HomeMy WebLinkAboutAgenda 2006 01-23
AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Historic Courthouse
24 North Third Street, Room 301
Wilmington, NC
ROBERT G. GREER, CHAIRMAN. WilLIAM A. CASTER, VICE-CHAIRMAN
TED DAVIS, JR., COMMISSIONER. WilLIAM A. KOPP, JR., COMMISSIONER. NANCY H. PRITCHETT, COMMISSIONER
BRUCE T. SHELL, COUNTY MANAGER' WANDA COPLEY, COUNTY A HORNEY' SHEILA SCHULT, CLERK TO THE BOARD
January 23, 2006 9:00 a.m.
MEETING CALLED TO ORDER (Vice-Chairman William A. Caster)
INVOCATION
PLEDGE OF ALLEGIANCE
APPROVAL OF CONSENT AGENDA
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 93
9:25 a.m. 2. Recognition of New Employees 95
9:30 a.m. 3. Introduction of Avril M. Pinder, CPA. New Hanover County Finance Director 97
9:35 a.m. 4. Recognition of National Award Presented to Dianne Gatewood, Extension 99
F(1Il1iIYa.llc1CQll@Il1~rSc;i~llc;~s1\g~llt,CQQP~l'(1tiy~E)(t~ll~iQllS~1'Yic;~
9:40 a.m. 5. Presentation of Draft New Hanover County Master Plan for Parks, Recreation, 101
and Open Space
10:10 a.m. 6. Consideration of an Ordinance for Prohibition of Contraband in the New 103
Hanover County Jail
10:20 a.m. 7. Pl'~~~llta.tiQllbyMr.Ric;l<:C(1tlill,C:l1a.iI'Q[th~PQ1't,:Wa.t~rwa.Y~I:3~(1c;l1 105
Commission (PWBC)
10:35 a.m. 8. Presentation by the Board of Elections with a Recommendation for Process and 107
Equipment Purchase for Upcoming Elections in Compliance with State and
Federal Regulations
10:50 a.m. Break
11 :00 a.m. 9. Consideration Award ofRFP 06-0005 and Approval of Contract # 06-0005 to 113
BellSouth for the Purchase of Public Safety Answering Point (PSAP)
Telephone System for the E-911 Center including installation, proiect
management, training and maintenance
11:15 a.m. 10. Consideration of Remediation and Demolition of Old Airport Terminal and 121
Approval of Associated Budget Amendment 06-0082
11 :25 a.m. 11. Consideration of Extension of Funding Agreement with Wilmington 125
Downtown, Inc.
11:30 a.m. 12. Consideration of Murrayville Fire Station Proiect 127
11 :40 a.m. 13. llpdCl.t~QllMCl.~QllJlll~tAJ:W:WJ)r~dgillgPr()i~Qt 129
12:00 p.m. Lunch Break
12:30 p.m. 14. Committee Appointments 137
12:35 p.m. 17. Meeting ofthe Water and Sewer District 149
12:55 p.m. 18. Non-Agenda Items (limit three minutes)
1 :00 p.m. 19. Additional Items
County Manager
County Commissioners
Clerk to the Board
County Attorney
1:10p.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less
time, the Board will move forward until the agenda is completed.
2
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:35 p.m. 1. Non-Agenda Items (limit three minutes)
12:40 p.m. 2. Approval of Minutes 151
12:45 p.m. 3. Consideration of Well Site Acquisitions and Approval of Associated Budget 153
Amendment 2006-20
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ITEMS OF BUSINESS Page
No.
1. Approval of Minutes 7
2. Approval of Adoption of State Road Resolution Requesting the State to Add 9
Corporate Drive South in NorthChase Park of Commerce (Div. File No: 1074-N to
the State Road System
3. Approval of 2006-2007 Programmatic Goals 11
4. Approval of Request to Add the Cooperative Extension's Advisory Council to the 19
Board of Commissioners' Board Application and Appointment Process
5. ApPl'QY(l.lQLGI'(l.lltAppliG(l.tiQllFl])ldillgJQl'Jh~J:)i~prQPQrtiQll(l.t~MillQrityCQllt(l.Gt 21
(DMC) Proiect
6. Approval of Governor's Crime Commission (GCC) Grant Submittals for 23
Prevention and Intervention
7. Approval of Request by Leading Into New Communities, Inc. (LINC, Inc.) to have 31
New Hanover County Serve as the Applicant Agency for a Grant Applicant to the
Governor's Crime Commission (GCC)
8. Approval of 2003 Department of Homeland Security Supplemental Grant 35
9. ApprQY(l.lQLR~yi~iQllQfJllfQl'lll(l.lI3idThr~~hQld[QLPl.ll'Gh(l.~illg(l.lldCQll~tmGtiQll 47
Contracts from $5,000 to $30,000
10. Approval of Disposal of Surplus Equipment and Vehicles through County Auction 51
to be held February 18, 2006
11. Approval ofIncrease in Women, Infants and Children (WIC) Funding for FY05- 63
06
12. Approval of Duke Research Grant Application by Cape Fear Museum 67
13. Approval of Request to Submit Grant Application to the U. S. Department of 69
Justice, Bureau of Justice Assistance, for a BJA 2006 Gang Resistance Education
and Training (GREAT) Program
14. Approval of New Hanover County and New Hanover County Fire District Tax 71
Collection Reports
15. Approval of Release of Tax Value 75
Approval of Budget Amendments:
16.1 06-0101 Drug Court 77
16.2 06-0103 Social Services 79
5
16.3 06-0104 Social Services 81
16.4 QQ-Ql()jSQGictLS~ryig~f) 83
16.5 06-0107 Sheriff s Office 85
16.6 06-0108 Health Department 87
16.7 06-0109 Courts 89
6
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 1 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the Regular Meeting, January 9, 2006.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 2 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Adoption of State Road Resolution Requesting the State to Add Corporate Drive South in
NorthChase Park of Commerce (Div. File No: 1074-N) to the State Road System
BRIEF SUMMARY:
NCDOT is considering the addition of this road and has requested the Board to adopt the resolution in support of the road
addition.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt Standard SR-2 Resolution.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Letter from NCDOT
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
9
STATE Of NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
MICHAEL F. EASLEY DIVISION OF HIGHWAYS LYNDO TIPP 't
GOVERNOR SEe ~(~ ~
~~
January 3, 2006 If \(~ \\
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Ms. Sheila Schult, Clerk to the Board ~ ~ ~ ?~\
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New Hanover County Board of Commissioners \ ,\t.'\\:' \\c)r.~/0. ...-
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320 Chestnut Street, Room 305 \')\ '
Wilmington, NC 28401 \)\:1 '
Subject: Proposed Addition to the State System of Highways
Dear Ms. Schult:
This office is considering the addition of Corporate Drive South in Northchase Park Of
Commerce (Div. File No: 1074- N) to the state system. After the Board's consideration, if
they concur with our recommendation, please fumish this office with the current county
resolution and official road name for our further handling.
If! may be of further assistance, please advise.
Very truly yours,
{Jr(~
Daniel R. Cunlbo, PE
District Engineer
DRC:jpp
Attachments
Cc: Anthony Law, New Hanover County Maintenance Engineer
300 Division Drive, Wilmington, N.C. 28401 Tel: (910) 251-2655 Fax: (910) 251-2759
__._~~__,."m_
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 3 Estimated Time: Page Number:
Department: Budget Presenter: Cam Griffin
Contact: Cam Griffin
SUBJECT:
2006 - 2007 Programmatic Goals
BRIEF SUMMARY:
As recommended by the Government Finance Officers Association and the National Advisory on State and Local
Budgeting, programmatic goals should be established to guide in the development of the budget.
Attached are programmatic goals recommended for your consideration for next fiscal year. The Board of County
Commissioners originally adopted these goals on February 21, 2005, for fiscal year 2005-06. Minor changes have been
made to reflect the current status of projects or to incorporate programs.
Upon adoption, the departments will be instructed to develop their own individual goals and performance measures based
on the County's Programmatic Goals.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of the FY 06-07 County Programmatic Goals.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
iii
Programmatic Goals 20
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES:
11
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
12
PROGRAMMATIC GOALS
As recommended by the Government Finance Officers Association (GFOA), and the
National Advisory Council on State and Local Budgeting, the following programmatic
goals have been designed to guide the development of the fiscal year 2005-2006 I
budget. These goals have been developed to provide direction for County departments
in their allocation of resources to areas the County Commissioners deem to be most
important. All departments have been instructed that at all times, but especially during
the current economic condition, that these goals are dependent on available financial
and staffing resources. These goals are in no way a statement that the end will be
achieved in a specific time period.
I. Provide a Safe Community for All New Hanover County Citizens
1. Support the Juvenile Day Treatment Center in its continuing effort to address the
needs of youth who have entered the juvenile justice system.
2. Review and implement new security procedures in addressing the safety needs
of staff and the public using County facilities.
3. Work toward reducing the crime level and improving community security.
4. Promote a responsive Public Safety Communications Center whose employees
are highly skilled in responding to the emergency needs of citizens and the
community at large.
5. Foster a team concept with the public safety agencies served by the Public
Communications Center, and enhance services provided to the public.
6. Provide safe water to the public by protecting our groundwater resources and
maintaining well and tower sites in accordance with state and federal regulations
and laws.
7. Work with the North Carolina Department of Transportation, the City of
Wilmington, and the Cape Fear Public Transportation Authority to provide
alternative forms of transportation including transit, bicycle, and pedestrian
facilities.
8. Provide safe public educational facilities for the children of New Hanover County
by maintaining the established partnership with the schools and its officials in the
deployment of school resource deputies.
9. Ensure the County's ability to effectively respond to h::mdle bio-terrorism, I
hazardous materials threats, and natural disasters.
10. Provide a superior level of fire protection through acceptance of public
educational grants, improved community fire protection rating, and development
of a Fire Investigation Task Force focusing on arson related fires.
11. Promote programs such as electronic monitoring for pretrial inmates that provide
for the needs of the County while reducing cost of services.
12. Continue to reviO'.'.' issue!:: :md ceek solutions with radio oommunication reception
problems in the extreme southern and northern ends of the County. Provide
reliable 800 MHz public safety radio system coveraqe Countywide.
13. Support the Ganq Task Force in their efforts to address and eliminate the qang
activity in New Hanover County.
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PROGRAMMATIC GOALS CONTINUED
II. Continue Investing in Electronic Technology (Internet and Intranet) for the
Efficient Facilitation of County Business
1. Enhance the County's technology resources to provide greater public access,
efficient internal operations, and improved electronic communication and
payment system.
2. Expand and enhance departmental Web sites Websites and New Hanover I
County Television (NHC-TV) to ensure the public's awareness of all services
provided by County departments, as well as keeping the public informed of
decisions and/or policies made by County officials.
3. Implement policies and procedures for the effective manaqement and use of I
desktop oomputorc County computinq assets.
4. Enhance the security surrounding the entire computing environment for the
County by rejecting protectinq aqainst hacking attempts, proactively preventinq
resisting virus attacks, and limiting the amount of unwanted e-mail.
5. Participate in pilot initiatives that position New Hanover County as a leader in
automation advances.
III. Protect the Environment and the Quality of Life Enjoyed by New Hanover
County Citizens
1. Effectively plan for the orderly growth and development of the County by
providing and reviewing annual updates on the implementation of the
Wilmington-New Hanover County Coastal Management (CAMA) Land Use Plan.
2. Concentrate on the infrastructure needs and operational requirements of the
Enterprise Funds. (The Water and Sewer and Environmental Management
operations should meet the growth needs of the County.)
3. Provide for the protection of ground water and air quality by operating the landfill
and WASTEC in accordance with maximum achievable control technology and
best management practices.
4. Address important environmental issues while encouraging citizen input and
involvement in issues such as: storm water management, drainage, waste
disposal, and water and sewer.
5. Continue exploring opportunities and/or options in efficiently and effectively
reducing waste disposal costs.
6. Reduce litter and illegal trash dumping in the County through aggressive
enforcement of anti-litter laws.
IV. Ensure the Health and Welfare of all New Hanover County Citizens
1. Reduce the number of substandard housing units through rehabilitation
programs, code enforcement, and housing grants.
2. Support the Cape Fear Public Transportation Authority (WAVE) in its efforts to I
provide low cost transportation services to and from medical appointments,
congregate meals, employment, education, and social recreational sites.
3. Support the Health Department in their efforts to improve access to healthcare,
increase preventive services, reduce lifestyle related risks, and reduce outbreaks
of infectious disease and other public health threats.
+e I
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PROGRAMMATIC GOALS CONTINUED
4. Provide social economic programs to assist citizens with basic subsistence
needs.
5. Provide protective services to citizens of all ages with physical, social, and
emotional problems.
6. Support the home-delivered and congregate meals programs in an effort to serve
noon meals to the elderly and frail population of the County.
7. Enhance welfare reform by continuing to move clients toward self-sufficiency.
8. Support Department of Social Services' Multiple Response System, a family
centered program designed to ensure safe, nurturing and permanent families for
children.
9. Maintain and expand health care coverage to eligible residents of the County in
accordance with federal and state laws and program regulations.
10. Be proactive in the County's efforts to control the Wast Nile Virus, 3& 'Noll 3C
etRef spread of disease and vector-borne illnesses.
11. Endorse the School Based Transportable Dental Unit proQram in providinq dental
health care to school aqed children.
v. Ensure Equality For All New Hanover County Citizens
1. Ensure accessibility to the County's many facilities by ensuring County facilities
adhere to the American Disabilities Act (ADA).
2. Prohibit discrimination in employment and housing by supporting the County's
Fair Employment and Housing ordinances.
3. Advocate and encourage cultural and ethnic diversity by working with community
development organizations, business, government and educational institutions,
which promote and support diversity.
4. Encourage broad public participation in government decision-making, ensure
public notification of significant changes, solicit responsible public input, and
ensure government is inclusive of all racial and cultural groups.
5. Provide outreach library services to homebound individuals unable to use library
facilities.
6. Create and support events, activities, and County services that encourage the
interaction of all cultures and ethnic groups.
7. Support the efforts of minorities and women in participating in all aspects of the
County's construction and procurement programs.
VI. Ensure and Encourage Prompt, Courteous, and Professional Services from
All County Employees
1. Conduct an annual salary and benefit's review that will ensure market
competitiveness in recruitment and retention of qualified employees.
2. Ensure satisfaction with County services by encouraging employees to respond
to services and/or inquiries requested by the public, or by other County
departments, in a prompt, courteous, and professional manner.
3. Maximize productivity and improve efficiency by providing appropriate training to
employees.
4. Promote safety by providing routine maintenance and safety inspections of
County facilities and equipment, as well as, offering safety training to all
employees.
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PROGRAMMATIC GOALS CONTINUED
5. Ensure qualified and skilled personnel are recruited and hired for all job
vacancies.
6. Encourage Department of Social Services in their Leading by Results initiative
program designed to measure the organization's effectiveness in providing
services to families.
VI/. Provide for the Recreational, Educational, and Cultural Needs of the
Community
1. Improve communication and planning efforts with the Board of Education
concerning school funding.
2. Support the library needs of New Hanover County citizens through the Main
Library and its branches.
3. Support the Cape Fear Museum in its effort to teach residenfs and visitors the
history and science of the Cape Fear region.
4. Efficiently operate the numerous County parks and recreational facilities while
providing safe, clean, hazard-free parks, trails and open space areas.
5. Continue to add new park facilities, and improvements to existing parks, as
funding becomes available.
6. Continue implementation of the Capital Facilities Review Process to review
requests for new land acquisitions and capital facilities proposed by various
agencies, Boards, and departments of New Hanover County in order to assist the
County Commissioners in implementing an efficient and effective capital planning
process.
7. Incorporate the multi-year Capital Improvement Program as an integral part of
the annual budget process.
8. Provide a variety of adult, children and youth programs encouraging their
imagination and intellectual growth, appreciation of arts and history,
understanding of natural science, development of healthy lifestyles, and
participation in recreational and outdoor activities.
9. Provide a comprehensive recreational, educational, volunteer, and health
promotion program for senior adults.
10. Continue development of Airlie Gardens as a premier, world-class garden facility
and environmental quality educational program.
11. Encourage participation and express appreciation to the many volunteers
dedicated to helping their fellow citizens in the giving of their time and talents to
various County programs.
12. Support efforts to improve the developmont of literacy in New Hanover County. I
13. Support Cooperative Extension in their effort to provide quality educational
programming in 4-H youth development, horticulture, family and consumer
sciences, and community resource development.
VI/I. Ensure the Financial Stability and Legal Protection of the County
1. Support a strong undesignated, unreserved fund balance of at least 16.7 percent
of the total General Fund budget in an effort to maintain adequate reserves and
the highest possible bond rating.
2. Maintain and improve the current bond rating with Moody's and Standard and
Poor's.
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PROGRAMMA TIC GOALS CONTINUED
3. Encourage all departments to closely monitor expenditures, aggressively collect
revenue when due, seek alternate forms of revenue whenever possible, and
periodically review operational and administrative costs.
4. Continue taking a proactive role in lobbying state officials in protecting local
revenues, endorsing alternative revenue sources, and eliminating non-funded
mandated programs.
5. Achieve a 98 percent collection rate of ad valorem taxes.
6. Minimize litigation against the County and maximize legal documents that ensure
the County's protection and legal well-being.
7. Enforce State and County code provisions and encourage uniformity and
predictability in all permitting and regulatory policies and procedures.
8. Keep the tax rate as low as possible while providing essential services to citizens
of New Hanover County.
9. Continue risk management to reduce uncertainties regarding potential losses to
assets, maintain continuity of services to the public, and support the integrity of
the budget.
10. Promote excellence in financial and budgetary reporting through continued
qualification for the Certificate of Achievement for Excellence in Financial
Reporting and the Government Finance Officers Association Distinguished
Budget Preparation Award.
11. Provide accurate, efficient and complete tax information in locating, listing, and
valuing of all personal and business property in the County.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 4 Estimated Time: Page Number:
Department: Cooperative Extension Service Presenter: Melissa Hight
Contact: Melissa Hight
SUBJECT:
Cooperative Extension Advisory Council
BRIEF SUMMARY:
Cooperative Extension's County Advisory Council vacancies have formerly been filled through recruitment by the Director
and staff. Staff requests that the County Advisory Council become a part of the New Hanover County Board of
Commissioners' regular board application and appointment process.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Respectfully request that New Hanover County Board of Commissioners approve the addition of Cooperative Extension's
Advisory Council to their application and appointment process for boards and councils.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
Board description and current members
iii
NHC Ext. Adv. Council De~
REVIEWED BY:
LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
19
New Hanover County
Cooperative Extension Advisory Council
Members: 16; Appointed by County Board of Commissioners
Terms: Initially staggered terms; thereafter 3-year terms
Purpose: Cooperative Extension is a partnership between New Hanover county
Government and two Universities: North Carolina State University and North Carolina
A & T State University. Advisory Council Members are representative of the diverse
population of New Hanover County. Primary responsibilities of the County Advisory
Council are to:
. Provide input and direction for overall educational programming conducted by
Extension Staff and volunteers in the areas of horticulture (Arboretum), 4-H
Youth Development, Family and Consumer Sciences, Coastal Management,
Environmental Education, and Urban Forestry.
. Serve as an advocate in support of Cooperative Extension with citizens,
community leaders, and elected officials
. Foster relationships with other related organizations and agencies
. Participate in and support Cooperative Extension programs and events
Meetings: Four times yearly, held in Auditorium at the New Hanover County Arboretum
Members:
Karl Busick Mike Claffe Albert Corbett
Be I Glover Debbie Harrill G. Dewe Harris III
Nina Johnston Janie James Frances Parnell
Monica She ard
Melissa Hi ht, Director
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 5 Estimated Time: Page Number:
Department: County Manager Presenter: Nequan Peartree
Contact: Nequan Peartree
SUBJECT:
Permission to Apply for Grant Funding
BRIEF SUMMARY:
The Disproportionate Minority Contact (DMC) Project desires to seek third year funding from the Governor's Crime
Commission (GCC) in the amount of $65,000. This amount will cover the program administration expenses, including
salary of a project coordinator, contracted services, training, travel, office supplies and equipment, etc.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Grant permission to seek funding in the amount of $65,000 from GCC.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: The project coordinator position will continue as long as grant funds are available.
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 6 Estimated Time: Page Number:
Department: County Manager Presenter:
Contact: Patricia A. Melvin
SUBJECT:
Governor's Crime Commission (GCC) Grant Submittals - Prevention and Intervention
BRIEF SUMMARY:
Grant requests to the GCC are due to be submitted to the State by January 31,2006. The grant requests are reviewed by
the Juvenile Crime Prevention Council (JCPC) to ensure they meet the criteria for services needed in New Hanover County.
The attached grant requests were approved at the JCPC meeting on December 16, 2005. JCPC approval does not mean
the programs will be funded, but that the proposed programs meet a critical need for services to at-risk youths in New
Hanover County as identified in our annual risks and needs assessment. The GCC will make the final decisions on which
programs will be funded for the upcoming year and the level of funding to be received. Some of the organizations are local
nonprofits which need the County to act as lead agency as required by the GCC. None of the approved grant submittals
require any County funds.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize the following grant requests to be submitted to the GCC: Child Advocacy Commission - Skills for Success;
Family Services of the Lower Cape Fear, Inc. - Mentors for Children and Quality After School Enrichment Programs;
Lower Cape Fear Gang Suppression, Intervention and Education Team; and the Kids Making It Program;
Approve related budget amendment if grants are awarded; and
Authorize the Chairman to sign all necessary documents related to the grants.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
4 Letters of Intent
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
23
ADMINISTRATION OFFICE MENTORING PROGRAMS
910.343.5662 . FAX 910.343.5663
E-MAIL: fslcf@aol.com AFTER SCHOOL ENRICHMENT
910.343.5662
COUNSELING CENTER
910.343.1910 BIG BUDDY PROGRAM
FAX 910.343.5663 910.343.8787
Attn: Patricia Melvin
Juvenile Crime Prevention Council
320 Chestnut Street, Room 502
Wilmington, NC 28401
December 16, 2006
Dear Ms. Melvin,
Family Services of the Lower Cape Fear would like to apply for a grant from the
Governor's Crime Commission in the next cycle. There is a great need tor mentors for
children and for quality after school enrichment programs.
