. The lease is available for review in the County
Commissioners and County Managers offices.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval, this is for information purposes only.
FUNDING SOURCE:
Will above action result in:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A
FINANCE: Approve
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 3-2, Commissioners Boseman and Pritchett nay.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Consent Item #: 4 Estimated Time: Page Number:
Department: Legal Presenter: None Required
Contact: Wanda M. Copley, County Attorney
SUBJECT:
Annual Review and Approval of Public Official Bonds
BRIEF SUMMARY:
The Board is required to routinely review public official bonds in December. The attached resolutions would approve existing
bonding of the Finance Officer, Sheriff, Register of Deeds, and ABC Board members handling funds, and set the amount of the
Sheriffs bond.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Enact Resolutions.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation:
ATTACHMENTS:
.
.
.
.
SheriffBond02. wpd PublicOffical-FinanceRegisterSheriff& T axBond02.wpd PublicOfficialResolution02. wpd Abcbond02. wpd
REVIEWED BY:
LEGAL: Approve
FINANCE: Approve
BUDGET: N/A
HUMAN RESOURCES: N/A
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved
5-0.
62
RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
RESOLVED, that pursuant to the provisions of Section 162-8 of the North Carolina General Statutes,
the Board of Commissioners of New Hanover County, at its regular meeting on December 2, 2002,
determined that the required Sheriff's Bond shall be in the total amount of Five Thousand ($5,000.00) Dollars.
ADOPTED this the 2nd day of December, 2002.
NEW HANOVER COUNTY
(SEAL)
Chairman
Board of County Commissioners
ATTEST:
Clerk to the Board
63
STATE OF NORTH CAROLINA
NEW HANOVER COUNTY
BOND APPROVAL
WHEREAS, pursuant to Chapter 109 of the North Carolina General Statutes, the Board of County
Commissioners conducts an annual review of public official bonds;
WHEREAS, said bonds have been reviewed by the County Attorney and found to be in full force and to
be in proper format.
NOW, THEREFORE, the Board of County Commissioners does hereby approve the Surety Bond for
the Finance Officer, Sheriff, Register of Deeds, and Tax Collector. This designation of approval is hereby
incorporated within the respective bond as if set out in its entirety on the face thereof.
This the 2nd day of December, 2002.
NEW HANOVER COUNTY
(SEAL)
Chairman
Board of County Commissioners
ATTEST:
Clerk to the Board
64
RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
RESOLVED, that pursuant to the requirements of Chapter 109 of the North Carolina General Statutes,
the Board of Commissioners of New Hanover County, at its regular meeting on December 2,2002, approved
the bonds of the Clerk of Superior Court of New Hanover County, New Hanover County Finance Officer, New
Hanover County Sheriff, Register of Deeds of New Hanover County, and New Hanover County Tax Collector
and FURTHER RESOLVED, the Chairman of the Board of Commissioners is hereby authorized, empowered
and directed to certify said approval of such Bonds, with the exception of the Bond of the Clerk of Superior
Court, which is not physically present in New Hanover County.
ADOPTED this the 2nd day of December, 2002.
NEW HANOVER COUNTY
(SEAL)
Chairman
Board of County Commissioners
ATTEST:
Clerk to the Board
65
RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
RESOLVED, that pursuant to the provisions of Section 18B-700 of the North Carolina General
Statutes, the Board of Comm issioners of New Hanover County, at its regular meeting on December 2, 2002,
does hereby exempt from the bond requirement of said Section 18B-700 any member of the New Hanover
County ABC Board who does not handle Board funds, including but not limited to the Chairman of the New
Hanover County ABC Board.
ADOPTED this the 2nd day of December, 2002.
NEW HANOVER COUNTY
(SEAL)
Chairman
Board of County Commissioners
ATTEST:
Clerk to the Board
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 12/02/02
Consent Item #: 5 Estimated Time: Page Number:
Department: Library Presenter:
Contact: David Paynter, Pat Meh,;n
SUBJECT:
Security Guard - Library
BRIEF SUMMARY:
Last year the Sheriffs Deputy assigned to the Library was reassigned elsewhere and not replaced. With the expansion of the
Library and construction of the parking deck, it has become clear that the public requires some uniformed presence. Several
incidents have occurred that illustrate the need for improved security. A security company could provide security coverage
during the times the Library is open for the seven months remaining in the year. The cost for seven months will be $19,836 as
compared to over $27,000 to hire a deputy sheriff.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Place on consent agenda and approve funding for contracting security services with a private firm.
FUNDING SOURCE:
Will above action result in: c) No Change In Position(s)
Explanation: The Library will not be hiring a guard, but contracting with a private company to provide security services. Funds
are available in the existing Library budget due to position turnover.
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A
FINANCE: Approve
BUDGET: Approve
HUMAN RESOURCES: Approve
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved
5-0.
68
69