We will be requesting $50,000 for year-round coordinated services between Big Buddy
and After School Enrichment to provide services for court referred, minority over
representation, latch key children, and children in Public Housing. Concentration will be
on middle school children in After School Enrichment and Ages 6-17 in the Big Buddy
Program. Programs could include After School Programs, Mentoring, and Saturday
Academies involving college campus activities. Our program will be based on award
winning, best practices After School Enrichment program recognized by Support Our
Students (SOS).
We request your support for this application under Juvenile Justice to the Governors
Crime Commission in 2006. Thank you.
~ ~~. , -.,
;, ...,) :' I,
1, I;, _ .__~
i'! r
Executive Director \ : ~:,,,\ ,
'::~. \ DEe 1 C: 2005
to
Cape Fear Area
United Way
-~~----- _______._____n_____ _
24
LOWER CAPE FEAR GANG SUPPRESSION,
INTERVENTION AND EDUCATION TEAM
13 December 2005
Chair I~ancv H. Pmchett Patricia Melvin, Chair
Commissioner
Nelli Hilnove, County New Hanover County Juvenile Crime Prevention Council
320 Chestnut Street - 5th Floor
Wilmington, NC 28401
RE: Lower Cape Fear Gang Suppression, Intervention & Education
Team Project Proposal to be submitted to Governor's Crime
Now HmlOVO' Counly Commission
Dear Pat:
This is to advise that the Lower Cape Fear Gang SIE Team intends to
submit a Pre-Application to the Governor's Crime Commission for FY
07 funding. The request will be for two years - July 1, 2006 through
June 30,2008. This project will be administered by the New Hanover
County Sheriffs Office.
BrwzswlcA County As you and JCPC members know, the issue of gangs in the schools, as
well as increased youth gang violence and vandalism, has been on the
Pondcr Cnuntv front page of the local newspaper. This proposed project will involve
suppression, intervention, and education activities in New Hanover,
State of North Carolina Brunswick and Pender counties.
During Project Year 1, suppression activities will include gang
identification and validation by law enforcement personnel in all three
counties. Gang information and gathered intelligence will be entered
into the Gang Net program and shared with the three counties.
Education activities will be provided to civic groups, school personnel,
county health department personnel, county DSS personnel, church
members, etc. Intervention services will include existing community
programs for youth who have been identified by project staff as being
either 'at risk' for joining a gang or assisting a youth who is attempting
to get 'out of a gang'.
Daring Project Year 2, the suppression and education activities will
continue in the same manner as Year 1; and, intervention activities will
-~-_.. be expanded to include newly identified successful programs. Existing
'-"-n 1 c locally-appropriate programs will be incorporated as well.
!'/;:'v ~;-
25
Ms. Patricia Melvin
13 December 2005
Page 2
If you have any questions or need additional information, please do not hesitate
to contact me. A Gang Team member is available to attend your December
16th meeting if that would be helpful.
We, of course, would appreciate a letter of support to attach to our Pre-
Application.
b~Gw 10&Jl~
~" Nancy H. Pritchett
Chair
26
cAe P.O. Box 4305
Wilmington, NC 28406-4305
Child Advocacy Commission 910-791-1057. Fax 910-791-2441
e-mail: cact@Wilmin9ton.net
Wm. Clancy Thompson, Executive Director
Dcc. 15, 2005 ---,-.-." -.-..-----------...--.--.----.--..' _.--
l ri 'i
Ii
'I I
--..--, _ ._.~_""._H_...___.__ i
Juvenile Crime Prevention Council !
320 Chestnut Street Room 502 DEe 1 5 2005
Wilmington NC 28401 i
J
Dear Ms. Melvin and Members of the Council: --> .--.-
This letter is to inform you that the Child Advocacy Commission is planning to submit a
grant request to the Governor's Crime Commission through the Juvenile Justice Committee this
funding period. The priority area addressed in our proposal is number C: "targeted intcrvcntion
services tor court-involved youth." The outcomes include decreasing recidivism, increasing
school performance and attendance and enhancing participating students social and personal
skills for future success. The grant would be espccially appropriate as a diversion option for
first time offenders.
The grant is entitled Skills For Success. Central to its intent will be decreasing problem
behaviors in youth and increasing social and language skills essential to improved school and
community involvement. The target for this grant are students 11-14 years old. The number
we anticipate serving annually is 40 - 60 students. Key elements in the approach will be:
. Why Try science based curriculum to enhance personal and social decision
making
. Strategic use of creative and language arts activities dcsigned to motivate
interest in leaming and positive expression of ideas and feelings
. Involvement of the family and school as partners in developing and sustaining
skills for success
. Options for mental health support as needed
. Selective after school community work designed to enhance empathy and
personal responsibility
This grant request builds on the Child Advocacy Commission's long and successful
involvement with at-risk children in New Hanover and Pender Counties and its history of
success in this regard.
;;rl;,di1' ~;{ ---
/ $1 L~r t1/r
Vim. C. Thompson . M.A., M. F. A.
Executive Directo
In The Interest of Children
27
KIDS MAKING IT
;Wood:;t;9'alJ1
January 13,2006
Ms. Pat Melvin, Chair
New Hanover County JCPC
320 Chestnut Street, Room 502
Wilmington, NC 28401
Dear Ms. Melvin,
We are writing to request the endorsement of the JCPC for our forthcoming grant
application to the Governor's Crime Commission, which, if successful, will allow us to
expand our program to include direct referrals from the court counselors, to offer
counseling services to our youth, and to decrease the youth/mentor ratio.
We will be rcqucsting approximately $75,000 from the GCC, which will require a
25% cash match. The JCPC Risk Factors, which the Kids Making It Woodworking
Program addresses, include:
. A vailability of guns and drugs
. Early initiation of problem behaviors
. Family violence/conflict/management
. Low neighborhood attachment/community disorganization
At the Kids Making It Woodworking Program, we mcntor and teach
woodworking and vocational carpentry skills to our at-risk teens,
. during the school day to youth from the Juvenile Day Treatment Center,
. during the vulnerable after-school and summer hours to youth from our Housing
Authority neighborhoods, section 8 housing, and families with issues of domestic
vioIcncc/substance abuse.
Our youth (many of whom might not otherwise complete high school, and who
are at risk for juvenile delinquency) leam employable skills, study entrepreneurship skills
at UNCW, and eam the profits from items they choose to sell at our store on Water
Street, as they hone their social skills through daily interaction with the buying public.
No other program in the county (or anywhere else, to our knowledge) offers what we do.
James W. Pierce, Program Director 910.763.6001
15 South Water Street - Jacobi Warehollse. Wilmington. North Carolina 2840 I
BUILDING THE I R FUTURE
www.kidsmakingit.org
28
Expansion of our program to accept direct referrals from the court counselors will
open up opportunities to more youth, without them having to otherwise qualify for entry.
These new youth, in addition to making something nice for themselves or their family, or
to sell through our shop, will complete a community service element, and, where
appropriate, restitution as well. We will also offer counseling to our youth (and their
families, if desired) through a UNCW social work intem under the guidance of a faculty
member. By increasing the number of mentors who work with our youth on a regular
basis, we will lower the youth/mentor ratio, and thus be more effective with each
individual we serve.
Our program has been successful since its inception as a volunteer effort in 1995.
Teaching hundreds of our at-risk youth year-round since 2000, our national awards
include the 2002 Minwax Community Craftsman of the Year A ward and the 2004
National Award of Merit from the National Association of Housing and Redevelopment
Officials. Regional awards include the 2004 Award of Excellence from the Governor's
Crime Commission for the best juvenile justice crime prevention program in the state, the
2004 Adult Youth Leader of the Year award from Cape Fear Youth Development Vision,
Inc., and the 2003 Human Services Award from the Carolinas Council of Housing
Redevelopment & Codes Officials. Far more important than these awards, however, is
hearing from the parents (and the youth themselves) how much our program means to
them, and does for them, and hearing from others, such as the court counselor who told
us that our program (for one of her assigned youth) had 'tumed his life around'.
I look forward to attending the JCPC meeting on the 20th. If you need any further
information in advance of the meeting, please let me know. Thank you.
Sincere!!:1- ~
~ .~
--- -'/-A" - i
, ,,,,"..,,,'! /
~e': W. Pierc J //
~---- .._------~._.~--~~----
29
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30
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 7 Estimated Time: Page Number:
Department: County Manager Presenter: Frankie Roberts
Contact: Patricia Melvin
SUBJECT:
Request by Leading Into New Communities (L1NC, Inc.) to Apply for Grant Funding from the
Governor's Crime Commission (GCC) with New Hanover County as the Applicant Agency
BRIEF SUMMARY:
Frankie Roberts, Executive Director of L1NC, Inc., requests that the County participate as applicant agency for a grant
application to the GCC for the New Workforce Program. The program would support the successful reentry of ex-offenders
returning to the community from prison.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider request.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation: The attached budget summary states that the 25% match required would be provided by The City of
Wilmington and donations.
ATTACHMENTS:
I!!I I!:I
C07 -1 . de CO 7 - 2 . de
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider request.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
31
LINe, Inc.
Leading Into New Communities, Inc.
January 4, 2006
Bruce Shell-County Manger ll! ; f
320 Chestnut Street ^ ti n /'006
;'j
Wilmington NC 28402
C/O Susan Wynn
Dear Mr. Shell:
Leading Into New Communities (LINC, Inc.) is a community based, non-profit organization
that is dedicated to the ever increasing challenge of assisting newly released inmates from
prison, and we need your help more than ever. LINC, Inc. is the only organization in New
Hanover County serving the needs of those men and women transitioning back into the
community, by providing food, shelter, clothing, prescription service, eye exam and treatment
and a host of other services including an intensive after-school program which targets at risk
youth in our community. Additionally, an in-house counseling service is offered to our clients,
which help in restoring a sense of hope and confidence that life can be better.
For the pass 3 years the County has participated as being our applicant agency for the Govemors
Crime Commission Grant Funds from the state. We are asking the County to continue to be our
Applicant Agency.
We would like to join you at your next meeting on January 23, 2006 as a guest on your agenda to
request that you continue to provide this service.
If you have any questions or concerns please do not hesitate to contact me
Respectfully, ~----
~.
.--....-
(_/~-
Frankie Roberts
Executive Director
P. O. Box 401 . Wilmington, NC 28402
Phone (910)762-4635 . Fax (910)763-3937
32
Project Operation:
A collaboration of referral and community support agencies has been developed for the New Workforce
Program NWP to support the successful re-entry of ex-offenders with drug problems returning from prison
to New Hanover Co. NWP will assist 60 ex-offenders in finding and maintaining employment, housing,
transportation, mental health treatment. educationall vocational support, and family support. Of the 60 ex-
offenders, NWP will provide managed transitional housing for 7 single homeless men and 7 single
homeless women released from incarceration who suffer from substance abuse and mental
illness. Residents will attend in-house group sessions on the following topics: recovery and relapse
prevention, how to become a successful employee, parenting/social skills development, and anger
management. The proposed residential managers will oversee the daily activities in the House, while
providing supervision and case management services to residents. The Ex. Director and Psychologist will
closely supervise residential managers; and Psychologist will facilitate most groups. Professional videos,
literature and equipment will be purchased to enhance group activities. Five to ten computers will be
purchased to continue basic computer training, internet job searches, resume building and research.
Participants and residents will enter the NWP and transitional housing from a collaborating referral
source: district! superior court judges, adult probation/parole, Co. Pre-Trail release Program, and
TASC. The NWP case manager will then conduct a thorough interactive assessment ofthe ex-offender's
history and needs, including: housing, employment history, transportation, and forensic history, recent
experience in prison, drug & alcohol issues, mental health status, education, literacy, vocational skills,
family support, and spiritual areas. This needs assessment will lead the case manager to connecting the
participant to needed services, including in-house services and making referrals to agencies that have
agreed to collaborate closely with the NWP. These agencies include: Coastal Horizons TASC program,
Cape Fear Community College, Direct Support for Professionals, and the Mid-Eastern Occupational group.
Once a referral is made, the NWP case manager will track attendance and goal attainment, provide
additional support employment maintenance, and require weekly attendance at NWP support groups. [n
addition, NWP will connect each client with a professional and/or faith-based mentor from the business
community to further intensify employment support, as well as other job programs, such as ajob fair. To
ensure participants and residents are able to utilize all available services, a van driver will transport them to
and from appointments, meetings, groups, etc.
33
Budget Summary
I. Description of Match:
Matching funds may include local, state or private funds, but not other federal funds.
A. Juvenile Justice Planning, Criminal Justice Improvement
1. 25% cash match only required
Describe amount and source of cash match:
TbeCity of'MlmillltlontPonCltiQn!:i Rro'{ipE:!~ ttte 25%ml'lth.
B. Crime Victims' Services
1. 25% cash match or in-kind match required
Describe amount and source of cash or in-kind match:
2. Only those applying for program Priorities A, B, C, D, E, & I
Describe a 20.,(, match (cash or in-kind):
C. Request For Match Waiver
IDI A limited number of match waivers will be granted to applicants applying to the Juvenile
Justice Committee. The awarding of waivers will be based on the availability of funds and
the Comission's overall rating of the grant proposal. Because "match free" funds are limited
and very competitive. applying for a waiver may reduce the likelihood of funding. A signature
is required on page 13 when requesting a match waiver.
III. Budget Categories: II First Year II Anticipated Second Year I
I A. Personnel: II $176,641.1011 $181.740.001
I B. Contractual Service: I $12,150.0011 $12,150.001
I C. Travel: $3,700.0011 $3,700.001
I D. Supplies/Operating Expenses: $7,000.0011 $7.000.001
I E. Equipment: $900.0011 $0.001
I F. Total Budget: $200,391.1011 $204,590.001
I G. Subtract Matching Funds: -$50,097.7811 -$51,147.501
I H. TOTAL FEDERAL REQUEST: $150,293.3311 $153,442.501
III. Projected Assumption of Project Costs:
The project director MUST state plans for the assumption of project cost after federal funds are no
longer available to the project and describe how the project will continue to address the problem after
the grant ends.
Based on the projected number of orisoners that will be released,we will pursue construction
contracts which will not only bring in revenue to ooerate. but to also provide immediate emplQ}/ffiEmJ
for indLvlplll'lI~J1~tYJJling frQffij)1iosn. AdditiQnally ~ a pla[liQ_PJJ~M~iLI)Q~re-rel~SJL~Ql:!trn~t for
Qm:sons retuming to NHCo. from incarceration where L1NC will have iUrisdiction over the individual
at least 3 months prior to their release.
Page 9
-
34
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 8 Estimated Time: Page Number:
Department: Emergency Management Presenter: Warren Lee
Contact: Warren Lee
SUBJECT:
2003 Department of Homeland Security Supplemental Grant
BRIEF SUMMARY:
In October 2005 the Office of Domestic Preparedness, Department of Homeland Security announced the availability of
FY03 supplemental Critical Infrastructure Protection (CIP) funds, which are an extension of allowable activities and
expenses related to State Homeland Security Grant Program - Part II. The supplemental funds are specifically intended to
be used for the purchase of equipment related to critical infrastructure terrorism prevention activities. This is part of a
Buffer Zone Protection Program that we have been working with various local and state agencies to develop. We would
like to request approval to accept this supplemental FY03 State Homeland Security Grant in the amount of $50,000 for the
purchase of equipment to be used for the enhancement of our Critical Infrastructure Protection Program. This grant
program requires that we purchase the eligible equipment and submit invoices to the NC Department of Crime Control and
Public Safety for reimbursement.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve request to accept supplemental FY03 State Homeland Security Grant in the amount of $50,000.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No local match is required for this grant.
ATTACHMENTS:
Memorandum of Agreement between the NC Department of Crime Control and Public Safety, Division of Emergency
Management and the County of New Hanover.
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
35
JAN 1 0 200B
MOA#: HS-MU-03-5065
Tax ID #: 566000324A
Fund Code: 1510-5195
MOA Amount: $50,000
CFDA#: 97.004
MEMORANDUM OF AGREEMENT
BETWEEN THE
DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY,
DIVISION OF EMERGENCY MANAGEMENT
AND
THE COUNTY OF NEW HANOVER
I. SUBJECT
To ensure adequate preparedness for a response to an act of terrorism within the State of North
Carolina, funding has been allocated for the procurement of equipment. This equipment will be
used for Critical Infrastructure Protcction (CIP) by first responders, local law enforcement and/or
state personnel in their cffort to protect human life, property, and the environmcnt.
II. PURPOSE
The Department of Crime Control and Public Safety, Division of Emergency Management and
the County of New Hanover, will enter into an agreement to provide additional funding for
procurement of equipment for Critical Infrastructure Protection Program.
III. PARTIES
The parties to this Mcmorandum of Agreement (MOA) are: North Carolina Department of
Crime Control & Public Safety, Division of Emergency Management, henceforth in this
document will be referred to as Grantee and the County of New Hanover, henceforth in this
document will be referred to as Sub-grantee.
IV. BACKGROUND
The U.S. Dcpartmcnt of Homeland Security and the Office of Domestic Preparedness has made
funds available through the State Homeland Security Grant Number: FY 2003 TE- TX-0184 Part
I to implement the State Domestic Preparedness Strategic Plan of April 1,2003 and FY 2003
State Homeland Sccurity Grant Program II, also know as the Supplemental Grant Program.
These programs were established to provide federal rcimbursement to state and local
govemments for the costs associated with purchasing equipment, conducting exercises, training
and planning for CBRNE terrorist events.
36
The Grantee and the Sub-grantee enter into an arrangemcnt by which the Division of EM will
provide Federal reimburscment funding to the Sub-grantee for the procurement ofCIP
equipment agreed upon in Annex A.
V. AUTHORITY
The parties enter into this MOA under the authority of the following: 1) Public Law 105-277, the
Departments of Commerce, Justicc, and State, the Judiciary, and Related Agencies
Appropriations Act, 1999 (Div. A, Sec.lOl (B) at 112 Stat. 2681-50); 2) Department ofJustice
Appropriations Act, 1999 (Div. A, Sec. 101(B), Title I at 112 Stat. 2681-50; 3) Public Law 107-
56, the U.S. Patriot Act of2001; 4) Public Law 107-296, the Homeland Security Act of2002; 4)
Public Law 108-11, the Wartime Supplemental Appropriations Act of2003; 5) FY 2003
Omnibus Appropriations Act; 6) FY 2004 Homeland Security Appropriations Act; 7) the
implementing regulations of each Act or Law; 8) The U.S. Department of Justice (USDOJ),
Office of Justice Programs (OJP), Office of Domestic Preparedness (ODP), Fiscal Year 2001,
2002, Statc Domestic Preparedness Program, Program Guidelines and Application Kits, The
USDOJ, Office of Justice Programs, Office of Domestic Preparedness FY 2003 State Homeland
Security Grant Program II Program Guidclines and Application Kit, and the Fiscal Year 2004
State Homeland Security Grant Program Guidelines and Application Kit available at
http://www.oip.usdoi.~ov/gLlidelinesinfo.htm ; 9) applicable ODP Information Bulletins; and 10)
The N.C. Emergency Management Act, Chaptcr 166A of the North Carolina General Statutes.
VI. DUTIES & RESPONSIBILITIES OF THE DEPARTMENT OF CRIME
CONTROL AND PUBLIC SAFETY, DIVISION OF EMERGENCY MANAGEMENT
The Grantee agrees to provide reimbursement to Sub-grantee for the purchase of CIP equipment
as described in Annex A.
VII. DUTIES AND RESPONSIBILITIES OF THE SUB-GRANTEE
Sub-grantee agrees to:
A. Procure equipment as indicated in Annex A and as indicated in the applicable USDOJ,
OJP, ODP Program Guidelines and Application Kits, of this MOA for additional Critical
Infrastructure Protection Program enhancement.
B. Sub-grantee will utilize its departmental procurement proccdures and policies of the
purchase of equipment listed in Annex A, attached and incorporated by reference herein,
and follow procurement procedures and policies outlined in the applicable federal regulations
and as outlined in the applicable USDOJ, OJP, ODP Program Guidelines and Application
Kits and the USDOJ Office of Justice Programs Financial Guide.
C. Procure the equipment as indicated in Annex A and as indicated in the applicable
USDOJ, OJP, ODP Program Guidelines and Application Kits, attached and incorporated by
referencc herein. Sub-grantee shall order, receive, inspect, and stage the items at its own
Page 2 of II
37
facility. Thc purchase or acquisition of any additional materials, equipment, accessories or
supplies, or the provision of any training, shall be the sole responsibility of Sub-grantee and
shall not be reimbursed undcr this MOA.
D. Sub-grantee shall submit invoice (s) for item (s) received and Payment Package to the
NCEM Homeland Security grants coordinator requesting reimbursement. The Grantee will
reimbursc Sub-grantee for eligible costs as outlined in the applicable USDOJ, OJP, ODP
Program Guidelines and Application Kits.
E. Maintain invcntory control of all items as outlined in the applicable federal regulations,
and thc applicable U.S. DOJ Office of Justice Programs Financial Guide, attached and
incorporated by reference herein.
f. Complcte the procurement process not later than APRIL 30, 2006.
G. Comply with the applicable fcderal statutes, regulations, policies, guidelines and
rcquirements, reporting requirements and certifications as outlined in the applicable USDOJ,
OJP, ODP Program Guidelines and Application Kits and as outlincd in the Standard
Assurances.
H. All original records pertinent to this MOA shall be retained by Sub-grantce three years
from the date of the final Financial Status Report as outlined in thc applicable USDOJ, OJP,
ODP Program Guidelines and Application Kits and the USDOJ Office of Justice Programs
financial Guide, with the following exception: If any litigation, claim or audit is started
before the expiration of the three year period and extends beyond thc three year period, the
records will be maintained until all litigation, claims or audit findings involving the records
havc been resolved.
VIII. FUNDING AND COMPENSATION
The Grantce will reimburse Sub-grantee for the actual eligible costs incurred, not to exceed
$50,000 to procure CIP equipment as described in Annex A of this MOA. Funds will be
provided by the Grantec. The allocation of funds will be from the DOJ/DHS/ODP FY 2003 Part
II Statewidc Domestic Preparedness Grant.
All terms and conditions of this Agrccment are dependent upon and subject to the allocation of
funds from DOJ/DHS/ODP and the Department of Crime Control and Public Safety, Division of
Emergency Management for the purposes set forth and the MOA shall automatically terminate if
funds cease to be available.
Allowable eligible costs shall be determined in accordance with the applicable federal
regulations, including but not limited to, 28 C.F.R. Parts 66, 67, 69 and 70, and the applicable
USDOJ, OJP, ODP Program Guidelincs and Application Kits available at
http://www.oip.usdoi.gov/guidelinesinfo.htm , OMB Circulars A-21, A-87, A-122, A-128 and A-
133, the U.S. DOJ Office of Justice Programs Financial Guide available at
htto://www.ojp.usdoi.gov/ FinGuidc/, and the approval of the SAA FOR THE STATE OF
Page 3 of 11
38
NORTH CAROLINA, Secretary of Crime Control and Public Safety. The applicable USDOJ,
OJP, ODP Program Guidelines and Application Kits, include but may not be limited to, the
following: 1) Thc U.S. Department of Justice (USDOJ), Office of Justice Programs (OJP),
Office of Domestic Preparedness (ODP), Fiscal Year 2001 State Domestic Preparedness
Program, Program Guidelines and Application Kit; 2) Fiscal Year 2002 State Domestic
Preparedness Program, Program Guidelines and Application Kit; 3) The USDOJ, Office of
Justice Programs, Office of Domestic Preparedness FY 2003 State Homeland Security Grant
Program 11 Program Guidelines and Application Kit; and 4) Fiscal Year 2004 State Homeland
Security Grant Program Guidelines and Application Kit.
The Federal Department of Homeland Security will reimburse the State of North Carolina for
expenses that were approved on Anncx A as explained in the applicable USDOJ, OJP, ODP
Program Guidclines and Application Kits. The Grantee will reimburse the Sub-grantec for
eligible expenses that were approved in Annex A.
Compensation will be in accordance to Annex B.
IX. MODIFICATION OF THE AGREEMENT
Moditications of this agreement must be in writing and upon approval of both parties cxcept as
modified by official USDHS, SLGCP, ODP Federal Grant Adjustment Notice (GAN).
X. PROPERTY
All property furnished under this agreement shall become the property of the Sub-grantee. The
Sub-grantee shall be rcsponsible for the custody and care of any property [umishcd for use in
connection with the perforn1ance of this agreement and shall reimbursc the Grantee for any loss
or damage to said property to the extent permitted by the North Carolina Tort Claims Act. The
Grantee will not be held responsible for any equipment purchased by Sub-grantee.
Xl. COMMUNICATIONS
To provide consistcnt and effective communication between the Sub-grantee and the Grantce,
each party shall appoint a Principal Representative(s) to scrve as its central point of contact
responsible for coordinating and implementing this MOA. The Grantee contacts shall be H.
Douglas Hoell, Jr., Director; Joe Fitzpatrick, Branch Manager, Homeland Security and J. D.
Hughes, Grant Coordinator, Homeland Security, Phone: 919-715-8000 Ext. 230, E-mail:
jdhughes@ncem.org.
All confidential information of either party disclosed to the other party in connection with the
services provided hereunder will be treated by the receiving party as confidential and restricted
in its use to only those uses contemplated by the terms of this Agreement unless otherwise
provided by applicable State and Federal law. Any information which is to bc treated as
confidential must be clearly marked as confidential prior to transmittal to the other party.
Neither party shall disclosc to third parties, the other party's confidential information without
writtcn authorization to do so from the other party. Specifically excluded from such confidential
Page 4 of 11
39
treatment shall be information which: (i) as of the date of disclosure and/or delivery, is already
known to thc party receiving such infonnation; (ii) is or becomes part of the public domain,
through no fault of the receiving party; (iii) is lawfully disclosed to the receiving party by a third
party who is not obligatcd to retain such information in confidence; or (iv) is independently
developed at the receiving party by someone not privy to the confidential information.
XII. SUBCONTRACTING AND SUBGRANTING
If the Sub-grantee subcontracts or subgrants any or all purchases requircd under this Agreement,
Sub-grantee agrees to include in thc subcontract or subgrant that the subcontractorlsubgrantee is
bound by the terms and conditions of this MOA. Sub-grantee agrees to include in the
subcontractlsubgrant that the subcontractor/sub grantee shall hold the Grantee harmlcss against
all claims of whatever nature arising out of the subcontractor's performance of work under this
MOA, to the extent allowcd and required by law. If Sub-grantee subcontracts/sub grants, a copy
of the executed subcontractlsubgrant agreement must be forwarded to the Grantee and approval
granted prior to the execution of said subcontract/subgrant. Contractual arrangement shall in no
way relieve Sub-grantcc of its rcsponsibilities to ensure that all funds issued pursuant to this
grant be administered in accordance with all state and federal requirements. Sub-grantee is
bound by the terms, conditions and restrictions of the applicable USDHS, SLGCP, ODP,
Homeland Security and Office of Domestic Preparedness Program Guidelines and Application
Kits referenced herein.
.
XIII. COMPLIANCE WITH THE LAW
Sub-grantee shall be wholly responsible for the purchases to be made under this MOA and for
the supervision of its employees and assistants. Sub-grantee shall be responsible for compliance
with all laws, ordinances, codes, rules, regulations, licensing requirements and other regulatory
matters that are applicable to the conduct of its business and purchase requirements performcd
under this MOA, including those of federal requirements and, State, and local agencies having
appropriate jurisdiction and found in applicable USDOJ, OJP, ODP Program Guidelines and
Application Kits.
XIV. WARRANTY
Sub-grantee shall hold the Grantee hannless for any liability and personal injury that may occur
from or in connection with the performance of this MOA to the extent permitted by the North
Carolina Tort Claims Act.
XV. ANTITRUST LAWS
This Agrcement is cntered into in compliance with all State and Federal antitrust laws.
Page 5 of 11
40
XVI. TERMINATION
The termination date is APRIL 30, 2006. This MOA may be terminated upon submission of a
30-day advance written notice oftermination.
Upon approval by USDOJ, ODP and the issuance of the Grant Adjustment Notice, if this MOA
is extended, the termination date for the extension will be the date listed in the applicable
USDOJ, OJP Grant Adjustment Notice, attached and incorporated by reference herein.
If DHS suspends or terminates funding in accordance with 28 C.F.R. S66.43 and the applicable
U.S. Department of Homeland Security, OJP, ODP Program Guidelines and Application Kits,
attached and incorporated by reference herein, Sub-grantee shall reimburse the Division of
Emcrgency Management for said property.
XVll. ENTIRE AGREEMENT
This Agreement and any exhibits and amendments annexed hercto and any documents
incorporatcd specifically by reference represcnts the entire agreement between the parties and
supcrsede all prior oral and written statements or agreements.
XVIII. EXECUTION
This MOA will become effective upon execution of all parties to the MOA. The date of
execution shall be the datc of the last signature which shall be that ofMr. Gerald A. Rudisill, Jr.,
Deputy Secretary, NC Department of Crime Control and Public Safety
Page 6 of 11
41
CONTRACTING AGENCY:
DIVISION OF EMERGENCY MANAGEMENT
DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY
BY:
H. DOUGLAS HOELL, JR., DIRECTOR
DIVISION OF EMERGENCY MANAGEME'\"T
DATE:
BY:
l3iUGf Srt~L.
COUNTY MANAGER, NEW HANOVER COUNTY
DATE:
APPROVED AS TO PROCEDURES:
BY:
BENNIE AIKEN, CONTROLLER
DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY
DATE:
BY: ~
MA VIN WATERS, C S GENERAL COUNSEL
REVIEWED FOR THE DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY
BY MARVIN WATERS, CCPS GENERAL COU'\"SEL, TO FULFILL THE PURPOSES
OF THE US DEPARTMENT OF HOMELAND SECLRITY STATE SECURITY GRANT
PROGRAM
DATE: 12/1 9! vS
,
BY:
GERALD A. RUDISILL, JR., DEPUTY SECRETARY
NORTH CAROLINA DEPARTMENT OF CRIME CONTROL & PUBLIC SAFETY
DATE:
PREVIOUSLY APPROVED AS TO FORM FOR THE US DEPARTMENT OF HOMELAND SECURITY, STATE
HOMELAND SECURITY GRANTS, BY THE NORTH CAROLINA DEPARTMENT OF .IllSTICE.
Page 7 of 11
42
ANNEX A
Equipment Purchase Description
To the
Memorandum of Agreement
Between the
Department of Crime Control and Public Safety,
Division of Emergency Management
And
The County of New Hanover
Page 8 of 11
---..--
43
UNITED STATES DEPARTMENT OF HOMELAND SECURITY :~~:i
Information Analysis and Infrastructure Protection
Prutective Security Divisiun - Protective Measures Seetiun ~~' ~~"$i
Huffer Zone Protection Plan Program ~
j'<<t::~'_~',~:1<t~:'::' "
VULNERABILITY REDUCTION PURCHASING PLAN
IVRPP NO. IDATE I I
BZPP SITE Westfield Shoppingtown Independence ADDRESS 3500 Oleander Dr. Wilmington, NC 28403
ADDITIONAL ADDITIONAL
BZPP SITE(S) ADRESS(ES)
RESPONSIBLE New Hanover Co. Dept of Emergency ADDRESS 20 N. 4th Street PO Box 1525 Wilmington.
JURISDICTION Management NC 28410
ORGANIZATION
(RJO)
RJO POC NAME Wayne Pearce PHONE 910-772-7853
E-MAIL wpearce(cl)nhcqov.com CELL
EQUIPMENT AND RELATED ITEMS
ITEMr AEL
NO. NO. DESCRIPTION UNIT COST QTY. TOTAL COST
1 6.38 Alert Notification Svslem (ex. Communicator bv Dialoqics) $38,496.00 1 $38,496.00
2 6.2 Radios compatible with NC Stale Patrol $2,876.00 4 $11,504.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$000
$0.00
$0.00
$0.00
$0.00
$0.00
$000
VRPP GRANT TOTAL $50,000.00
IVRPP LOAN No.T EQUIPMENT RECEIVED/EN ROUTE $0.00
GRAND TOTAL (NOTTO EXCEED $50,000) $50,000.00
AGENCY/ORGANIZATION NAME New Hanover Co. DeDt of Emerqencv Manaqement
RJO NAMEITITLE Warren Lee, Director
REQUEST PHONE NUMBER & E-MAIL ADDRESS 910-341-2438 wlee@nhcgov.com
DATE
AGENCY/ORGANIZATION NAME
SHSA NAME/TITLE
CONCURRENCE PHONE NUMBER & E-MAIL ADDRESS
DATE
SENSITIVE HOMELAND SECURITY INFORMATION
Westfield#2 -- FOR OFFICIAL USE ONLY --
3/1/2005 LAW ENFORCEMENT SENSITIVE Page 1 of 2
-~~---_._"_..-
44
ANNEX B
US Department of Homeland Security
Guidelines
To the
Memorandum of Agreement
Between
Department of Crime Control and Public Safety,
Division of Emergency Management
And
The County of New Hanover
Page 10 of 11
45
Instructions for Submitting Reimbursement Requests
When submitting your reimbursement requests, please usc the checklist below as a guideline
on what information should be included with your request package.
. Send in your request for reimburscment on State Agency Letterhead.
. Address to: NC Emergency Management.
Attn: J. D. Hughes
1830B Tillery Place
Raleigh, NC 27604
. Include the amount requested.
. Identify the agency to which the check is to be mailed.
. Include the address to which the check is to be sent.
. List your tax 10#.
. Attach the dcliverables as listed in the approved MOA.
. I need only one hard copy of the listed deliverablcs.
. Make a summary page for requestcd reimbursements.
. Apply for reimbursement only when purchase is complete.
. Include one copy of all invoices or bills (copy (s) need to stay with applicant for audit
purposes).
. In-house labor will NOT BE ACCEPTED.
. Requestcd reimbursement shall not be more than the approvcd amount.
Page 11 of II
46
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 9 Estimated Time: Page Number:
Department: Finance Presenter:
Contact: Amy Akin, Purchasing Agent
SUBJECT:
Revision of Current Informal Bid Threshold for Purchasing and Construction Contracts from
$5,000.00 to $30,000.00
BRIEF SUMMARY:
The General Statutes of North Carolina have been revised to increase the informal bid threshold from $5,000 to $30,000 for
purchase and construction contracts. The New Hanover County Purchasing Policy limits are established in accordance
with limits imposed by North Carolina General Statutes. Therefore, as a result of the change of limits in the new legislation,
staff has made the appropriate changes to the Purchasing Policy and request concurrence from the Board of
Commissioners on these actions; effective date for change to County Purchasing Policy is February 1,2006.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adoption of attached resolution stating that the Board of Commissioners concur with the actions of staff to
revise the County Purchasing Policy by increasing the informal bid threshold for purchase and construction contracts from
$5,000.00 to $30,000.000 in accordance with the change of threshold in North Carolina General Statutes; effective date for
change to County Purchasing Policy is February 1, 2006.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Not Applicable
ATTACHMENTS:
Resolution:
. iii
purchasing policy revision res<DOLLAR LIMIT THESHOLDS TABL
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
47
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, the 2005 North Carolina Legislative Session passed legislation to increase the
informal bid threshold for purchase and construction contracts from five thousand dollars
($5,000.00) to thirty thousand dollars ($30,000.00);
AND WHEREAS, the informal bid thresholds in the New Hanover County Purchasing
Policy are established in accordance with limits imposed by the North Carolina General Statutes;
AND WHEREAS, as a rcsult of the General Assembly increasing the informal bid threshold
for purchase and construction contracts, County statThave revised the County Purchasing Policy to
reflect the increased informal bid threshold; effective date for change to County Purchasing Policy
being February 1, 2006;
AND WHEREAS, the Finance Director and the County Manager desire to inform the Board
of Commissioners of actions being taken to bring the County Purchasing Policy into compliance
with the new legislation and request concurrence from the Board of Commissioners on these actions;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New
Hanover County that the Board of Commissioners concur with the actions by staff to revise the
County Purchasing Policy by increasing the informal bid threshold for purchase and construction
contracts from five thousand dollars ($5,000.00) to thirty thousand dollars ($30,000.00) in
accordance with the change of informal bid threshold in enacted by the 2005 North Carolina
Legislative session; effective date for change to County Purchasing Policy is February I, 2006.
Adopted this 23rd day of January, 2006.
(SEAL)
Vice-Chairman, Board of County Commissioners
ATTEST:
Clerk to the Board
- -----------~.-----... -_._---~~.__..- _._-~---.
48
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49
This page intentionally left blank.
50
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 10 Estimated Time: Page Number:
Department: Finance Presenter:
Contact: Amy Akin, Purchasing Agent
SUBJECT:
Disposal of Surplus Equipment and Vehicles through County Auction to be held February 18,
2006
BRIEF SUMMARY:
Resolution for approval to authorize the Finance Director's designated representative to dispose of surplus equipment and
vehicles through County Auction to be held February 18, 2006.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution authorizing Finance Director's designated representative to dispose of surplus
equipment and vehicles through the County Auction to be held February 18, 2006.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: N/A
ATTACHMENTS:
Resolution and auction list.
.
fy06 auction resol
.
FY 06 auction
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
51
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, New Hanover County has possession of a number of items of personal property
which are surplus to its needs and desires to dispose of same; and
WHEREAS, the items to be disposed of are listed and submitted as an attachment to this
resolution;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New Hanover
County that the Finance Director's designated representative, pursuant to the provisions of
G.S. 160A-270, is hereby authorized to dispose of all of the personal property as listed for cash,
check, MasterCard or VISA at an auction, a buyer's premium of twelve percent (12%) of the bid
price will be added to the price of each item purchased, buyers paying in the foml of cash or check
will receive a two percent (2%) cash discount, and that said representative be further authorized and
directed to execute necessary documents, transfcr title, add items to or delete items from the auction
list, and perform all necessary functions associated with this auction, to be held Saturday,
February 18, 2006 at 9:00 a.m. at the Property Management Maintenance Facility, Division Drive,
Wilmington, North Carolina.
Adopted this 23rd day of January, 2006.
(SEAL)
Chairman Board of County Commissioners
ATTEST:
Clerk to the Board
--_._-----~~~--
52
AUCTION LIST 2006
AUCTION . _____ ____ __n
NUMBER . FA# _ l-- _SERI~L.._#______ DEPAR!MENT___ DESCRIPTION
,
------- ----
-- ---------"". -----
1 . 84??53CD __ . . ____ DSS Acroprint
-2-- 842552CD DSS ]Acroprint
1623 DSS _Le.!!E!f"i~~)'::;tem _ ____
4 9N05526 Health Lexmark 2400
----------------..-
5 12422 USCB025690 Health HP Laser
----------..-
6 3206A 15286 _ ____ ~E.rary Hp Des~let
7n____3?06A1525278 __________~ibr~ry Hp Deskjet
8 USCB239536 Health HP Printer
-------------- ---- ------
9 USCB260120 Health HP Laser
_ __10___ I USCB597295------- [Health HP Laser
11 'USBB203094 ,Health HP Laser
>-...------ -------.--
12 USCB2~~___ ~?rop Mgmt___ HP L<:ls~r ________
13 JPHR026660 _ ...__ , Prop Mgmt _ HP _LClS_er n________
14 12961 01G6727 ____________jProp M9Il1t.__ IElII11_..fJ.Cl..9~flrinte.r..._
15 . 9N05706 I Health Lexmark 2400
16 ISG7591212N--------------1Health - HP Scanner
17 _ j9N05954----====-- j Health---- ,=-e"><.':'1ark 2400 - - n ---
18 'W182014356 Health 4800 Scanner
---------------------------------
19 MY1AB1V139 ,Health CP 1160
20 11 H9191 : Health IBM Laser Printer
21 9N05475 ,Health Lexmark 2400
----+---------
22 9N05704 Health Lexmark 2400
23 i 9N05532 · Health Lexmark 2400
-li=I-=-=if~~::~~; -'~~i:~-.. -!~~~!~ ----
---28~ 7701303P-- ---- Health -- _-_~I8PI~s~det
29 9471B12Z Health iHP 880C
30 11AWG25 Health llBM Laser Printer
;; _~~g~~_~~~;~ ____ ___ ~::::~_~~~_~J ~~:~; :~~+~~-~~~
___~ _____ 3KDY107712_n___ Health '9Jsor:!.?..rirl~E!f"___
34 11C1438 Health IBM Laser Printer
35 13269 ~pp_H9_104?~____ Health HP Laserjet____ _ _ ____
36 10483 11YA796 Health IBM Laser Printer
37 11768 30111512 Health Faxmachine
--- -------- - ---...-
__38 __ 13561 A3766891899 Health Rycoh Printer
39 I 6925CD643850 Health Compaq Deskpro
40 : B13990NEPI73CH Health .Keyboar~_
41 8002063 Health Monitor
--~ ----6937CD641377 I Health Compaq Deskpro
----- --------.-. -t----------- ------
43 3990L39GSP93__-I!1ealth ___, Keyboard
44 8024414 Health! Monitor
----..-------...- -+------
45 __ ________ ___ Health, Speakers
46 6918C064C920 Health Compaq Deskpro
t-------- --- - - -
47 930B39FSDEH Health jKey boa rd
48 8032053 Health 1 Monitor
49 6923CD64D2sg----~____ Health- rCompaqp~_~Jl'!>_____
50 13990N39GW890 Health Ke board
1
53
AUCTION LIST 2006
AUCTION i
NU:~ERr:A~ 18037974 ~ S~RIA~ ~ =:~;I<T~EN~I ~;to7_DESCRIPTlON
- ---j--- -m--- - - -- ----I --- -.---
52 __ 6906CD64A991 __ ____ . Health Compaq[)~skpro
53 r- 13990NEPHZ7W1 Health Keyboard
~! 16937CD641470_-=-- ~- --I.Health__ ...J::o.m. paq Deskpr()
55 j13990NBUHR8HA Health Keyboard
_ ;~ 1=~ - __ ~;~~~~~~~~~~- ~j~;::~~___ '~~~:~dDes~~ro
_ 58-1 ~= f6938C12.641914 _ _IH~alth j.comp~9....De~.k_.p.ro.
59 ~r 13990NBUH12EY Health jKeYbOard
60 l~- 6843CD64A525 - -.-. _.___..H_ealth. . ..C_.o m.._ pa._.9.. 9......e..s ..~.flro
61 13990NBUH2RW7 'Health Keyboard
- 62 CAM023542075 -- -=- t HeaRtl..___ _ un! Page Printer
63 CCBY106214 HealthT Epson Printer
-=- ~: - ---~-~0~~~~~100X ---~-- f~i:::~---- 1~~a~~tF;2~~~chine
_ ~F _ .. ~..~~S;~-~=~ _ I ~!::::_ -_I:~~ t:::~~~
68 =ii1N1457 Health ~IBM Laser Printer
69 _ C002738017 ______ Health "BM LaserF-'l"illter
70 f- 11 N0454 _ ___ Health IBM Lase.rJ>rinter
71 USCC715266 __ ___Health HP LCis_ejet
72 WS9737152802 Health Smart UPS
73 t= 728132869. -- - --I-:feal!h ~~ _ _ LBM Server
7.4 .._. ~ 23ZF1?.L__.. _ __jHealth _. IBM._::>....~\i'er.
75 23PF418 Health IBM Server
--;~ -I=_-~;;~i ~~~~~~~~- - I':r-- --mn~_~~:~~:~:~~~
78 15446 90100541 IT Sharp Printer
;;l- -11760 ~~~:]nE~~ ---____ -rt___--~~a~:~i~;:._
81 _1 1049 3104JA2817 IT IHP Laserjet
--~~--+. _ ~ 2956' 01 G6809 -~tIT _, I~M Pag~~lnter
83. SG7991 HOKV IT ~p Deskjet
---.- . -- ---- ----r;-:;-- -- .------- ---
8467121926 :IT Sharp Faxmachine
~~_~-}2957 '~~~~:o~--- . I:~ -;~~~a~~~:""
87 I 1 0477 -I '3044J68223 - --- --: IT ~ HP Laserjet
-S8 L ~167511H9172=-=_=-~. m=- -_IBM_Laser Printer
89 14980 158328 rr=r- I ~BM Printer
- +---_u_ __ ~
90 i USFC0800083 'IT HP LaserJet
-=-_~~_---=~()i69- 3001A119960 IT -- HP La~erJe.C
92 10497 3022J58067 IT. HP Laserjet
93 ~8-- 9081244----- IT 'Pap~rShredde:r=
------g4----1-603 60460417 IT Zenith VCR
--"---"._-------
--------. -------
95 8061C0943A _ ____<:tY Atty Toshi~_Colo!_:rv
- 96.. -.. -.. ...... 1061A0235A Budget ... . ...ITO'h;b.. a.. CO... 10.. rTV_
~-;~ -=L~~-- ~~~~~~~~2-- .~OD -~~- ~~;r%a~~~t~?IOr-TV
99 15139 01E7415 IT IBM Printer
--- - ---------.--, ----------
-- -
100 13548 C0964 IT Ricoh Co ier
2
-------,.^ --- -~-----,.- -- -----_._-~----_.- . ----------.-,....--..-
54
AUCTION LIST 2006
AUCTION .
NUMBER-FA.#r---- - SERIAL # rOEPARTMENT DESCRIPTION
----.--------.-.+-------...-- ----- ----- - +----------- ---.-----... "----
__ 1ci1113923-176201774__--==~~~__ ~Health_~harp prin~r--
102 f 23H3197 IT ~ Laptop
~3_ .~~_78AZCB39610 JlT__~ 1.IBMLaptop.--
-.J.Q'!-J__ 97039HM_ -W- __IBM Laptop_
105-t__135!)778PCP1196~ rr____IIBM Laptop -
10.6 ___~... MY13.. C111J20 . _.___... fu...__ ___~J:>eskjet
- ...1Q7 --1-. SG32Q21 O}../'J_ - - - - JIJ__ l!iP_ Deskjet
108 . . .. . . . ... liT HP Deskjet 350
~ ~t 1_ ":~~~'0~ -- --=-:- :~- ~W~~~:kf~'Jv
- 1...1...1_ I 12077 f3CDD301343 _ IT, Samsung _CoJ()r Di'
112 r 1519034680 .IT . [Router
.'11l... _+. 1386..5. _ 7_~1826ACZD.9.. ffi- -- IBM Router
: ~:-I =- ~~~~~~~;:; _ . . .-I:~ _ ~~~:~ 9600
- ~ ~~_. ~~0~J51140~~~9~~___~ -- I:~ - j~~d;:e---
118 .. +-- ,231 E40 1 B2 .. j!T .. StorpointerCD
_. ...l1.~_...'_._... 1.219952715B .IIT. [samsung.c. Cl...IQl:TV. __._.
120 I ~seum Singer Sewing Mach
-- 1 ir:::--L- .. - ._-=---C871838.605 JI-= _~:rhomaS-&B~ts Net
---~;;-- -- 1~~~b~~~~91CJQ.--I~~ .- -~=O~k Hub
124 13425 EWS0014524 IT 1 Networking Hub
----.-- "-.----.----- ------ - ---- __ ___0._0_-
125 QV001722146 IT Back UPS
----.......--- ---- ---------- ____n_____ ______
E6 ._ 050031B311 _ __ IT ___IMicro.sOftWindO'w\l5.
= j~~t-- ~!~~E-- _ =_- -_~~~-_ __ggell~O~
_ 131. ! ___{55TPVG4 ____ __ __ ]iI _ ~onitor
~;-f=- I~~:~~-- -=If~= -ir~;:~;
~ ~~---t---- _ ;;~~:~1 ~----- ___ I :~- ___ ..-~~~::~i~--
136 ~ 55TPNC8 .IT JMonitor
-. ....- . ---.- ---
~;~-. -.- u_;;~:~r~ . j.t:~ __ . ~.....~~::~~..
139 55TPLX4 IT 1~fnitor
1~--~ ma . .lj~ =--~j~~~ir
_144 i-- 55TP'{G9 _ . IT'II'v1()nitor..
145 I 55TPVL2 IT Monitor
------.....-----.,.....-------- ---- -----.
~:~.=EI ...- ... ;*;~~1 .. l~- -~~~::~~
- 148 -- --- . 55TPVD3 -!rf--~Monitor
- 149 ,--- 55TPLpO ... J IT Monitor.
150 55TPND8 TIT Monitor
3
---- - ---~_._-
55
AUCTION LIST 2006
AUCTION t
NU::: I FA. tl~5~;RF: _ SER:~ ~ . - .,:EPARTMENfl~::;~~DE~RIP.TION
152 55TPVT4 IT Monitor
.. 1 ~~=t -. __. _ _ 15.5TPRf7 -- -- I. IT - Monitor
154' --t 55TPRC5 .IT Monitor
~. .)i. r~=-~~~~~ - ~.-'~i~:!~
158-1= 55T[:'MBO_-IIT -lonitor
_~.59 I. 55TPLY~. _..__'.T.. IMollitor
160 88M 183 ~ I Monitor
-...~.. 1-.- ..__~5TPLT8 ___ ,.'I..__.LM... onito...r
162 --L 55TPVL5 I'IT I Monitor
_ ~~~=_----- ;;f~~~;--H -~----~~::~~--
165....__ 55TPL~!._ liT _ _~Mo.nito.r.
166 55TPLW5 IT Monitor
---_...,._~._-
~. 6? .1. 55TPL Y7 IT, MO. nitor
168 ~ 55TPTY7 IT I Mon itor
1~9l'-- 55TPL Y6 ____!I..._ _~Ilitor_
170 55TPRH1 IT Monitor
-:g~~- = ;;~:~;- - -- I:~ . ~I~~::::--
i~!=+-I. .=.. ~~i~:.~. ~~==- I~.--.-.. n=-~~~:~~~-
176__ 55TPNI.CO _ H-.lIT. ___.M. onitor
177 I 55TPRY6 IT Monitor
178~ i 55TPNC9 ___IJ___ I Monitor
179. 55TPRG911T Monitor
. ~H~_ --=!!~~ =-..:... --][-~~-IIT~:~r
--i:~ l--- ~~~~~~1______ - I:~ ~:~~::~~ ___
~:~ ;~t;~~- ------ ':~ I~~~:~~~---
_~_--'-- 55TPRH9 niT ___ _~l\IIollitor
188 55TPLZ6 IT ionitor
189 -- 55TPRH5 IT Monitor-
____.'...._n__
-- ---..----- --_._~-
190 55TPRL6 IT Monitor
. 191.. .~ -. =J55Tl'~--=. IT - Moo;'",
192 , 55TPPW3 IT [MOnitor
-----:r93., - 55TPVW~--- IT Monitor
190--=-_ _ 55TPTF7 - .--- --~ii=--.:: Mon. itor
195 I 55TPTF1JI __ Mo_nitor .
- 196 .. I ~5XFD04 I}~ Monitor
_ - ~~~-l- -~~~~/~Q~ -~-- _ -=- --ir-~~-- --~~~~l~~~-
199 55TPVG8 IT Monitor
--_._.~--
200 88Z0704 IT Monitor
4
~________"___,.~_~~__U_.M ____.'._,__
56
AUCTION LIST 2006
AUCTION
NUMBE-R~FA#--- SERIAL # DEPARTMENT DESCRIPTION
-----------
201 2307992 IT Monitor
202 88VX336 IT Monitor
.----
203 55TPPY2 IT Monitor
-204---- 88PC060 --- IT Monitor
~-'--'--- --------
205 55TPTX1 IT Monitor
--...-----------..------ ---....---- --------------
206 55TPRM3 IT Monitor
--------- ---- -- --------..-
207 55TPW4 IT Monitor
--268---- 55TPL Y1 IT [Monitor
--i09--- 55TPRH3IT- . Monitor
--------
210 55TPVY1 IT Monitor
----~_.
211 88AA190 IT Monitor
------- --~-_._----
212 55TPRG2 IT Monitor
------ ----- ------------ ----------
213 55TPTZ4 IT Monitor
214 ~-~T55Tpp~-- rf---- Monitor
__.____~_.______._..__._ ________~__ _____.. ___________n_________
215 55TPTT9 IT Monitor
--------
216 9693 113411675 .IT IBM Proprinter
---- ------------- t----------- ,..------.....--.----.-.-..------
217 11 07688___mmjll:r _~___ Lase~F:ril1tE!r_
218 11AAY71 IT ,Laser Printer
--------- -- - -----------------
219 11 F0055 IT Laser Printer
- 2201-1- 110Z790 -- TT---- Lexmark Printer
~;L .._ -- _ -..__--~~ ~ ~~~:~ -~~~~-- ., :~---~-:;;:~~~~~:~::~
~~~ I ~ ~ :~:;~__ -~==-~~-jIT - m _~~tt;;~_:;~_~~:~:;_
225 I 119M042 IT . ___-1Lexll1ark Printer
226 I 11 L5598 ______ IT uJaser P~inter
227 111129 11AWG04 IT Laser Printer
- 228!~53i 60104263 --~---- IT ]Fax-Copler-------
229 i - 101258 IT! Infoprint
-1------..
__~_+_- ._..... 11 M8G14 IT Laser Printer
231. MY9791939J IT HP Oeskjet
----23i---~=_ USBB334664 IT --- ~P LaserjE3!.. _______
233 i 12217 USCB1_3712l~__ :~T HJ='LClserlet
234 SGOP1117X IT HP Printer
235 1317_6! USCB488409 - u-~====uD:r_-=~ H~j:.~seifet
~;~ ~_~___ ~~~.~~~~~~~ .___ j1t--= u I ~~ ~:::~:~----
238' JPC0040821 _____ 11T HP Laserjet
239 USCB239430 ' IT . I-IP !-aserlet
240 'JPCD040069IT HP Laserjet
241 109112 WT u --,Info-print
242 12097 USBB086413 __ 111 . _u. HP .!:C1~erje.t
243 I CZYK08443_____~_ . ' IT _ nu_ Ep!)~n Printe!u
244 1 CZYK084448 IT Epson Printer
.;~_]--l~~~~_ ~~%:~:~:ft=_------- :~ _-m_~~t:::a:~-
247 1_ USBB343630 ~T. __HP Las~rLet
248 i 12034 USHC022656 u .__ IT . HP Laserj~L__
249 . __ .. ... ,Veh Mg-'!l!.. Mise Bumpers
250 --- -- _n - Yeh M mt Mise Bum ers
5
- -------------~--
57
AUCTION LIST 2006
AUCTION t DEPARTMENT--- ---DESCRIPTION
--~_.,._----
NUMBER FA# SERIAL #
---.. -
. -~_ n__
251 Veh Mgmt . Mise Bumpers
--~;~ ~ ----------------.---- ___Yeh M91n!.=_~sg~umpers
'Veh_ M9~ !v'IJ~e Bumpers
------j- .J;_h M9I1lJ_ ___~~ise.!lu'!lE...ers
254
---- '-----_._~
255 __~Veh Mgmt_ I Misc.~l1lee~~
256 IVehtv1~mt __Mi.se B!J..mper~
257 Veh Mgmt I Mise Bumpers
258 _lveh Mgmt--- Mise Bump~rs-=
259 __ Veh Mgmt · Mise. Bumpers
------
260 __Veh M_grl'"l!... ~CBumpe~
261 Iveh Mgmt Mise Bumpers
262 ____~:~ ~~~f-- j~::~~~~:~:
---....,-------.
263
264 D_~_ Filing Cabinets
--- ,----
_~5 -t=- DSS_r~ng Cai)!nets
266 _ __ DSS . _ Filif!.~abjn_ets
267 I OSS' Fm09 Cabioet,
268 I --- - ~ _ I Fili09 Cab;;;~
269 _______ _ 0::;::;___ _ ___..filing Cabinets
270 + .DSS Filing Cabinets
271-- __ t=-~T)SS----- _ __- Filing Ca~inets
272 1 DSS Filing Cabinets
m ~ 1= - ~ ~ -- i~~-u H~!~i~1!
277 1 -~___-='DSS-- -tFmO!!GabiOe"
~1~i+ -- ---I~il==--i~;h~~i~~,
--~_____ ._~. _=-~-lbss_- ---'Beneh_C~binets___
;:; ='--=-I -:..- --I~::::~ -Ig::{:::~
~____ _________Ij~alth_.! Office Chair~__
285 _____ _____________liealth. __ _~vviekerchairs
286 I Hea"h Bookea,e,
- ~~~----- - ----- . --- ~~:::~ __ - =~~~~~~~:~~s_helf
~H -=-~ -- - -~::~ --- -lw!~~~o~i~~1f
--~E~I=-~=f--- ~~ ---~::::~ Ir;,~~~~~~Beoch
_ ;:i _, -- -- ,~:~'~9'"'--__fi':'~:~bioel
297' 1 Hea"h Chalk Boam
~;~ -=-t- - ~=~ ~::::~ -. g~c~r~~1~oard
301--i-------+-- ---- . Health End TableSet
6
--'- --~----._-~---~-"._--
58
AUCTION LIST 2006
AUCTION +-. I
_NUI'JI~E_I~+_ FA~~---'.-_-- SERIAL # ! DEPARTMENT DESCRIPTION
302 1--- 1----- I Health Desk
=-;~~ -t~- :_-~~~~:~~~~ -~l_g;:~:~:~::_ ._.._
;~; mf-- m ISG95.,20M2 - ~ealth I~~'::~i~~e ~bl,,-
308il-lJSBB02?111- J~T --rj HP CaseiieL
309 ; IT Computer Stand
310 ---IHealth Desks----
__ - ;~~~__ __~_ -- --- --~::l:~--- -lb:~~: --
-;~~ -~ -+ - - ~::~:~ -- ---lb::~sconlbo
. - m 1= nll- - .=:. -==_~:::::n_ t~~g B~Chai' _embl,
~ ;~~-r-: --~-=-~----~:::~~ - 12~::~~-
. 320 _ I . I -&alth____ Chairs
321 r- I . Health Chairs
322r=~~__~=+= - ___~--rt'ealth-J21airs
323 =+ . Health Chairs
-- ...----.---. I .~----- -- . .--.
324 Health Chairs
325 I __ Prop Mgmt . Becjliners ___
;;;1-::.- -=Iu~-= =I:~~~:~: ~::::~=
328 . DSS Wicker Chairs
~9 1-- DSS--- --t~6ffice Table
- ;;~ .t=--=-~-~~- --- -*~~ ~- --_+[~:~~niccase
~2-t..---,-~-- - DS~-=- _-tDesk . .--
-!H~=-= -I ... -- Ig!! _1~:~~:E.:eOSi:
336 -~-- - - DSS i Desks
~! - -~=-__ ------- ---DSS-~ lbesk~
-.. ;;~~- l - . - g~~---- -~~:~:I ~~:~ion
$=...... . _.~-._----- -------- ---
--.'-----..-...
340 .. 11= ' DS~ Metal Desks
____.." _n_.'._ ________..._n___
341 DSS Desks
~2- . ----- . ----- DSS~D_es~~_
343; - ----.--- DSS Table
E I -'::=i-=-=.m '=---==-'g!!-'- ~~~: ~::
- I, --J...... . ---- ___..__
. 3~ . jA010143 ..frop_lvlgmt .. W~edeatElr
~~-t .-. 12655-r6231 .. VehMgmt Robinair NC Machine
_;:~ = ==~~~~1";j-= n=_-== J~~-~:~: =~::,~~~~,CI",
- 351 -1 14010268 PropMgmt CFR Vacuum Clnr
352 14010268 Pro M mt Selectvac Vacuum Clnr
7
59
AUCTION LIST 2006
AUCTION I nFPAI
_~~~~~~ FA~________SERI~L #______ . c=:~'TMENT .____ DESCRIPTION
_~.n 111_QJQ1Q.2.________ PropMgmt __~R Vacuu~CI_nL___
354 i DJ 1610662 PropMgmt Kenmore Vacuum Clnr
355' 9932005486------ PropMglll!_ ic:l~rkeVacuurn_C~nr
356 8673360_____ I PropMgmt l~hOP Va~l!.um elnr
_~ 12278 940505161 _____pr.o.p..M.._.._gmt F.lo.orFinishsande.r....
358 4976 20B05557602 I Pr()IJM~t~_ Air Compressor
359 PropMgmt ,Cot
360 E303DAOGR24V510- - ----- Budget------rRCA TV
- - ,."- ---i--- ------
~ iL[~~--=~- -t~~~::mj~- t~~~~~t80:16~
- ~~~ -r------ -------. ----- k:~ ~~~~ 1~~:~~:~A~rg';~~15
=~! I-~ .-=-~=-. --~=_~~~ir~I~~ij~~~"",e' --
~;~___==_~~- _ _i 0~~~g~{-~~=-*~as~s~~~;eJ.~l~~~Oh~~k---
EL__ LG0204 PropMgmt : Clar~ f~rj>El!Cln!..l-l_ead . _ _ ___
_ _~_ _ CG2306 PropMgmt Clark CarpElt Clnr Machine ____un
375 PropMgmt Clark Vacuum Clnr
~- ~;t~- - _ ~-~-_ ----~ _~:~:~~:__--- _ ~:~.~:~:~:~~:
-~~i-l-:-- -~=- .~ ~t~~=i~g;ii~
-- ~----.-1-. --..------ ..-----+ ____u._.__.__
382 ' Finance Misc Partitions--
--- -------- --------._------------
___3_83 _ . i----- __----.i.il!ance Misc Parti!ioJ1l)
. ~ __, _ ____ __ ,Finance Misc Partitions
385 144~2~ Finance Misc Partitions
-~ --- ---- - ---- -----.----..------- --~--_..-
386 Finance Misc Partitions
387 - - 446272 ------=_____---- __,n=-----l<eyboard
-. -- - - t ------ ---
38.13___ ! 736636 IT KeybQ.~r=c[__
389 1755 IT lS.e1boa.rd
390 3l??42331598___ IT KeY_l:l.oard
391 ______1~921.8_~______ . _______ IT Keyboard
392 377417 IT .~eybo_ard
393 2296193___J.~T"_ Kex~oard
394 929418 ____ ._._ '!..T.......__ _ Keyboard_
395. 1090920 fT Keyboard
...... ~~~4 -............ ... - ~~~:~ggg~~ =.~n.- -. :~....=.-. ...-. -----~:~~;-:~~
398__ __ __ _~ G369400 ____ ! IT Keyboard _ ._
399 . G372194______ __ "T Keyboard
400' G~9404 ~T Keyboard
----.- >-------~ --- - -- -- ----- j--~------------ --
401 u______u___ IT C()ffiputerDes_k Lig~t
402 Finance i Misc Li hI Partition
8
60
AUCTION LIST 2006
AUCTION ----_.~
NUMBER I FA# SERIAL # DEPARTMENT DESCRIPTION
-r- ________u__" -~--_._----_.__._--~_.- .
- ---------------------
403 , Finance Misc Light Partition
404 ~ IT Monitor Glare Screen
405 IDSS Chair
------------- -.----.--------- ----------------'-- - --
406 Finance Misc Partition~lgbt
--______0.--_-
407 -- ------------ Finance Misc Partitio~~ight
---------
408 Finance ! Misc Partition Light
409 Finance-------i Mise-Partitions
--------- --- ------ - - - r---- ----. ------- -------------
410 Finance . Misc PartitLons_________
41 DSS Office Chair
412 DSS Misc Office Decor
--------------------------- - --------------
413 1 FMDA31 UXPZB68358 _ ~ropMgmt_ 1993 Ford Aeroslar Van
---" ----.- .------------- - -- -----
414 10197 1GNDG15H9L7146563 PropMgmt _.1 ~~Oc::he\lY Van
415 7557 1GCEG25N4C7179114 PropMgmt _..1 986 Chevy VGlIl
416 10198 1GCDG15H7L7150975 PropMgmt 1990 Chevy Van
417 1G1 BL52PXSR135680 .F'~()P!JI_g.rnt .1~~S.CJ1~\lY Capric~____
418 1GCCS14ROJ2168961 i PropMgmt 1988 Chevy S-10 Pickup
419 1GCBS14BXD2121360 Veh Mgmt 1983 Chevy_~-10 Pickup
420 7104 1FTDF14E7BNA27875 : PropMgmt 1981 Chevy 4X4nPic.ku_E
- ---
421 6532 TKD1471519766 _ ~"'~_ Mg~tnn_ _ _ 1977 GMC_Pickup
-_..._--_.~.._----
422 1GCCT14R1 H2111451 PropMgmt __..!9~7 C~e."\IY S~lO Pi.c:.k.LJp
-------------
423 , 1G2HX52K2VH227911 PropMgmt 1997 Pontiac Bonneville
-------j---- ----- ---- --- -------------- ------ --, --.--.-..---..---- - ---
424 12046 1G1 BL52PORR149324 I PropMgmt 1994 ChevyC5!P.rLce n _ _
---- ---------
425 IG2HX52L6RY270315 : PropMgmt 1994 Pontiac Bonneville
---.-------.'0.-_....- .________.._..__
426 1 G2HX52K8S4248295 _ m.J=>.ropMgrn_t 1995 Pontiac Bonneville
.___n._________
427 . _IIG2HX53L9P1291480 I PropMgmt 1993 Pontiac Bonneville
428 .1G2HX52K3S4265778 PropMgmt 1995 Pontiac Bonneville
429 1 G1 BL5277PW124868 PropMgmt 1993 Chevy Caprice
430 2FALP71W8TX126588 Sher Ofc 1996 Ford Crown Victoria
_._---_._----~---._- -- --_._----.~-_._-_._----
431 JAMT31 P5VP003698 Sher Ofc 1997 Mitsubishi Montero
-~._.._----_._---- __ _ _4
432 1 G4HP52K2VH573643 Sher Ofc 1997 Buick LeSabre
433 14150 2FAFP71W6WX136280 Sher Ofc 1998 Ford Crown Victoria
i .------- --....------..-.. ~--~------
434 17363 1 GKEK18K4PJ718025 Sher Ofc 1993 Che:\lY Blazer
435 12047 1 G1 BL52PXRR152926 PropMgmt . __1994 c::_h_l9.\'Lc:~!Lc.e
436 2B5WB35ZPRK175736 : Sher Ofc 1995 Dodg~_Van _ __________
437 ' 1G2HX52K1VH247535 i PropMgmt 1997 Pontiac Bonneville
438 T500LSIZ51C04335. __~arkS&ReC T500 Motorgrader
----------
439 1 FI:JNFElQI:i_9BVA 1 0671________~~ks&~_e.c. 1 ~81l:()l"d F60Q. DuTTlPTrLJc;I<._.__
----------- -----
440 ~_~D!~C.4 Y9FV501 01 ~_______Jarks&Rec .. __1~Cl_5<3_MC_.!3_"i9~die.rl:ltJIT12!~LJcl<.
- ~-- -----
441 10566 3079510193 ' Parks&Rec Toro Lawn Mower
13079550172 --~~--- ---.----.-----,,---- . _.~-----~- ----- -----------------
442 i Parks&Rec Toro Lawn Mower
----- [Parks&Rec - ---- ----------- -------
443 10051 14N2074307330P JCB Backhoe
444 1 OHHC004K1 000032 fParkS&ReC 1989 Trailer
- - - __________~________ __u_
445 2FDLF47M5PCA58809 ad en Rescue 1993 Ford Su erDut
9
----.
61
This page intentionally left blank.
62
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 11 Estimated Time: Page Number:
Department: Health Presenter: Janet McCumbee, Personal Health Services Manager
Contact: Janet McCumbee
SUBJECT:
Increase in Women, Infants and Children (WIC) funding for FY 05-06
BRIEF SUMMARY:
New Hanover County Health Department WIC Program has received notification they are receiving an additional $12,522 to
be used to support our local WIC Program. Funds received were based on an increase in each local agency cost per
participant for State Contract Year 2005, an increase in base caseload for local agencies serving above caseload and an
increase in local Nutrition Services and Administration funds for agencies receiving an increase in base caseload.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To accept and approve receipt of additional WIC funds and to approve associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Funding through the NC Department of Health and Human Services, Division of Public Health, Women's and
Children's Health Section, Nutrition Services Branch
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
63
J\1ichacl Ji. Easley, Governor Carmen I-Tooker ()dom, Secrttary
December 21, 2005
TO: Local Health Directors
ATTENTION: Local WIC Directors
FROM: Alice Lenihan, MPH, RD, LON
Branch Head, Nutrition Services
The purpose of this memo is to notify you of:
. Increase in each local agency cost per participant allocation for State Contract Year 2005,
. Increase in base caseload for local agencies serving above the case caseload; and
. Increase in local Nutrition Services and Administration (NSA) funds for agencies receiving
an increase in base caseload.
The additional funds and caseload have been increased through the remainder of the State Contract
Year 2005-2006. The revised caseload will be used for the WIC Budget Guidance for State
Contract Year 2006-2007.
Each agency has received an increase in their cost per participant of $0.25 for their base caseload
for six months. This increase brings thc cost per participant up to $12.00 per participant pcr month.
Agencies whose active participation was above the base caseload reccived an increase. The
accompanying NSA funds at the rate of $12.00 per additional participant for six months.
The increascd funds have already been placed in local agency budgcts (20 % of the NSA increase
was budgeted in Nutrition Education-5404; the remainder was budgeted in Clicnt Scrvices 5403).
Attached is a spread sheet which illustrates the increascs.
I want to thank each of you and your staff for continuing to serve the growing WIC participation in
North Carolina.
Please contact your Regional Nutrition Consultant if you have any questions.
cc. NSB Staff
Regional Nutrition Consultants
Regional Administrative Consultants
Attachment
@ J ,orntion: %01 Six Forks Road 0 Raleigh. N.c. 27609 An I ':LJual ()pportunity Employer
64
N.C. Division of Public Health Budgetary Estimate to Local Health Departments, SFY 05-06
Original - Activity # 403 Activity Name: WIC
Revision# _6_
ROW1 Fund/RCC/FRC FundlRCC/FRC FundIRCC/FR( FundlRCCIFRC FundlRCCIFRC Fund/RCCIFR[ Fund/RCCIFR( FundlRCC/FRC Total
1540-5403-GF 1540-5403-GG 1540-5404-GF 1540-5404-GG 1540-5405-GF 1540-5405-GG 1540-5409-GF 1540-5409-GG of All
Payment Payment Payment Payment Payment Payment Payment Payment
Period Period Period Period Period Period Period Period
07/05-10/05 12/05-06/06 07/05-10/05 12/05-06/06 07/05-10/05 11/05-06/06 07/05-10/05 11/05-06/06
Service Service Service Service Service Service Service
Service Period Period Period Period Period Period Period Period
06/05-9/05 11/05-05/06 06/05-9/05 11/05-05/06 06/05-9/05 10/05-05/06 06/05-9/05 10/05-05/06
UUNT Sources
01 ALAMANCE $ 12,582 $ 3,146 $15,728
214 ALBEMARLE REG $ 4,442 $ 1,111 $5,553
02 ALEXANDER $ 8,030 $ 2,008 $10,038
04 ANSON $ 1,060 $ 265 $1,325
204 APPALACHIAN $ 4,402 $ 1,100 $5,502
07 BEAUFORT $ 2,934 $ 734 $3,668
09 BLADEN $ 1,453 $ 364 $1,817
10 BRUNSWICK $ 5,023 $ 1,256 $6,279
11 BUNCOMBE $ 18,341 $ 4,585 $22,926
12 BURKE $ 2,498 $ 625 $3,123
13 CABARRUS $ 22,781 $ 5,695 $28,476
14 CALDWELL $ 2,654 $ 663 $3,317
16 CARTERET $ 1,462 $ 365 $1,827
17 CASWELL $ 2,586 $ 647 $3,233
18 CATAWBA $ 13,493 $ 3,373 $16,866
19 CHATHAM $0
20 CHEROKEE $ 1,418 $ 355 $1.773
22 CLAY $ 295 $ 74 $369
23 CLEVELAND $ 9,712 $ 2,428 $12,140
24 COLUMBUS $ 2,542 $ 635 $3,177
25 CRAVEN $ 3,827 $ 957 $4,784
26 CUMBERLAND $ 14,534 $ 3,634 $18,168
28 DARE $ 775 $ 194 $969
29 DAVIDSON $ 4,116 $ 1,029 $5,145
30 DAVIE $ 2,918 $ 730 $3,648
31 DUPLIN $0
32 DURHAM $0
33 EDGECOMBE $ 3,190 $ 797 $3,987
34 FORSYTH $ 12,845 $ 3,211 $16,056
35 FRANKLIN $ 5,596 $ 1,399 $6,995
36 GASTON $ 5,081 $ 1,270 $6,351
37 GATES $0
38 GRAHAM $ 2,714 $ 678 $3,392
221 GRAN-VANCE $ 7,836 $ 1,959 $9,795
40 GREENE $ 1,154 $ 288 $1,442
41 GUILFORD $ 45,117 $ 11,279 $56,396
42 HALIFAX $0
43 HARNETT $ 5,191 $ 1,298 $6,489
44 HAYWOOD $ 1,389 $ 347 $1,736
45 HENDERSON $ 2,911 $ 728 $3,639
46 HERTFORD $ 1,739 $ 435 $2,174
47 HOKE $ 5,520 $ 1,380 $6,900
48 HYDE $ 518 $ 129 $647
49 IREDELL $ 14,686 $ 3,671 $18,357
-.--.---- __~u.....~
65
N.C. Division of Public Health Budgetary Estimate to Local Health Departments, SFY 05-06
Original - Activity # 403 Activity Name: WIC
Revision#_6_
ROW 1 FundlRCC/FRC FundlRCC/FRC Fund/RCCIFR( FundlRCCIFRC Fund/RCC/FRC Fund/RCCIFR[ Fund/RCC/FRC Fund/RCCIFRC Total
1540-5403-GF 1540-5403-GG 1540-5404-GF 1540-5404-GG 1540-5405-GF 1540-5405-GG 1540-5409-GF 1540.5409-GG of All
Payment Payment Payment Payment Payment Payment Payment Payment
Period Period Period Period Period Period Period Period
07/05-10/05 12/05-06/06 07/05-10/05 12/05-06/06 07/05-10/05 11/05-06/06 07/05-10/05 11/05-06/06
Service service Service Service Service Service Service
Service Period Period Period Period Period Period Period Period
06/05-9/05 11/05-05/06 06/05.9/05 11/05-05/06 06/05-9/05 10/05.05/06 06/05-9/05 10/05-05/06
(;UUNTY Sources
50 JACKSON $ 2,858 $ 715 $3,573
51 JOHNSTON $ 9,844 $ 2,461 $12,305
52 JONES $ 455 $ 114 $569
53 LEE $ 4,730 $ 1,183 $5,913
54 LENOIR $ 3,966 $ 992 $4,958
55 LINCOLN $ 4,075 $ 1,019 $5,094
56 MACON $ 1,578 $ 395 $1,973
57 MADISON $ 725 $ 181 $906
218 MAR-TYR-WASH $ 4,514 $ 1,128 $5,642
60 MECKLENBURG $ 21,492 $ 5,373 $26,865
62 MONTGOMERY $ 2158 $ 539 $2,697
63 MOORE $ 6,273 $ 1,568 $7,841
64 NASH $ 3,388 $ 847 $4,235
65 NEW HANOVER $ 10,018 $ 2,504 $12,522
66 NORTHAMPTON $ 938 $ 235 $1,173
67 ONSLOW $ 8,546 $ 2,137 $10,683
68 ORANGE $0
69 PAMLlCO $ 446 $ 111 $557
71 PENDER $ 3,487 $ 872 $4,359
73 PERSON $ 4,272 $ 1,068 $5,340
74 PITT $ 5,459 $ 1,365 $6,824
76 RANDOLPH $ 5637 $ 1,409 $7,046
77 RICHMOND $ 2,526 $ 632 $3,158
78 ROBESON $ 6,206 $ 1,551 $7,757
79 ROCKINGHAM $ 3,041 $ 760 $3,801
80 ROWAN $ 8,025 $ 2,006 $10,031
216 R-P-M $0
82 SAMPSON $ 2,071 $ 518 $2,589
83 SCOTLAND $ 1,977 $ 494 $2,471
84 STANLY $ 1,778 $ 445 $2,223
85 STOKES $ 1,099 $ 275 $1374
86 SURRY $ 2,371 $ 593 $2,964
87 SWAIN $ 470 $ 117 $587
205 TOE RIVER $ 2,352 $ 588 $2,940
88 TRANSYLVANIA $ 787 $ 197 $984
90 UNION $ 4,138 $ 1,034 $5,172
92 WAKE $ 48,859 $ 12,215 $61,074
93 WARREN $ 945 $ 236 $1,181
96 WAYNE $ 4,819 $ 1,205 $6,024
97 WILKES $0
98 WILSON $ 4,835 $ 1,209 $6,044
99 YADKIN $ 4,250 $ 1,063 $5,313
TOTALS BY CENTER $0 $464,773 $0 $116,196 $0 $0 $0 $0 $580,969
CHECK GRAND TOTAL $580,969
Signature and Date. DPH Program Administrator Signature and Date- Division 01 Public Health Budget Officer
Signature and Date - DPH Section Chief
~"-"""--- -- --~----,--~._----
66
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 12 Estimated Time: Page Number:
Department: Museum Presenter: Ruth Haas
Contact: Ruth Haas
SUBJECT:
Duke Research Grant Approval Request
BRIEF SUMMARY:
Dr. Janet Davidson, Cape Fear Museum Historian, wishes to apply for assistance to conduct research for review and
development of the 19th-century long term exhibits on Wilmington. The focus of this research will be on the lives of women
of all economic and racial backgrounds. Their voices will add an important dimension to the interpretation already
presented. Duke University has several collections of particular relevance to our needs.
If awarded, the grant will cover Dr. Davidson's travel, lodging & subsistence, and xeroxing expenses for a five-day research
project. The budget identifies a request of $922.60.
The Museum is required to pay Dr. Davidson's salary and support her ongoing research and reporting. We will cover
required expenses via in-kind contributions, from the existing budget.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Move to approve the submission of the grant application and subsequent budget amendments if the grant is awarded.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Duke Foundation supporting research of Duke collections.
ATTACHMENTS:
iii
5 12 Duke Budge
REVIEWED BY:
LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
67
Janet F. Davidson, Proposed Budget for Research at Duke University:
1) Travel to and From Wilmington, N.C., calculated at the New Hanover County
government rate: Round Trip: 156 miles one way, 312 round trip, at .425 cents a
mile. $132.60
2) Lodging near Duke University for 5 days (calculated at rate of$70 plus tax based
on staying at closest hotel to Duke): $425
3) Xeroxing of materials at 10 cents a page, 1000 copies: $100.00
Daily meal allowance: (New Hanover County government rate: $33.00 x 5) $165.00
Miscelleneous expenses (parking, phone, etc.): $100.00
Total: $922.60
-------
68
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 13 Estimated Time: Page Number:
Department: Sheriff's Office Presenter: D. Diana Woolley, Gang Task Force
Contact: Sidney A. Causey, Sheriff
SUBJECT:
Request to Submit Grant Application to the U.S. Department of Justice, Bureau of Justice
Assistance for a BJA FY 2006 Gang Resistance Education and Training (G.R.E.A.T.) Program
BRIEF SUMMARY:
Part of the holistic approach to controlling the gang activities in southeastern North Carolina will include intervention and
education activities provided by the Lower Cape Fear Gang Suppression, Intervention and Education Team Project
(LCFGSIET Project). One of the activities will be the Gang Resistance Education and Training (GREAT.) program
funded through the U. S. Department of Justice, Bureau of Justice Assistance. The GREAT Program provides funds to
support the delivery of an anti-gang involvement, violence prevention and positive life-skills program to middle school
students. The approved, standard, 13-week curriculum may only be presented by sworn law enforcement officers, who
have been certified to teach GREAT, and in most instances is delivered in a school classroom setting. Grant funds would
also be used to support a summer component and a family component. During FY 06-07, these activities would be
delivered in New Hanover and Brunswick Counties.
The goals of this part of the LCFGSIET project are to prevent gang involvement among school-aged youth, create safer
schools and communities, increase the number of school-aged children with a positive perception of law enforcement, and
strengthen families by teaching communication and decision-making skills.
The grant application will request $250,000 in federal funds, and there is a 10% in-kind local match requirement. This
application and budget are 'in progress', with a February 7,2006, BJA deadline. Presently, it is not known if additional
positions will be involved. If the grant is awarded, the funds will be allocated and budgeted at that time and placed on an
agenda for the Board's review and approval of grant.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend approval for the Sheriff's Office to apply for the BJA FY 2006 Gang Resistance Education and Training
(GREAT.) Program grant funds.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: No change in Position(s) at this time - unknown
$250,000 Federal
$ 25,000 County (local match - in-kind)
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
69
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
70
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 14 Estimated Time: Page Number:
Department: TAX Presenter:
Contact: Patricia Raynor
Item Does Not Require Review
SUBJECT:
New Hanover County and New Hanover County Fire District Collection Reports
BRIEF SUMMARY:
Reports as of December 31,2005.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Request approval of these reports.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
iii
NHCColrptDEC05. Fire District Report
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
71
CONSENT AGENDA
DATE:
ITEM NO.
NEW HANOVER COUNTY TAX COLLECTIONS
COLLECTIONS THRU 12/31/05
CURRENT TAX YEAR - 2005 AD VALOREM MOTOR VEHICLE
ORIGINAL TAX LEVY PER SCROLL $ 113,764,837.59 $ 6,170,370,23
DISCOVERIES ADDED 3,873,359.13 34,638.21
LESS ABATEMENTS 825.578.71 76.758.35
TOTAL TAXES CHARGED $ 116,812,618.01 $ 6,128,250.09
ADVERTISING FEES CHARGED .00 .00
LISTING PENAL TIES CHARGED 145,176.17 .00
CLEANING LIENS CHARGED .00 .00
TOTAL LEVY $ 116,957,794.18 $ 6,128,250.09
COLLECTIONS TO DATE - 79,952.740.20 - 4.427.801.94
OUTSTANDING BALANCE $ 37,005.053.98 $ 1,700,448.15
PERCENT AGE COLLECTED 68.36* 72.25%*
BACK TAXES
REAL ESTATE AND PERSONAL PROPERTY $ 4,496,536.79
CHARGES ADDED 27,938.57
LESS ABATEMENTS - 133.570.88
TOTAL TAXES DUE $ 4,390,904.48
COLLECTIONS TO DATE 1.222.519.95
OUTST ANDING BALANCE $ 3,168,384.53
PERCENT AGE COLLECTED 27.84%
DEC 2005 FISCAL YTD
ROOM OCCUPANCY TAX COLLECTIONS $ 349,282.09 $ 4,522,755.06
RENTAL VEHICLE TAX COLLECTIONS 27,090.19 177,971.22
PRIVILEGE LICENSE COLLECTIONS 630.00 10,976.75
TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER COUNTY, CITY OF WILMINGTON,
WRIGHTSVILLE BEACH, CAROLINA BEACH AND KURE BEACH TO DATE - $ 126,555,297,18.
THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1,2005.
RESPECTFULL Y SUBMITTED,
PATRICIAJ. RAYNOR
COLLECTOR OF REVENUE
* COMBINED COLLECTION PERCENTAGE - 68,55%
72
CONSENT AGENDA
DATE:
ITEM NO.
NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS
COLLECTIONS THRU 12/31/05
CURRENT TAX YEAR - 2005 AD VALOREM MOTOR VEHICLE
----------------------- --------------- ---------------
ORIGINAL TAX LEVY PER SCROLL $ 3,675,899.09 $ 253,005.54
DISCOVERIES ADDED 191,872.45 2,009.81
LESS ABATEMENTS 59,951.36- 3,144.98-
--------------- ---------------
TOTAL TAXES CHARGED $ 3,807,820.18 $ 251,870.37
LISTING PENALTIES CHARGED 5,638.25 .00
--------------- ---------------
TOTAL LEVY $ 3,813,458.43 $ 251,870.37
COLLECTIONS TO DATE 2,791,581. 01- 184,217.45-
--------------- ---------------
OUTSTANDING BALANCE $ 1,021,877.42 $ 67,652.92
PERCENTAGE COLLECTED 73.20%* 73.14%*
BACK TAXES
----------
REAL ESTATE AND PERSONAL PROPERTY $ 139,239.04
CHARGES ADDED 847.89
LESS ABATEMENTS 3,450.98-
---------------
TOTAL TAXES DUE $ 136,635.95
COLLECTIONS TO DATE 44,630.02-
---------------
OUTSTANDING BALANCE $ 92,005.93
PERCENTAGE COLLECTED 32.66%
THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1, 2005.
~PE~TFULLY SUBMITTED,
JliJt1ti,,", a ~r4M-
PATRICIA J. 'YNOR
COLLECTOR OF REVENUE
* COMBINED COLLECTION PERCENTAGE - 73.20%
73
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74
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Consent Item #: 15 Estimated Time: Page Number:
Department: TAX Presenter:
Contact: Robert Glasgow
Item Does Not Require Review
SUBJECT:
Release of Value
BRIEF SUMMARY:
Request the following taxpayers be granted the Senior Citizen/Disability exclusion:
(applications and letters explaining late filing available upon request)
Davis, Goines Ruby $57,754
Hewett, Eldora 39,684
Hill, Blondell G. 32,787
Hunt, Dorothy Allen 63,040
Kelly, Evelyn M. 79,558
Mitchell, Ila W. 20,000
Rosen, Jean E. 51,383
Thompson, John D. 47,226
Williams, Doris A. 29,574
Request the following late list penalties be released as this is the taxpayer's first offense:
A J Tucker Supply, Inc. $ 28.69
Adams Products Co. 1,035.31
Capital Ford of Wilmington, LLC 735.29
Dameron, Douglas 16.03
Delaney Radiologists PA 3,249.65
Eastern Instruments 182.80
Geneva LLC 17.79
Master Meds, LLC .89
Rosborough, Jon 105.47
Waldorf, Jerald Martin 40.32
Request approval of the following delinquent applications for exemption from property tax for the following organization:
(application and letter explaining late filing are available upon request)
Saint Luke AME Zion Church R05405-026-008-000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
75
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
76
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
Consent Item #: 16.1 Estimated Time: Page Number:
DEPARTMENT: Drug Court
BUDGET AMENDMENT #: 06-0101
ADJUSTMENT DEBIT CREDIT
General Government:
Appropriated Fund Balance $2,340
Drug Court:
Rent $2,340
EXPLANATION: To budget rent for the remainder of FY 05-06 for Drug Court to occupy current space in the old
Law Enforcement Center (LEC).
ADDITIONAL INFORMATION: Funds will be included in the FY 06-07 Budget for rent space in the amount of
$4,914. With the approval of this budget amendment $7,079,497 of fund balance will be appropriated in FY05-06.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
77
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78
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
Consent Item #: 16.2 Estimated Time: Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 06-0103
ADJUSTMENT DEBIT CREDIT
Administration:
DSS Admin 1571 Funds-Fed/State $14,032
Energy Assistance:
Assistance Payments $14,032
EXPLANATION: To budget a special federal appropriation for Energy Assistance enacted to help offset the high
cost of fuel.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
79
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80
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
Consent Item #: 16.3 Estimated Time: Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 06-0104
ADJUSTMENT DEBIT CREDIT
Administration:
DSS Admin 1571 Funds-Fed/State $73,654
Energy Assistance:
Assistance Payments $73,654
EXPLANATION: To budget a special state appropriation for Energy Assistance enacted to help offset the high cost
of fuel.
ADDITIONAL INFORMATION: No additional County funds required.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
81
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82
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
Consent Item #: 16.4 Estimated Time: Page Number:
DEPARTMENT: Social Services
BUDGET AMENDMENT #: 06-0105
ADJUSTMENT DEBIT CREDIT
Child Day Care:
Office of Day Care-Fed/State $2,054,793
Child Daycare:
Daycare Services $2,054,793
EXPLANATION: To budget additional state and federal day care funds. These funds will not reduce the day care
waiting list for services (approximately 400). The additional funding should allow the current day care clients to be
served through the end of the fiscal year if the attrition rate remains the same and only Child Protective Service
and TANF clients are added (the County is required to provide services to these two groups of clients). It would
cost approximately $.5 million to serve all of the clients on the day care waiting list for the last four months of the
fiscal year.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
83
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84
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
Consent Item #: 16.5 Estimated Time: Page Number:
DEPARTMENT: Sheriff's Office
BUDGET AMENDMENT #: 06-0107
ADJUSTMENT DEBIT CREDIT
Sheriff Administration:
Miscellaneous Revenue $17,654
Uniform Patrol:
Supplies $3,346
Capital Outlay - Motor Vehicle $14,308
EXPLANATION: To budget insurance proceeds of $2,375 received for totalled vehicle; and two Court Orders in
amounts of $7,002 and $8,277 in unclaimed funds that were either seized as evidence for the crime or abandoned
property to which no person has made claim and cases have closed. Both Court Orders were signed by Superior
Court Judge Cobb and state that the funds be turned over to the Sheriff's Office.
ADDITIONAL INFORMATION: Funds to be used for supplies and purchase of a motor vehicle.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
85
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86
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
Consent Item #: 16.6 Estimated Time: Page Number:
DEPARTMENT: Health
BUDGET AMENDMENT #: 06-0108
ADJUSTMENT DEBIT CREDIT
Women, Infants & Children (WIC):
Health - WIC - Federal $12,522
Contracted Services $12,522
EXPLANATION: To budget an increase in WIC funding to be used to support NHC program. This increase is for
agencies serving above caseload.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
87
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88
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
Consent Item #: 16.7 Estimated Time: Page Number:
DEPARTMENT: Courts
BUDGET AMENDMENT #: 06-0109
ADJUSTMENT DEBIT CREDIT
Criminal Justice Partnership:
State Grant (CJPP) $1,119
Salaries and Wages $560
Contracted Services $559
EXPLANATION: To budget reduction in grant funds for Criminal Justice Partnership Program.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
89
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90
REGULAR AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
9:15 a.m. 1. Presentation of New Hanover County Service Awards 93
9:25 a.m. 2. Recognition of New Employees 95
9:30 a.m. 3. Introduction of Avril M. Pinder, CPA, New Hanover County Finance Director 97
9:35 a.m. 4. Recognition of National Award Presented to Dianne Gatewood, Extension 99
Family and Consumer Sciences Agent, Cooperative Extension Service
9:40 a.m. 5. Presentation of Draft New Hanover County Master Plan for Parks, Recreation, 101
and Open Space
10: 10a.m. 6. Consideration of an Ordinance for Prohibition of Contraband in the New 103
Hanover County Jail
10:20 a.m. 7. Presentation by Mr. Rick Catlin, Chair ofthe Port, Waterway & Beach 105
Commission (PWBC)
10:35 a.m. 8. Presentation by the Board of Elections with a Recommendation for Process and 107
Equipment Purchase for Upcoming Elections in Compliance with State and
Federal Regulations
10:50 a.m. Break
11 :00 a.m. 9. Consideration Award ofRFP 06-0005 and Approval of Contract # 06-0005 to 113
BellSouth for the Purchase of Public Safety Answering Point (PSAP)
Telephone System for the E-9ll Center including installation, project
management, training and maintenance
11: 15 a.m. 10. Consideration of Remediation and Demolition of Old Airport Terminal and 121
Approval of Associated Budget Amendment 06-0082
11 :25 a.m. 11. Consideration of Extension of Funding Agreement with Wilmington 125
Downtown, Inc.
11 :30 a.m. 12. Consideration of Murrayville Fire Station Project 127
11 :40 a.m. 13. Update on Mason Inlet AIWW Dredging Project 129
12:00 p.m. Lunch Break
12:30 p.m. 14. Committee Appointments 137
12:35 p.m. 17. Meeting ofthe Water and Sewer District 149
91
12:55 p.m. 18. Non-Agenda Items (limit three minutes)
1 :00 p.m. 19. Additional Items
County Manager
County Commissioners
Clerk to the Board
County Attorney
l:lOp.m. ADJOURN
Note: Times listed for each item are estimated, and if a preceding item takes less
time, the Board will move forward until the agenda is completed.
92
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 1 Estimated Time: Page Number:
Department: Human Resources Presenter: Bruce Shell
Contact: Rosetta Bryant
Item Does Not Require Review
SUBJECT:
Presentation of New Hanover County Service Awards
BRIEF SUMMARY:
The following employees are eligible for New Hanover County Service Recognition:
FIVE (5) YEAR
Joseph W. Craig - Sheriff's Office; Louis A. Tedesco - WASTEC; Lynn M. Neenan - Social Services; Angela M. Poirier-
Social Services; Katherine E. Spivey - Social Services
TEN (10) YEAR
Yolanda Y . Patterson - Public Safety; Alice M. Hovis - Pretrial Program; Edward McMillan - WASTEC; Ellen A. Harrison-
Health
FIFTEEN (15) YEAR
Diane N. Morgan - Legal; David M. Bauer - Prop. Mgmt.; Nancy L. Broughton - Prop. Mgmt; Robert M. Blake - Sheriff's
Office; Laetitia D. Day - Health; John A. Blume - Social Services; Patricia A. Jessup - Social Services
TWENTY (20) YEAR
William S. Register - Sheriff's Office; Thomas Whitmore - Sheriff's Office; Dorothy Colson - Health; Jacqueline L. Williams-
Rowland
TWENTY-FIVE (25) YEAR
Mamie N. Carlos - Health
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
93
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Present awards.
COMMISSIONERS' ACTIONS/COMMENTS:
Presented service awards.
94
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 2 Estimated Time: Page Number:
Department: Human Resources Presenter: Bruce Shell
Contact: Marlene Carney
Item Does Not Require Review
SUBJECT:
Recognition of New Employees
BRIEF SUMMARY:
A list of new employees will be made available at the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize new employees.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized new employees.
95
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96
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 3 Estimated Time: Page Number:
Department: County Manager Presenter: Bruce Shell
Contact: Bruce Shell
SUBJECT:
Introduction of Avril M. Pinder, CPA, New Hanover County Finance Director
BRIEF SUMMARY:
Upon the hiring of former NHC Finance Director Bruce Shell as County Manager, a search was conducted to fill the vacant
position of Finance Director. Avril M. Pinder comes to New Hanover County from the City of Jacksonville, NC where she
served as Assistant Finance Director. She began her new duties January 17, 2006.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Introduce and welcome Avril M. Pinder as the new New Hanover County Finance Director.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Welcome Avril Pinder.
COMMISSIONERS' ACTIONS/COMMENTS:
Welcomed Avril Pinder.
97
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98
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 4 Estimated Time: Page Number:
Department: Cooperative Extension Service Presenter: Melissa Hight
Contact: Melissa Hight
Item Does Not Require Review
SUBJECT:
Recognition of National Award Presented to Dianne Gatewood, Extension Family and
Consumer Sciences Agent, Cooperative Extension Service
BRIEF SUMMARY:
Dianne Gatewood, Extension Family and Consumer Sciences Agent, received the Distinguished Service Award from the
National Extension Association of Family and Consumer Sciences. She has been an Extension Agent in New Hanover
County since June 1997. Her program emphasis is health and wellness and she has been working collaboratively with a
number of other county agencies and organizations to address obesity issues in youth and adults.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Respectfully request that the New Hanover County Board of Commissioners recognize and congratulate Dianne Gatewood
on her national recognition.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recognize Dianne Gatewood.
COMMISSIONERS' ACTIONS/COMMENTS:
Recognized Dianne Gatewood.
99
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100
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 5 Estimated Time: Page Number:
Department: Parks Presenters: Site Solutions
Parks Advisory Board Member
Contacts: Dave Weaver
Neal Lewis
SUBJECT:
Presentation of Draft New Hanover County Master Plan for Parks, Recreation and
Open Space
BRIEF SUMMARY:
The County's Parks Advisory Board voted January 12 to approve the Parks Master Plan and to recommend acceptance
and approval by the County Commissioners. The Plan document will be delivered to the Commissioners prior to the
January 19 staff meeting and will be presented to the Board at the January 23 meting by the consulting firm, Site Solutions,
and by a representative of the Advisory Board.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that the Commissioners consider the Plan and commend the Advisory Board and staff for their work on
it.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider the Plan and recognize the efforts of the Advisory Board and staff.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved the plan 4-0 and thanked the board and staff for their hard work.
101
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102
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 6 Estimated Time: Page Number:
Department: Legal Presenters: Kemp P. Burpeau, Deputy County Attorney
Chief Deputy W. T. Parker, Sheriff's Department
Contacts: Kemp P. Burpeau, Deputy County Attorney
Chief Deputy W. T. Parker, Sheriff's Department
SUBJECT:
Ordinance for Prohibition of Contraband in New Hanover County Jail
BRIEF SUMMARY:
The Board is asked to consider the proposed addition of an ordinance prohibiting New Hanover County detainees from
possessing contraband and prohibiting the public from passing such contraband to detainees. Contraband is defined as
items prohibited under State law or not authorized by the Sheriff. The ordinance would parallel a similar provision existing
under State law for the State correctional facilities.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider and enact the ordinance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
iii
Chapter38-ConfiscationofUnauthorizedArticl
REVIEWED BY:
LEGAL: Approve FINANCE: N/A BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Concur with Deputy County Manager.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
103
AN ORDINANCE
OF THE
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
The Board of Commissioners of New Hanover County, North Carolina, does hereby
ordain that Chapter 38, Offenses and Miscellaneous Provisions, Article IV, Breaches ofthe
Peace, of the New Hanover County Code be and is amended by the addition of the
following sections:
Section 38-109. Confiscation of Unauthorized Articles in the New Hanover
County Jail.
a. Any item of personal property which a prisoner is prohibited from possessing by
State law or which is not authorized by rules adopted by the Sheriff of New
Hanover County shall, when found in the possession of a prisoner, be
confiscated and destroyed or otherwise disposed of as the Sheriff may direct.
Any unauthorized property confiscated under this section or funds from the sale
of confiscated property shall be retained by New Hanover County.
b. Violations of the provisions of this section shall constitute a Class 3
misdemeanor punishable by a fine up to $500.00. Each violation thereafter shall
constitute a separate offense,
Section 38-110. Providing Contraband to Prisoners Prohibited.
a. No person shall provide, bring, deliver, pass, or otherwise make available to any
prisoner in the New Hanover County jail any item of personal property which a
prisoner is prohibited from possessing by State law or which is not authorized by
rules adopted by the Sheriff of New Hanover County.
b. Violations of the provisions of this section shall constitute a Class 3
misdemeanor punishable by a fine up to $500.00. Each violation thereafter shall
constitute a separate offense.
Except as specified referenced herein, the existing provisions of Chapter 38 shall
remain in full force and effect.
This the 23rd day of January, 2006.
[SEAL] NEW HANOVER COUNTY
ATTEST: William A. Caster, Vice-Chairman
Board of Commissioners
Clerk to the Board
104
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 7 Estimated Time: Page Number:
Department: County Manager Presenter: Rick Catlin
Contact: Dave Weaver
SUBJECT:
Presentation by Mr. Rick Catlin, Chair of the Port, Waterway & Beach Commission (PWBC)
BRIEF SUMMARY:
Mr. Rick Catlin, Chair of the PWBC, will present material on the following two items:
- status of proposed beach renourishment project for Wrightsville Beach
- possible dredging of portions of the Atlantic Intracoastal Waterway in cooperation with the Federal
government
Background materials will be provided to the Board before the meeting.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider the presentation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider the presentation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. Motion to approve expenditure of up to $1.2 million from the Room Occupancy Tax for renourishment
at Wrightsville Beach and authorize the County Manager and Attorney to approve an agreement was approved 4-0.
105
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106
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 8 Estimated Time: Page Number:
Department: Elections Presenter: Margaret Haynes, Chairman, Board of Elections
Contacts: Patricia Melvin
Renee Chesnut
SUBJECT:
Presentation by the Board of Elections with a Recommendation for Process and Equipment
Purchase for Upcoming Elections in Compliance with State and Federal Regulations
BRIEF SUMMARY:
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Hear presentation and consider recommendation.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear presentation and consider recommendation.
COMMISSIONERS' ACTIONS/COMMENTS:
Heard presentation. A motion to move forward with purchase of equipment and authorize budget amendment was
approved 4-0.
107
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
DEPARTMENT: Governing Body/Board of Elections
BUDGET AMENDMENT #: 06-0116
ADJUSTMENT DEBIT CREDIT
Appropriated Fund Balance:
Appropriated Fund Balance $267,000
Board of Elections:
Grant $633,000
Capital Outlay $900,000
EXPLANATION: To budget grant funds and Appropriated Fund Balance for replacement of voting machines.
ADDITIONAL INFORMATION: Approved by the Board on January 23, 2006.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
108
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110
NEW HANOVER COUNTY BOARD OF ELECTIONS
STATE OF NORTH CAROLINA
COUNTY OF NEW HANOVER
RESOLUTION TO RECOMMEND THE PURCHASE OF VOTING
EQUIPMENT
WHEREAS, the New Hanover County Board of Elections has the authoritY and
duty to recommend a voting system of a type, make, and model approved and
certified by the State Board of Elections for use in some or all voting places in the
county at some or all elections in accordance with G.S. 163-165.9; and
WHEREAS, the State Board of Elections has decertified the existing voting
equipment for New Hanover County; and
WHEREAS, the State Board of Elections has authorized only one vendor for the
entire state of North Carolina who is certified to sell voting equipment at this time;
and
WHEREAS, the State Board of Elections requires all Counties without certified
equipment to be under contact for certified voting equipment before the end of
January 20, 2006; and
WHEREAS, the New Hanover County wants to ensure that the County qualifies for
the HA V A Elections fund; and
WHEREAS, the New Hanover County Board of Elections has witnessed a
demonstration, in the county or at a site designated by the State Board of Elections,
of the type of voting system being recommended and also witnessed a demonstration
of at least one other type of voting system certified by the State Board of Elections;
WHEREAS, the State Board of Elections and the Office of Information Technology
Services has a Statewide Term Contract with certified vendors;
WHEREAS, grants from the HA V A Election Fund may be used by the County
Boards of Election for purchasing voting equipment from a certified vendor and the
County is entitled to receive up to $657,539.00 from the HAVA Election Fund based
on the formula at:
(1) $12,000 per precinct; plus (46 precincts)
(2) $12,000 per one"stop site; plus (2 off site locations)
(3) $1.00 per each voter that turned out in the 2004 presidential election,
but not less than $10,000 or more than $100,000. (There were 81,539
who voted in the 2004 presidential election).
111
THEREFORE BE IT RESOLVED that the New Hanover County Board of
Elections hereby recommends the following certified voting equipment to the Board
of County Commissioners;
Voting type: M100 optical scan, iVontronic ADA DRE and iVontronic
DRE for one stop absentee voting
Vendor: Election Systems and Software
Estimated Cost: $ 950,000.00 to 1,100,000.00
argar t E.
JO'l'!f~. Washburn, Secretary
~~xg;~
Tommy . Guinn, Member
112
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 9 Estimated Time: Page Number:
Department: Public Safety Communications Center Presenters: Steve Smith
Leslie Stanfield
Contacts: Amy Akin
Steve Smith
Brenda Hewlett
SUBJECT:
Award of RFP # 06-0005 and Approval of Contract # 06-0005 to BellSouth for the Purchase of
Public Safety Answering Point (PSAP) Telephone System for the E-911 Center including
installation, project management, training and maintenance
BRIEF SUMMARY:
The purchase of a telephone system was handled as a Request for Proposals (RFP) through the bidding process allowed in
General Statute 143-129.8 which gives the County flexibility in purchasing technology items. The statute recognizes "the
complex and innovative nature of information technology goods and services, and. . . . the desirability of a single point of
responsibility for contracts that include combinations of purchase of goods, design, installation, training, operation,
maintenance, and related services. .." Solicitations under this statute allows the County to award a contract that provides
the best total solution for the County and is not restricted to being the lowest bidder. Also, the statute allows for negotiation
with bidders.
Synopsis of the evaluation and recommendation process:
1 . Equipment was evaluated and tested on site for three days by users (the users did not know the
price of each system).
2. User reports of their evaluation of each equipment were reviewed. The product specifications
were reviewed and compared to the County's specifications. Exceptions were not considered
critical if the function could be accomplished in another method. Only if the function could not
be accomplished at all, was it considered critical.
3. The final product selected was offered by three different bidders. County staff negotiated with all
three to determine the best package each could provide.
4. A summary of the negotiated pricing for the project is listed below:
Positron $654,552.92*
Sprint $836,497.11
BellSouth $757,040.09**
*Note: In the pricing negotiation, Positron also upgraded the equipment offered from Life Line 100 to
Positron VIPER which is the Next Generation E9-1-1.
**Note: BellSouth's proposal did not include the ePrinter and Sentry Monitoring but offered another product
to provide functionality that met requirements.
5. Upon presentation to the Board of Commissioners of staff's recommendation to award the E-911 contract to
Positron for the VIPER telephone system, the Board expressed concerns on the readiness of the VIPER
system and Positron's support structure for that system and requested staff to confirm sites of comparable
size to New Hanover County that have deployed this system. Positron was unable to provide this information
to New Hanover County. Therefore, the County redirected the evaluation back to the remaining BellSouth
113
and Sprint proposals.
6. Realizing that the Life Line 100 product was the correct solution for now but that the product would need
to be upgraded within three years, staff took this opportunity to request revised proposals from BellSouth
and Sprint to provide the product requested and a "not to exceed price" to migrate to VIPER during the
third year from the installation of the Life Line 100 product. This would enable the County to secure firm
pricing for five years. In addition, the staff requested additional narrative from both BellSouth and Sprint
on their support plan and personnel for the system.
7. BellSouth and Sprint both returned acceptable revised proposals with pricing as follows:
BellSouth Sprint
Total Five-Year Cost Plan: $803,131.41 $941,451.77
Includes purchase of equipment and software, critical spares, installation,
project management, maintenance, and shipping for the first year, yearly
maintenance thereafter, all migration costs to transition to VIPER during the
third year from implementation of the original Life Line 100 equipment and
maintenance for the remaining portion of the third year and the following fourth
and fifth years.
8. Staff is recommending BellSouth's proposal for the five-year plan at a guaranteed not to exceed
amount of $803,131.41. Costs for the five-year period are not to exceed the quoted following totals:
First Year's Cost $528,964.73
Includes purchase of equipment and software,
critical spares, installation, project management,
maintenance, and shipping.
Second Year's Cost $ 57,018.84
All Maintenance Costs
Third Year's Costs $192,595.84
Includes all costs related to the migration to the VIPER
System including maintenance.
Fourth Year's Costs $ 12,276.00
Maintenance for VIPER system
Fifth Year's Costs
Maintenance for VIPER system $ 12.276.00
TOTAL FIVE-YEAR COST: $803,131.41
Additional details of the process are outlined in the attached sheets.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend adoption of resolution:
1 . awarding RFP # 06-0005 for purchase of Public Safety Answering Point (PSAP) Telephone
System to BellSouth in the amount of $803,131.41; and
2. approving supplement to the existing master contract currently in place with BellSouth to include
this scope of work, master contract # 06-0163 (BellSouth 2K5A021555) ; and
3. authorizing the County Manager to execute the supplement to the master contract; and
4. authorizing the Public Safety Communications Director to sign customer orders related to this
supplement.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
114
Explanation: Funds for this purchase are budgeted in 11030200-800200 and 11030300-800200.
ATTACHMENTS:
Resolution for award:
iii I!!I
Additional details of t06-0005 revised resolutior
REVIEWED BY:
LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved as recommended 4-0.
115
Additional details of the process for the E911 Telephone System:
Some bidders submitted proposals based on the same equipment. Therefore, of the six (6)
original bidders only four (4) different types of equipment were proposed. Motorola submitted a
bid based on the Plant Equipment product. Their bid was not only the highest, but was
significantly higher to a point that staff removed it from consideration at the beginning.
Of the remaining bidders this left three brands of equipment:
Modular Communications Systems
Positron Public Safety Systems
CML
The following evaluation criteria were used to evaluate the product. You will notice that 40% of
the evaluation was based on the existing E-911 call takers testing of the equipment. At the
beginning of the process a week was established when the equipment would be brought in and
left for a three-day period for use by the call takers. Each representative was given the identical
data to program into their system so each manufacturer's equipment could be evaluated based
on the same operations.
Criteria:
30% Proposer's conformance to the Specification Requirements of the RFP and
exceptions listed in the Proposal or Exceptions determined by staff.
(Note: The specifications in the RFP are a result of research by the E-911
staff in determining what type of functionality is needed for their office to
perform their function. National standards provided by their particular
industry as well as standards used in operations of similar size and
complexities of the County's were used.)
10% Expertise of provider; customer support structure; availability of service; warranty
provided; training program;
40% Functionality of proposed equipment as evaluated by E-911 staff/user. (Note: It
has been shown extensively that failure to incorporate recommendation of
the users is one of the largest reasons for a new system not performing as
expected or even failure of project. The telephone call taker system is
highly critical function and therefore a high weight was given to the
category.)
20% Purchase investment, operation and maintenance costs, delivery and installation.
After the week of evaluations, the proposals were reviewed again. At this point cost was not used
to determine selection of product. This evaluation was focused on the product meeting
specifications, looking at deviations for each product, and reviewing users' recommendations. As
a result of the review, Modular Communications Systems was removed from consideration. The
review of Modular Communications is abbreviated as follows:
Modular Communications Systems product received the worst review by the E-911 users.
When the County called to let them know their product was selected to be evaluated by
users, the company could not setup until Wednesday, which only gave the users 1-1/2
days to test product. This time line for demonstrations was made available to all bidders
at the beginning of the process. All bidders were made aware that they would be
required to provide their product for demonstration, provided the time period that was
established for the demonstrations, and that failure to do so as required would be
- -_.._--_._~._-_.,-
116
considered nonresponsive. In the exceptions categories, many of all requirements that
Modular Communications Systems could not meet were answered with, "this seems
inappropriate {to require}".
The CML product had areas of concern that were further investigated. Based on the results, CML
was removed from consideration and Positron was determined to be the product that the County
wanted to purchase. The review of CML was as follows:
There were twelve areas in CML's product that appeared to not meet specifications.
After receiving clarification, it was determined that there remained eight exceptions to the
specifications that were not acceptable. The users review of the CML product was more
favorable than Modular Communications Systems equipment but not as positive as
Positron's review.
The Positron product meets all specifications and has no exceptions to the RFP requirements.
Three bidders submitted the Positron product for consideration. Staff gave each of the three
bidders an opportunity to review and negotiate best pricing. After all pricing was received, and
discussion with Board of Commissioners staff was directed to secure more information and
pricing. Positron could not provide all information as requested. Final pricing was requested of
BellSouth and Sprint for the Life Line 100 Product with guaranteed not to exceed migration costs
to upgrade to VIPER system in third year and maintenance for two-ear period. BellSouth offered
the best solution and pricing for the County.
117
RESOLUTION
OF THE
BOARD OF COMMISSIONERS
OF
NEW HANOVER COUNTY
WHEREAS, after due advertisement, bids were received and publicly opened by the Finance
Department at 3:00 p.m., on the 18th day of October, 2005, at the County Administration Building,
320 Chestnut Street, Wilmington, North Carolin~ and the following proposals were received for the purchase
of a Public Safety Answering Point (PSAP) Telephone System for the E-911 Center, including installation,
project management, training and maintenance, RFP # 06-0005:
Modular Communications Systems $ 462,987.29
Wireless (CML Equipment) $ 475,740.47
Sprint (CML Equipment) $ 511,502.31
Sprint (Positron Equipment) $ 672,990.59
Bell South (Positron Equipment) $ 816,821.43
Positron Public Safety Systems $ 835,203,32
Motorola (Plant Equipment) $1,492,699.27
AND WHEREAS, the bidding process for the PSAP Telephone System was handled in accordance
with General Statute 143-129.8 which gives the County flexibility in purchasing technology items;
AND WHEREAS, solicitations under this statute allows the County to award a contract that provides
the best total solution for the County and the County is not restricted to selecting the lowest bidder;
AND WHEREAS, the statute also allows for negotiations with bidders;
AND WHEREAS, one million dollars was budgeted in this year's adopted budgeted from surcharge
funds on wireless and wireline funds for this purchase;
AND WHEREAS, the proposal received from Motorola was too high to be considered and therefore
was removed from the evaluation process;
AND WHEREAS, the remaining proposals were all evaluated on their technical responses by a
committee and the functionality of each brand of proposed equipment was rated by the County's E-911 call
takers (each proposed brand of equipment set up on site by the vendors);
AND WHEREAS, through this process the COllnty was able to determine that the Positron brand of
equipment offered the best functionality for the County;
AND WHEREAS, three of the six bidders based their proposal on the Positron brand of equipment;
AND WHEREAS, the three bidders, Positron, Sprint, and BellSouth offered suitable packages to the
County and the remaining factor was the negotiation of pricing;
AND WHEREAS, the County contacted each of the three bidders and supplied them the exact
configuration and options desired and requested the bidders to review their proposal and resubmit their best,
negotiated offer on the equipment design provided;
-_._~---_._-
118
AND WHEREAS, listed below is the negotiated pricing provided by the three bidders:
Positron $654,552.92*
Sprint $836,497.11
BellSouth $757,040.09**
*Note: Positron also upgraded the equipment offered from Life Line 100
to Positron VIPER which is the Next Generation E-911 equipment.
**Note: BellSouth's proposal did not include the ePrinter and Sentry
Monitoring but offered another product to provide functionality that met
requirements.
AND WHEREAS, Upon presentation to the Board of Commi ssions the recommendation to award the
E-911 contract to Positron for the VIPER telephone system, the Board expressed concerns on the VIPER
system and their support structure for the product and requested staff to confirm sites of comparable size to
New Hanover County that had deployed the VIPER system; and
AND WHEREAS, Positron was unable to provide this information to New Hanover County the staff
redirected the evaluation back to the remaining BellSouth and Sprint proposals; and
AND WHEREAS, knowing that the Life Line 100 product was the best option for the immediate time
but that migration to the VIPER system would need to occur by the third year after purchase, staff requested
proposals from BellSouth and Sprint for a five-year term to provide the initial product and the migration to
VIPER including all costs;
AND WHEREAS, BellSouth and Sprint both returned acceptable revised proposals with pricing as
follows:
BeIISouth SDrint
Total Five-Year Costs Plan: $803,]31.41 $941,451.77
AND WHEREAS, the Public Safety Communications Center Director, the Interim Finance Director,
the Information Technology Director and the County Manager recommend that the contract be awarded to
BellSouth, the bidder providing the best solution and cost package to the County, in the amount of eight
hundred three thousand, one hundred thirty-one dollars and forty-one cents ($803,131.41);
AND WHEREAS, during the contract term the following amounts are a guaranteed not to exceed
amount:
First Year's Cost: $528,964.73
Includes purchase of equipment and software, critical spares, installation, project management,
maintenance, and shipping
Second Year's Cost: $ 57,018.84
All Maintenance of System
Third Year's Costs: $ I 92,595 .84
Includes all costs related to the migration to the VIPER system including maintenance
Fourth Year's Costs: $ 12,276.00
Maintenance for VIPER system
Fifth Year's Cost: $ 12,276.00
Maintenance for VIPER system
TOTAL FIVE-YEAR COST: $803,131.41
------~_._.- - ------~-,~._.-
119
AND WHEREAS, funds have been previously appropriated and are now in Account Numbers
11030200-800200 and 11030300-800200 to cover this contract;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover
County that the proposal for the purchase of a Public Safety Answering Point (PSAP) Telephone System for
the E-911 Center, including installation, project management, training and maintenance, RFP # 06-0005, be
awarded to BellSouth in the amount of eight hundred three thousand, one hundred thirty-one dollars and
forty-one cents ($803,131.41); and that the County Manager is hereby authorized and directed to execute the
supplement to master contract (contract # 06-0163) with BellSouth for this project, contract form to be
approved by the County Attorney, and that the Public Safety Communication Center Director is authorized to
execute orders for BellSouth as required for this project.
This 23rd day of January, 2006.
(SEAL)
V ice-Chairman, Board of County Commissioners
ATTEST:
Clerk to the Board
120
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 10 Estimated Time: Page Number:
Department: Governing Body Presenter: Bruce Shell
Contact: Jim Morton
Julie Wilsey
SUBJECT:
Remediation and Demolition of Old Airport Terminal
BRIEF SUMMARY:
The Airport Authority has voted to demolish the 1950 Airline Passenger Terminal, and is requesting $152,065 from the
County to remediate and demolish the facility. The Airport has received a cost estimate of $152,065 for remediation and
demolition. The estimate ($152,065) includes estimated tipping fees of $13,200.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider the Airport Authority's request for funding of $152,065 to demolish the 1950 Airline Passenger Terminal and
approve the attached Budget Amendment transferring the funding from fund balance.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
iii
06-0082.doc
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider request.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
121
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
DEPARTMENT: Governing Body/Non-Departmental
BUDGET AMENDMENT #: 06-0082
ADJUSTMENT DEBIT CREDIT
General Government:
Appropriated Fund Balance $152,065
Non-Departmental:
Contribution Airport $152,065
EXPLANATION: To fund the demolition of Old Airport Terminal.
ADDITIONAL INFORMATION: With approval of this budget amendment, $6,878,386 of fund balance will be
appropriated in FY 05-06.
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
122
&<<,~ ft1(/t.
,~
~ ~
ILM November 16, 2005
--
New Hanovcr County Commission
Airport Authority Attn: Mr. Bobby Greer, Chairman
Paul G. Burton 320 Chestnut Street
Gla'rman Wilmington, NC 28403
Harry W Stovall, III
Vice-Chairman
Robert S. Rippy RE: Remediation and Demolition of Old Airport Terminal
Secretary
Dr Charles R Kavs Dear Bobby,
John D. Lennon
As you are aware, on November 2, 2005, the New Hanover County Airport
Airport Director Authority voted to demolish the 1950 Airline Passenger Terminal. The purpose of
this letter is to respectfully request financial support from the county to remediate
JOIl I'll Rosborough and demolish this facility.
The decision to demolish the Old Terminal was very diffIcult for Administration and
the Airport Authority. Despite the agc and local sentiment for the building, we had
several justifiable reasons to demolish the building:
. The existing facility required extensive environmental remediation, retrofit
and renovation. While the activities could have been completed, it was very
expensive, time-consuming and the building would not be compliant with thc
new seismic/hurricane building codes.
. ILM's steady growth in general aviation aircraft and operations dictatcs that
we must allocate our land wisely to ensure that we can accommodate the
future aircraft hangar and general aviation facility needs.
. ILM needs to have a larger US Customs Facility. The original concept was
to split the first floor between the US Customs and the NC Museum of
Aviation's Welcome Center. International enplanements continue to grow
each year, and our new scheduled intcrnational service to Bermuda, London
and other anticipated international destinations will require more space for
clearance activities and US Customs.
. We feci that we can build a new, higher quality facility for approximately the
same price per square foot. Furthermore, a new facility will be more
efficient/less expensive to maintain and cool or heat.
With the tough decision to demolish the building behind us, it is time to start the
actual process of remediation and demolition. Members of the ILM Administrative
staff met with county representatives on August 16, 2005, and presented information
on asbestos, lead paint, and mold in the building. As a result of the meeting it was
understood that the county would fund the environmental remediation if the airport
1740 Airport Boulevard . Wilmington, NC 28405 . Phone: 910-3414333 . Fax 910-341-4365 . wvWlflyilmcom
----~,_.,--~_._--- --.-..-.-----------.
123
staff would oversee the subcontractor and contract administration. Due to the fact
that the Old Terminal is leased to the Airport Authority, and we have limited funds
to construct a new, larger facility to meet the increased demand for US Customs, we
ILM respectfully request that the County assist us in this eftort.
""""..",-,^,,"'" The initial estimate tor remediation and demolition is less than $300,000, assuming
that the County waives the tip fees at the landfill. The airport staff is in the process
of getting informal quotes to remediate and demolish the building in accordance with
North Carolina Bidding Statutes. We would like to start remediation as soon as we
have a tinancial commitment from the New Hanover County Board of
Commissioners.
As always, the airport appreciates your assistance and cooperation on this matter.
Please feel free to contact me with any questions or comments you may have.
Sincerely,
S1Ju. {1 (U~CJ .
i ie A. Wil"y U
Deputy Airport Direc
CC~ce Shell, New Hanover County Manager
Wanda Copley, New Hanover County Attorney
Ray Church, New Hanover County Environmental Manager
Cam Griffin, New Hanover County Budget Director
Greg Thompson, New Hanover County Engineer
17 40 Airport Boulevard . Wilmington, NC 28405 . PhOlle 910-341-4333 . Fax: 910-341-4365 . VVVvwflyilm.com
-
124
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 11 Estimated Time: Page Number:
Department: Governing Body Presenters: Commissioner Kopp
Susi Hamilton
Contact: Cam Griffin
SUBJECT:
Extension of Funding Agreement with Wilmington Downtown, Inc.
BRIEF SUMMARY:
Wilmington Downtown, Inc. currently receives $19,000/year from the County under the terms of a contract that runs from
July 1, 2001 through June 30, 2006.
Wilmington Downtown, Inc. would like to extend the contract for five years and have the contract automatically renew for
successive terms of five (5) years unless written notice of non-renewal is given by either the CONTRACTOR or the
COUNTY, no less than twelve (12) months prior to the expiration date of the then current five (5) year term of this contract.
Wilmington Downtown, Inc. would also like the payment to increase each year based on the Consumer Price Index.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Consider the request from Wilmington Downtown, Inc., for an extension and increase in their contract with the County for
funding.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: FINANCE: BUDGET: HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Consider request.
COMMISSIONERS' ACTIONS/COMMENTS:
The item was withdrawn.
125
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126
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 12 Estimated Time: Page Number:
Department: Fire Services Presenter: Donnie Hall
Contacts: Donnie Hall
Max Maxwell
SUBJECT:
Murrayville Fire Station Project
BRIEF SUMMARY:
The Department of Fire Services wishes to proceed with a request for qualifications for design of a Fire Station in the
Murrayville area. Growth, annexation, and increased service demands have impacted the County Fire District to the point
that additional facilities are needed in this area. The Project can begin without increasing the Fire District Tax Rate for
2006/2007. Recent negotiations with displaced volunteer departments have failed to produce positive outcomes for this
area, thus increasing the importance of expediting this facility.
The Department needs to proceed with the project by receiving qualifications for architectural services. Once the
qualifications have been reviewed and a site selected, a recommendation will be made to the Commissioners for
acceptance.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve the request to proceed with acceptance of qualifications for the Murrayville Fire Station.
FUNDING SOURCE:
Will above action result in: New Position(s) Number of Positions:
Explanation: There is no anticipated expense in accepting the qualifications. Preliminary estimates are that the building and
equipment will cost $3 million. Debt payments, staffing and operational cost will need to be funded in FY06-07 if the
decision is made to proceed with construction of the station.
ATTACHMENTS:
iii
Murrayville Fire Station Pr
REVIEWED BY:
LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
127
Murrayville Fire Station Proposal
>- 12, 500 square foot facility
>- Maximum allowed wind rating (150 mph?)
>- Construction Estimates are $150.00 per square foot
>- Total Construction Budget is $2.5 million
o FF&E, Site Work and Architect Fees included
o Does not include land
>- FY 06-07 Capital Projects Budget indicates $.5 Million
for equipment
>- Fire District Fund predictions include operating expense
for new faci Iity
----~.~.~----_._,..._..._.~_.""-'---~--_._._-- ,.
128
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 13 Estimated Time: Page Number:
Department: County Manager Presenters: Dave Weaver
Kemp Burpeau
Contact: Dave Weaver
Kemp Burpeau
SUBJECT:
Update on Mason Inlet AIWW Dredging Project
BRIEF SUMMARY:
The Board, at the January 9 meeting, considered the attached agenda item and resolved to request Figure Eight Island to
perform all of the dredging of Mason Creek and the AIWW. Figure Eight has indicated a reluctance to do so. At the time of
this agenda preparation, staff was undertaking several tasks to pursue alternative solutions:
1) Negotiate with Figure Eight and representatives of the residents of the north end of Wrightsville Beach.
2) Negotiate with Cottrell to attempt to reduce the cost of dredging.
3) Invite a representative of the U. S. Corps of Engineers to attend the next Board meeting to answer
questions about permit conditions.
4) Investigate the existing 2002 and 2005 contracts between Figure Eight and the County for compliance.
Staff will make every effort to deliver the results of these tasks to the Board before the meeting. Please note that a decision
must be made in a timely manner to use Cottrell as a contractor, if desired.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff will prepare a recommendation upon completion of the above items.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
REVIEWED BY:
LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Hear update and consider recommendation.
COMMISSIONERS' ACTIONS/COMMENTS:
A motion to approve the contract and budget amendment was approved 4-0.
129
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 01/09/06
Regular Item #: 5 Estimated Time: Page Number:
Department: County Manager Presenter: Dave Weaver
Contact: Greg Thompson
SUBJECT:
Request for Approval for Maintenance Dredging of Mason Inlet
BRIEF SUMMARY:
In April 2002 the relocation of Mason Inlet was completed. As required by permit, maintenance dredging must be
performed in order to maintain the location of the Inlet. The County signed a contract with Figure 8 Homeowners
Association (HOA) to perform the maintenance dredging at their cost required as of 26 January 2005.
After the effects of Hurricane Ophelia. the consulting engineer to the County for this project, Gahagan and Bryant (GBA),
identified that additional maintenance dredging is needed to remove the material deposited by the hurricane. In addition,
the Army Corps of Engineers has notified the County that the material in the AIWW is a hazard to navigation.
Cottrell Contracting has a dredge on the site under contract to the Figure 8 HOA. GBA negotiated pricing for a new County
contract with Cottrell to remove the material deposited by the hurricane without the mobilization cost of a dredge. The
details of Cottrell's proposal and GBA's recommendation are attached and summarized below.
The 59,500 cubic yards (cy) of material deposited by the hurricane would be removed at an average cost to the County of
$5.37 paid from the cut. The sand would be placed on Figure 8 Island and afterwards the County would assess the Figure
8 HOA for $5,50 per cy placed on the beach under the current assessment formula. Losses, however, will likely occur
between the volume of cut sand and the volume of placed sand, estimated by GBA to be approximately 20%. Ultimately, all
costs will be paid for by property owners on Figure 8 or Wrightsville Beach. There will be no net cost to the County,
although the up-front costs will be paid through the Room Occupancy Tax and reimbursed by assessment.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Staff recommends that an emergency contract be let with Cottrell Contracting to remove the sand from the Inlet and AIWW
to comply with the permit ($319,515 plus 20% contingency of $63,903).
A resolution needs to be enacted finding a present, immediate and existing emergency exempting the project from bidding
procedures. The Corps of Engineers dredging permit allows only a narrow window of time to perform the work. The
proposed contractor, already mobilized and working at the site, is the only entity that can timely complete the dredging.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation: Transfer $383,418 from Room Occupancy Tax Fund to Mason Inlet Maintenance Project for maintenance
dredging. Recover these funds with a subsequent assessment to Figure 8 HOA by the end of the fiscal year. Any
remainder from this action will be removed by assessment from Wrightsville Beach homeowners. The fund will be
reimbursed via a future special assessment.
129
__ __ _ _.."m_n_~____.~_______.__..____
130
ATTACHMENTS:
Cottrell Contracting Corporation proposal and GBA recommendation letter
Ii!) Ii!)
2006-19. d EmergencyExemptionResol
REVIEWED BY:
LEGAL: NfA FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONSfCOMMENTS:
A motion to ask Figure Eight to adhere to the contract dated 01/26/05 and to ask Figure Eight to move forward with
dredging requested by the Corps of the waterway was approved 4-1, Davis opposing.
130
131
Gahagan & Bryant Associates, Inc. OM
7217 Ogden Business Lane Unit 113
Wilmington, NC 28411
(910) 686-5884
GBA-NC@gba-inc.com ENGINEERS * SURVEYORS
November 30, 2005
Mr. Gary McSmith
New Hanover County
Engineers Office
230 Market Place Suite 160
Wilmington, NC 28403
Re: Proposal for Dredging Work at Mason Creek
Dear Gary.
Cottrell sent me a cost proposal for performing the drcdgc work at Mason Creek and the AIWW. As we (UBA)
understand the situation, Figure "8" Island has contracted Cottrell to dredge 67,000 cy of material from Mason
Creek for $4.76/cy paid from the cut volume. There is an addi1ional24,700 cy of material in Mason Creek that
is New Hanover County's responsibility, Cottrell proposes to dredge and place this quantity on the beach at a
cost of $4.76/cy paid from the cut volume.
The Intracoastal Waterway requires 34,800 cy of maintenance dredging, which is the County's
responsibility. The required pipeline distance will result in the need for a booster pump if the material is placed
on the beach, Cottrell proposed to dredge this quantity and place it on the beach for $6.50/cy or place the
material in the disposal island for $4.76/cy. I met with Mr. Cottrell last night. We negotiated that the portion of
the waterway shoal directly in front of Mason Creek, (Stations 82+00 to 88+00) would be dredgcd at the
Mason Creek rate of$4,76/cy due to its proximity to Mason Creek. The volume in this portion of the shoal is
13,950 cy resulting in a negotiated savings of $24,273. Figure I shows the dredge area and price allocation, The
avcrage cost per cubic yard for the entire 59,500 cy of material within Mason Creek and the AIWW will be
$5.37/cy paid from the cut. There will not be any additional mobilization/demobilization charges associated with
this proposal
I have attached a copy of Cottrell's proposal for your reference. GBA realizes that the Wrightsville Beach side
of the project may incur some costs because of the method of payment vs. the method by which Figure "8"
Island residents can be assessed, however it is our recommendation that the County strongly consider Cottrell
Contracting's proposal. The overall price per cubic yard is very reasonable in today's dredging market, there are
no additional mobilization charges, and they will be on site, minimizing any time delays.
If you have any questions regarding this matter do not hesitate to call our office at 686-5884.
Sincerely,
., I
I. iF,)
Chris Gihson, PE
BAl:nMORE. MD HOUSTON, TX L OS ANGELES, C A SAN FRANCISCO, CA TAMPA FL WILMINGTON, DE
(410) 682.5595 (713) 267.2785 (310) 521.8127 (415) 883-7683 (813) 831-4408 (302) 652-4948
----.----
131
132
OBA
FNClINFFn!~ * cunvc'Vor!:;
Figure t - Dredge Areas for Mason inlet Maintenance Project
- -------
133
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133
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQUEST FOR BOARD ACTION
Meeting Date: 1/09/06
Budget Amendment
DEPARTMENT: Engineering/ROTS/Masons Inlet
BUDGET AMENDMENT #: 2006-19
ADJUSTMENT DEBIT CREDIT
Mason's Inlet Maintenance
Transfer in from ROTS $383,418
Capital Project Expense $383,418
Room Occupancy Tax
Appropriated Fund Balance $383,418
Transfer to Capital Projects $383,418
EXPLANATION: To budget additional transfer from Room Occupancy Tax Fund to Mason's Inlet Maintenance
Project for maintenance dredging.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
A motion to ask Figure Eight to adhere to the contract dated 01/26/05 and to ask Figure Eight to move forward with
dredging requested by the Corps of the waterway was approved 4-1, Davis opposing. (The budget amendment was not
approved.)
135
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134
A RESOLUTION
OF TH E
NEW HANOVER COUNTY
BOARD OF COMMISSIONERS
The Board of Commissioners of New Hanover County, does hereby resolve as
follows:
WHEREAS, in situations involving the health and safety of persons or their property,
the Board of County Commissioners can exempt a project from the bid requirements of
Chapter 143 of the North Carolina General Statutes;
AND WHEREAS, time is of the essence in undertaking the Mason's Inlet
maintenance so as to complete the project within the winter dredging period, in compliance
with Corps of Engineers permit requirements;
AND WHEREAS, only one contractor, presently mobilized and working at Mason's
Inlet, is capable of timely completing the project;
AND WHEREAS, the referenced project might be construed as being a construction
project within the meaning of G.S. 143-132;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
New Hanover County that the protection of property shall be promoted by exempting the
Mason's Inlet maintenance from the requirement that three (3) bids be obtained for award
ofthe construction contract, and said project is hereby exempted from bidding procedures
pursuant to N.C.G.S. ~143-129.
This 19th day of December, 2005.
[SEAL] New Hanover County
Robert G. Greer, Chairman
ATTEST: Board of County Commissioners
Sheila L. Schult
Clerk to the Board
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136
135
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136
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Regular Item #: 14 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila Schult
Contact: Sheila Schult
Item Does Not Require Review
SUBJECT:
Committee Appointments
BRIEF SUMMARY:
Vacancies exist on the following Boards:
Adult Care Home Community Advisory Committee
Nursing Home Community Advisory Committee
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Make appointments.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
Committee Information Sheets and Applications
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Make appointments.
COMMISSIONERS' ACTIONS/COMMENTS:
Made the following appointments:
Adult Care Home Community Advisory Committee: Ginger Hill Page reappointed, Brenda Lee Williams Thomas appointed
Nursing Home Community Advisory Committee: Judith P. Tagert reappointed
137
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138
COMMITTEE APPOINTMENTS
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
Membership: 18 maximum, 13 mandated based on the number offacilities
operating in the County
Current Members: 9
Term: One year initially, 3-year terms thereafter
ELIGIBLE FOR
APPLICANTS: REAPPOINTMENT
Ginger Hill Page X
Brenda Lee Williams Thomas
Attachments: Committee Information Sheets
Application
--
139
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE
Number of Memhers: 13 State Mandated; May appoint up to 18 (1 member for each permitted facility)
The Adult Care Home Administrators may nominate one-third ofthe members. If possible, one member must be a
person involved in the area of mental retardation. A County Commissioner shall be appointed to serve in an ex-
officio capacity.
Compensation: None, but may be reimbursed for actual expenses.
Term: 1 year term initially; 3 year term thereafter
Qualifications: Must be a resident of New Hanover County. No person or immediate family member of a person
with a financial interest in a home served by the committee, or employee or governing board member of a home
served by the committee, or immediate family member of a resident in a home served by the New Hanover County
Adult Care Home Community Advisory Committee may be a member ofthis committee. Immediate family is defined
as mother, father, sister, brother, child, grandmother, and grandfather, as well as in-laws,
Purpose: The committee supports the spirit ofthe Adult Care Horne Resident's Bill of Rights, visits adult carc homes
quarterly, promotes the well being of residents and encourages community involvement. Statute establishing
Committee: N.C,G,S. 13lD-31
Regular Meeting: Quarterly Meetings are held on the first Wednesday of January, April, July, and October at 9:30
a.m. at the Cape Fear Council of Governments, 1480 Harbour Drive, Wilmington, NC.
TERM OF OFFICE
CURRENT MEMBERS
APPOINTMENT EXPIRATION
Frank S. Annunziata First 12/31/2006
153 I Murray Farm Road
Wilmington, NC 28411 12/16/02, 12/15/03
799.8952
Brian Brosnan Initial 11/30/2006
713 Bayshore Drive
Wilmington, NC 28411 11/21/05
686-598 H/W
Mary K. Busbee In iti al 4/30/2006
8402 Emerald Dunes Road
Wilmington, NC 28411 4/18/05
686.2763 (H)
Carolyn B. I-looker First 2/28/2006
3102 Rachel Place
Wilmington, NC 28409 2/18/02,2/1 7/03
799.5108 (H)
1,. Thomas Jennings Initial 11/30/2006
415 Charlotte Avenue
Carolina Beach, NC 28428 11/21/05
458-2584 (H) 619-0762 (C)
140
ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE (CONTINUED)
TERM OF OFFICE
CURRENT MEMBERS
APPOINTMENT EXPIRATION
Jacquelyn K. Jones First 4/30/2007
1712 Signature Place
Wilmington, NC 28405 4/21/2003,4/19/04
910-256-0766
Janet H. Locklear First 11/30/2008
6130 Inland Greens Drive
Wilmington, NC 28405 11122/04, 11121/05
79&-8117 (H)
Deborah D. Maxwell First 10/3112006
121 Jamaica Drive
Wilmington, NC 28401 10/21/02, 10/20/03
341-7563 (H) 253-2292 (W)
Ginger Hill Page ~. Initial 12/3112005
if 3927 Appleton Way
Wilmington, NC 28412 12/20/04
397-9367 (H) 538-8008 (C)
Dollie Pollock Second 3131/2007
4937 Shelly Drive
Wilmington, NC 28405 2/21/00,2/19101,3/22/04
452-0892 (H)
COG Long Term Care Ombudsman: Harvin Quidas 11/05
1480 Harbour Drive, Wilmington, NC 28403 File: / Adult
395-4553 B/C#7
141
NEW HAND VER COUNTY ~ IE ~ Vi IE ~
BOARD OF COMMfSSIONERSU
OCT '2 5 2004
32D Chestnut Street, Room 305 /) CO~/TTE~PPLfCA T/ON
Wilmmgton, NC 284DI-4093/J J J..t C.
TeltJpholle (ETD) 34,-7149 f1c:lA4M a.-t..L.
FAX 1910) 341-4130 ! _ 7 - J
Board/Committee: '
Name: ~C]L'
Home ..4i/ ~, . /. #fl A
Address: r;FV?1.'1~1u:,*rH.~ L (\ ~ /:1-
{City) I (Zjp CDde)
Mailing Address jf different:
!r 'p, , . . (City) . " {Zip CDda}
Home Phone: elf 7 - 93 j. 1 /53! --- t O!.lrS Business Phone: 3/:J - 1.;2 /1
("' . /
Years ,IVJn,B In "7() 7- . /7 - ,3 r-"
New HanD ver Count}': ,'V c:^ Male: _ Female: L- Race: LttfiLaSr.a-1-1./ Age: ~- 0
(Jnformation ,i. or the purpDse orassuriflJj JicfDss.secfiDfI of the community)
Employer: --- /11e. 'cu... ~ J- ,_{{ IV
(A person c.urrently"#mployadby thasJjene}' Dr deparlmant.iDr w ieh this Bppiication ismede, must rns!gnhis/hBr position with
flew Hanover County upon "IPpointment, ill Bccordance with Article VI, Sec. 4 of the Now HanDvor County FersDnnB!Policy.)
~ (! , j" "le~) ?iJJ{s' '
/ C.
.-
VIJlunteer Activities:
~
Connict afJni-/ln.t: If fl bDard,member be/ieve.sne/..she,.has 13 -conflict or pDte iaJ-cDnflict..c,f int.efest n B :pBrticl118r jssue.~ t~'8timembers {j state this he sf to the
Dther membej-;.s iJf hislher.respectiveilb,08lid..durjrtO,n publil;:meetin,g. The 'member shDuld .state thC"TJll.wnB,f}f tbe-'crmfljctl d.etBililIB t:hst he/she has 'a sepllr:Bter prdvaf:B DF
monetar,y intere:t .-either diliect..gr indirect in ~e issue under .consideratiDn. The .member should :then .excu:te,iJimselfltJersslf friDmv.ot:ing 'Dn the matter.
What areas Df concern wLluJd y.olllike tD see addressed hy this committee? f!mJiffc.tL-~ l;;tk11-~ ~~~
.It; ~L CUuf!j~-VZ$-:J-!V eft ~ ~
'~.'J: It tA-~'tn.l/1./ /l'JV!Q::r I/W( -.I. j;;,.dc-U.a.:
I /u~~'7U1 tJ.-f}
_.e'ff1-k~--Y1. tv c ; '. ---e<f ~ i
&6 I~<-e~. .k111<-j7Cl~ --fo ~ f'?~
Other municipal Dr county hoards/committees Dn which you are serving: ,./YL.-ot'"\.-l2-
Three IDea! persona! references and phone numbers:
/}ff1. -7. ( l-h. ~ 09 -Z
1. U1Jii/!.{lj "'/ Iv:i4.~ ., -ZLU ~ 7 crq ~,) Jj
I, /,; /, () ,. ;" 7' . '1 () () r ;.,
2. "XJ ufl;:i? tc. ,-J-. '-c--U.lyo/, /!.vV'J I (- ~ G:: / (j
/1':/
3. / l ~(.fL (;?ztllij') 793-6uO!)
I /
I ~ c--- . 'I
j'! ,").- ..!.- g7 - --'T.1~
Date: It;.-r J {J f Si!Jl;a ture ' ?7?-J'::, .{/?i,;i c? rf;~-:--/
/J II I
142
New Hanover County
Board of Commissioners COMMITTEE APPLICATION
320 Cheslnut Streel. Rr>OIll 305
WiimingllHL J;.:C 28401-4093
Telenhone (410) 341-7149
FAX (910)341-4130
Board/Committee._~ _ ___~_ ACHCAC IA. 1+ ~o..;~ ~OW\t. c.OV\'\.. A
Name: Brenda Lee Williams Thomas
Home ,
Address: 1514 Flushing Drive Wilmington 28411
(Street) (Dty) (Zip Code)
Mailing Address if different: Same
Home Phone: 790-3290 Business/W'ork Phone: 762-1177
Years Living in 6 Raee: African American
New Hanover County: Male: Female: Agc: 44
(Jnformation for the purpose of assuring a cross section of the community)
Employer: New Hanover County Community Action, Inc
(A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover Coullt)
upon appoin tm en t, in accordan ce with Article VI, Section 4 of the New H l:lno"Vcr C ou nty Person De I Po liey.)
Job Title: Deputy Director/Family Services Manager
Professional Activities: Advocate for low-income citizens;CCPT;Interagency Council
Volunteer Activities: Church affiliated
Why do you wish to serve on this board/committee? Assist those that are unable to advocate for
themselves and to ensure their rights are not violated.
Conflict of Interest: If a board member believes ho I she has a conflict or potential conflict of interest on a particular issue, that member should stale this ueJieflo the other
mem bers of his j her respective board during a public meeting. The member should slate the nature of the conflict, detailing that he/she has a separate, private Of monetary
interest, either direct or indirect, in the issue under consideration. The member should then excuse himself I herself (rom voting on the mallei
What areas of coneern would you like to see addressed by this committee? Proper care, support and advocay
Q rfi . . Former CNA training; Gerontoly Student (Master's Level UNC-W)
ua I IcatJons for servmg:
Other municipal or county boards/committees on which you are serving:
,.'"--_.,._---~
List three local personal references and phone numbers:
1. Eleanor Covan-962-3435
2. DR. Linwood Nesbitt-790-3290
---------
3. Ann Betrand-792-9441 Lfl I ---~--~
'7 /)/1 of) ~lcl7)Ltty~__
/'l-v\'-
Date: ' ~ . (7\ Signature: ?A-fi." cL;;'L.
Applindiulls <Ire kef)t on fiI~ fin 18 mllntln L1H' reyerse side for additional comments
---'-~--'---
143
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144
COMMITTEE APPOINTMENTS
NURSING HOME COMMUNITY ADVISORY COMMITTEE
State Mandated Minimum Membership: 9
Current Membership: 13
Maximum Membership allowed by State Statute: 14
Term: One year initially, 3-year terms thereafter
ELIGIBLE FOR
APPLICANTS: REAPPOINTMENT
Judith P, Tagert X
ADMINISTRATORS' NOMINEES
None
Attachments: Committee Information Sheets
Applications
145
NURSING HOME COMMUNITY ADVISORY COMMITTEE
Number of Members: 9 State Mandated; may appoint up to 14 based on the number of nursing homes, The
Nursing Home Administrators may nominate one-third of the members.
Term: ] -year terms initially; 3-year terms thereafter
Regular Meeting: Quarterly Meetings are held on the second Tuesday of January, April, July, and October at
4:00 p.m. at the Cape Fear Council of Governments, 1480 Harbour Drive, Wilmington, NC.
Statute or cause creating Board: N.C. General Statutes] 3] E-] 28
Brief on the functions: Each member shall be aware of the general conditions under which the persons arc
residing in the homes, and shall work for the best interests of the persons in the homes. This may include assisting
persons who have grievances with the home and facilitating the resolution of grievances at the local level. Each
member shall make quarterly visits to thc nursing home it serves and more often if it is necessary to carry out the
duties.
TERM OF OFFICE
CURRENT MEMBERS
APPOINTMENT EXPIRATION
Joan Barbara Apke Third 11/30/08
] 09 Cromwell Circle
Wilmington, NC 28409 9/21/98, ] ] /] 5/99,
799-4574(H) ]2/16/02, ] ]/21/05
John E. Brett Initial 6/30/06
325 S, Third Street
Wilmington, NC 2840] 6/20/05
762-7295 (H) 815-3497 (W)
Catherine R. Davis Third 8/31/08
56] 3 Greenville Loop Road
Wilmington, NC 28409 Appt, 2/2/98, 6/21/99,
395-55]2 (H) 6/1 7/02, 8115/05
William Y. Doran First 7/3 ]/07
11]5 Tennwood Drive
Wilmington, NC 2841] 7/7/03, 7/12/04
686-2643 (H) 686-2514 (W)
Nancy 1. Ferguson Initial 6/30/06
312 Long Meadow Drive
Wilmington, NC 28412 6/20/05
792-1892 (H)
Dorothy L. Grime First 1/31/2008
5583 Wood Duck Circle
Wilmington, NC 28409 ]2/15/03,1/24/05
350-0672 (H)
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146
NURSING HOME COMMUNITY ADVISORY COMMITTEE (CONTINUED)
TERM OF OFFICE
CURRENT MEMBERS
APPOINTMENT EXPIRATION
Faye Griffin Hoffman First 3/3 1/06
162 Partridge Road / P.O. Box 3687
Wilmington, NC 28406 3/25/02, 3/24/03
392-6873 (H)
Karen Wright Jefferson First 1113 1108
4523 Sagedale Drive, Unit 303
Wilmington, NC 28405 10/18/04, 11/21/05
395-6839 (H) 815-5477 (W)
Patricia E. King First 3/31/06
517-1 Hewlett Way
Wilmington, NC 28409 3/25/02, 3/24/03
675-3565 (H)
Mary Ann Lewis First 3/31/07
8 Merrimac Drive
Wilmington, NC 28412 3/24/03, 3/22/04
791-0523 (H)
D. Alton Parker, Jr. Second 8/31/07
318 Golden Road
Wilmington, NC 28409 8/21/00, 8/20/01,
392-3514 (H) 8/16/04
Mark C. Sheffield First 4/30/07
1319 C Military Cutoff Road
Wilmington, NC 28405 4/2] /03, 4/] 9/04
232-4964 (H/W)
Judith Pennington Tagert Initial 1/31/2006
* 504 Carolina Beach Avenue South, Unit 1-K
Carolina Beach, NC 28428 -r---v, ~., A. LJ A 1/4/05
458-6770 & 313-] 164 (H) A.. C 01"1. ,,+
u
Diane G. Winstead First 4/30/07
326 Chattooga Place Drive
Wilmington, NC 28412 4/21103, 4/19/04
Members Nominated by Nursing Home
Administrators:
Contact: Harvin Quidas, Region 0 Long Term Care 8/05
Ombudsman, Cape Fear Council of Governments File: !Nursing
1480 Harbour Drive, Wilmington, NC 28401 B/C #22
395-4553
147
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NEW HANOVER COUNTY ~OVER c
BOARD OF COMMISSIONERS ::t ~ ,06o-$-....
320 Chestnut Street, Room 305 'Ii ' ~
Wilmington, NC 28401-4093 COMMITTEE APPLICA TlON * " ) :
Te/ephone 19/0) 341-7149 ~ :;/~~
FAX (910) 341-4130 'V-} '.r.::0..:::.r.~~
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Address: .50 'I ~,t?~./ . 4V~~-
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Mailing Address if different:
(City) (Zip Code)
Home Phone: 4-s j>- ~ 7 7 () rL.:J /.3. / / {;, '7'- Business Phone:
Years living in ~ /1...
New Hanover County: J. ~~.A./ Sex_ H A./d./ Rac ~./"A.A.L4~ Age:
. (Information for the purpose of assuring a cross-section of ~m't
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Employer: f.,.
(A person currently employed by the agency or department for which this applicati '
New Hanover County upon appointment. in accordance with Article VI, Sec. 4 of th JvJ
Job Title:
Professional Activities:
Volunteer Activities: ~ '
Why do you wish to serve on this board/committee? \:.IA1 hA/..A11/1 ~A/~~ ~ ~~
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Qualifications for serving: ,.e;'; (~ V1 .;J. 6' ~~ At ~ ..:
~..;...ct /)II <L IJIJN ~ ~ ~;L:;t~<1.J
Other municipal or county boards/committees on which you are serving: ~-e...)
Three local personal references and phone numbers:
7. '~~" (P~p4~~ ~A~.LJ .,<S'6-t '10/
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App/ications are kept on file for 18 months {/
148
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
WILMINGTON, NC
ESTIMATED ITEMS OF BUSINESS Page
TIMES No.
12:35 p.m. 1. Non-Agenda Items (limit three minutes)
12:40 p.m. 2. Approval of Minutes 151
12:45 p.m. 3. Consideration of Well Site Acquisitions and Approval of Associated Budget 153
Amendment 2006-20
149
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150
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Water & Sewer Item #: 2 Estimated Time: Page Number:
Department: Governing Body Presenter: Sheila L. Schult
Contact: Sheila L. Schult
Item Does Not Require Review
SUBJECT:
Water and Sewer District - Approval of Minutes
BRIEF SUMMARY:
Approve minutes from the Water & Sewer District Regular Meeting held on January 9,2006.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve minutes.
FUNDING SOURCE:
Will above action result in: Number of Positions:
Explanation:
ATTACHMENTS:
ITEM DOES NOT REQUIRE REVIEW
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
151
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152
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Water & Sewer Item #: 3 Estimated Time: Page Number:
Department: Engineering Presenter: Greg Thompson, County Engineer
Contacts: Kemp P. Burpeau, Deputy County Attorney
Greg Thompson, County Engineer
SUBJECT:
Well Site Acquisitions
BRIEF SUMMARY:
The District Board of Commissioners needs to acquire four (4) tracts in Greenview Ranches for future well sites for use with
the planned Ogden Water Treatment Plant. The options on these tracts require that the closings be held by January 31,
2006. The total combined cost for the four (4) tracts is $68,000. The attached map shows the locations.
The acreage and cost information for each tract is as follows:
Goodale Property: 2.8 acres at a cost of $15,000
Lacson Property: 2.78 acres at a cost of $18,000
Lewis Property: 5.6 acres at a cost of $10,000
Wissbaum Property: 5.6 acres at a cost of $25,000
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize acquisition and approve associated budget amendment.
FUNDING SOURCE:
Will above action result in: No Change In Position(s) Number of Positions:
Explanation:
ATTACHMENTS:
iii
ba2 0 0620 . d,
REVIEWED BY:
LEGAL: FINANCE: BUDGET: N/A HUMAN RESOURCES:
153
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
Recommend approval.
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
154
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REQU EST FOR BOARD ACTION
Meeting Date: 01/23/06
Budget Amendment
DEPARTMENT: Water System Enhancements/Water-Sewer Operating
BUDGET AMENDMENT #: 2006-20
ADJUSTMENT DEBIT CREDIT
Water & Sewer District
Appropriate Fund Balance $68,000
Transfer to Water Sys. Enh. $68,000
Water System Enhancements CP
Transfer in from Water & Sewer $68,000
Capital Project Expense $68,000
EXPLANATION: To increase budget in Water System Enhancements Capital Project Fund for Well Site
Acquisitions.
ADDITIONAL INFORMATION:
APPROVAL STATUS: To be approved by Board Of Commissioners
COMMISSIONERS' ACTIONS/COMMENTS:
Approved 4-0.
155
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156
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